City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 2/21/2023 Page 1 of 11 ANIL VERMA ASSOCIATES, INC.
PROPOSAL FOR ARCHITECTURAL, MECHANICAL ENGINEERING,
PLUMBING ENGINEERING, STRUCTURAL ENGINEERING, FIRE PROTECTION DESIGN,
LIGHTING DESIGN, AND ELECTRICAL ENGINEERING SERVICES
‘ROLLER SKATING RINK’ PROJECT (#ENG-21-22-P3034)
City of Santa Clarita, California
Revised: February 21, 2023
Client/Agency: City of Santa Clarita
Contact: Araz Valijan, MPA
Public Works
Address: 23920 Valencia Blvd.
Santa Clarita, California 91355
Phone: (661) 286-4031
E-mail: [email protected]
Project Understanding
The City of Santa Clarita is bringing a new roller-skating rink to the C ommunity within the existing George A. Caravalho Sports Complex. The City of Santa Clarita’s vision for this roller-skating rink includes, at a minimum, an outdoor fully enclosed roller-skating rink facility with dasher boards. The dasher boards shall have gates for maintenance acce ss.
There must be an accessible audio/video room, a shaded
spectator sea ting area, a four -sided hip roof to match existing gazebo designs, hardscape and la ndscape features around the rink, security cameras, disco balls, LED lighting and a sound system with multiple speakers and inputs, WIFI access, a private audio booth and a drinking fountain. In addition, front office and ticket window, rental concessions , locker facilities, men’s and women ’s restrooms, H VAC and Fire Protection, storage, a basketball court , and a pickleball court, is proposed to be incorpor ated as per preliminary design floor plans su bmitted on February 6, 20 22. An
enhanced space between the new enclosed facility is
anticipated to allow planting, vertical trellises, and art opportunities.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 2/21/2023 Page 2 of 11 ANIL VERMA ASSOCIATES, INC.
The scope involves a preliminary investigation of the site, project management, design services, plan review and permits. Construction documents for civil engineer ing, architec ture, structural engineering, electrical engineering, plum bing, HVAC Engineering, Fire Protection Design, landscape and hardscape plans and specifications will be prepared for review and approval as well as issuanc e for construction . Additional utility investigations will be performed to investigate electrical load capabilities , sewer connections, and water connections. The team has visited the site and reviewed RFP #ENG -21-22-P3034 and Addendum #1 thoroughly.
Additional visits are anticipated to observe existing utilities and fire lane.
SCHEDULE 1
SCOPE OF SERVICES
PHASE 1 PRELIMINARY INVESTIGATION Duration: 1 month TASK 1.1 DEVELOP BASE MAPPING
A. REVIEW/ANALYZE DATA – Review CITY as -built and historical documents and studies. Discuss wi th CITY staff, so critical information is carried forward. Review CITY tract and parcel maps for right -of-way data.
Confirm facility locations and configurations. Provide cursory review of accessibility (Americans with Disabilities Act (ADA) and California Building Code (CBC)), drainage, utility, and righ t-of-way issues.
Review/verify existing and required amenities, look beyond the confines of the scope of work area to see if there are any connections that should be recogn ized, either vehicular, bike or pe destrian. Identify inconsistencies, deficiencies, or any other information necess ary to progress the work. 2022 CBC/CalGreen code requirements will be addressed to accommodate extended schedule.
B. SITE RECONNAISSANCE - visit the site to observe and photograph existing conditions and context. Compare existing conditions against as-built drawings provided by CITY.
C. DEVELOP BASE MAPPING – Base Mapping will be prepared using City-provided survey data.
D. CONSULTANT te am will review available as -builts and utility maps. During the site visit, visible ut ility appurtenances will be identifi ed. These features will be checked for consistency with the as -built information obtained from the utility companies.
E. CONSULTANT team will review the existing facility assessment and, in collaboration with City Sta ff, confirm goals and priorities for this Project’s Scope of Work. This will include identifying possible bid alternates.
F. CONSULTANT team will review existing facility signage and propose an update to wayfinding signs.
G. CONSULTANT team will coordinate with third party utility agencies – up to (2) meetings.
OUTPUT: PDF record of all resear ch, site photography, and data collec tion. Fie ld Reconnaissance notes.
Preparation of Utility Matrix showing utilities at the project and list items received from various utilities.
PHASE 2 PROJECT MANAGEMENT / COORDINATION / ADMIN Duration: 7 15 months TASK 2.1 PROJECT AND SUBCONSULTANT MANAGEMENT AND QUALITY CONTROL Project scope shall be limited to the related items listed in the CITY’s Request for Proposal that in cluded the project overview and outline of proposed improvements. The Project Manager (PM) shall conduct, oversee and manage the performance of the work including
• Coordination of the development of the overall work tasks • Management of the schedule, budget, staff resources
• Reporting work progress and schedule updates to the CITY’s Project Manager • Scheduling, coordinating, and providing minutes of Project Development Team (PDT) meetings.
The Project Development Team shall include, but not be limited to, the City of Santa Clarita and other selected agencies approved by the City of Santa Clarita. Prior to t he start of work, CONSULTANT will furnish the subconsultants the appropriate forms, manuals, and criteria to ensure uniformity of all project document s.
CONSULTANT’s PM will conduct status and review meetings with su bconsultants to review their progress,
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 2/21/2023 Page 3 of 11 ANIL VERMA ASSOCIATES, INC.
ensure up -to-date information is being used and the appropriate activities are being performed.
Subconsultants will submit all reports and plans to the PM for review of confo rmity with the project scope of work, direc tives, applicable codes, design criteria , and any other requirements. The PM will meet with the design team on a periodic basis to establish design tasks and to determine schedule and budget status.
Deliverables will be made through the PM. AutoDesk Revit/ AutoCAD is anticipated to be utilized as the main design programs.
CONSULTANT project team and their respective tasks include:
o Anil Verma Associates (AVA) - Architectural, Landscape and Irrigation o Anil Verma Associates (AVA) - Mechanical Engineering, Electrical Engineering, Plumbing o Anil Verma Associates (AVA) – HVAC and Fire Protection Design o Coffman Engineers – Structural Engineering
o CivilPros – Civil Engineering, Wet Utilities, Grading, Drainage o Veneklasen Engineers – Acoustical and Sound Systems
o Lighting Design Alliance – Lighting Design
o Per City – Survey and Geotechnical Engineering
CONSULTANT’s QA/QC Plan will be developed and submitted to CITY for approval as an indepe ndent document. This plan will detail the policies and procedures to ensure that Quality Assurance (QA) procedures are in place and that Quality Control (QC) is performed for each work product and by the design team. Project quality control records will be maintained and provide copies, if requested by CITY.
CONSULTANT shall submit a baseline schedule at the start of the work. The b aseline schedule will serve as the basis for monitoring and controlling project activities. The schedule shall show the relat ionship of the project tasks, expected sequence of design, milesto ne submittals and the effect of any impacts to the overall schedule.
OUTPUT: Baseline Schedule and Quality Assurance Plan (QAP)
TASK 2.2 STRATEGY SESSION / PROGRAM DEFINITION
Meet with CITY and project team to understand the site design objectives and opportunities for approval.
Establish project Goals and Aspirations with the key project stakeholders (list of which are to be pre‐approved by the Project Manager) and preliminary construction budget from the CITY.
OUTPUT: One Meeting. Prepare meeting agenda and minutes.
TASK 2.3 MEETINGS
Coordinate and attend mo nthly design meetings with City st aff. CONSULTANT’s team shall prepare and provide to CITY, standard meeting notes for discussion related to the scope of services herein. CONSULTANT shall record and document the discussions, decisions and actions agreed to at these meetings. Conduct team meetings with affected Agencies if applicable to review project schedules, concepts, plans, and specifications.
OUTPUT: Seven (7) Thirteen (13) PDT meetings held at CITY’S offices or via conference calls. Prepare meeting agendas and minutes, action items list, and decision log.
TASK 2.4 ASSIST IN PUBLIC OUTREACH MEETINGS
Assist in public outreach meetings as requested by the city. Up to 2 meetings shall be held in order to address comments and questions made by the City’s public.
OUTPUT: Prepare graphic support and attend two (2) outreach meeting.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 2/21/2023 Page 4 of 11 ANIL VERMA ASSOCIATES, INC.
TASK 2.5 PREPARE INVOICES PER CITY SPECIFICATIONS
AVA’s Project Manager to provide monthly progress reports with the monthly invoice. Progress reports shall address activities and progress within the recent billing cycle and provide upcoming deliverables and actions.
OUTPUT: Monthly progress reports and invoices.
PHASE 3 DESIGN Duration: 2 Months
TASK 3.1 PRELIMINARY DESIGN OPTIONS
CONSULTANT’s team will prepare Schematic Plan Drawings illustrating all components of the Project including the size, scale, locatio n, dimensions, and character of physical systems and equipment and will be in accordance with CITY standards, Title 24, and other applicable requirements. CONSULTANT will develop the initial architectural styles for study by providing architectural plan an d elevation sketches and comments to aid CITY staff to determine a style for the project. The CONSULTANT team anticipates participation in a strategy session, indicated in Task 2.2 to un derstand the site design objectives. In concert with the CONSULTANT te am, determine the constraints, opportunities, general capacities or optimum level of development. CONSULTANT’s Structural Engineer will counsel on building form, materials, and structura l systems pertaining to suitability of design as related to site condi tions, building code requirements, and soils report requirements.
OUTPUT: Prepare preliminary architectural plans, elevations, and sketches. In additional to the original anticipated three (3) design options, seven (7) alternative options were prepared which the final selected version was a fully enclosed facility as requested by the City.
TASK 3.2 PRELIMINARY LANDSCAPE PLAN
CONSULTANT shall prepa re preliminary landscape plans for the project site a nd will work closely with CITY Landscape/Maintenance staff in order to provide a preliminary and final design that meets CITY’s requirements.
OUTPUT: Preliminary landscape plans.
TASK 3.3 REVIEW/APPROVAL OF SCHEMATIC DESIGN
CONSULTANT will work with CITY’s Engineering and Planning staff to incorporate the agreed upon changes to the design based on CITY comments at a one-stop meeting.
OUTPUT: Comment / Response / Resolution matrix
TASK 3.4 FINALIZE PRELIMINARY DESIGN OPTIONS
Based upon feedback from project stakeholders, CONSULTANT’s team will prepare final conceptual designs and sketches to provide a preferred scheme from which to carry forward CITY’s design goals. All communications w ith the publi c or the press will be made by CITY wi th the CONSULTANT team providing support.
OUTPUT: Finalize preliminary architectural plans, elevations, and sketches.
TASK 3.4a PREPARE NEW PRELIMINARY DESIGN WITH FULLY ENCLOSED FACILITY Based upon feedback from project stakeholders, CONSULTANT’s t eam prepared final conceptual design and sketches to provide a preferred scheme from which to carry forward CITY’s new design direction of a fully enclosed facility. This includes a fully enclosed facility with restroom, lockers, basketball facilities, and offices.
OUTPUT: Revise preliminary architectural plans, elevations, and sketches.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 2/21/2023 Page 5 of 11 ANIL VERMA ASSOCIATES, INC.
TASK 3.5 BASIS OF DESIGN REPORT
CONSULTANT will Provide a written description of materials, com ponents, and systems to be incorporated into the Project. Greenbook Standards and Specifications shall be referenced. A Basis of Design Report will be prepared by CONSULTANT for City & Stakehol der review and approval prior to commencement of project design. Drawings are to be developed on AutoCAD Version 2022 or equivalent and documents shall be prepared utilizing the Microsoft Office Suite (i.e. “Word,” “Excel,” “PowerPoint,” and “Project.”) OUTPUT: Basis of Design Report
TASK 3.6 PRELIMINARY ROUGH ORDER OF MAGNITUDE OF COSTS CONSULTANT’s team will prepare a rough order o f magnitude for potential construction costs for the project during the preliminary design phase.
OUTPUT: Preliminary Cost Estimate. Ten (10) estimates were completed instead of the three (3) anticipated.
PHASE 4 CONSTRUCTION DOCUMENTATION (PS&E) Duration: 3 6 months Upon approval of the preliminary design options by CITY and other agencies, CONSULTANT’s team shall prepare design development phase documents and submit them to CITY for 60% , 90%, 100%, and final reviews (total 3 4), including Cost Estimates, and attend review meetings with the City. A fourth (4) submittal for 90% design review can be added but has been excluded herein for efficiency . The object of the Design will be to:
a. Ensure the design development address in every respect the CITY’s review comments b. Advance preliminary design efforts for Plans, Specifications, and Estimate package including required submittals for reports, matrices, and checklists
c. Verify constructability and functional feasibility of the proposed design d. Identify initial construction work window requirements. e. Detail construction phasing plans and identify proposed contractor staging areas. f. Prepare Cost Estimates and materials list.
TASK 4.1 60% COMPLETE DEVELOPMENT PLANS
A. DESIGN REFINEMENT - based upon th e CITY’s comments, perform revisions to the design concept to resolve outstanding issues, review input from all team members, and develop a base.
B. PRELIMINARY DEMOLITION PLANS – prepare preliminary demo coordination plans for the site.
C. PRELIMINARY CIV IL PLANS - prepare plan drawings for the preferred alternatives and design options.
Drawings will include, but not be limited to sidewalk work, hydrology design, and rain garden modification. C ONSULTANT team shall provide typical sections. Additional fire lane requirements and extended scope impacts due to access will be incorporated.
D. PRELIMINARY ARCHITECTURAL PLANS / SECTIONS / ELEVATIONS – develop typical architectural footprints and representative elevations illustrating the architectural cha racter o f the new fully enclosed roller- skating rink facility and shaded seating area, incorporating community aspirations and incorporating spaces along the existing gymnasium for art.
E. MATERIALS BOARD – provide preliminary material board indicating colors and finishes.
F. PRELIMINARY FINE GRADING LANDSCAPE DESIGN – prepare preliminary grading and drainage coordination plans for landscape and softscape areas for use by the CONSULTANT’s Civil Engineer.
G. PRELIMINARY HARDSCAPE PLANS and DETAILS - prepare construction plans indicating materials, finishes, colors, and detail call-outs in a schedule. This includes the addition of an enhanced paving space between the existing gymnasium and the inclusion of wall treatments and spaces for potential art.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 2/21/2023 Page 6 of 11 ANIL VERMA ASSOCIATES, INC.
H. PRELIMINARY PLANTING PLANS and DETAILS - Prepare preliminary tree planting plans and plant palette legends indicating plant varieties, size, quantity, and locations. Prepare planting details.
I. PRELIMINARY IRRIGATION PLAN and DETAILS - prepare irrigation diagr am indic ating zones, mainline routing, and valve locations. Prepare irrigation details of irrigation elements.
J. PRELIMINARY LIGHTING PLAN – develop a lighting plan for the roller-skating rink including lighting fixture types and locations. Lighting photometric plan to be prepared in future phase (Phase 3). Enhanced fixture selections will be chosen to accommodate specialt y interior lighting, additional lockers, offi ces, and restrooms, and accommodations for basketball court lighting and scoreboard.
K. PRELIMINARY ELECTRICAL PLAN – develop electrical plans for the roller-skating rink including lighting, convenience outlets, HVAC, speaker s ystems, retractable baske tball backboards and score boards , provisions for p otential future solar pa nels, and site el ectrical. Analyze existing load capabilities to accommodate new facility needs based upon as-built. Assumes additional transformer not required.
L. PRELIMINARY HVAC PLAN – develop a preliminary HVAC plan including equipment types and locations.
HVAC Calculations will be performed and CalGreen forms incorporated.
M. PRELIMINARY FIRE SPRIN KLER S YSTEM STUDY – develop a n a nalysis of flow needs, f ire riser room equipment, and preliminary concept for sprinkler head and piping layout.
N. PLUMBING PLAN – develop an analysis water supply, drainage, and sewer.
O. PRELIMINARY SIGNAGE AND WAYFINDI NG – based upon a design analysis and strategy outlining the site needs, constraints and context, provide a unified visual language for open space area signage.
P. PRELIMINARY STRUCTURAL ENGINEERING – Prepare preliminary structural calculations, conceptual foundation plan, and conceptual structural framing plans for an enclosed facility.
Q. DRAFT SPECIFICATIONS OUTLINE - prepare 8½” x 11”, typed specifications in the Construction Specifications Institute (CSI) format which describe materials, finishes, and workmanship.
R. OPINION OF PROBABLE COSTS - prepare an opinion of prob able construction costs based upon t he 60% complete drawings. This will be prepared using historical costs from recent projects.
S. SUBMITTAL - submit technical specification and drawings to CITY for review.
OUTPUT: 60% Complete Development submittal including:
Preliminary Architectural Plans, Sections, Elevations, and Details Preliminary Construction Plans and Details Preliminary Planting Plans and Details Preliminary Irrigation Plans and Details Preliminary foundation and framing plans Preliminary Signage and Wayfinding Dwgs Preliminary Civil Plans and Sections Preliminary Utility Plans Preliminary Lighting Plans Preliminary Electrical Plans Preliminary Mechanical/HVAC Plans Preliminary Fire Protection Study Specifications Outline Opinion of Probable Costs Preliminary Structural Calculations
TASK 4.2 REVIEW/APPROVAL OF 60% DEVELOPMENT PLANS
CONSULTANT will work with the CITY Engineering and Planning staff to incorporate the agreed upon changes to the design based on Planning Department comments in a One-Stop meeting.
OUTPUT: Comment / Response / Resolution matrix
TASK 4.2A FINALIZE 95% COMPLETE DESIGN
CONSULTANT’s team will prepare PS&E level construction documents. Each PS&E submittal will be submitted to CITY and select stakeholders for review and comments. Stakeholder review comments at each deliverable will be addressed with responses included with the subsequent deliverable.
OUTPUT: Revised 95% Complete Development Submittal
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 2/21/2023 Page 7 of 11 ANIL VERMA ASSOCIATES, INC.
TASK 4.3 100% AND FINAL COMPLETE DEVELOPMENT PLANS
Based on the approval of the project from the CITY, CONSULTANT and CONSULTANT project team will prepare plans, specifications, and estimates (PS&E) to the 100% complete level of detail. PS&E’s will be prepared to successfully obtain approvals from all necessary utilities and agencies.
A. DESIGN REFINEMENT - based upon the CITY’s comments, perform revisions to the design.
B. DEMOLITION PLANS – prepare final demolition coordination plans for site development.
C. CIVIL GRADING AND UTILITY DESIGN - civil drawings, details and notes as needed for the demolition of the exiting area, including, but not limited, to grading, drainage, and erosion control. Drawings shall clearly detail all utility crossin g and connections in the project area, including undergrou nd and overhead. Civil drawings shall be coordinated with the overall site and demonstrate ADA access from parking areas, walks, fire hydrants, fire lanes, and ADA site access routes to ensure code compliance.
E. ARCHITECTURAL DRAW INGS – prepare plans, ele vations, and details for a fully enclosed Roller-Skating Rink facility. and shaded seating area . This includes restroo ms, lockers, 2nd level storage area, offices, ticket window, and gathering area. CalGreen forms to be included.
F. SITE CONSTRUCTION PLANS, DETAILS, AND TYPICAL SECTIONS - prepare construction plans indicating materials, finishes, colors, and detail call-outs in a schedule.
G. PLANTING/IRRIGATION PLANS and DETAILS - prepare labeled planting plans indicating plant varieties, size, quantity, and locations. Prepare planting details of planting elements. Prepare irrigation plans indicating sprinkler heads, drip systems, piping, valves, and controllers. Prepare irrigation details.
H. LID - prepare necessary drawings, details, notes, ad specifications as needed for the construction of and/or installation of all aspects of the landscape and hardscape as required by LID.
I. LIGHTING AND ELECTRICAL PLANS, DE TAILS, AND SCHEDULES - prepare elect rical plans, schedules, and details indicating building, site and accent lighting.
J. SOUND AND ACOUSTICAL SYSTEMS – prepare audio and visual systems for new Roller-Skating Rink.
K. STRUCTURAL DRAWINGS - prepare structural plans and details related to arch itectural and site elements.
Structural design will include calculations, framing plans, foundation plans, sizing of framing members, and coordination with other project disciplines.
L. MECHANICAL (HVAC), ELECTRICAL, AND PLUMBING SYSTEMS – develop drawings to include sizes of ducts, location of runs, identify equipment manufacturer and equipment size. Electrical power plans will be prepared to show the proposed lighting and fixtures , HVAC, proposed security camera system, and will be used to coordinate with the utility companies. Conduit sleeves for future PV and space in the electrical room for future inverter will be provided to allow for potential future addition of photovolta ic panels.
Plumbing plans will be prepared to show fixture sizes and to create overall water demands for the project.
Coordination with the sustainable design goals will be key to ensure that the project sustain ability goals are met. CalGreen forms to be included.
M. FIRE PROTECTION DESIGN DRAWINGS / SPRINKLER DESIGN
The Design Team shall develop Fire Protection sprinkler drawings, including floor plans, riser diagrams, details, and general notes. These drawings will identify the work to coordinate with the plumbing design drawings. Block diagrams will be represented in the floor plan s with the required fire hazard hydraulic criteria. The consultant's sprinkler scope drawings are scope in nature, and the Sprinkler Contractor in combination with the contractor’s Sprinkler Engineer of Record (EOR) shall prepare the detailed hydraulic calculations with pipe sizing and the sprinkler head placement. The Sprinkler Contractor (the installed Engineer -of-Record) is assumed to submit the Final Drawings to the all-necessary agencies and the insurance carrier for Final approval.
N. SPECIFICATIONS - prepare 8 1/2” x 11”, typed technical specifications in the CSI format which describe materials, finishes, and workmanship. Div. 0 & Div. 1 general provision sections to be provided by the City.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 2/21/2023 Page 8 of 11 ANIL VERMA ASSOCIATES, INC.
O. QUALITY ASSURANCE / QUALITY CO NTROL – The Project Team will follow CONSULTANT’s Quality Assurance Procedures as set forth in an approved QAP.
P. OPINION OF PROBABLE COSTS - prepare an opinion of probable construction costs based upon the final design drawings. This will be prepared with contractor’s input using historical costs.
Q. SUBMITTAL - submit technical specification and drawings to CITY for review at the 100% package. One round of revisions will be provided due to CITY comments.
OUTPUT: Submittal of 100% Design Plans, Specifications and Estimates to CITY for Review.
TASK 4.4 REVIEW/APPROVAL OF 100% COMPLETE DESIGN CONSTRUCTION DWGS CONSULTANT’s team will prepare PS&E level construction documents. Each PS&E submittal will be submitted to CITY and select stakeholders for review and comments. Stakeholder review comments at each deliverable will be addressed with responses included with the subsequent deliverable.
OUTPUT: Comment / Response / Resolution matrix.
TASK 4.5 BID PACKAGING PREPARATION, QC, AND SUBMITTAL
CONSULTANT’s Team will prepare PS&E level construction documents. Each PS&E submittal will be submitted to CITY and select stakehold ers for review and comments. Stakeholder review comments at each deliverable will be addressed with responses included with the subsequent deliverable.
OUTPUT: Submit Final Bid Package Submittal. Anticipated deliverables include:
Meeting Notes and Schedules
Construction Document Final Design Demolition Plans
Grading and Utility Plans Construction Plans and Details Planting Plans and Details Irrigation Plans and Details Architectural Plans and Details Structural Plans and Details Signage and Wayfinding Drawings Civil Plans and Typical Sections Lighting and Electrical Plans and Details Structural Engineering Calculations Mechanical / HVAC Plans and Details Fire Sprinkler Plans and Details Plumbing Plans and Details Technical Specifications
Quality Control Documentation CalGreen Forms
Structural/Electrical/Mechanical Engineering Calculations Opinion of Probable Costs
PHASE 5 BID ASSISTANCE (NIC – optional future services) 1 Month TASK 5.1 PRE-BID MEETING
Attend and participate in the pre-bid meeting.
OUTPUT: Attend one (1) meeting.
TASK 5.2 PRE-BID SUPPORT
CONSULTANT’s team will support CITY during bidding and continue project controls and reporting as required.
CONSULTANT will participate in stakeholder coordination as needed and manage requests, information, and coordination with our subconsultants. Assistance is not currently part of the scope and excluded at this time.
OUTPUT: Project controls and reporting.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 2/21/2023 Page 9 of 11 ANIL VERMA ASSOCIATES, INC.
PHASE 6 DESIGN SUPPORT UNDER CONSTRUCTION (NIC – optional future services) 12 Months CONSULTANT’s team will support CITY and Construction Manager during construction and continue all project controls and reporting as required. CONSULTANT will attend the Pre-Construction Meeting at CITY, participate in stakeholder coordination a s needed, and manage requests, information, and coordination with our subconsultants. CONSULTANT will work with CITY to prepare construction bulletins and will attend regular jobsite meetings and perform site observations of the con struction. When request ed in writing by CITY, CONSULTANT will review and respond to Requests for Information (RFIs), Change Requests (CR), Contractor progress payment requests, or Contract Change Orders (CC O). The project team will review shop drawings an d submittals for the project, as requested by CITY. CONSULTANT’s team will complete a final site walk, along with CITY Project Manager or Construction Inspector at substantial completion of construction. CO NSULTANT will create a comprehensive list of items needed to be complete to meet all project permit requirements and design objectives.
OUTPUT: Bid Addenda, RFI / Submittal Responses, Field Reports, and Final punch list items to be completed.
TASK 6.1 CONSTRUCTION MEETINGS / SITE VISITS (NIC–optional future services) OUTPUT: Meeting notes and site visit reports
TASK 6.2 REVIEW / RESPOND TO RFIs, SUBMITTALS, SHOP DWGS (NIC–optional future services) OUTPUT: Responses to RFIs, Submittals and Shop drawings via protocol determined by the CITY.
TASK 6.3 SITE PUNCHLIST WALK AND REPORT (NIC – optional future services) CONSULTANT’s team will visit the site upon 95% completion of construction and review the progress.
CONSULTANT shall make a list of outstanding items to be addressed prior to occupancy.
OUTPUT: Report on site conditions, including photographs and closeout punchlist
TASK 7.1 RECORD DRAWINGS AND PROJECT CLOSEOUT (NIC – optional future services) Upon completion of the construction contract, CONSULT ANT will prepare rec ord drawings by updating the original project “as - advertised” plan sheets showing changes that occurre d during construction. Record drawings will be prepared by transferring the updates from red -marked plans received from CITY and markups recorded by the project team during construction. The record drawings will be completed in the as- advertised project CADD AutoCAD files.
OUTPUT:
One (1) 11”x17” set of record drawings for submittal to CITY One set of final record drawings in PDF format.
One set of record drawing CADD files in AutoCAD 2022 format or equivalent.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 2/21/2023 Page 10 of 11 ANIL VERMA ASSOCIATES, INC.
ASSUMPTIONS AND OUT-OF-SCOPE ITEMS
The following are assumptions or expressly excluded from the scope of services:
A. PACKAGING - the project is assumed to be designed as one package utilizing CAD or Revit software.
B. FEES - payment of any governmental fees, permits or assessments to be by others.
C. CHANGES - CITY or outside agency changes in program, schedule, consultant team or redesign.
C. SURVEY – Anticipated to be supplied by the City and no additional survey will be required.
D. ENVIRONMENTAL DOCUMENTATION – Not Anticipated.
E. HYDRAULIC ANALYSIS OF EXISTING FACILITIES – Not Anticipated.
F. SWPPP/WATER QUALITY– Not Anticipated
G. GEOTECHNICAL SERVICES - Anticipated to be supplied by the City. If required by Consultant, a proposal can be provided.
H. SUSTAINABILITY CERTIFICATION DOCUMENTATION – While the project will be designed with sustainability in mind, documentation and submittal is not included in this scope of servic es but can be provid ed as an option if requested.
I. TENANT IMPROVEMENTS – not a part, will be negotiated if out of sequence.
J. CONSTRUCTION-PHASE SERVICES: It is understood and agreed that the design process cannot be completed until the Project which is the subject of this Agreement is actually constructed. Therefore, CITY agrees that, if the services to be provided by CONS ULTANT under this Agreement do not include construction-phase services, or, if this Agreement is terminated prior to substantial comp letion of the Project, CITY will indemnify CONSULTANT and hold CONSULTANT harmless from and against any and all claims, demands, losses, costs, liabilities and damages.
K. SCHEDULE – Deliverable timelines set herein are based upon schedules set forth in the CITY’s RFP.
CONSULTANT shall plan to follow milestones set herein but shall not be held responsible for schedule delays caused by stakeholders, construction delays, or other third -party impacts that are outside CONSULTANT’s control. Some adjustments h ave been indicat ed h erein based upon delayed start date.
Adjusted schedule to be developed.
L. The governing code will be the 2021 IBC, 2022 CBC and related amendments.
M. A SWPPP is not included and assumed not required due to square footage size of project site.
N. Conventional foundation system (spread footings at columns and continuous footings at bearing walls) is presumed to be adequate to support the proposed structure at the designated site.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 2/21/2023 Page 11 of 11 ANIL VERMA ASSOCIATES, INC.
FEES
PROFESSIONAL DESIGN SERVICES FOR THE
‘ROLLER SKATING RINK’ PROJECT (#ENG-21-22-P3034)
City of Santa Clarita, California
February 21, 2023
SCHEDULE 2 - FEES
Fees are budget amounts estimated for the services described. The work will be provided on a task basis with an agreed hourly allowance amount for each task appropriate to a detailed scope prepared at that time. Contract and payment terms according to mutual agreement.
FIXED FEE ESTIMATE
PHASE 1 PRELIMINARY INVESTIGATION $10,488.00
ADDITIONAL PHASE 1 PRELIMINARY INVESTIGATION $8,279.00
PHASE 2 PROJECT MANAGEMENT $35,918.00
ADDITIONAL PHASE 2 PROJECT MANAGEMENT $25,402.00
PHASE 3 PRELIMINARY DESIGN $54,379.00
ADDITIONAL PHASE 3 PRELIMINARY DESIGN $36,958.00
PHASE 4A FINAL DESIGN (60%, 95%, 100%) $171,718.00
ADDITIONAL PHASE 4A FINAL DESIGN (60%, 95%, 100%) $391,401.00
PHASE 3B FINAL DESIGN (IFB) $23,007.00
ADDITIONAL PHASE 4B FINAL DESIGN (IFB) $44,956.00
CITY CONTINGENCY (At City’s Discretion) $25,000.00
ESTIMATED ORIGINAL FEE $320,510.00
AMENDED ADDITIONAL ESTIMATED FEE $506,996.00
AMENDED ESTIMATED TOTAL FEE $827,506.00
PHASE 4A BID ASSISTANCE NIC / TBD
STAGE 4B DESIGN SUPPORT UNDER CONSTRUCTION NIC / TBD
STAGE 4C RECORD DRAWINGS AND PROJECT CLOSEOUT NIC / TBD
ODCs / REIMBURSABLE EXPENSES:
Reproductions, CADD plots, mileage, travel costs, shipping expenses are in addition to the fee amount at cost plus 10% or directly charged Client account.
REIMBURSABLE ALLOWANCE $3,290.00 $5,040.00
TOTAL FIXED FEE AMOUNT $323,800.00 $832,546.00
Sincerely,
Anil Verma Associates, Inc.
By: Anil Verma, FAIA, President By: Nandini Verma, Secretary
Date: 02/21/2023 Date: 02/21/2023
NOTE: Refer to attached hourly task matrix breakdown for billing rates and reimbursable breakdown. Costs are broken down by task and by consultant / discipline.