Santa Clarita City Council
April 25, 2023

CITY OF SANTA CLARITA

CITY COUNCIL

REGULAR MEETING

Tuesday, April 25, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.

Santa Clarita, CA 91355

AGENDA

Joint Meeting with
Board of Library Trustees

How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.

Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
______________________________________________________________________________

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)

Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.

View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________

INVOCATION
Gibbs

CALL TO ORDER

ROLL CALL

FLAG SALUTE

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

APPROVAL OF AGENDA

AWARDS AND RECOGNITIONS
Adrian Bonilla Recognition
California Institute of the Arts - 50th Anniversary Recognition National Therapy Animal Day Proclamation
National Arbor Day Proclamation
National Library Week Proclamation
Municipal Clerks Week Proclamation
National Crime Victims Rights Week 2023

PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.

STAFF COMMENTS

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

PUBLIC HEARINGS

1. 2023-24 ANNUAL ACTION PLAN - Approval of the 2023-24 Annual Action Plan for the Community Development Block Grant and Home Investment Partnerships Act Program.

RECOMMENDED ACTION:

City Council approve the 2023-24 Annual Action Plan for the Community Development Block Grant and Home Investment Partnerships Act Programs.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.

2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the April 11, 2023 Special Meeting.

3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the April 11, 2023 Regular Meeting.

4. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the April 13, 2023 Special Meeting.

5. CHECK REGISTER NOS. 07 AND 08 - Check Register No. 07 for the Period 02/24/23 through 03/09/23 and 03/16/23. Electronic Funds Transfers for the Period 02/27/23 through 03/10/23. Check Register No. 08 for the Period 03/10/23 through 03/23/23 and 03/30/23. Electronic Funds Transfers for the Period 03/13/23 through 03/24/23.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 07 and Check Register No. 08.

6. EXPENDITURE AUTHORITY INCREASE FOR ELECTRONIC SIGNATURE PROCESSING THROUGH DOCUSIGN, INC., TO SUPPORT ONGOING CITY OPERATIONS - Staff recommends an increase in expenditure authority with DocuSign, Inc., for Citywide electronic signature processing.

RECOMMENDED ACTION:

City Council:

1. Approve an increase of $17,700 in expenditure authority with DocuSign, Inc., for ongoing electronic signature processing, for a total not to exceed subscription amount of $67,700 for Fiscal Year 2022-23.

2. Authorize the City Manager or designee to execute up to three additional one-year subscription options, beginning in Fiscal Year 2023-24, not to exceed $70,000 annually.

3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.

7. TESORO ADOBE PARK RECIPROCAL EASEMENT AGREEMENT - Approval of a Agreement between the City of Santa Clarita and the Tesoro Del Valle Master Homeowner's Association granting a non-exclusive reciprocal easement for Parking and Vehicular and Pedestrian Ingress and Egress to the Tesoro Adobe Park.

RECOMMENDED ACTION:

City Council:

1. Execute a Reciprocal Easement Agreement with the Tesoro del Valle Master Homeowners Association, associated with the Tesoro Adobe Park.

2. Authorize the City Manager or designee to execute all agreements and associated documents, subject to City Attorney approval.

8. LANDSCAPE MAINTENANCE AT CITY TRANSIT FACILITIES CONTRACT - Award a contract to American Heritage Landscape, LP, to provide recurring landscape maintenance services for City transit facilities.

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract to American Heritage Landscape, LP to provide landscape maintenance services for all City of Santa Clarita (City) Transit and Metrolink facilities for an annual base amount of $69,812, and authorize a 20 percent contingency in the annual amount of $13,962, for a total two-year contract not to exceed $167,548.

2. Find that the award of contract is exempt from the California Environmental Quality Act (CEQA) pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.

3. Authorize the City Manager or designee to execute up to three (3) additional, one- year renewal options beginning in year three, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

9. SECOND READING OF AMENDMENTS TO THE CITY'S MUNICIPAL CODE

REGARDING OVERSIZED VEHICLE PARKING REGULATIONS AND
VEHICLES PARKED OVER 72 HOURS - This item will update sections Chapter

12.08 (Definitions), Chapter 12.64.200 (Vehicles Parked Over 72 Hours), Chapter

12.94.020 (Oversized Vehicle Parking Regulations-Penalties-Appeals), and Chapter

12.94.030 (Oversized Vehicle Parking Permits) of the Santa Clarita Municipal Code, which are consistent with state law and deemed necessary for the preservation of Santa Clarita communities.

RECOMMENDED ACTION:

City Council:

1. Adopt an ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.08 (DEFINITIONS) AND CHAPTER 12.64.200 (VEHICLES PARKED OVER 72 HOURS) OF THE SANTA CLARITA MUNICIPAL CODE;” waive reading of the text and consent to reading by title only, as listed on the agenda;

2. Adopt an ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.94.020 (OVERSIZED VEHICLE PARKING REGULATIONS-PENALTIES-APPEALS) AND CHAPTER 12.94.030 (OVERSIZED VEHICLE PARKING PERMITS) OF THE SANTA CLARITA MUNICIPAL CODE;” waive reading of the text and consent to reading by title only, as listed on the agenda.

10. LIBRARY MATERIAL VENDORS CONTRACTS - Award contracts to five vendors to furnish, catalog, and process Santa Clarita Public Library's physical materials as well as award contracts to two sole source vendors which provide electronic materials.

RECOMMENDED ACTION:

City Council:

1. Award two-year contracts to Baker & Taylor LLC, Brodart Co., Children’s Plus, Inc., Midwest Tape LLC, and Tsai Fong Books, Inc., to provide books and materials for the Santa Clarita Public Library for a combined total two-year amount not to exceed $2,150,000.

2. Award two-year contracts to EBSCO Industries, Inc., and OverDrive Inc. to provide

research databases, electronic books, audiobooks and magazine subscriptions to be included with vendors above in not-to-exceed total.

3. Authorize the City Manager, or designee, to execute up to three additional one-year renewal options for all awarded contracts beginning in year three, not to exceed the annual contract amount, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor.

4. Authorize the City Manager, or designee, to execute all associated documents, subject to City Attorney approval.

11. PURCHASE OF A FLOOR SCRUBBER FOR THE TRANSIT MAINTENANCE FACILITY - Contract consideration to Air & Lube Systems, Inc., for the purchase of a floor scrubber for the City's Transit Maintenance Facility.

RECOMMENDED ACTION:

City Council:

1. Authorize the City Manager or designee to execute a contract with Air & Lube Systems, Inc., for the purchase of a floor scrubber for the Transit Maintenance Facility in the amount of $50,679, and authorize a contingency of 10 percent in the amount of $5,068, for a total contract not to exceed $55,747.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

12. FINAL TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION,

REJECTION OF IRREVOCABLE OFFER OF DEDICATION, AND
ABANDONMENT OF EASEMENT FOR TRACT MAP NO. 51644-13 TESORO HIGHLANDS - Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map, accept and reject offers of dedication, and abandon existing easement for Tract No. 51644-13. This map is for subdivision purposes and is located within Tesoro del Valle, north of Tesoro del Valle Road.

RECOMMENDED ACTION:

City Council:

1. Approve Final Tract Map for Tract No. 51644-13.

2. Accept on behalf of the public the offers of dedication and grant of: (1) the easements for public use and road purposes; (2) the easements for sanitary sewer and sanitary sewer ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; (4) the easement for flood control purposes; (5) covered storm drain, storm drain appurtenant structures, ingress and egress; (6) storm drain ingress and egress; (7) the right to restrict or prohibit the erection or construction of any buildings or structures within lots 3, 10, 11, 12, 13 and 14; and (8) the right to restrict or prohibit any and all allowable uses or construction within those areas designated as open space on this map.

3. Reject the irrevocable offer of dedication and grant in fee simple of all lot 1 for flood control purposes.

4. Authorize the City Manager or designee to rescind the rejection and accept the offer of dedication and grant in fee simple all of lot 1 when construction improvements are completed to the satisfaction of the Director of Public Works.

5. Reject the offer of dedication and grant for public use of the Private and Future street easements and improvements.

6. Abandon the existing easement for private and future streets as shown on previously recorded Parcel Map No. 82721, recorded on April 20, 2022.

7. Make findings as follows: this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.

8. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 51644-13, which indicates all special assessments levied by the City of Santa Clarita are paid.

9. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the Final Tract Map for Tract No. 51644-13, which embodies the approval of said map, the acceptance of the dedications shown thereon, the rejection of the irrevocable offer of dedication and grant in fee simple shown thereon, and abandonment of easements described thereon.

10. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the Final Tract Map for Tract No. 51644-13, which provides for verification that the map is technically correct.

11. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Final Tract Map for Tract No. 51644-13, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval.

13. VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR - Continuation of the emergency declaration for repairs at the Valencia Glen Aquatics Building.

RECOMMENDED ACTION:

City Council to review staff updates regarding the emergency repair project at Valencia Glen Park.

14. 2017-18 BRIDGE PREVENTATIVE MAINTENANCE PROGRAM, PROJECT M0127 - PLANS AND SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item awards a construction contract and modifies the existing design contract for the 2017-18 Bridge Preventative Maintenance Program project.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for the 2017-18 Bridge Preventative Maintenance Program, Project M0127.

2. Find the 2017-18 Bridge Preventative Maintenance Program exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.

3. Award the construction contract to Peterson-Chase General Engineering Construction, Inc., in the amount of $399,732 and authorize a contingency in the amount of $59,959 for a total contract amount not to exceed $459,691.

3. Extend the current contract and authorize an increased expenditure authority for construction support services for the 2017-18 Bridge Preventative Maintenance Program, Project M0127 with TetraTech, Inc., in the amount of $29,020 and authorize a contingency in the amount of $4,353, for a total additional contract amount not to exceed $33,373.

4. Authorize an increase for Miscellaneous Federal Grants (Highway Bridge Program) revenue account 229-442409 in the amount of $343,036, and appropriate to expenditure account M0127229-516101, 2017-18 Bridge Preventative Maintenance Program.

5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.

STAFF COMMENTS

ADJOURNMENT
In memory of Judge Floyd Baxter

FUTURE MEETINGS
The next regular meeting of the City Council will be held May 9, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.

CERTIFICATION
On April 20, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.

_____________________________
Mary Cusick
City Clerk
Santa Clarita, California

PROCLAMATION

National Therapy Animal Day
April 30, 2023

WHEREAS, there are thousands of Pet Partners therapy animal teams serving in communities across the United States; and

WHEREAS, Pet Partners has designated April 30 as National Therapy Animal Day; and

WHEREAS, Pet Partners therapy animal teams in the City of Santa Clarita play an essential role in improving human health and well-being through the human-animal bond; and

WHEREAS, Pet Partners therapy animal teams make millions of visits per year in settings such as hospitals, nursing homes, schools and hospice; and

WHEREAS, Pet Partners therapy animal teams interact with a variety of people in our community including veterans, seniors, patients, students facing literacy challenges and those approaching end of life; and

WHEREAS, these exceptional therapy animals who partner with their human companions bring comfort and healing to those in need.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 30, 2023, as National Therapy Animal Day.

Signed this 25th day of April, 2023.

_______________________________________
Jason Gibbs, Mayor
Santa Clarita, California

a
Packet Pg. 10
Attachment: National Therapy Animal Day 2023 (National Therapy Animal Day Proclamation)

PROCLAMATION

Arbor Day
April 28, 2023

WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees and this holiday called Arbor Day was first observed with the planting of more than a million trees in Nebraska; and

WHEREAS, Arbor Day is now observed throughout the nation and the world and the celebration of Arbor Day encourages the planting of trees in urban forests and wildland areas, encourages appreciation, protection, renewal, and sound management of our forests, and encourages a healthy ecosystem; and

WHEREAS, trees and shrubs improve the quality of urban environments by preventing erosion, controlling the wind, reducing noise and air pollution, and by enhancing the aesthetic quality of life; and

WHEREAS, trees can help offset the greenhouse effect by turning carbon dioxide, the primary cause of global warming, into life-giving oxygen; and

WHEREAS, the planting of these trees in the City of Santa Clarita will also help conserve energy use by shading and cooling buildings and pavement; and

WHEREAS, through the participation of residents of California and Santa Clarita in Arbor Day activities and in its principles throughout the year, we can pass on an enduring heritage of vital natural resources to future generations.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 28, 2023, as Arbor Day, and urges all residents to observe this day and the month of April by planting trees throughout our beautiful community.

Signed this 25th day of April, 2023.

_______________________________________
Jason Gibbs, Mayor
Santa Clarita, California

a
Packet Pg. 11
Attachment: Arbor Day Proclamation 2023 (National Arbor Day Proclamation)

PROCLAMATION

National Library Week
April 23-29, 2023

WHEREAS, libraries provide the opportunity for everyone to pursue their passions and engage in lifelong learning, allowing them to live their best life; and

WHEREAS, libraries have long served as trusted institutions for all members of the community regardless of race, ethnicity, creed, ability, sexual orientation, gender identity, or socio-economic status; and

WHEREAS, libraries strive to develop and maintain programs and collections that are as diverse as the populations they serve and ensure equity of access for all; and

WHEREAS, libraries adapt to the ever-changing needs of their communities, continually expanding their collections, services, and partnerships; and

WHEREAS, libraries play a critical role in the economic vitality of communities by providing internet and technology access, literacy skills, and support for job seekers, small businesses, and entrepreneurs; and

WHEREAS, libraries are accessible and inclusive places that promote a sense of local connection, advancing understanding, civic engagement, and shared community goals; and

WHEREAS, libraries are cornerstones of democracy, promoting the free exchange of information and ideas for all; and

WHEREAS, libraries, librarians, and library workers are joining library supporters and advocates across the nation to celebrate National Library Week.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 23-29, 2023, as National Library Week, and urges residents to visit our libraries to explore the wealth of resources available.

Signed this 25th day of April, 2023.

_______________________________________
Jason Gibbs, Mayor
Santa Clarita, California

a
Packet Pg. 12
Attachment: Library Week Proclamation 2023 (National Library Week Proclamation)

PROCLAMATION

WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and

WHEREAS, the Office of the Municipal Clerk is the oldest among public servants; and

WHEREAS, this May, Municipal Clerks Week will be celebrating its 54th anniversary with a time of celebration and reflection of the Clerk’s Office; and

WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and

WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and

WHEREAS, the Municipal Clerk serves as the information center on functions of local government and community; and

WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations; and

WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim May 1-6, 2023, as Municipal Clerks Week and further extends appreciation to our Municipal Clerk, Mary Cusick, and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent.

Signed this 25th day of April, 2023.

Jason Gibbs, Mayor
Santa Clarita, California
a
Packet Pg. 13
Attachment: Municipal Clerks Week 2023 Final (Municipal Clerks Week Proclamation)

Agenda Item: 1

CITY OF SANTA CLARITA

AGENDA REPORT

PUBLIC HEARINGS
CITY MANAGER APPROVAL:

DATE: April 25, 2023
SUBJECT: 2023-24 ANNUAL ACTION PLAN
DEPARTMENT: Community Development
PRESENTER: Tracy Sullivan

RECOMMENDED ACTION

City Council approve the 2023-24 Annual Action Plan for the Community Development Block Grant and Home Investment Partnerships Act Programs.

BACKGROUND

The City of Santa Clarita (City) receives an annual allocation of Community Development Block Grant (CDBG) Entitlement funds from the U.S. Department of Housing and Urban Development (HUD). The City also receives an annual allocation of Home Investment Partnerships Act (HOME) Entitlement funds from HUD. All CDBG and HOME funds allocated must be used primarily to assist low- and moderate-income residents in the areas of decent and affordable housing, a suitable living environment, and expanded economic opportunities.

In addition to its entitlement funding, in March 2020, through the Coronavirus Aid, Relief, and Economic Security Act, the City received an initial allocation of $855,759 in CDBG funds to be used for activities that prevent, prepare for, and respond to the Coronavirus (CDBG-CV). In November 2020, the City was notified of an additional allocation of $1,396,245 in funds, bringing the total amount of CDBG-CV funds to $2,252,004. These funds were allocated through a Substantial Amendment (SA) to the 2020-21 Annual Action Plan and approved by City Council on May 11, 2021.

To receive funding, the City is required to submit a Consolidated Plan (Con Plan) at least once every five years. The current Con Plan addresses the five-year period of 2019-20 to 2023-24 and was adopted by the City Council on April 23, 2019. However, on June 27, 2020, the City Council approved an SA to the Con Plan, adding a fifth priority related to the COVID-19 pandemic.

1 Packet Pg. 14

The current Con Plan priorities are:

1. Improve, Maintain, and Expand Affordable Housing

2. Provide Supportive Human Services

3. Improve and Expand Facilities and Infrastructure

4. Provide Timely Assistance to Those Impacted by the COVID-19 Pandemic

5. Planning and Administration

The City is also required to submit an Annual Action Plan (AAP) each year that outlines the specific ways the City will spend its funding. Each AAP contains service goals and explains how the proposed activities will meet the Con Plan priorities. If changes that meet certain criteria are made to an AAP after adoption, those changes must be made in an SA.

2023-24 ENTITLEMENT ALLOCATIONS

HUD informed the City of its CDBG allocation for FY 2023-24, which totals $1,504,349. The City also identified $370,474 in prior year savings, which can be added to the AAP. Finally, the City’s 2023-24 HOME entitlement allocation is $634,974.

DEVELOPMENT PROCESS

To develop the 2023-24 AAP, the City contracted with the Veronica Tam and Associates firm. In December 2022, a Community Needs Assessment (CNA) process was conducted to determine the current needs within each Con Plan priority area. The results were presented to the City Council on February 28, 2023. Outreach efforts for the CNA included a press release issued to the local news agencies, a direct email to all current City CDBG service providers, a social media campaign, posting of flyers at community centers and libraries, direct distribution to a targeted community, and a link for the survey was posted on the City’s website and sent to City staff. In total, 310 individuals responded to the survey. Also, in December 2022, a Notice of Funding Availability was released for non-profit, community-based organizations to submit funding applications for programs and services for the low- and moderate-income community using CDBG Entitlement funds. A total of 200 organizations were notified of the opportunity to apply for funding for the 2023-24 program year.

For the 2023-24 program year, 13 organizations submitted applications requesting funding for 18 programs. A panel of City staff evaluated these applications. Of the 18 programs, a total of 15 are recommended for funding. Nine programs are recommended for funding using CDBG Entitlement funds, and six programs are recommended for funding using CDBG-CV funds.

The City is required to allocate 65% of its CDBG grant award to capital projects/programs. Of the 15 programs recommended for funding, two meet the criteria for capital programs. The City is also recommending capital funding for park improvements that remove architectural barriers and create greater inclusivity for qualifying populations including severely disabled adults and the elderly. These improvements will be similar to the improvements recently made at Canyon Country Park and West Creek Park under the CDBG program. The park that is anticipated to be included as part of this Annual Action Plan is Valencia Glen Park.

1 Packet Pg. 15

The HOME entitlement allocation will be committed to the Home Project, which will be used for potential land acquisition for a future affordable housing project or other partnership opportunities.

All proposed funding is detailed in the attached 2023-24 Funding Recommendations document.

As required by HUD, information regarding the proposed funding was available for public review and comment for a 30-day period ending April 25, 2023. The approved final Annual Action Plan must be transmitted to HUD by May 17, 2023. All funding is contingent upon completing a National Environmental Policy Act environmental review.

The 2023-24 AAP can be found in the City Clerk’s Reading File.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

The funding to support the recommended actions is provided by HUD, has no impact on the City's General Fund, and will be appropriated as part of the Fiscal Year 23-24 Annual Budget.

ATTACHMENTS
Public Hearing Notice
CDGB, CDBG-CV and Home Funding Rec 23-24
23-24 Draft Action Plan (available in Clerk's Reading File) 1 Packet Pg. 16

NOTICE OF PUBLIC HEARING FOR THE COMMUNITY DEVELOPMENT
BLOCK GRANT DRAFT 2023-2024 ANNUAL ACTION PLAN

City of Santa Clarita – City Council Meeting

Notice is hereby given that the City of Santa Clarita (City) will conduct a public hearing for the Community Development Block Grant (CDBG) draft 2023-2024 Annual Action Plan (Plan) on Tuesday, April 25, 2023, at or after 6:00 p.m., in the Council Chambers at Santa Clarita City Hall, 23920 Valencia Boulevard, Santa Clarita, California, 91355. The draft 2023-2024 Plan contains financial and program matic documents that provide information on the number, type, and funding of programs and activities to be undertaken with federal CDBG and HOME Investment Partnerships Act (HOME) funds. Citizens are encouraged to pa rticipate and provide comments on this item by attending the public hearing.

The allocation of CDBG Entitlement funds is $1,504,349. A total of $370,474.54 in unused CDBG Entitlement funds from prior years has also been identified, for a total of $1,874,823.54 in available funds which will be allocated in the 2023-2024 Plan. The allocation of HOME Entitlement funds in the 2023-2024 Plan is $634,974.

The City invites public comment regarding the draft documents during the thirty (30) day public comme nt p eriod, which is from March 27 , 2023 – April 25, 2023 . The draft documents will be available for review on the City’s website at www.santa- clarita.com/housing, and during normal business hours at the office of the City Clerk, Santa Clarita City Hall, 23920 Valencia Blvd, Suite 120 , Santa Clarita, CA 91355 .

Comments may be emailed to [email protected], or submitted in person or by U.S.

Mail to Kasey Lee, City of Santa Clarita, 23920 Valencia Boulevard , Santa Clarita, CA 91355. Written comments must be received by April 25, 2023, at 5:00 p.m.

Copies of the City Council meeting agendas will be available 72 hours prior to the meeting date at the City Clerk’s Office at City Hall, located at 23920 Valenci a Blvd., Suite 120, Santa Clarita, CA 91355, or online at www.santa-clarita.com/agendas. Further information may also be obtained by contacting Kasey Lee, Administrative Analyst, at 661.286.4174, or by email at [email protected].

If you wish to challenge the action taken on this matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council, at or prior to, the public hearing.

Para los que hablan español, si usted tiene preguntas o desea más información sobre este producto, por favor póngase en contacto con Dori Carillo al 661.255.4358 o por correo electrónico a [email protected]. Gracias.

Date: March 14, 2023

Mary Cusick, MMC
City Clerk

Published: The Signal, March 14, 2023

1.a
Packet Pg. 17
Attachment: Public Hearing Notice (2023-24 CDBG Annual Action Plan) 2023-2024 CDBG, CDBG-CV, and HOME Funding Allocation Recommendations

CDBG-CV FUNDS HOME FUNDS
23-24 Entitlement Funds Prior Year Savings
Agency Activity
City of Santa Clarita Personnel and O&M $300,870 $30,000 Administration Subtotal $300,870 $30,000
1 Bridge to Home Homeless Intake Specialist $54,672
2 Carousel Ranch Project SCV $10,710
3 Carousel Ranch Ready to Work $10,445
4 Family Promise Household Support $35,000
5 Fostering Youth Independence Case Management $35,825
6 Senior Center Community Access Services $49,000
7 Single Mothers Outreach Mental Health Services $30,000 8 Avenues Supporting Livinig Rent&Utility Disabled Adults $30,000 9 Boys & Girls Club Scholarship Program $26,500
10 Family Promise COVID Households Support $35,000
11 Fostering Youth Independence The Study Place $18,288 12 YMCA Childcare Scholarships $42,000
13 Salvation Army Rent and Utility Assistance $30,705
Public Services Subtotal $225,652 $182,493
14 Senior Center Handyworker Program $400,000
15 Senior Center Code Enforcement Rehab $50,000
16 City of Santa Clarita Park Improvements $527,827 $370,474 17 City of Santa Clarita Affordable Housing $634,974
Capital Subtota
l $977,827 $370,474 $634,974
GRAND TOTAL ALLOCATED $1,504,349 $370,474 $212,493 $634,974

CAPITAL

CDBG FUNDS
2023-2024 AAP 20-21 AAP 23-24 Entitlement

ADMINISTRATION

PUBLIC SERVICES

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Attachment: CDGB, CDBG-CV and Home Funding Rec 23-24 (2023-24 CDBG Annual Action Plan)

CITY OF SANTA CLARITA
City Council
Special Meeting

~Minutes~

Tuesday, April 11, 2023 5:30 PM City Council Chambers

CALL TO ORDER
Mayor Gibbs called the Special Meeting to order at 5:30 p.m.

ROLL CALL
All Councilmembers were present.

PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
Addressing the Council were Elaine Ballace and Steve Petzold.

CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of case: Michael Cruz et al. v. City of Santa Clarita LASC Case No. 21STCV47451

Name of case: City of Santa Clarita v. County of Los Angeles LASC Case No. 22STCP01395

RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Gibbs recessed the meeting to Closed Session at 5:35 p.m.

RECONVENE TO OPEN SESSION
Mayor Gibbs reconvened the meeting to Open Session at 6:14 p.m.

CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.

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Minutes Acceptance: Minutes of Apr 11, 2023 5:30 PM (Consent Calendar)

ADJOURN
Mayor Gibbs adjourned the Special Meeting at 6:14 p.m.

______________________________________

MAYOR
ATTEST:

______________________________________

CITY CLERK
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Minutes Acceptance: Minutes of Apr 11, 2023 5:30 PM (Consent Calendar)

CITY OF SANTA CLARITA
City Council
Regular Meeting

Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~

Tuesday, April 11, 2023 6:00 PM City Council Chambers

INVOCATION
Councilwoman McLean delivered the invocation.

CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:15 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Councilwoman McLean led the flag salute.

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

APPROVAL OF AGENDA
Motion by Weste, second by Miranda, to approve the agenda, pulling items 7 and 15 for Council Comments, and items 5, 7, 9 and 15 for Public Comment.

Hearing no objections, it was so ordered.

RESULT: APPROVED AGENDA

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Minutes Acceptance: Minutes of Apr 11, 2023 6:00 PM (Consent Calendar)

AWARDS AND RECOGNITIONS
Councilwoman McLean spoke of the importance of organ donation to save lives; announced that the City proclaims April 2023 as DMV/Donate Life California month; and invited Santa Clarita resident Richard Aidem to the dais to accept the proclamation and take a photo.

Councilmember Weste discussed Santa Clarita volunteers who have contributed almost 30,000 hours on programs and projects in 2022, including fifty volunteers who received the President's Volunteer Service Award; announced that the City proclaims the week of April 16 - 22 as National Volunteer Week in Santa Clarita; and invited the President's Volunteer Service Award recipients in attendance to the dais to take a photo.

PUBLIC PARTICIPATION
Addressing the Council were Elaine (no last name provided) regarding Angela Davis; Alan Ferdman, representing the Santa Clarita Community Council, regarding diversity; Steve Petzold regarding the railroads and Angela Davis; Cheri McFarlane, representing UE1004, regarding Henry Mayo Hospital; Nancy (no last name given) regarding progressive ideas; Cindy Josten regarding failed leadership and Jonathan Hatami; Tony Maldonado regarding districting and Councilmember engagement; Duncan Mandel regarding Angela Davis and a no-kill animal shelter; Diane Zimmerman regarding districting and the transgender community; and Jenna Sickenius, representing Assemblywoman Pilar Schiavo, regarding Henry Mayo Newhall Hospital staff.

STAFF COMMENTS
City Manager Ken Striplin stated that a no-kill shelter agenda item will be brought to the City Council next month.

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean voiced her displeasure that the Los Angeles County fire district zone maps will be expanding to cover a greater portion of the City, making more areas fire hazard zones; and commented on her concern that the newly introduced oversized vehicle parking restrictions will make it difficult for residents to make use of their recreational vehicles in the case of emergency. Councilwoman McLean mentioned that Los Angeles County Division of Cal Cities Legislative Committee and Board of Directors voted to be a part of the coalition of agencies that will soon send a letter to legislators and the governor regarding the governor's attempt to reduce the state budget by $2.5 billion for transit and road safety projects.

Councilwoman McLean commented on her desire to have consensus opinion regarding the upcoming Fire District fees and regulations, and City Manager Ken Striplin agreed to reach out to the Fire Department for insight as to what the changes may be and send a memo to the City Council with the information.

Councilmember Miranda spoke about the City's Celebrate event, where participants will have the opportunity to learn more from others about different cultures and mentioned that the City is working on a long-range plan for a cultural center.

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Minutes Acceptance: Minutes of Apr 11, 2023 6:00 PM (Consent Calendar)

Councilmember Weste commented that the City and William S. Hart School district are partnering to make additional courts available for tennis and pickleball and spoke about the upcoming Cowboy festival in Old Town Newhall.

Mayor Gibbs spoke about visiting local business Grayskull Vinyl, which was celebrating its second year in business, and gave a shout out to the Winter Colorguard Invitational at Valencia High School.

PUBLIC HEARINGS

ITEM 1

ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE Consolidated Fire Protection District developer fees pay for the cost of fire stations, related fire protection improvements, and fire apparatuses. The resolution would adjust developer fees by $0.1183 per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee Schedule adopted by the Los Angeles County Board of Supervisors and required under the Developer Fee Detailed Fire Station Plan.

RECOMMENDED ACTION:

City Council conduct a public hearing and adopt a resolution to adjust the Consolidated Fire Protection District developer fee from $1.4316 per square foot to $1.5499 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County.

Mayor Gibbs opened the Public Hearing.

Deputy City Clerk Amanda Santos stated that all notices required by law have been provided.

Acting Assistant Fire Chief Patrick Sprengel provided the staff presentation.

Addressing the Council was Tony Maldonado in support.

Mayor Gibbs closed the public comments.

Councilwoman McLean clarified that she did not have a problem with the County collecting fees, but is concerned about the weed abatement requirements.

Adopted Resolution No. 23-5
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste

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Minutes Acceptance: Minutes of Apr 11, 2023 6:00 PM (Consent Calendar)

NEW BUSINESS

ITEM 2

AMENDMENTS TO THE TRANSIT FUNDING AGREEMENT AND WAIVERS TO

CERTAIN PENALTIES AND INTEREST FOR THE COMMUNITY FACILITIES

DISTRICTS AND WATER FACTORY FOR THE VISTA CANYON DEVELOPMENT City Council to consider amendments to the Transit Funding Agreement for Vista Canyon and authorizing the waiver of certain penalties and interest for the Community Facilities Districts and Water Factory within the Vista Canyon development.

RECOMMENDED ACTION:

City Council:

1. Authorize an amendment to the Transit Funding Agreement included in the Vista Canyon Conditions of Approval to reduce the required Vista Canyon Transit Center surface parking lot from 500 to 400 spaces, allow it to be constructed in phases, and grant the City an easement at no cost.

2. Authorize the waiver of certain penalties and interest relating to the City of Santa Clarita Community Facilities District No. 2016-1 and the Vista Canyon Wastewater Standby Assessment District.

3. Amend the budgets for the Cooper Street Communities Facilities District and Vista Canyon Water Factory Assessment District as shown in Exhibit A.

4. Authorize the City Manager to execute all documents, amendments, and or waivers needed to facilitate the recommended actions, subject to City Attorney approval.

Assistant to the City Manager Michael Villegas provided the staff report.

Addressing the City Council was Tony Maldonado.

City Manager Ken Striplin, in response to the speaker's comments, stated that the project addresses both short- and long-term needs as the demand of additional parking spaces increases.

Council commented regarding the various stages of parking expansion as the lots reach designated utilization levels.

RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Miranda, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste

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Minutes Acceptance: Minutes of Apr 11, 2023 6:00 PM (Consent Calendar)

ITEM 3

FIRST READING OF AMENDMENTS TO THE CITY'S MUNICIPAL CODE REGARDING OVERSIZED VEHICLE PARKING REGULATIONS AND VEHICLES PARKED OVER 72 HOURS
This item will update sections Chapter 12.08 (Definitions), Chapter 12.64.200 (Vehicles Parked Over 72 Hours), Chapter 12.94.020 (Oversized Vehicle Parking Regulations-Penalties-Appeals), and Chapter 12.94.030 (Oversized Vehicle Parking Permits) of the Santa Clarita Municipal Code, which are consistent with state law and deemed necessary for the preservation of Santa Clarita communities. City Policy I-11.1 (Enforcement of Oversized Vehicle Ordinances) is also recommended to be amended to conform with the updates.

RECOMMENDED ACTION:

City Council:

1. Introduce an ordinance entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.08 (DEFINITIONS) AND CHAPTER 12.64.200 (VEHICLES PARKED OVER 72 HOURS) OF THE SANTA CLARITA MUNICIPAL CODE;” waive reading of the text and consent to reading by title only, as listed on the agenda; and pass to second reading.

2. Introduce an ordinance entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.94.020 (OVERSIZED VEHICLE PARKING REGULATIONS-PENALTIES-APPEALS) AND CHAPTER 12.94.030 (OVERSIZED VEHICLE PARKING PERMITS) OF THE SANTA CLARITA MUNICIPAL CODE;” waive reading of the text and consent to reading by title only, as listed on the agenda; and pass to second reading.

3. Adopt conforming changes to City Policy I-11.1, Enforcement of Oversized Vehicle Ordinances.

4. Authorize the City Manager or designee to execute all contracts, amendments, and associated documents, subject to City Attorney approval.

Community Preservation Manager Tracy Sullivan provided the staff report.

Addressing the Council were Alan Ferdman, Tony Maldonado, and Diane Zimmerman.

Council commented that the current process is a complaint-driven process, the ordinances are intended for use under "normal" circumstances, and enforcement would be modified if necessary in emergency situations.

Councilwoman McLean stated that her concerns are regarding problem areas; however, everyone else should not be punished for what is only happening in some areas. Councilwoman McLean inquired with Mr. Striplin regarding how many calls were from repeat callers, and Mr. Striplin replied that out of 783 complaints 338 were from unique callers.

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Minutes Acceptance: Minutes of Apr 11, 2023 6:00 PM (Consent Calendar)

Councilwoman McLean requested clarification on language pertaining to whether the process is proactive or based on caller complaints. Council concurred to include in the motion that the ordinance is enforced reactively.

RESULT: APPROVED [4 TO 1]
MOVER: Cameron Smyth, Mayor Pro Tem
SECONDER: Laurene Weste, Councilmember
AYES: Jason Gibbs, Cameron Smyth, Bill Miranda, Laurene Weste NAYS: Marsha McLean

CONSENT CALENDAR

ITEM 4
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the March 28, 2023, Special Meeting.

ITEM 5
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the March 28, 2023, Regular Meeting.

Addressing the Council was Diane Zimmerman.

ITEM 6
CHECK REGISTER NO. 06
Check Register No. 06 for the Period 02/10/23 through 02/23/23 and 03/02/23. Electronic Funds Transfers for the Period 02/13/23 through 02/24/23.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 06.

ITEM 7
STATE LEGISLATION: AB 367, AB 1490, AB 1532, AB 1630, AB 1708, SB 4, SB 44, AND SB 432
The following state legislative items were presented to the City Council Legislative Committee on March 30, 2023, and are being presented to the City Council for consideration to adopt a position: AB 367 (Maienschein), AB 1490 (Lee), AB 1532 (Haney), AB 1630 (Garcia), AB 1708 (Muratsuchi), SB 4 (Wiener), SB 44 (Umberg), and SB 423 (Wiener).

RECOMMENDED ACTION:

City Council:

1. Support AB 367 (Maienschein), AB 1708 (Muratsuchi), and SB 44 (Umberg).

2. Oppose AB 1490 (Lee), AB 1532 (Haney), AB 1630 (Garcia), SB 4 (Wiener), and SB 423 (Wiener).
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3. Transmit position statements to the authors of the bills, Santa Clarita’s state legislative delegation, appropriate legislative committees, Governor Newsom, the League of California Cities, and other stakeholder organizations.

Addressing the Council was Elaine (no last name provided).

ITEM 8

BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT-RELATED

PROFESSIONAL SERVICES CONTRACTS
Contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit-related professional services.

RECOMMENDED ACTION:

City Council:

1. Approve one-year contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit-related professional services for a combined total annual amount not to exceed $500,000, effective Fiscal Year 2023-24.

2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval.

ITEM 9
SANTA CLARITA ROLLER SKATING RINK, PROJECT P3034 - DESIGN CONTRACT

MODIFICATIONS AND CONSTRUCTABILITY REVIEW CONTRACT
This item awards a constructability review contract and modifies the existing design contract for the Santa Clarita Roller Skating Rink project.

RECOMMENDED ACTION:

City Council:

1. Extend the current contract and authorize an increased expenditure authority for the design services for the Santa Clarita Roller Skating Rink, Project P3034, with Anil Verma Associates, Inc., in the amount of $508,746 and authorize a contingency in the amount of $50,874, for a total additional contract amount not to exceed $559,620.

2. Award a contract for constructability review to RP Development Services in the amount of $249,859 and authorize a contingency in the amount of $24,985, for a total contract amount not to exceed $274,844.

3. Authorize the transfer of project savings in the amount of $1,000,000 to Santa Clarita Roller Rink, Project P3034, expenditure account P3034723-516101 from the following accounts:

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• $550,000 in Facilities Fund (Fund 723) from expenditure account F3024723-516101, Santa Clarita Sports Complex Buildout; and

• $450,000 in Facilities Fund (Fund 723) from expenditure account F3020723-516101, Canyon Country Community Center.

4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Addressing the Council was Elaine (no last name provided) and Steve Petzold.

ITEM 10
PARCEL MAP NO. 83402 - MACMILLAN RANCH ROAD
Pursuant to Section 66474 and 66474.1 of the Subdivision Map Act, approve Parcel Map No. 83402, located at 26777 MacMillan Ranch Road.

RECOMMENDED ACTION:

City Council:

1. Approve parcel map for Parcel Map No. 83402.

2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.

3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the parcel map for Parcel Map No. 83402, which indicates all special assessments levied by the City of Santa Clarita are paid.

4. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the parcel map for Parcel Map No. 83402, which embodies the approval of said map.

5. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the parcel map for Parcel Map No. 83402, which provides for verification that the map is technically correct.

6. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of the parcel map for Parcel Map No. 83402, which provides for verification of substantial conformance with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval.

7. Find Parcel Map No. 83402 exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction.

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Minutes Acceptance: Minutes of Apr 11, 2023 6:00 PM (Consent Calendar)

ITEM 11

PURCHASE OF A SPECIALIZED DUMP TRUCK
Council consideration for the purchase of a 2024 Freightliner 114SD, Cummins L9N 280 HP Engine, CNG dump truck, using Sourcewell cooperative purchasing contract #060920-NAF.

RECOMMENDED ACTION:

City Council:

1. Approve the “piggyback” purchase of a 2024 Freightliner 114SD, Cummins L9N 280 HP Engine, Compressed Natural Gas dump truck, using Sourcewell cooperative purchasing contract #060920-NAF in an amount not to exceed $237,659.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

ITEM 12
2021-22 FEDERAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0142 -

PLANS AND SPECIFICATIONS AND CONSTRUCTION CONTRACT
This item will fund the construction of the Federal Overlay project, an integral part of the City of Santa Clarita’s pavement management program. Each year, streets are evaluated and identified for pavement preservation and rehabilitation treatments.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for the 2021-22 Federal Overlay and Slurry Seal Program, Project M0142.

2. Find the 2021-22 Federal Overlay and Slurry Seal Program exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.

3. Award the construction contract to Sully-Miller Contracting, Co., in the amount of $3,962,302 and authorize a contingency in the amount of $396,230, for a total contract amount not to exceed $4,358,532.

4. Authorize the transfer of Measure R (Fund 264) funds in the amount of $2,020,936 from expenditure account M0149264-516101, 2022-23 Overlay and Slurry Seal Program, to expenditure account M0142264-516101, 2021-22 Federal Overlay and Slurry Seal Program.

5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

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Minutes Acceptance: Minutes of Apr 11, 2023 6:00 PM (Consent Calendar)

ITEM 13
TAX-SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. 1110, 1111, 1113, 1115, 1117, 1118, 1119, AND 1120
The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process.

RECOMMENDED ACTION:

City Council:

1. Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1110, 1111, 1113, 1115, 1117, 1118, 1119, and 1120.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Adopted Resolution Nos. 23-6; 23-7; 23-8; 23-9; 23-10 23-11; 23-12; 23-13; 23-14; 23-15; 23- 16; 23-17; 23-18; 23-19; 23-20; 23-21, 23-22; 23-23.

ITEM 14

RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS

ANGELES FOR MISCELLANEOUS SERVICES RESOLUTION
Resolution requesting the renewal of the General Services Agreement with the County of Los Angeles for miscellaneous services.

RECOMMENDED ACTION:

City Council adopt a resolution to renew the General Services Agreement between the City of Santa Clarita and the County of Los Angeles for miscellaneous services for an additional five- year term, ending June 30, 2028. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Adopted Resolution No. 23-24.

ITEM 15
CONTRACT FOR THE BLUE CLOUD BIKE PARK DESIGN PROJECT P0020 This item will fund the Blue Cloud Bike Park Design Project P0020.

RECOMMENDED ACTION:

City Council:

1. Award design contract to Avid Trails for the Blue Cloud Bike Park Design, Project P0020, in the amount of $390,561, and authorize a contingency in the amount of $39,056, for a total contract amount not to exceed $429,617.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
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Addressing the Council was Steve Petzold.

Council discussed the importance of ensuring the safety of the trails and the multi-purpose use of the rink.

Council inquired if each activity would have its own dedicated section and how Blue Cloud Bike Park would be different from the Trek Park at the activity Center, and Mr. Striplin responded that the space in the rink will be shared, based on demand, and the Bike Park is envisioned to be a larger, open space environment with more space for mountain biking.

ITEM 16

VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR
This action will ratify the City Manager's proclamation of an existing local emergency, allowing staff to proceed outside of the City's procurement process to address winter storm damage to the Valencia Glen Aquatics Building and equipment.

RECOMMENDED ACTION:

City Council:

1. Ratify the City Manager’s emergency declaration.

2. Authorize the City Manager or designee to execute all contracts and associated documents, and execute all documents subject to City Attorney approval.

PUBLIC PARTICIPATION II
Addressing the Council were Carrie Sarden regarding religion; Roberto Dubon regarding support for Henry Mayo Hospital employees; Stacy Suarez regarding support for Henry Mayo Hospital employees; Rudolph Primero regarding support for Henry Mayo Hospital employees.

ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting at 8:37 p.m.

______________________________________

MAYOR
ATTEST:

______________________________________

CITY CLERK
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Minutes Acceptance: Minutes of Apr 11, 2023 6:00 PM (Consent Calendar)

CITY OF SANTA CLARITA
City Council
Special Meeting

~Minutes~

Thursday, April 13, 2023 6:00 PM City Council Chambers

CITY CLERK ANNOUNCEMENT
Deputy City Clerk Amanda Santos announced the meeting would be simultaneously translated into Spanish onsite and over Zoom and provided information on how the public may participate and comment; the announcement was repeated by the Spanish interpreter.

CALL TO ORDER
Mayor Gibbs called the Special Meeting to order at 6:07 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Councilmember Miranda led the flag salute.

PUBLIC HEARING TO CONSIDER FORMATION OF CITY COUNCIL DISTRICTS The City’s demographer, Douglas Johnson with National Demographics Corporation, reviewed maps as proposed by members of the public.

PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
Addressing the Council via Zoom were Scott Rafferty regarding the importance of districts, requirements of the CVRA in creating district boundaries, and addressed public comments of the collaborative maps; Susann Rizzo regarding support of the initial map due to balanced voting districts; and Judy Taylour with questions regarding the Oakgrove development in Canyon Country being split among two districts.

Addressing the Council in person were Peter Warda, representing SCV Chamber of Commerce, suggesting minor boundary line cleanups along Skyline Ranch, Circle J Ranch, Shadowbox Studio, and Linda Vista Street; Alan Ferdman regarding map 108 prepared in his name and removing Happy Valley from District 1; Elaine (no last name provided) regarding separating people by districts and disagreeing with creating districts; Tony Maldonado identifying himself as author of maps 101 through 106 and questioning the higher deviation figures shown for his proposed maps, opposing districting, commenting a gerrymandered map will lead to disenfranchisement, and recommending maps 102, 103, 104, 105, and 106; Missy (no last name provided) regarding penalties from the lawsuit and the plaintiffs' settlement claims; Diane Trautman regarding the benefits of districts including giving a voice to more people and changes 4 Packet Pg. 32
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mentioned at the meeting should be negotiated; Steve Petzold regarding the definition of plaintiff in the settlement agreement, stating the community chose at large elections in 1987, viewing incumbents' location on the district mapping tool, and labeling "L" for the remedial district; Homer Temple regarding racial gerrymandering and cutting up a united city; Nancy (no last name provided) regarding Districts 1 and 2 are too large, making it difficult for candidates to campaign, and creating fair maps; Duncan Mandel regarding complying with the voting rights act and supporting the compromised map; and Lynne Plambeck regarding supporting the negotiated map, not supporting placing Shadowbox Studio in one area, and supporting maps 107, 108, and 109.

One written comment was received by Sandra Cattell, supporting the compromised map with minor variations.

Mr. Johnson and the City's litigation counsel, Kahn Scolnick, addressed the public speakers' comments and concerns.

Council discussed the next steps and considered the proposed maps. Council agreed to moving forward with creating two maps: one with incorporating changes suggested to map 107 by the SCV Chamber of Commerce, along with minor adjustments identified by the demographer; and the second additional map, if necessary, incorporating only the changes the plaintiffs agree with.

ADJOURN
Mayor Gibbs continued the public hearing to May 1, 2023, and adjourned the meeting at 7:28 p.m.

______________________________________

MAYOR
ATTEST:

______________________________________

CITY CLERK
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Minutes Acceptance: Minutes of Apr 13, 2023 6:00 PM (Consent Calendar)

Agenda Item: 5

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: April 25, 2023
SUBJECT: CHECK REGISTER NOS. 07 AND 08
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION

City Council approve and ratify for payment the demands presented in Check Register No. 07 and Check Register No. 08.

BACKGROUND

Check Register No. 07 for the Period 02/24/23 through 03/09/23 and 03/16/23 in the aggregate amount of $5,453,453.99 inclusive of Electronic Funds Transfers for the Period 02/27/23 through 03/10/23 in the aggregate amount of $1,391,368.57.

Check Register No. 08 for the Period 03/10/23 through 03/23/23 and 03/30/23 in the aggregate amount of $12,179,891.53 inclusive of Electronic Funds Transfers for the Period 03/13/23 through 03/24/23 in the aggregate amount of $941,176.23.

FISCAL IMPACT

No Fiscal Impact.

ATTACHMENTS
Memo - Check Register No. 07
Memo - Check Register No. 08
Check Register No. 07 (available in the City Clerk's Reading File) Check Register No. 08 (available in the City Clerk's Reading File) 5 Packet Pg. 34

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Attachment: Memo - Check Register No. 07 (Check Register No. 07 & 08)

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Attachment: Memo - Check Register No. 07 (Check Register No. 07 & 08)

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Attachment: Memo - Check Register No. 07 (Check Register No. 07 & 08)

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Attachment: Memo - Check Register No. 08 (Check Register No. 07 & 08)

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Attachment: Memo - Check Register No. 08 (Check Register No. 07 & 08)

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Attachment: Memo - Check Register No. 08 (Check Register No. 07 & 08)

Agenda Item: 6

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: April 25, 2023
SUBJECT: EXPENDITURE AUTHORITY INCREASE FOR ELECTRONIC
SIGNATURE PROCESSING THROUGH DOCUSIGN, INC., TO

SUPPORT ONGOING CITY OPERATIONS
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams

RECOMMENDED ACTION

City Council:

1. Approve an increase of $17,700 in expenditure authority with DocuSign, Inc., for ongoing electronic signature processing, for a total not to exceed subscription amount of $67,700 for Fiscal Year 2022-23.

2. Authorize the City Manager or designee to execute up to three additional one-year subscription options, beginning in Fiscal Year 2023-24, not to exceed $70,000 annually.

3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.

BACKGROUND

While wet signatures are a time-honored way to authenticate documents, the need to manually sign paper documents impacts efficiency. In an effort to streamline document routing within the organization, the City began subscribing to DocuSign, Inc. (DocuSign) in 2014 on a limited basis. Initially, the platform was limited to contract routing purposes only. However, since its inception, the processing of documents through DocuSign has broadly expanded across all City departments.

Nearly 10,000 documents were routed in 2022 alone, a massive increase from the 1,200 routed a few years earlier in 2019. While the COVID-19 pandemic was chiefly responsible for the City's increased usage of DocuSign, staff has continued to recognize the efficiencies the platform creates in general. Moreover, the use of DocuSign has become an industry norm in quickly and 6 Packet Pg. 41

securely authorizing contracts and agreements of all varieties.

While there are other alternative platforms for the electronic processing of documents, DocuSign remains the most recognizable, trusted, and reliable solution. Additionally, for the purposes of maintaining the continuity of existing processes, as well as the competitive pricing offered, a single source procurement for DocuSign was authorized by Purchasing in 2014.

Furthermore, DocuSign adheres to all existing governing regulations regarding electronic signatures and is a California Secretary of State "Approved Digital Signature Certification Authority," DocuSign also integrates seamlessly with the City’s existing document repository, Laserfiche, providing an additional layer of efficiency for records storage and retention purposes.

With the City's ongoing need to expeditiously process and execute agreements and other important documents across the organization, staff recommends authorizing an expenditure increase with DocuSign for Fiscal Year (FY) 2022-23, for a not to exceed subscription amount of $67,700. Per the City's Purchasing Policy, the City Manager's expenditure authority is capped at $50,000, resulting in the need for City Council to authorize any expenditures in excess of this threshold. The additional $17,700 will allow staff to use DocuSign for the remainder of the Fiscal Year. Finally, as a part of this item, staff also requests the authorization of three optional renewals beginning in FY 2023-24, not to exceed $70,000 per fiscal year.

ALTERNATIVE ACTION

Other actions as determined by Council

FISCAL IMPACT

Sufficient budget is available in Technology & Contract Services via the following accounts:

ARPA-Contract Services: 2282306-516101; ARPA Technology Services: 2282200-516101; and Technology Services: 1002200-516101.
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Agenda Item: 7

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: April 25, 2023
SUBJECT: TESORO ADOBE PARK RECIPROCAL EASEMENT AGREEMENT DEPARTMENT: Administrative Services
PRESENTER: Keith Miller

RECOMMENDED ACTION

City Council:

1. Execute a Reciprocal Easement Agreement with the Tesoro del Valle Master Homeowners Association, associated with the Tesoro Adobe Park.

2. Authorize the City Manager or designee to execute all agreements and associated documents, subject to City Attorney approval.

BACKGROUND

In May 2005, a Donation Agreement was entered into by, and between, Montalvo Properties LLC (Montalvo) and the County of Los Angeles (County), conveying Montalvo’s rights, title and interest in, and to, the Tesoro Adobe Park to the County. The Tesoro Adobe Park is approximately 2.26 acres, located at 29350 Avenida Rancho Tesoro, and consists of historical structures and a wood frame barn. Subsequently, the County, Montalvo, and the Tesoro Del Valle Master Home Owners Association (Master Association) entered into a Reciprocal Easement and Joint Use Agreement regarding Tesoro Adobe Park.

At their meeting of August 23, 2022, the City Council took several actions related to the Tesoro Adobe Park in advance of the November 2022 Tesoro Del Valle annexation. These actions included approval of a Park Transfer Agreement and the execution of an A mended Reciprocal Easement and Joint Use Agreement (Amended Agreement), replacing the County with the City in advance of b ecoming responsible for the operations and maintenance of the Tesoro Adobe Park on December 1, 2022.

The Amended Agreement, originally agreed upon by the County and Tesoro Master Association, memorialized two primary provisions. The first provision granted non-exclusive “Reciprocal 7 Packet Pg. 43

Easements for Parking and Vehicular and Pedestrian Ingress and Egress” to both the County and Master Association for parking purposes and vehicular and pedestrian ingress and egress (see Exhibit “B” and “C” of the Amended Agreement attached to this report).

The second provision of this Amended Agreement entitled both the County of Los Angeles and Members of the Tesoro Master Association to joint use of the Tesoro Adobe Park. Under these terms, the Master Association was obligated to pay the County ‘Dues’ above and beyond special assessment revenues generated by the Landscape Maintenance District (LMD) Zone T76, equaling $10.00 per month, per residential property.

While the assessment revenues generated by LMD Zone T76 were and will continue to be utilized for recurring landscape operations, maintenance and future capital replacement needs of the Adobe Park, the Dues generated by Members of the Master Association were intended to support recreation programming of the Adobe Park for Tesoro property owners. In addition to providing the Master Association with input into recreation programming offerings, the Joint Use provision of the Amended Agreement also exempted the Association and its members from payment of rental fees to utilize the Adobe Park.

The scope of the proposed Reciprocal Easement Agreement under consideration by the City Council has been narrowed to retain language preserving the granting of non-exclusive reciprocal easements to both the City and Master Association for parking purposes and vehicular and pedestrian ingress and egress. At their March 28, 2023, Board meeting, the Tesoro Master Association took action to approve the proposed new agreement.

Under the terms of this new Agreement, the City and Master Association have mutually agreed to remove the ‘Joint Use’ provision, including the elimination of monthly recurring dues to support recreational programming previously agreed to and generated by individual property owners. Finally, consistent with the terms of this new agreement, upon assuming operational responsibility for recreation activities at Tesoro Adobe Park, all programming will be undertaken and funded in a manner that is consistent with every other Santa Clarita recreational facility.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact associated with this action.

ATTACHMENTS
Final Reciprocol Easement Agreement
Reciprocal Easement and Joint Use Agreement - Amendment No. 1 (available in the City Clerk's Reading File)
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1 S:\LMD\Susie\Agreements\ReciprocalEasementAgreementTesorodelValleHOA RECORDING REQUEST BY:

WHEN RECORDED RETURN TO:

TBD

---------------------------------------------------------------------------------------------------------------------

Documentary Transfer Tax $ -0-
(Value and consideration is less than $100.00)

RECIPROCAL EASEMENT AGREEMENT

THIS RECIPROCAL EASEMENT AGREEMENT dated __________________, 20 (this ‘Agreement’), is made by and among Tesoro del Valle Master Homeowners Association, a California nonprofit mutual benefit corporation (“Master Association”), and the City of Santa Clarita, a body corporate and politic (“C ity”), (City and the Master Association to be individually referred to herein as, “ Party” and collectively refer to herein as, “Parties ”), with respect to the following:

A. Whereas on May 9, 2005, a Donation Agreement (“Agreement”) was entered into by and between Montalvo Properties LLC , a California limited liability co mpany (“Donor”) and the County of Los Angeles, a body corporate and politic (County) conveying Donor’s rights, title and interest in and to the Adobe Ranch House (“Historical Site” or “Donated Parcel”) and all adjacent adobe and wood- frame structures (coll ectively, the “Historical Structures” or “Tesoro Adobe Park”) to the County except for all rights, title and interest in and to the water and water rights related to the Donated Parcel, and subject to the reciprocal parking easement in accordance with the terms of such agreement.

B. Whereas, on May 20, 2005, the County, Donor and Tesoro Del Valle Master Home Owners Association (“Master Association”) entered into a Reciprocal Easement and Joint Use Agreement regarding Tesoro Adobe Park, a public park owned and operated by the County.

C. Whereas, on September 6 , 2022, the County Board of Supervisors e xecuted an amended Reciprocal Easement and Joint Use Agreement with Montalvo Properties LLC, the Master Association and the City of Santa Clarita (City) , for the purpose of replacing the County with the City.

D. Whereas, on January 18, 2023, the Master Association, via FirstService Residential, confirmed the Donor (Montalvo Properties LLC) is no longer an existing entity .

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Attachment: Final Reciprocol Easement Agreement (TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)

2 S:\LMD\Susie\Agreements\ReciprocalEasementAgreementTesorodelValleHOA E. City is the owner of that certain real property located in the County of Los Angeles, more particularly described on Exhibit A . attached hereto and incorporated herein by this reference (the “Historical Site”), upon which is located an adobe ranch house, four other adobe structures and one wood- frame structure (collectively, the “Historical Structures”). C ity is obligated to operate, maintain and preserve the Historical Str uctures and the Historical Site described in the Preservation Covenant ( “Preservation Covenant”) which was recorded against the Historical Site concurrently with the grant deed (Document #) conveying title to City. By separate documentation, the maintenance and operation of the Historical Site and the Historical Structures will continue to be maintained and funded by the existing Landscape Maintenance District, Zone T76 (Tesoro Adobe Park) previously formed and subsequently transferred to City concurrent to the completion of the Tesoro Del Valle annexation.

F. The Master Association and City desire to grant reciprocal nonexclusive easements over and across portions of the Historical Site and that portion of the Master Common Area Lot (the “Master Common Area Easement Area”), more particularly depicted on Exhibit B, attached hereto and incorporated herein by reference.

NOW, THEREFORE, the Parties hereto declare that the Historical Site and the Master Common Area Lot are hereby made subject to the easements, covenants, uses, restrictions, conditions, rights, burdens, benefits and other agreements hereinafter described with the intention that the same shall run with the land and shall be binding upon the Parties and shall inure to the benefit of subsequent owners thereof, upon and subject to the provisions hereof as follows:

1. Reciprocal Easements for Parking and Vehicular and Pedestrian Ingress and Egress.

1.1 Grant of Easements. Master Association hereby creates, establishes and grants a nonexclusive easement (the “Master Common Area Easement ”) over and across the Master Area Easement Area to and for the benefit of and as an appurtenance to the Historical Site for parking purposes and vehicular and pedestrian ingress and egress. City hereby creates, establishes and grants a nonexclusive easement (the “Historical Site Easement”) over and across that portion of the Historical Site depicted on the attached Exhibit C (the “Historical Site Easement Area”) to and for the benefit of and as an appurtenance to the Master Common Area Lot for parking purposes and vehicular and pedestrian ingress and egress. The Master Common Area Easem ent Area and the Historical Site Easement Area are collectively referred to herein as, the “Easement Areas”. The easements granted herein shall continue for as long as the Historical Site is used in accordance with the terms and provisions of the Preservation Covenant.

1.2 Maintenance of Master Common Area Easement Area. The Master Association shall at all times, at its sole expense, maintain the Master Common Area Easement Area in a neat, clean, safe and attractive condition.

1.3 No Interference. Neither the Master Association nor the City shall permit any uses within the Easement Areas which materially interfere with the quiet enjoyment of, and access to and from, the Historical Site and/or the Master Common Area Lot.

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Attachment: Final Reciprocol Easement Agreement (TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)

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2. Required Insurance.

2.1 By City. City shall at all times maintain in full force and effect comprehensive, broad form, general liability insurance that shall protect against claims and liability for personal injury, death, and/or property damage arising from the use and/or condition of the Historical Site, the improvements thereon, and/or any abutting public ri ght-of-way owned and controlled by the city, in an amount not less than $1,000,000 per occurrence. City shall deliver certificates periodically to the Master Association that provide evidence that such insurance has not lapsed or been materially changed and the same is and will remain in full force and effect for at least one (1) year from the date of the certificate. In lieu of commercial insurance, the City shall retain the right to self-insure all or any portion of its insurance obligations herein.

2.2 By the Master Association. The Master Association shall at all times and at its sole cost and expense maintain in full force and effect comprehensive, broad form, general liability insurance that shall protect against claims and liability for personal injury, death, and/or property damage arising from the use and/or condition of the Master Common Area Easement Area, the improvements thereon, and/or any abutting public right-of-way, and it shall provide combined single limit protection of at least one million dollars, ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. Such insurance shall be carried only with responsible insurance companies licensed to do business in California. The Master Association shall deliver certificates periodically to the City that provide evidence that such insurance has not lapsed or been materially changed and the same is and will remain in full force and effect for at least one (1) year from the date of the certificate, it being the Master Association’s obligation to ensure that the City always has evidence that such required insurance coverage is at all times in force and effect.

3. Indemnification.

3.1 Master Association. The Master Association shall be responsible for all damages to persons or property that occur as a result of Master Association, or its officers, agents, employees, independent contractors, and volunteers’ fault or negligence in connection with Master Association’s participation in the Activity. Further, Master Association shall indemnify and save harmless the City, its officers, agents, employees, independent contractors, and volunteers from all claims, suits, or actions of every name, kind, description, brought for, or on account of, injuries to or death of any person or damage to property arising from or related to the fault or negligence of Master Association, its officers, agents, employees, independent contractors, and volunteers in connection with the Activity.

3.2 City. The City shall indemnify and save harmless Master Association, its officers, agents, employees, independent contractors, and volunteers from all claims, suits, or actions of every name, kind, description, brought for, or on account of, injuries to or death of any person or damage to the property arising from or related to the fault or negligence of the City, its officers, agents, employees, independent contractors, and volunteers in connection with the Activity.

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Attachment: Final Reciprocol Easement Agreement (TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)

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4. Defaults, Remedies. If any Party hereto shall be in breach or default of its covenants or obligations under this Agreement, then prior to exercising any right or remedy in connection therewith, the nondefaulting Party shall notify the defaulting Party of the occurrence of such breach or default, describing the particulars thereof, and shall demand that the same be fully cured within thirty (30) days after receipt of such notice. If, thereafter, such breach or default is not so fully cured, then the nondefaulting Party may exercise such rights and remedies available to it at law, in equity and/or hereunder including, by way of example only, specific performance and compensation for any damage caused by such breach or default.

5. Rights Cumulative, No Implied Waivers. Each of the rights and remedies available hereunder, at law or in equity are cumulative, and the exercise by any such Party hereto of one or more of such rights or remedies shall not preclude such Party’s exercise, at the same time or different times, of any other right or remedy for the same or any other breach or default by the other Party. No waiver of any right, remedy, breach, default or other provision hereof shall be implied, and any such waiver shall be effective only if in writing and signed by the Party to be charged with such waiver. No waiver of any breach of an y provision hereof shall be deemed a waiver of any subsequent breach whether of the same or another provision hereof.

6. Time of the Essence Construction. Time is of the essence of each and every provision hereof. Use of the neuter shall include the mascul ine and feminine, the singular shall include the plural, and vice versa.

7. Notices. Any notice, demand or other communication which any Party may be required or may wish to give to another Party shall be in writing and shall be addressed to said other Party at the address listed below. Any such notice so addressed shall be deemed delivered upon receipt if delivered personally or by courier service or on the third (3rd) business day after deposit into the U.S. mail if sent by certified mail, postage prepaid, return receipt requested. If any Party wishes to change its address for the receipt of any notice hereunder, then such owner shall notify the other owner of such address change in accordance with the provision of this Section.

If to City:

City of Santa Clarita
23920 Valencia Boulevard
Santa Clarita, CA 91355
Attention: Ken Striplin, City Manager

with a copy to:
_______________________________
_______________________________
_______________________________
_______________________________

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Attachment: Final Reciprocol Easement Agreement (TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)

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8. Entire Agreement. This Agreement, together with the Exhibits attached hereto and forming a part hereof, constitutes the entire agreement among the Parties with respect to the matters covered herein and supersedes any prior negotiations, understandings or agreements with r espect to the matters contemplated hereby.

9. Exhibits Incorporated. Each of the Exhibits attached hereto are incorporated herein and made a part of the Agreement.

10. Amendments, Waivers in Writing. This Agreement may not be amended or altered except by a written instrument signed by each of the then-owners of fee title to the Historical Site and the Master Common Area Lot.

11. Severability. Should any term, part, portion or provision of this Agreement or any application hereof to any person or circumstance b e held to be illegal, invalid or in conflict with any applicable law, rule or regulation, then the validity of the remaining terms, part, portions and provisions hereof and the application hereof to other persons or circumstances shall be deemed severable, and the same shall remain enforceable and valid to the fullest extent permitted by law.

12. Covenants Running with the Land. The Parties hereto do hereby agree to the provisions hereof on its own behalf and on behalf of the subsequent owners of the Historic al Site and the Master Common Area Lot, it being intended that the Agreement and its provisions shall run with the land, shall be binding upon, and shall inure to the benefit of the Parties hereto and each such subsequent owner of the Historical Site and the Master Common Area Lot.

13. Counterpart. This Agreement may be executed in counterparts, each of which shall be an original, but all of which together shall constitute one and the same agreement.

14. Supersedes Prior Agreements. This Agreement shall supersede and replace all prior agreements and understandings, oral or written, between the Master Association and the City including the original Reciprocal Easement and Joint Access Agreement ( Recorded No. XXXX) and Amended Reciprocal Easement and Joint Access Agreement (Recorded No. XXXX).

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Attachment: Final Reciprocol Easement Agreement (TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)

6 S:\LMD\Susie\Agreements\ReciprocalEasementAgreementTesorodelValleHOA IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by its duly authorized officer(s), agents(s) or representative(s) as of the date first written above.

DATED:___________________ City of Santa Clarita

By: _______________________________
Name: _____________________________
Title: ______________________________

DATED:___________________ “Master Association”
Tesoro del Valle Master Homeowners
Association, a California nonprofit mutual
benefit corporation.

By: _______________________________
Name: _____________________________
Title: ______________________________

By: _______________________________
Name: _____________________________
Title: ______________________________

Exhibits:

A: Description of Historical Site
B: Depiction of Master Common Area Easement Area
C: Depiction of Historical Site Easement Area

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Attachment: Final Reciprocol Easement Agreement (TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)

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Attachment: Final Reciprocol Easement Agreement (TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)

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Attachment: Final Reciprocol Easement Agreement (TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)

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Attachment: Final Reciprocol Easement Agreement (TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)

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Attachment: Final Reciprocol Easement Agreement (TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)

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Attachment: Final Reciprocol Easement Agreement (TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)

Agenda Item: 8

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: April 25, 2023
SUBJECT: LANDSCAPE MAINTENANCE AT CITY TRANSIT FACILITIES

CONTRACT
DEPARTMENT: Administrative Services
PRESENTER: Keith Miller

RECOMMENDED ACTION

City Council:

1. Award a two-year contract to American Heritage Landscape, LP to provide landscape maintenance services for all City of Santa Clarita (City) Transit and Metrolink facilities for an annual base amount of $69,812, and authorize a 20 percent contingency in the annual amount of $13,962, for a total two-year contract not to exceed $167,548.

2. Find that the award of contract is exempt from the California Environmental Quality Act (CEQA) pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.

3. Authorize the City Manager or designee to execute up to three (3) additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

BACKGROUND

The City of Santa Clarita (City) administers 61 financially independent zones within the Landscape Maintenance District (LMD), providing landscape maintenance services through contracts with private companies. Request for Proposal (RFP) number LMD-22-23-33, for the maintenance of LMD Zone Metro was published and circulated via the City’s BidNet system on 8 Packet Pg. 56

January 17, 2023. The publication was transmitted to 472 vendors with 50 that downloaded the RFP documents. Seven companies provided proposals for consideration with the results below:

PROPOSAL COMPANY LOCATION BID
AMOUNT
POINTS

AWARDED
Proposal 1 American Heritage
Landscape, LP
Canoga Park, CA $ 69,812 252.34
Proposal 2 Oakridge Landscape, Inc. Santa Clarita, CA $ 83,472 239.33 Proposal 3 Mariposa Landscapes, Inc. Irwindale, CA $153,480 226.66 Proposal 4 Specialized Landscape
Management
Simi Valley, CA $ 77,172 213.66
Proposal 5 Stay Green, Inc. Santa Clarita, CA $284,736 203.33 Proposal 6 SGD Enterprises DBA
Four Seasons Landscaping
Van Nuys, CA $126,000 181.66
Proposal 7 EMTS, Inc. Clovis, CA $190,020 170.67

To enhance maintenance standards and enforce contractor accountability, the RFP incorporated a multiple criteria selection process based on several weighted categories to encourage proposals that will fully meet the City’s maintenance standards. Additionally, the RFP specifications include language that gives staff the ability to impose payment reductions on the contractor when maintenance schedules are not met or performance deficiencies are documented.

An evaluation panel comprised of staff representing the City’s Parks, Planning, and Open Space team and the City’s Special Districts division scored proposals based on the following criteria:

• Value Provided (30%)
• Rotation Schedule (20%)
• Team Composition/Crew Member Structure (15%)
• Acknowledgement and Understanding of Specifications (15%) • Proposal Amount (10%)
• References & Certifications (10%)

American Heritage Landscape, LP (American Heritage) achieved the highest score, with the evaluation team determining their proposal offered the best overall value. American Heritage’s proposal was distinguished by the overall composition and structure of their crew, their approach for rotating personnel throughout each assigned LMD zone, the modification of operations due to seasonal changes, and recognition of additional detail within focal areas. Finally, staff has completed a due-diligence review of American Heritage’s professional references and determined their work history meets the City's standards and performance expectations.

California Environmental Quality Act (CEQA) Determination This award of contract is not subject to CEQA review pursuant to CEQA Guidelines Article 19 - Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.

8 Packet Pg. 57

ALTERNATIVE ACTION

1. Do not award contract to American Heritage Landscape, LP.

2. Other action as determined by the City Council.

FISCAL IMPACT

There is no impact to the general fund. The City Council previously appropriated sufficient LMD Funds during adoption of the Fiscal Year 2022-23 budget to support these costs via the following accounts:
• Jan Heidt Newhall Metrolink - 7007306-516110, 7007306-514101 • Santa Clarita Metrolink - 7007306-516110, 7007306-514101 • Via Princessa Metrolink - 3572431-516110, 3572431-514101 • McBean Regional Transit Center - 3572439-516110, 3572439-514101 • Transit Maintenance Facility - 7003701-516110, 7003701-514101 • Vista Canyon Regional Transit Center - 7007407-516110, 7007407-514101

ATTACHMENTS
Response File Zone METRO American Heritage (available in the City Clerk's Reading File) 8 Packet Pg. 58

Agenda Item: 9

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: April 25, 2023
SUBJECT: SECOND READING OF AMENDMENTS TO THE CITY'S

MUNICIPAL CODE REGARDING OVERSIZED VEHICLE
PARKING REGULATIONS AND VEHICLES PARKED OVER 72
HOURS
DEPARTMENT: Community Development
PRESENTER: Tracy Sullivan

RECOMMENDED ACTION

City Council:

1. Adopt an ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.08 (DEFINITIONS) AND CHAPTER 12.64.200 (VEHICLES PARKED OVER 72 HOURS) OF THE SANTA CLARITA MUNICIPAL CODE;” waive reading of the text and consent to reading by title only, as listed on the agenda;

2. Adopt an ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.94.020 (OVERSIZED

VEHICLE PARKING REGULATIONS-PENALTIES-APPEALS) AND CHAPTER

12.94.030 (OVERSIZED VEHICLE PARKING PERMITS) OF THE SANTA CLARITA MUNICIPAL CODE;” waive reading of the text and consent to reading by title only, as listed on the agenda.

BACKGROUND

On April 11, 2023, with a 4-1 vote, the City Council introduced and passed to second reading two distinct ordinances, which address rules and regulations pertaining to vehicles parked over 72 hours and oversized vehicle parking.

The ordinance amending Chapters 12.08 and 12.64.200 of the Santa Clarita Municipal Code (SCMC) pertains to vehicles parked over 72 hours. This ordinance establishes a minimum distance of 150 feet and makes other, non-substantive clarifications to existing definitions. 9 Packet Pg. 59

The ordinance amending Chapter 12.94 of the SCMC pertains to oversized vehicle parking. This ordinance removes the weekend and holiday exemption, and allows for a maximum of three (3) 72-hour parking permits within any 120 day period.

The City’s Parking Enforcement Program (Program) enforces these rules and regulations on a reactive basis, meaning that Parking Enforcement Officers only investigate vehicles out of compliance in response to a received complaint. The Program does, however, engage in proactive enforcement if a vehicle is parked in a manner that poses a health and safety risk. This is reinforced through City Policy I-11.2, as it relates to enforcement of the oversized vehicles.

The policy specifically states, “[I]t is the declared policy of the City to address enforcement of the aforementioned provisions [Chapter 12.94 of the SCMC] on a reactive or complaint basis unless an oversized vehicle poses an immediate risk to public health and safety.”

A copy of Policy I-11.2 – Enforcement of Oversized Vehicle Ordinances is attached for reference, in addition to redline changes to existing SCMC. Upon approval of the recommended actions, the proposed changes will take effect on May 25, 2023.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

None by this action.

ATTACHMENTS
Ordinance-Chapter 12.64 Code Revisions (Definitions and 72-hour Violation) Ordinance-Chapter 12.94 Code Revisions (Oversized Vehicle Parking Regulations) Policy I-11.2 Revisions (Enforcement of Oversized Vehicle Ordinances) 9 Packet Pg. 60
ORDINANCE NO. 23-___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA
CLARITA, CALIFORNIA, AMENDING CHAPTER 12.08 (DEFINITIONS) AND CHAPTER 12.64.200 (VEHICLES PARKED OVER 72 HOURS) OF THE

SANTA CLARITA MUNICIPAL CODE

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The ordinance amends the following Chapters of the Santa Clarita Municipal Code: Chapter 12.08, entitled “Definitions” and Chapter 12.64.200, entitled “Vehicles Parked Over 72 Hours.” The City of Santa Clarita (City) operates a Parking Enforcement program to enforce parking regulations. The City is empowered to enact rules to ensure that members of the public park upon the public right-of-way in a manner that is consistent with the purposes of these places and promotes the public’s common benefit. The proposed amendments to Title 12 will promote and encourage a safe, fair application of vehicles parked within the public right-of-way, and are intended to ensure that the public can use and enjoy such places for their intended purposes.

SECTION 2. Chapter 12.08 of the SCMC is hereby amended to read in its entirety as shown in Exhibit A, which is attached hereto and incorporated herein by this reference.

SECTION 3. If any section, subsection, sentence, clause, phrase, part, or portion of this ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the ordinance.

The City Council declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, part, or portion thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses, phrases, parts, or portions be declared invalid or unconstitutional.

SECTION 4. This ordinance shall be in full force and effect thirty (30) days from its passage and adoption.

SECTION 5. The City Clerk shall certify to the passage of this ordinance and shall cause the same to be published as required by law.

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Attachment: Ordinance-Chapter 12.64 Code Revisions (Definitions and 72-hour Violation) (Second Reading - Updates to SCMC Parking PASSED, APPROVED, AND ADOPTED this 25th day of April 2023.

______________________________
MAYOR

ATTEST:

______________________________

CITY CLERK

DATE: __________________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Ordinance No. 23-__ was regularly introduced and placed upon its first reading at a regular meeting of the City Council on the 11th day of April 2023. That thereafter, said ordinance was duly passed and adopted at the regular meeting of the City Council on the 25th day of April 2023, by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

AND I FURTHER CERTIFY that the foregoing is the original of Ordinance No. 23- and was published in The Signal newspaper in accordance with State Law (G.C. 40806).

______________________________

CITY CLERK

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Attachment: Ordinance-Chapter 12.64 Code Revisions (Definitions and 72-hour Violation) (Second Reading - Updates to SCMC Parking

EXHIBIT A:

REDLINED PRIOR

ORDINANCE

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Attachment: Ordinance-Chapter 12.64 Code Revisions (Definitions and 72-hour Violation) (Second Reading - Updates to SCMC Parking Chapter 12.08

DEFINITIONS
Sections:

12.08.010 Definitions Generally.

12.08.020 Words Defined in Vehicle Code.

12.08.030 Alley.

12.08.040 Bus Loading Zone.

12.08.050 Commercial Vehicle Loading Zone.

12.08.060 Council.

12.08.065 Director.

12.08.080 Highway.

12.08.085 Enforcement Officer.

12.08.090 Operator.

12.08.100 Park.

12.08.110 Parkway.

12.08.115 Paseo.

12.08.120 Passenger Loading Zone.

12.08.130 Pedestrian.

12.08.140 Person.

12.08.143 Police Department.

12.08.145 Private Street.

12.08.150 Roadway.

12.08.160 Roller Skates.

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Attachment: Ordinance-Chapter 12.64 Code Revisions (Definitions and 72-hour Violation) (Second Reading - Updates to SCMC Parking

12.08.170 Section.

12.08.180 Sidewalk.

12.08.185 Skateboard.

12.08.200 Vehicle.

12.08.010 Definitions Generally.

Whenever in this Title the words or phrases hereinafter in this chapter defined are used, they shall have the meanings respectively ascribed to them in this chapter unless the context indicates to the contrary. (Ord. 89-12, 6/27/89)

12.08.020 Words Defined in Vehicle Code.

Whenever any words or phrases used in this Title are not defined in this chapter, but are defined in the Vehicle Code of this State, such definitions are incorporated herein and shall be deemed to apply to such words and phrases as used in this Title as though set forth in full. (Ord. 89-12, 6/27/89)

12.08.030 Alley.
“Alley” means any Hhighway, as defined in this chapter, unnamed, and having a width of less than 25 feet, and not provided with a sidewalk or sidewalks. (Ord. 89-12, 6/27/89)

12.08.040 Bus Loading Zone.
“Bus Lloading Zzone” means the space adjacent to the curb or edge of a roadway reserved for the exclusive use of buses during the loading or unloading of passengers. (Ord. 89-12, 6/27/89)

12.08.050 Commercial Vehicle Loading Zone.
“Commercial Vvehicle loading Loading zoneZone” means that space adjacent to a curb reserved for the exclusive use of vehicles during the loading or unloading of passengers and materials marked and designated as hereinafter provided in this Title. (Ord. 89-12, 6/27/89)

12.08.060 Council.
“Council” means the City Council of the City. (Ord. 89-12, 6/27/89)

12.08.065 Director.
“Director” means the Public Works Director for the City, or the Director’s designate. (Ord. 89-12, 6/27/89)

12.08.080 Highway.
“Highway” means a way or place of whatever nature, publicly maintained and open to the use of the public for purposes of vehicular travel. Highway includes every way set apart for public travel except bridle trails and footpaths. (Ord. 89-12, 6/27/89) any public

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Attachment: Ordinance-Chapter 12.64 Code Revisions (Definitions and 72-hour Violation) (Second Reading - Updates to SCMC Parking highway, public street, public way or public place in the City, either owned by the City or dedicated to the public. The term includes all or any part of the entire width of right-of- way, and above and below the same, whether or not such entire area is actually used for vehicular travel.

12.08.085 Enforcement Officer.
“Officer” or “police officer” “Enforcement Officer” means a sworn public safety officer authorized to conduct law enforcement activities in the City, whether that officer is a member of the City Police Department or County Sheriff Department or any City employee or agent with the authority to enforce any provision of this code. (Ord. 89-12, 6/27/89)

12.08.090 Operator.
“Operator” means any person who is in actual physical control of a vehicle. (Ord. 89-12, 6/27/89)

12.08.100 Park.
“Park” means to stop or allow to stand any vehicle, whether occupied or not, otherwise than in obedience to official traffic-control devices or by direction of a police officer. (Ord. 89-12, 6/27/89)

12.08.110 Parkway.
“Parkway” means that portion of a Hhighway other than a roadway or a sidewalk. (Ord. 89-12, 6/27/89)

12.08.115 Paseo.
“Paseo” means an improved walkway over private property over which an easement for pedestrian traffic has been reserved. (Ord. 89-12, 6/27/89)

12.08.120 Passenger Loading Zone.
“Passenger loading zone” means that space adjacent to a curb reserved for the exclusive use of vehicles during loading and unloading of passengers, marked and designated. (Ord. 89-12, 6/27/89)

12.08.130 Pedestrian.
“Pedestrian” means any person afoot. (Ord. 89-12, 6/27/89)

12.08.140 Person.
“Person” means and includes every person, firm, corporation or other entity. (Ord. 89- 12, 6/27/89)

12.08.143 Police Department.
“Police Department” means the authorized agency charged by the City with law enforcement responsibility, whether that agency is the City Police Department or the County Sheriff Department. (Ord. 89-12, 6/27/89)

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Attachment: Ordinance-Chapter 12.64 Code Revisions (Definitions and 72-hour Violation) (Second Reading - Updates to SCMC Parking

12.08.145 Private Street.
“Private Street” means a street over which private persons have an easement to travel, and does not include driveways, paths, or other ways which no one has a right to travel except by license. (Ord. 89-12, 6/27/89)

12.08.150 Roadway.
“Roadway” means that portion of a Hhighway between the regularly established curb lines or, when no curbs exist, that portion improved, designated, and ordinarily used for vehicular travel and parking. (Ord. 89-12, 6/27/89)

12.08.160 Roller Skates.
“Roller Skates” means any footwear or device which may be attached to feet or footwear, to which wheels are attached and such wheels may be used to aid the wearer in moving. (Ord. 89-12, 6/27/89)

12.08.170 Section.
“Section” means a section of the ordinance codified in this Title unless some other ordinance or statute is specifically mentioned. (Ord. 89-12, 6/27/89)

12.08.180 Sidewalk.
“Sidewalk” means that improved portion of a Hhighway between the curb lines or traversable roadway and the adjacent property lines. (Ord. 89-12, 6/27/89)

12.08.185 Skateboard.
“Skateboard” means any board or any other object or device which has wheels attached to it by any means whatsoever and which is propelled by pushing, pulling, or gravitational forces, and to which there is not affixed any device or mechanism for steering. (Ord. 89-12, 6/27/89)

12.08.200 Vehicle.
“Vehicle” means every device or animal by which any person or property is or may be transported or drawn upon a street or Hhighway, excepting devices moved by human power or used exclusively upon rails. (Ord. 89-12, 6/27/89)

12.64.200 Vehicles Parked on Highway for More Than Over 72 Consecutive Hours—Removal by Police.

A. No operator of any Vehicle shall leave said Vehicle parked or left standing, and no registered owner of such Vehicle shall permit or allow said Vehicle to remain parked or left standing, upon any Highway in the City for a period longer than seventy-two (72) consecutive hours. Any such Vehicle shall be subject to removal by an Enforcement Officer of the City of Santa Clarita. An Eenforcement Oofficer may cause the o removal ofe to a safe place every Vvehicle which has been parked or left standing upon a Hhighway for more than 72 or more consecutive hours to a safe place.

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Attachment: Ordinance-Chapter 12.64 Code Revisions (Definitions and 72-hour Violation) (Second Reading - Updates to SCMC Parking B. For the purposes of this section, a Vehicle shall be deemed to have been parked or left standing when it has not been moved more than one hundred and fifty (150) feet from its original parked or stopped position. Distance in feet shall be measured from the curb-face abutting its original stopped position , or if there is no curb-face present, then measured from the lot line or boundary of the lot abutting its original stopped position.

C. For the purpose of this section, “ enforcement officer” means an enforcement officer as defined in this section.

D. For the purpose of this section, “highway” means a highway as defined in section

13.04.100 of the Santa Clarita Municipal Code.

BC. As used in this section, the words “safe place” include, but are not confined to, any garage, parking lot or open space owned by, maintained by or under the jurisdiction of the City, and also every privately-owned garage the owner or proprietor of which will accept such Vvehicle. (Ord. 89-12, 6/27/89)

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Attachment: Ordinance-Chapter 12.64 Code Revisions (Definitions and 72-hour Violation) (Second Reading - Updates to SCMC Parking ORDINANCE NO. 23-___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA
CLARITA, CALIFORNIA, AMENDING CHAPTER 12.94.020 (OVERSIZED

VEHICLE PARKING REGULATIONS-PENALTIES-APPEALS) AND
CHAPTER 12.94.030 (OVERSIZED VEHICLE PARKING PERMITS) OF THE

SANTA CLARITA MUNICIPAL CODE

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The ordinance amends Chapter 12.94 of the Santa Clarita Municipal Code (SCMC), entitled “Oversized Vehicle Parking Regulations” and City Policy No. I-11.1, entitled “Enforcement of Oversized Vehicle Ordinances.” The City of Santa Clarita (City) operates a Parking Enforcement program to enforce parking regulations. The City is empowered to enact rules to ensure that members of the public park upon the public right-of-way in a manner that is consistent with the purposes of these places and promotes the public’s common benefit. The proposed amendments to Chapter 12.94 will promote and encourage a safe, fair application of oversize vehicles parked within the public right-of-way, and are intended to ensure that the public can use and enjoy such places for their intended purposes.

SECTION 2. Chapter 12.94 of the SCMC is hereby amended to read in its entirety as shown in Exhibit A, which is attached hereto and incorporated herein by this reference. A copy of the proposed Policy amendments are incorporated to this ordinance as Exhibit B.

SECTION 3. If any section, subsection, sentence, clause, phrase, part, or portion of this ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the ordinance.

The City Council declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, part, or portion thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses, phrases, parts, or portions be declared invalid or unconstitutional.

SECTION 4. This ordinance shall be in full force and effect thirty (30) days from its passage and adoption.

SECTION 5. The City Clerk shall certify to the passage of this ordinance and shall cause the same to be published as required by law.

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Attachment: Ordinance-Chapter 12.94 Code Revisions (Oversized Vehicle Parking Regulations) (Second Reading - Updates to SCMC Parking PASSED, APPROVED, AND ADOPTED this 25th day of April 2023.

______________________________
MAYOR

ATTEST:

______________________________

CITY CLERK

DATE: __________________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Ordinance No. 23-__ was regularly introduced and placed upon its first reading at a regular meeting of the City Council on the 11th day of April 2023. That thereafter, said ordinance was duly passed and adopted at the regular meeting of the City Council on the 25th day of April 2023, by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

AND I FURTHER CERTIFY that the foregoing is the original of Ordinance No. 23- and was published in The Signal newspaper in accordance with State Law (G.C. 40806).

______________________________

CITY CLERK

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Attachment: Ordinance-Chapter 12.94 Code Revisions (Oversized Vehicle Parking Regulations) (Second Reading - Updates to SCMC Parking EXHIBIT A:

REDLINED PRIOR

ORDINACE

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Attachment: Ordinance-Chapter 12.94 Code Revisions (Oversized Vehicle Parking Regulations) (Second Reading - Updates to SCMC Parking Chapter 12.94

OVERSIZED VEHICLE PARKING REGULATIONS
Sections:

12.94.010 Definitions.

12.94.020 Oversized Vehicle Parking Regulations—Penalties—Appeals.

12.94.030 Oversized Vehicle Parking Permits.

12.94.040 State of Emergency.

12.94.050 Amortization Period.

12.94.010 Definitions.
“Oversized vehicle” shall mean any motor vehicle, boat or trailer, which meets or exceeds at least two (2) of the following criteria, exclusive of fixtures, accessories or property:

1. Twenty-three (23) feet in length; or

2. Eight (8) feet in height; or

3. Seven (7) feet in width. (Ord. 01-3, 1/9/01)

12.94.020 Oversized Vehicle Parking Regulations—Penalties—Appeals.

A. The parking of oversized vehicles, as defined in Section 12.94.010 of this chapter, shall be prohibited on any public street, or public place within any residential, commercial, industrial, or business park zone. This section shall not apply to any oversized vehicle:

1. Parked on a public street during a national holiday; or

2. Parked for the purpose of, and while being, loaded or unloaded for a maximum period not to exceed forty-eight (48) consecutive hours: in any calendar weekday week (Monday through Friday); or

3. Parked for temporary maintenance or emergency repairs not to exceed forty- eight (48) consecutive hours; within any calendar week (Monday through Friday); or

4. Parked for the pickup or delivery of goods, and merchandise; or

5. Displaying a current valid State Department of Motor Vehicles issued disabled person license plate.

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Attachment: Ordinance-Chapter 12.94 Code Revisions (Oversized Vehicle Parking Regulations) (Second Reading - Updates to SCMC Parking B. The prohibitions set forth in this chapter shall not apply to the parking of commercial vehicles.

C. Any violation of the herein stated provisions pertaining to the parking of oversized vehicles shall be subject to penalties as established by a schedule of fees adopted by resolution of the City Council.

D. Every person who is issued a notice of parking violation pursuant to this chapter may request review of that notice under Section 40215 et seq., of the California Vehicle Code. (Ord. 01-3, 1/9/01)

12.94.030 Oversized Vehicle Parking Permits.

An oversized vehicle may be parked on any public street if the City issues an oversized vehicle parking permit pursuant to the following:

A. Purpose. The purpose of authorizing the issuance of oversized vehicle parking permits is to give owners of oversized vehicles an opportunity, for a limited time, to park their oversized vehicle on a public street.

B. Requirements for Oversized Vehicle Parking Permits. Any person may obtain an oversized vehicle parking permit to park a designated oversized vehicle on a public street, for a limited period of time, as described in subsection D of this section.

C. Issuance of Permits. The City Manager or designee shall establish policies and procedures for the issuance of such permits. Such policies shall be consistent with the provisions of the Santa Clarita Municipal Code, to the greatest extent possible as determined by the City Manager, and the following.: issue oversized vehicle parking permits, pursuant to the following:

1. Each person registered owner desiring an oversized vehicle parking permit shall file with the City Manager or designee a completed City application form containing the following:
a. The name, address and phone number of the registered owner and applicant of the designated oversized vehicle;
b. The license number, make and model of designated oversized vehicle; c. The dates for which the permit is requested pursuant to subsection (D) of this section;
d. The dates and duration of any and all oversized vehicle permits issued to the applicant within the immediately preceding ninety one hundred and twenty (90120) day period;

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Attachment: Ordinance-Chapter 12.94 Code Revisions (Oversized Vehicle Parking Regulations) (Second Reading - Updates to SCMC Parking e. Additional information the City Manager or designee may require; f. The applicant must sign application under penalty of perjury.

2. Oversized vehicle parking permits issued and approved by the City Manager or designee shall include the license plate number of the designated oversized vehicle, the date of issuance and the day of its expiration.

3. All permits shall be placed at the lower driver’s side of the windshield of the oversized vehicle to which it relates so that it is clearly visible from the exterior of the oversized vehicle. Should the oversized vehicle not have a windshield, the permit shall be affixed to the front portion of the oversized vehicle in a location that is plainly visible from in front of said oversized vehicle.

4. All oversized vehicle parking permits shall be issued at no expense to the applicant.

D. Permit Duration and Renewal. An oversized vehicle parking permit shall be valid for a period not to exceed three (3) consecutive calendar weekdays (seventy-two (72) hours). Upon expiration of an oversized vehicle parking permit issued under this section, the applicant may apply for and be granted additional oversized vehicle parking permits, if the applicant still qualifies under the conditions set forth herein. In no event shall any person and/or designated oversized vehicle be issued more than three (3) oversized vehicle parking permits within any ninetyone hundred and twenty (90120) calendar day period. (Ord. 01-3, 1/9/01)

12.94.040 State of Emergency.

The prohibitions provided in this chapter shall not apply to the parking of any oversized vehicle during the pendency of any state of emergency declared to exist within the City of Santa Clarita by the City Council. (Ord. 01-3, 1/9/01)

12.94.050 Amortization Period.

The ordinance codified in this chapter shall become effective April 1, 2001. (Ord. 01-3, 1/9/01)

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Attachment: Ordinance-Chapter 12.94 Code Revisions (Oversized Vehicle Parking Regulations) (Second Reading - Updates to SCMC Parking

EXHIBIT B:

REDLINED CITY
POLICY

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Attachment: Policy I-11.2 Revisions (Enforcement of Oversized Vehicle Ordinances) (Second Reading - Updates to SCMC Parking Regulations)

I. PURPOSE
The purpose is to establish guidelines for enforcing Chapter 12.94 of the Santa Clarita Municipal Code regarding oversized vehicle parking regulations.

II. GENERAL
Chapter 12.94 of the Santa Clarita Municipal Code prohibits oversized vehicles from parking on any public street within any residential, commercial, industrial, or business park zone. This ordinance defines “oversized vehicle” as any motor vehicle, boat, or trailer which meets or exceeds at least two of the following criteria:

A. Twenty-three feet in length; or
B. Eight feet in height; or
C. Seven feet in width
The restrictions do not apply to oversized vehicles parked on the public street during the weekend (Saturday and Sunday) or on a national holiday. Weekday and nNon-holiday eExemptions are also given to oversized vehicles that are being loaded or unloaded, as observed by a City Code Enforcement Officer, Parking Enforcement Officer, or Sheriff’s Deputy, or in the case of emergency repairs being performed to the vehicle, provided that these activities do not exceed 48 consecutive hours. “Emergency Repairs” are defined as any repair of a minor nature (i.e. changing a flat tire, or jumping a discharged battery) performed to restore a vehicle’s operability. Oversized vehicles displaying a disabled license plate are exempt from the provisions set forth in the Code, but must adhere to other codes where exemptions are not granted, such as Vehicles Parked over 72 hours.

Owners of oversized vehicles have the option of applying for an Oversized Vehicle Parking Permit, issued by the City Manager or designee, which allows owners of oversized vehicles to park their oversized vehicle on the public street for up to 72 hours.

City of Santa Clarita

POLICY/PROCEDURE

Number I-11.2
SUBJECT: ENFORCEMENT OF OVERSIZED

VEHICLE ORDINANCES
ORIGINAL ISSUE EFFECTIVE: 04/01/2001 CATEGORY: LEGISLATIVE RELATIONS CURRENT ISSUE EFFECTIVE: 05/25/2023 SUPERSEDES: I-11.1
RESPONSIBLE DEPARTMENT: CITY MANAGER’S OFFICE

STANDARD MANAGEMENT PROCEDURE

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Attachment: Policy I-11.2 Revisions (Enforcement of Oversized Vehicle Ordinances) (Second Reading - Updates to SCMC Parking Regulations)

III. POLICY
It is the declared policy of the City that the above stated provisions are enforced by the Sheriff’s Department and other persons designated by the City Manager, such as Code Enforcement Officers and Parking Enforcement Officers. In addition, it is the declared policy of the City to address enforcement of the aforementioned provisions on a reactive or complaint basis unless an oversized vehicle poses an immediate risk to public health and safety. Oversized vehicle owners who fail to comply with the provisions of this policy shall be subject to citation and/or tow as outlined within Chapter 12.94 of the Santa Clarita Municipal Code.

IV. EXCEPTIONS
Exceptions to this policy may be authorized by the City Council.

V. AUTHORITY
Adopted by the City Council January 9, 2001 and amended on October 13, 2020 , and April 11, 2023.

Cameron SmythJason Gibbs
Mayor

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Attachment: Policy I-11.2 Revisions (Enforcement of Oversized Vehicle Ordinances) (Second Reading - Updates to SCMC Parking Regulations)

Agenda Item: 10

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: April 25, 2023
SUBJECT: LIBRARY MATERIAL VENDORS CONTRACTS
DEPARTMENT: Human Resources and Library Services
PRESENTER: Shannon Vonnegut

RECOMMENDED ACTION

City Council:

1. Award two-year contracts to Baker & Taylor LLC, Brodart Co., Children’s Plus, Inc., Midwest Tape LLC, and Tsai Fong Books, Inc., to provide books and materials for the Santa Clarita Public Library for a combined total two-year amount not to exceed $2,150,000.

2. Award two-year contracts to EBSCO Industries, Inc., and OverDrive Inc. to provide research databases, electronic books, audiobooks and magazine subscriptions to be included with vendors above in not-to-exceed total.

3. Authorize the City Manager, or designee, to execute up to three additional one-year renewal options for all awarded contracts beginning in year three, not to exceed the annual contract amount, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor.

4. Authorize the City Manager, or designee, to execute all associated documents, subject to City Attorney approval.

BACKGROUND

The Santa Clarita Public Library (SCPL) has over 80,000 registered users and provides the community with a wide variety of print, audiovisual, and electronic materials for public use. The SCPL’s collection is comprised of approximately 248,000 print books, 25,000 audiobooks, Blu- rays, DVDs, and 56,000 electronic books and audiobooks. Annually, SCPL circulates an average of over 1 million physical and electronic items. In order to further develop its collection and meet the community’s growing needs, SCPL is seeking vendors to provide library materials.

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The City conducted a Request for Proposal (RFP) to solicit proposals from qualified vendors to furnish, deliver, catalog, and process SCPL’s print and audiovisual materials. The proposals were reviewed and evaluated based on each vendor’s ability to meet the specific needs of the City.

The RFP was advertised on the City’s website on January 10, 2023. Thirty-two companies downloaded the RFP, and eight proposals were received.

Written proposals were scored according to three categories:

• Contractor qualifications and estimated number of days for processing and shipping for both standard and rush services.
• Thoroughness of proposal, approach to providing sound services, and ability to provide services to meet objectives and standards.
• Cost of materials and services provided as well as discounts offered.

A panel of five City staff members evaluated and scored all responsive proposals based on the selection criteria above. The results are shown below:

Rank Company Score Location
1 Midwest Tape LLC 93.6 Holland, OH
2 Baker & Taylor LLC 92.2 Charlotte, NC
3 Brodart Co. 92 Williamsport, PA
4 Children’s Plus, Inc. 92 Beecher, IL
5 Ingram Library Services LLC 89.4 La Vergne, TN
6 Tsai Fong Books, Inc. 78 Houston, TX
7 The Reading Warehouse 75 North Charleston, SC
8 CINCO Books Corp 55.4 Miami, FL

Based on the results of the evaluation process, staff recommends Baker & Taylor LLC, Brodart Co., Children’s Plus, Inc., Midwest Tape LLC, and Tsai Fong Books, Inc., be awarded contracts to provide books and materials to SCPL. By utilizing the five vendors selected, staff will have the flexibility and resources to update outdated materials, meet the needs of the public, and continue to develop a collection appropriate for the size of the community while retaining compatibility and compliance with the City’s existing library system.

The five selected vendors will provide SCPL with both broad and specialized materials and services. Baker & Taylor LLC (Baker & Taylor) and Brodart Co. (Brodart) are full service library vendors that supply libraries with circulation-ready print books for all ages. Both vendors have inventories of over 5 million items from over 50,000 publishers which include back catalog and new release titles. Additionally, Baker & Taylor and Brodart also supply Spanish titles for all ages.

Children’s Plus, Inc., is a full-service supplier that specializes in children’s educational materials and serves public libraries as well as school districts. They maintain an inventory of over 1 million volumes and have an in-house bindery to produce quality library bound books.

Midwest Tape LLC, is a library-dedicated, full-service entertainment media distributor that 10 Packet Pg. 79

provides physical audiovisual products such as: audiobooks, Blu-rays, and DVDs exclusively to public libraries.

Tsai Fong Books, Inc. (Tsai Fong Books) is one of the largest Asian language book distributors in the United States and supplies Chinese, Japanese, Korean, and Vietnamese books for all ages.

The process of scoring the submitted proposals using the aforementioned criteria resulted in Ingram Library Services LLC (Ingram) ranking higher than Tsai Fong Books. However, due to ambiguous language in Ingram’s proposal related to material shipment fees, along with the fact that Tsai Fong Books is the only vendor which can provide SCPL with materials written in a variety of Asian languages, staff recommends awarding a contract to Tsai Fong Books over Ingram. Additionally, Tsai Fong Books is the only vendor that is able to provide SCPL with fully cataloged bibliographic title records for their Asian language materials. Ultimately, Tsai Fong Book’s unique services will allow SCPL to obtain and curate Asian language materials to support the growing needs of the community.

Additionally, to provide the community with electronic databases as well as electronic audiobooks, books, and magazines, the City contracts with EBSCO Industries, Inc. (EBSCO) and OverDrive, Inc. (OverDrive). Both firms are unique in their offerings and they are the only sources compatible with the SCPL's current collections. EBSCO provides SCPL with research databases and electronic magazine subscriptions and OverDrive supplies electronic books and audiobooks. As a result, and in accordance with the City's Purchasing Policy, sole source procurements have been approved for both vendors. Staff recommends awarding EBSCO and OverDrive contracts for the ongoing support of SCPL.

Contracts entered into pursuant to the RFP and sole source procurements may be renewed annually, up to three times beginning in year three.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Sufficient funds, contingent upon approval, will be appropriated as part of the annual budget process.
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Agenda Item: 11

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: April 25, 2023
SUBJECT: PURCHASE OF A FLOOR SCRUBBER FOR THE TRANSIT

MAINTENANCE FACILITY
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar

RECOMMENDED ACTION

City Council:

1. Authorize the City Manager or designee to execute a contract with Air & Lube Systems, Inc., for the purchase of a floor scrubber for the Transit Maintenance Facility in the amount of $50,679, and authorize a contingency of 10 percent in the amount of $5,068, for a total contract not to exceed $55,747.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

The Transit Maintenance Facility (TMF) was constructed to house and maintain the City of Santa Clarita’s (City) bus operations, administration, and maintenance programs. The TMF opened in April 2006 and is occupied by City Transit staff, as well as bus operator (currently MV Transportation) staff.

In line with the City’s Transit Asset Management (TAM) Plan, staff has begun replacing existing equipment that has exceeded its useful life. The TAM Plan uses criteria for equipment replacement, such as age, frequency of failures, accessibility of parts, and funding availability for establishing the replacement cycle. The existing floor scrubber used at the TMF is over 16 years old and has undergone multiple overhauls/repairs. Its age and condition have resulted in decreased reliability and increased operating and repair costs. Based on rising costs and part obsolescence, it has been determined that replacing the existing unit is the most cost-effective approach.

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On February 9, 2023, staff released a Request for Quotes (RFQ) for the purchase of a new “ride- on” floor scrubber for the TMF. The document was downloaded by seven firms, with only one firm, Air & Lube, Inc., submitting a quote within the prescribed timeframe. Following the submission deadline, the other six firms who downloaded the RFQ but did not submit a bid were contacted to inquire why they chose not to submit pricing. Reasons ranged from “too small of a project” to “excessive paperwork requirements.” A cost analysis was completed to ensure the pricing submitted by Air and Lube, Inc., aligns with industry standards.

If approved, this award will facilitate the replacement of the existing ride-on floor scrubber used to clean and maintain the vehicle maintenance garage floor. The new unit is battery-powered and designed to clean epoxy flooring safely, eliminating the need for harsh detergents or chemicals.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact to the General Fund. The City has programmed Federal 5307 Transit Grant funds to cover 80 percent and MOSIP funds to cover 20 percent of the total contractual cost. Adequate funds are available in Transit Capital Equipment Account 7003702.520102. 11 Packet Pg. 82

Agenda Item: 12

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: April 25, 2023
SUBJECT: FINAL TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION,

REJECTION OF IRREVOCABLE OFFER OF DEDICATION, AND
ABANDONMENT OF EASEMENT FOR TRACT MAP NO. 51644-13

TESORO HIGHLANDS
DEPARTMENT: Public Works
PRESENTER: Amalia Marreh

RECOMMENDED ACTION

City Council:

1. Approve Final Tract Map for Tract No. 51644-13.

2. Accept on behalf of the public the offers of dedication and grant of: (1) the easements for public use and road purposes; (2) the easements for sanitary sewer and sanitary sewer ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; (4) the easement for flood control purposes; (5) covered storm drain, storm drain appurtenant structures, ingress and egress; (6) storm drain ingress and egress; (7) the right to restrict or prohibit the erection or construction of any buildings or structures within lots 3, 10, 11, 12, 13 and 14; and (8) the right to restrict or prohibit any and all allowable uses or construction within those areas designated as open space on this map.

3. Reject the irrevocable offer of dedication and grant in fee simple of all lot 1 for flood control purposes.

4. Authorize the City Manager or designee to rescind the rejection and accept the offer of dedication and grant in fee simple all of lot 1 when construction improvements are completed to the satisfaction of the Director of Public Works.

5. Reject the offer of dedication and grant for public use of the Private and Future street easements and improvements.

6. Abandon the existing easement for private and future streets as shown on previously 12 Packet Pg. 83

recorded Parcel Map No. 82721, recorded on April 20, 2022.

7. Make findings as follows: this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.

8. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 51644-13, which indicates all special assessments levied by the City of Santa Clarita are paid.

9. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the Final Tract Map for Tract No. 51644-13, which embodies the approval of said map, the acceptance of the dedications shown thereon, the rejection of the irrevocable offer of dedication and grant in fee simple shown thereon, and abandonment of easements described thereon.

10. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the Final Tract Map for Tract No. 51644-13, which provides for verification that the map is technically correct.

11. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Final Tract Map for Tract No. 51644-13, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval.

BACKGROUND

The Final Tract Map for Tract No. 51644-13, a location map exhibit of which is attached hereto, has been reviewed by City of Santa Clarita (City) staff and found to be in substantial conformance with the principles and standards required by the Unified Development Code and State Subdivision Map Act. On November 7, 2018, the Los Angeles County Department of Regional Planning approved the Revised Vesting Tentative Tract Map No. 51644-1. On November 12, 2019, the City Council approved the Tesoro Del Valle Annexation (Master Case 19-115). This area was subsequently annexed to the City on November 14, 2022.

The Final Tract Map No. 51644-13 consists of a subdivision of 59.49 acres into 14 lots and allows for the creation of one (1) public road, five (5) open space lots, and various utility service lots. There are no residential units proposed as part of this final tract map. The subject property is located within the Tesoro Del Valle area, north of Tesoro Del Valle Road.

The County of Los Angeles Department of Public Works has reviewed and approved the map for mathematical accuracy, survey analysis, title information, and for compliance with the Subdivision Map Act. The Conditions of Approval established by the County of Los Angeles were also met and fees have been and/or will be paid as indicated on the attached Fact Sheet.

Therefore, the Final Tract Map is ready for City Council approval and acceptance of the dedications shown thereon.

Pursuant to Section 66474.1 of the Subdivision Map Act, a legislative body shall not deny approval of a final or parcel map if it was previously approved as a tentative map for the proposed subdivision and if it finds the final or parcel map is in substantial compliance with the 12 Packet Pg. 84

previously approved tentative map.

ALTERNATIVE ACTION

Staff has not identified alternative actions that would conform to requirements set forth in the Subdivision Map Act.
x

FISCAL IMPACT

The public street and the additional width of the public street shown on the Final Tract Map for Tract No. 51644-13 will be dedicated to the City and will be constructed by the developer. The maintenance of the additional width of the public street will have minimal impact on the City’s street maintenance budget.

ATTACHMENTS
Location Map
Fact Sheet
12 Packet Pg. 85

12.a
Packet Pg. 86
Attachment: Location Map (APPROVE FINAL MAP/ACCEPT/REJECT OFFERS OF

FACT SHEET
TRACT MAP 51644-13

Location: Within the Tesoro del Valley community, north of Tesoro del Valle Road.

Acreage: Approximately 59.49 acres

Number of Lots: Fourteen (14)

Use: Public use and road purposes, flood control, and open space.

Owner: BLC Tesoro LLC, a Delaware Limited Liability Company.

Trails/Paseos: No new trails are being dedicated to the City by this map

Streets: This map is dedicating extension of Avenida Rancho Tesoro as a public street.

B&T Fees: No buildings are proposed with this map; therefore, no B&T Fees are applicable.

Transit Fees: The Transit Fee obligation was not required by County of Los Angeles.

Quimby Fees: The Quimby obligation for the development has previously been satisfied with the dedication of 12 acres for private park.

School Fees: No buildings are proposed with this map; therefore, no school fees are applicable.

12.b
Packet Pg. 87
Attachment: Fact Sheet (APPROVE FINAL MAP/ACCEPT/REJECT OFFERS OF DEDICATION/ABANDON EASEMENT TR51644-13 TESORO

Agenda Item: 13

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: April 25, 2023
SUBJECT: VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR DEPARTMENT: Neighborhood Services
PRESENTER: Jerrid McKenna

RECOMMENDED ACTION

City Council to review staff updates regarding the emergency repair project at Valencia Glen Park.

BACKGROUND

The City of Santa Clarita (City) operates and programs six aquatic facilities, which include five community pools and the Aquatic Center. In February 2023, the City experienced unprecedented severe winter storms causing damage within the City. At the Valencia Glen Park Aquatics Building, a large tree fell on the facility and aquatics equipment, creating conditions of extreme peril to the safety of persons and property. Following the event, City staff evaluated the damages to the building and equipment, reporting that the damages were beyond the control of the City's services, personnel, and equipment. The City Council ratified this emergency proclamation at the April 11, 2023, meeting.

In the event of an emergency, Section 2.40.060 of the Santa Clarita Municipal Code (Code) allows procurement of the necessary equipment, services, and supplies for emergency purposes without giving notice for bids. Per the Code, staff will continue to provide the Council with updates on the emergency action until project completion. This item is intended to provide the Council with an update to this emergency repair since the last Council meeting.

Since the April 11, 2023, City Council meeting, staff has initiated conversations with vendors and received quotes for repairs and construction. The City’s insurance adjuster is in the process of reviewing quotes. The contract is anticipated to be routed by April 28, 2023, and demolition work is anticipated to commence the week of May 1, 2023.

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ALTERNATIVE ACTION

Other action is determined by the City Council.

FISCAL IMPACT

There is no fiscal impact on this item.
13 Packet Pg. 89

Agenda Item: 14

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: April 25, 2023
SUBJECT: 2017-18 BRIDGE PREVENTATIVE MAINTENANCE PROGRAM, PROJECT M0127 - PLANS AND SPECIFICATIONS, AND

CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council:

1. Approve the plans and specifications for the 2017-18 Bridge Preventative Maintenance Program, Project M0127.

2. Find the 2017-18 Bridge Preventative Maintenance Program exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.

3. Award the construction contract to Peterson-Chase General Engineering Construction, Inc., in the amount of $399,732 and authorize a contingency in the amount of $59,959 for a total contract amount not to exceed $459,691.

3. Extend the current contract and authorize an increased expenditure authority for construction support services for the 2017-18 Bridge Preventative Maintenance Program, Project M0127 with TetraTech, Inc., in the amount of $29,020 and authorize a contingency in the amount of $4,353, for a total additional contract amount not to exceed $33,373.

4. Authorize an increase for Miscellaneous Federal Grants (Highway Bridge Program) revenue account 229-442409 in the amount of $343,036, and appropriate to expenditure account M0127229-516101, 2017-18 Bridge Preventative Maintenance Program.

5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

14 Packet Pg. 90

BACKGROUND

The 2017-18 Bridge Preventative Maintenance Program (BPMP) project will provide preventative maintenance and repairs for six bridges in the City of Santa Clarita (City). The project will consist of sealing concrete bridge decks, patching spalling and delaminated concrete, cleaning and replacing expansion joints and sealants, and replacing one bridge deck asphalt overlay. The six bridges include Bouquet Canyon Road over Bouquet Canyon Channel, Soledad Canyon Road over Mint Canyon Channel, Decoro Drive over Dry Canyon Channel, Festividad Drive over Dry Canyon Channel, Haskell Canyon Road over Bouquet Canyon Channel, and Atwood Boulevard over Santa Clara River South Fork. This project supports the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.

The 2017-18 BPMP is not subject to CEQA review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the 2017-18 BPMP will be performing repairs and maintenance to existing bridges.

An invitation to bid was prepared and published twice in The Signal newspaper on January 25 and February 1, 2023, and posted on BidNet. The bid specifications were downloaded by 23 vendors; however, no bids were submitted to Purchasing by the February 28, 2023, deadline.

In the event the City does not receive a formal bid, the City’s Purchasing Policy provides for direct negotiation. Specifically, the City’s Purchasing Policy states:

“When no formal, responsive, or responsible bids are received, the City Manager (or designee), in adherence of the California Public Contract Code as applicable, and the City’s municipal code, may authorize staff to negotiate a contract and bring an award recommendation, if required by this Policy, to the City Council for approval.”

Due to the volatile bidding environment and high construction activity throughout Southern California, the City has experienced receiving fewer project bids. Staff followed up with the plan holders to assess why no construction bids were received on this project. The feedback included some contractors stating they do not typically perform this specific scope of work, and others noted they were not interested in bidding on smaller projects.

The City reviewed contractors that have regularly performed this specific scope of work and requested a proposal from Peterson-Chase General Engineering Construction, Inc. (Peterson- Chase). Peterson-Chase has extensive experience working with the City on federally funded bridge maintenance projects. Peterson-Chase has been regularly contracted for similar scopes of work by Caltrans and Los Angeles County.

14 Packet Pg. 91

As a result, staff negotiated a fair and reasonable bid as shown below:

Company Location Bid Amount
Peterson-Chase General Engineering Construction, Inc. Irvine, CA $399,732

Staff recommends awarding the construction contract to Peterson-Chase based on their in-depth understanding of the project scope and familiarity with adhering to the policies and procedures of Caltrans and the Federal Highway Administration. This contractor possesses a valid Class A State Contractor’s License and is in good standing with the Contractors State License Board.

Staff reviewed the proposal for accuracy and conformance to the contract document and found it to be complete. Their proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.

The requested construction contingency will cover the cost of unforeseen conditions such as the uncertainty of repair work at specific locations, additional concrete deterioration due to recent rain events, potential utility conflicts, or abandoned utilities not shown in record drawings, and any additional work requested by the City.

Construction Design and Support Services
On June 18, 2018, the City signed a design contract with Tetra Tech, Inc. (Tetra Tech) in the amount of $49,716. Tetra Tech was selected through a Request for Proposal process and is the Engineer of Record for the 2017-18 BPMP. Their knowledge and expertise are valuable to the project and necessary to ensure compliance with the design plans and specifications.

Staff has negotiated a fair and reasonable price with Tetra Tech for the work required to complete the 2017-18 BPMP. This proposal is available in the City Clerk’s Reading File.

The recommended action to extend the current contract and increase expenditure authority by $33,373 including contingency, will ensure the project’s successful completion. This increase will allow Tetra Tech to provide construction support at regular meetings, review submittals, respond to requests for information, and complete the as-built drawings. The remaining funds will cover all anticipated project administrative costs, including project management, public works inspection, materials testing, deputy inspection, stormwater inspections, utility fees, and labor compliance monitoring.

Federal Grant Funds
Caltrans Federal Highway Bridge Program (HBP) funding for the design of this project was originally requested as part of the Fiscal Year 2017-18 budget. Due to increases in construction costs and requests by multiple agencies for additional funding at that time, the HBP funding was placed on hold. Once the HBP resumed funding in 2019, the City applied for funds to move forward with construction. However, approval of the construction funds was further delayed by HBP until January 11, 2023, when the City finally received Authorization to Proceed with construction from Caltrans securing $343,036 of HBP funds. Staff is requesting the appropriation of these funds to the project account.

14 Packet Pg. 92

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Upon approval of the recommended actions, adequate funds will be available in the 2017-18 Bridge Preventative Maintenance Program expenditure account M0127229-516101 (Misc Federal Grant Funds) and M0127233-516101 (TDA 8 Funds) to support the recommended contracts and project administrative costs.

ATTACHMENTS
Location Map
Bid Proposal for Peterson-Chase Construction Engineering, Inc. (available in the City Clerk's Reading File)
Proposal for Tetra Tech, Inc. (available in the City Clerk's Reading File) 14 Packet Pg. 93

14.a
Packet Pg. 94
Attachment: Location Map (BRIDGE PREVENTATIVE MAINTENANCE PROGRAM, PROJECT M0127)