CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, April 25, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.
View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________
INVOCATION
Gibbs
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
Adrian Bonilla Recognition
California Institute of the Arts - 50th Anniversary Recognition National Therapy Animal Day Proclamation
National Arbor Day Proclamation
National Library Week Proclamation
Municipal Clerks Week Proclamation
National Crime Victims Rights Week 2023
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
PUBLIC HEARINGS
1. 2023-24 ANNUAL ACTION PLAN - Approval of the 2023-24 Annual Action Plan for the Community Development Block Grant and Home Investment Partnerships Act Program.
RECOMMENDED ACTION:
City Council approve the 2023-24 Annual Action Plan for the Community Development Block Grant and Home Investment Partnerships Act Programs.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the April 11, 2023 Special Meeting.
3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the April 11, 2023 Regular Meeting.
4. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the April 13, 2023 Special Meeting.
5. CHECK REGISTER NOS. 07 AND 08 - Check Register No. 07 for the Period 02/24/23 through 03/09/23 and 03/16/23. Electronic Funds Transfers for the Period 02/27/23 through 03/10/23. Check Register No. 08 for the Period 03/10/23 through 03/23/23 and 03/30/23. Electronic Funds Transfers for the Period 03/13/23 through 03/24/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 07 and Check Register No. 08.
6. EXPENDITURE AUTHORITY INCREASE FOR ELECTRONIC SIGNATURE PROCESSING THROUGH DOCUSIGN, INC., TO SUPPORT ONGOING CITY OPERATIONS - Staff recommends an increase in expenditure authority with DocuSign, Inc., for Citywide electronic signature processing.
RECOMMENDED ACTION:
City Council:
1. Approve an increase of $17,700 in expenditure authority with DocuSign, Inc., for ongoing electronic signature processing, for a total not to exceed subscription amount of $67,700 for Fiscal Year 2022-23.
2. Authorize the City Manager or designee to execute up to three additional one-year subscription options, beginning in Fiscal Year 2023-24, not to exceed $70,000 annually.
3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.
7. TESORO ADOBE PARK RECIPROCAL EASEMENT AGREEMENT - Approval of a Agreement between the City of Santa Clarita and the Tesoro Del Valle Master Homeowner's Association granting a non-exclusive reciprocal easement for Parking and Vehicular and Pedestrian Ingress and Egress to the Tesoro Adobe Park.
RECOMMENDED ACTION:
City Council:
1. Execute a Reciprocal Easement Agreement with the Tesoro del Valle Master Homeowners Association, associated with the Tesoro Adobe Park.
2. Authorize the City Manager or designee to execute all agreements and associated documents, subject to City Attorney approval.
8. LANDSCAPE MAINTENANCE AT CITY TRANSIT FACILITIES CONTRACT - Award a contract to American Heritage Landscape, LP, to provide recurring landscape maintenance services for City transit facilities.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to American Heritage Landscape, LP to provide landscape maintenance services for all City of Santa Clarita (City) Transit and Metrolink facilities for an annual base amount of $69,812, and authorize a 20 percent contingency in the annual amount of $13,962, for a total two-year contract not to exceed $167,548.
2. Find that the award of contract is exempt from the California Environmental Quality Act (CEQA) pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.
3. Authorize the City Manager or designee to execute up to three (3) additional, one- year renewal options beginning in year three, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
9. SECOND READING OF AMENDMENTS TO THE CITY'S MUNICIPAL CODE
REGARDING OVERSIZED VEHICLE PARKING REGULATIONS AND
VEHICLES PARKED OVER 72 HOURS - This item will update sections Chapter
12.08 (Definitions), Chapter 12.64.200 (Vehicles Parked Over 72 Hours), Chapter
12.94.020 (Oversized Vehicle Parking Regulations-Penalties-Appeals), and Chapter
12.94.030 (Oversized Vehicle Parking Permits) of the Santa Clarita Municipal Code, which are consistent with state law and deemed necessary for the preservation of Santa Clarita communities.
RECOMMENDED ACTION:
City Council:
1. Adopt an ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.08 (DEFINITIONS) AND CHAPTER 12.64.200 (VEHICLES PARKED OVER 72 HOURS) OF THE SANTA CLARITA MUNICIPAL CODE;” waive reading of the text and consent to reading by title only, as listed on the agenda;
2. Adopt an ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.94.020 (OVERSIZED VEHICLE PARKING REGULATIONS-PENALTIES-APPEALS) AND CHAPTER 12.94.030 (OVERSIZED VEHICLE PARKING PERMITS) OF THE SANTA CLARITA MUNICIPAL CODE;” waive reading of the text and consent to reading by title only, as listed on the agenda.
10. LIBRARY MATERIAL VENDORS CONTRACTS - Award contracts to five vendors to furnish, catalog, and process Santa Clarita Public Library's physical materials as well as award contracts to two sole source vendors which provide electronic materials.
RECOMMENDED ACTION:
City Council:
1. Award two-year contracts to Baker & Taylor LLC, Brodart Co., Children’s Plus, Inc., Midwest Tape LLC, and Tsai Fong Books, Inc., to provide books and materials for the Santa Clarita Public Library for a combined total two-year amount not to exceed $2,150,000.
2. Award two-year contracts to EBSCO Industries, Inc., and OverDrive Inc. to provide
research databases, electronic books, audiobooks and magazine subscriptions to be included with vendors above in not-to-exceed total.
3. Authorize the City Manager, or designee, to execute up to three additional one-year renewal options for all awarded contracts beginning in year three, not to exceed the annual contract amount, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor.
4. Authorize the City Manager, or designee, to execute all associated documents, subject to City Attorney approval.
11. PURCHASE OF A FLOOR SCRUBBER FOR THE TRANSIT MAINTENANCE FACILITY - Contract consideration to Air & Lube Systems, Inc., for the purchase of a floor scrubber for the City's Transit Maintenance Facility.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute a contract with Air & Lube Systems, Inc., for the purchase of a floor scrubber for the Transit Maintenance Facility in the amount of $50,679, and authorize a contingency of 10 percent in the amount of $5,068, for a total contract not to exceed $55,747.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
12. FINAL TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION,
REJECTION OF IRREVOCABLE OFFER OF DEDICATION, AND
ABANDONMENT OF EASEMENT FOR TRACT MAP NO. 51644-13 TESORO HIGHLANDS - Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map, accept and reject offers of dedication, and abandon existing easement for Tract No. 51644-13. This map is for subdivision purposes and is located within Tesoro del Valle, north of Tesoro del Valle Road.
RECOMMENDED ACTION:
City Council:
1. Approve Final Tract Map for Tract No. 51644-13.
2. Accept on behalf of the public the offers of dedication and grant of: (1) the easements for public use and road purposes; (2) the easements for sanitary sewer and sanitary sewer ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; (4) the easement for flood control purposes; (5) covered storm drain, storm drain appurtenant structures, ingress and egress; (6) storm drain ingress and egress; (7) the right to restrict or prohibit the erection or construction of any buildings or structures within lots 3, 10, 11, 12, 13 and 14; and (8) the right to restrict or prohibit any and all allowable uses or construction within those areas designated as open space on this map.
3. Reject the irrevocable offer of dedication and grant in fee simple of all lot 1 for flood control purposes.
4. Authorize the City Manager or designee to rescind the rejection and accept the offer of dedication and grant in fee simple all of lot 1 when construction improvements are completed to the satisfaction of the Director of Public Works.
5. Reject the offer of dedication and grant for public use of the Private and Future street easements and improvements.
6. Abandon the existing easement for private and future streets as shown on previously recorded Parcel Map No. 82721, recorded on April 20, 2022.
7. Make findings as follows: this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
8. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 51644-13, which indicates all special assessments levied by the City of Santa Clarita are paid.
9. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the Final Tract Map for Tract No. 51644-13, which embodies the approval of said map, the acceptance of the dedications shown thereon, the rejection of the irrevocable offer of dedication and grant in fee simple shown thereon, and abandonment of easements described thereon.
10. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the Final Tract Map for Tract No. 51644-13, which provides for verification that the map is technically correct.
11. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Final Tract Map for Tract No. 51644-13, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval.
13. VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR - Continuation of the emergency declaration for repairs at the Valencia Glen Aquatics Building.
RECOMMENDED ACTION:
City Council to review staff updates regarding the emergency repair project at Valencia Glen Park.
14. 2017-18 BRIDGE PREVENTATIVE MAINTENANCE PROGRAM, PROJECT M0127 - PLANS AND SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item awards a construction contract and modifies the existing design contract for the 2017-18 Bridge Preventative Maintenance Program project.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2017-18 Bridge Preventative Maintenance Program, Project M0127.
2. Find the 2017-18 Bridge Preventative Maintenance Program exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Peterson-Chase General Engineering Construction, Inc., in the amount of $399,732 and authorize a contingency in the amount of $59,959 for a total contract amount not to exceed $459,691.
3. Extend the current contract and authorize an increased expenditure authority for construction support services for the 2017-18 Bridge Preventative Maintenance Program, Project M0127 with TetraTech, Inc., in the amount of $29,020 and authorize a contingency in the amount of $4,353, for a total additional contract amount not to exceed $33,373.
4. Authorize an increase for Miscellaneous Federal Grants (Highway Bridge Program) revenue account 229-442409 in the amount of $343,036, and appropriate to expenditure account M0127229-516101, 2017-18 Bridge Preventative Maintenance Program.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Judge Floyd Baxter
FUTURE MEETINGS
The next regular meeting of the City Council will be held May 9, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On April 20, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California