17885 Von Karman Ave., Suite 500, Irvine, CA 92614
Tel 949.809.5000 Fax 949.809.5010 www.tetratech.com
February 24th, 2023
Diana Previtire
Project Development Coordinator
City of Santa Clarita
23920 Valencia Blvd.
Santa Clarita, CA 91355
Reference: Proposal to Provide Construction Phase S ervices for 2017-18 Bridge Preventative Maintenance Program, Federal Project BPMPL-5450(095), City Project M0127
Dear Ms. Previtire:
Tetra Tech is pleased to submit our proposal to provide construction phase services for the 2017-18 Bridge Preventative Maintenance Program (BPMP) Project. The following is our scope of work:
Task 4.0: Construction Phase
Subtask 4.1: Meetings
Tetra Tech’s Project Manager will attend the one (1) preconstruction meeting at the City to meet with the City’s inspection team and respond to the Contractor’s initial questions on the construction phase.
In addition, we will attend construction meetings via teleconference, as required during construction. It is anticipated that approximately three (3) construction meetings will be required.
Subtask 4.2: Contractor Submittal Review
Tetra Tech engineers will review Contractor submittals and baseline schedules, as requested by the City.
Shop drawings will be reviewed for general conformance with the plans and specifications. Each submittal or shop drawing will be reviewed and returned to the City, stamped with our shop drawing stamp and marked accordingly. This scope includes a total of thirty (30) hours of review time by our civil engineers.
Tetra Tech will review and respond to submittal within ten (10) business days of the request received from the City. If in the event a RFI or CR appears to require more than ten (10) business days to provide a response, Tetra Tech will immediately notify the City.
Please note, our construction support will
exclude review of Contractor submittals related to construction means and methods.
Review Contractor submittals and assist City’s Project Manager in review of baseline schedule. Review comments will be provided to the City, in PDF format.
Subtask 4.3: Request for Information (RFI) Review and Change Requests (CR) When requested in writing by the City, we will review and respond to Requests for Information (RFIs) and Change Requests (CRs). Tetra Tech will review and respond to RFIs and CRs within five (5) business days of the request received from the City. If in the event a RFI or CR appears to require more than five business (5) days to provide a response, Tetra Tech will immediately notify the City. As needed a log will be prepared to maintain record of all changes and all revisions to the plans will be clouded and identified with a revision number. The revision will be summarized on the plan sheet.
This scope includes a total of fourteen (14) hours of review time by our civil engineers for RFIs and a total of fourteen (14) hours of review time by our civil engineers for CRs.
Review and respond to RFIs and CRs. Review comments will be provided to the City, in PDF format.
Subtask 4.4: Assist City with Change Orders (CCO) Review Tetra Tech will assist the City’s Project Manager in review and making recommendations to Contractor Contract Change Orders (CCOs) on an as-needed basis. When requested by the City, we will prepare a cost estimate for cost analysis of the CCO work.
This scope includes a total of fourteen (14) hours of review time by our civil engineer.
CCO review comments, recommendations and cost estimates will be provided to the City in PDF format.
Subtask 4.5: Final Inspection
Tetra Tech’s Engineer of Record will perform final inspections for each bridge location. This scope assumes two (2) hours of inspection time per bridge location for a total of fourteen (14) hours of our Engineer of Record.
Tetra Tech to prepare punch list of work to be completed prior to project acceptance.
Subtask 4.6: Prepare As-Builts
Tetra Tech will prepare as-builts based on contractor provided redlines. Original AutoCAD files will be edited as needed. As-built plans will be stamped “as-built” and signed by the engineer of record.
This scope includes a total of eighteen (18) hours of combined preparation and review time by our civil engineer and the Project Manager/Engineer of Record.
Subtask 5.0: Prepare As-Builts
Compliance Biology will be working for Tetra Tech as a subconsultant to perform a focused nesting bird and bast survey on Bouquet Canyon Road over Bouquet Canyon Channel, Soledad Canyon Road over Mint Canyon Channel, Decoro Drive over Dry Canyon Channel, Festividad Drive over Dry Canyon Channel, Haskell Canyon Road over Bouquet Canyon Channel and Atwood Boulevard over South Fork Santa Clara River.
A detailed deliverable list and scope of work to be performed by Compliance Biology has been attached to this proposal.
Tetra Tech proposed to complete the scope of work is based on a lump sum/fixed price (FP) basis with an estimated fee not to exceed $18,495.00 for Task 4.0 and $10,525.00 for Task 5.0 (for total proposal amount for both tasks will be $29,020) This amount is based on the enclosed Fee Proposal Table attached, which outlines the estimated hours per classification to complete each task.
Please acknowledge your approval by signing and dating this letter proposal below and returning it to me, and Tetra Tech will proceed immediately with this work. We look forward to partnering with the City of Santa Clarita on this important infrastructure project.
Please feel free to contact me if you have further questions or requests for additional information at (949) 809-5021, or at [email protected].
Sincerely,
Michael Olsen, P.E., M.S.
Project Manager
Ac cepted by
Print Name
Title
Date
19008 N 46th Avenue, Glendale, AZ 85308 ph 805.377.6590
December 21, 2022
City of Santa Clarita
Public Works Department
Capital Improvement Projects
Suite 300, City Hall
23920 Valencia Boulevard
Santa Clarita, CA 91355
Attention: Ms. Diana Previtire
SUBJECT: Proposal for Nesting Bird and Bat Surveys for Federal Bridge Maintenance Project, City Bid No. CIP-22-23-M0127. Santa Clarita, CA
Dear Mr. Duncan,
Thank you for the opportunity to provide the City of Santa Clarita with continued biological services. Pursuant to your request, the following is a propo sal to conduct focused nesting bird and bat surveys on Bouquet Canyon Road over Bouquet Canyon Channel, Sole dad Canyon Road over Mint Canyon Channel, Decoro Drive over Dry Canyon Channel, Festividad Drive over Dry Canyon Channel, Haskell Canyon Road over B ouquet Canyon Channel and Atwood Boulevard over South Fork Santa Clara River.
Compliance Biology will conduct the required focused nesting bird and bat surveys at each site and prepare a report of our findings to you.
A total of 1 1 hours of field survey and reporting time for each of the six locations is assumed.
Therefore, the estimated total project cost is $7,920.00.
Feel free to contact me by phone at 805-377-6590, at the letterhead address, or e-mail me at [email protected].
Sincerely,
Dave Crawford
President/Principal Biologist
Compliance Biology, Inc.
Scope of Work
Task 1: Field Survey
A qualified biologist will perform a focused nesting bird surveys 5 days of actual work. The purpose of the survey will be to determine if there are any active bird nests and/or roosting bats in the work areas. California Department of Fish and Wildlife and US Fish and Wildlife typically requires a buffer for any active bird nest from any construction activities. It is our experience that the actual buffer i s determined by what species of bird is nesting and the adjacent activity . Compliance Biology has a long history of conferring wi th California Department of Fish and Wildlife (CDFW) on these issues.
Since nesting surveys are usually only valid for 3-5 days prior to work, it will be importan t for the City to provide us with accurate start dates for each location.
Estimated Cost Each Location: $960.00
Total Estimated Cost for Six Locations: $5,760.00
Task 2: Reporting
Upon completion of each survey, the biologist will prepare a detailed report discussing the results of the survey. In the event any active nests or roosting bats are found, the report will include an il lustration that clearly identifies the location of the map and provide recommendations for further required action.
Estimated Cost Each Location: $360.00
Total Estimated Cost for Six Locations: $2,160.00
Note
Please be aware that if an active nest(s) i s identified within the required survey area, notification/negotiations with CDFW and the City of Santa Clarita will be req uired.
Additional surveys could then be required to monitor the nest (s) to determine when it is no longer active and that no new nest s have been constructed in the area since the initial survey.
Further, if roosting bats are detected, a more detailed survey utilizing bat detection equipment will be required to determine if the species present are protected or not.
Compliance Biology will be happy to assist you with any required additional tasks with an understanding that all additional work, beyond the initial nest survey and report will be billed at the rate of $120.00 per hour on a time and materials basis. Any such additional work shall first be approved in writing.
Total Cost Estimate for Biological Services $7,920.00
Price Summary / Totals
Task Pricing Totals 29,020
Specify Add'l Fees on Setup 0
Technology Use Fee
Add'l Fees for Prem. O/T Labor N/A
Proj Area > 29,020
Contract Type: Fixed Price
Project Phases / Tasks From Thru Months 118 20 62 36 0.00% 20,088 8,712 220 - - 29,020 1 2 3
Task 4.0 Construction Phase 110 12 62 36 18,275 - 220 - - 18,495 Subtask 4.1 Meetings (3 Total & 1 KO) 12 4 8 2,308 2,308 Subtask 4.2 Contractor Submittal Review 38 2 12 24 5,686 5,686 Subtask 4.3 RFI Review 14 2 12 2,555 2,555 Subtask 4.4 Assist City with CCO Review 14 2 12 2,555 2,555 Subtask 4.5 Final Inspection 14 14 2,452 220 2,672 Subtask 4.6 Prepare As-Builts 18 2 4 12 2,720 2,720 Task 5.0 Nesting Bird and Bat Survey 8 8 - - 1,813 8,712 - - - 10,525 Subtask 5.1 Project Management/Coordination 8 8 1,813 8,712 10,525 Totals 118 20 62 36 0.00% 20,088 8,712 220 - - 29,020 Task Pricing
Totals Schedule
Work Days
Off
Work Days
Total
Labor Hrs Subs Travel Mat'ls & Equip ODCs
Labor
Rate Esc. Labor
Structural/Civil
Designer (Tony Arzate,
EIT)
Construction Phase Work (Task 4.0 and Task 5.0 Change Order) Total Price Pricing by Resource
Project Manager
(Michael Olsen, PE,
MS)
Project Engineer
(Megan Hanrahan, PE,
MS)
3 Resource
FY 2017-18 Bridge Preventative Maintenance Program
Price Proposal
Labor Plan
Tetra Tech - Confidential and Proprietary Page 1 of 1 Printed 2/24/2023