Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 9, 2023
SUBJECT: 2022-23 HSIP PEDESTRIAN SAFETY ENHANCEMENTS, PROJECT C2027 - PLANS AND SPECIFICATIONS AND CONSTRUCTION
CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2022-23 HSIP Pedestrian Safety Enhancements, Project C2027.
2. Award the construction contract to R.C. Becker and Son, Inc., in the amount of $223,160 and authorize a contingency in the amount of $33,474, for a total contract amount not to exceed $256,634.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Highway Safety Improvement Program (HSIP) Pedestrian Safety Enhancements project is part of the Citywide Safe Routes to School initiative that eliminates barriers and encourages students to walk and bike to school. This project will improve and enhance pedestrian safety in nine areas near Placerita Junior High School and William S. Hart High School. Improvements include the installation of continental crosswalks, signage, and striping in various locations and the installation of curb extensions at the intersection of Newhall Avenue and 14th Street. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
On December 20, 2022, City staff deemed the 2022-23 HSIP Pedestrian Safety Enhancements project not subject to CEQA review pursuant to California Public Resources Code (PRC) Section
21080.25(b), which exempts from CEQA review projects that consist of pedestrian and bicycle facilities, including new facilities. All the conditions of California PRC Section 21080.25(c) apply, with the exception of Section 21080.25(c)(6), projects exceeding 100 million dollars. A Notice of Exemption was filed with the Los Angeles County Registrar Recorder who posted the notice between January 25, 2023, through February 24, 2023. This project meets the criteria for this exemption because the 2022-23 HSIP Pedestrian Safety Enhancements will be improving crosswalk striping and curb wheelchair ramps.
An invitation to bid was prepared and published twice in The Signal newspaper, on March 21 and March 28, 2023, and was posted on BidNet. Three bids were submitted to the City and opened by Purchasing on April 20, 2023. The results of the bid are shown below:
Company Location Bid Amount
R.C. Becker and Son, Inc. Valencia, CA $223,160
F.S. Contractors, Inc. Sylmar, CA $289,324
Toro Enterprises, Inc. Oxnard, CA $347,881
Staff recommends awarding the construction contract to R.C. Becker and Son, Inc., the lowest responsive bidder. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete. The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.
The 2022-23 HSIP Pedestrian Safety Enhancements budget will fund the construction and construction support services. The budget will also provide for staff oversight, public works inspection, utility fees, and miscellaneous project administration costs.
The requested construction contingency will cover the cost of unforeseen conditions such as potential utility conflicts, abandoned utilities not shown in record drawings, and additional work requested by the City.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure accounts C2027233-516101 (TDA Article 8 Fund) and C2027229-516101 (Federal Grant ATP HSIP Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Proposal for R.C. Becker and Son, Inc. (available in the City Clerk's Reading File)