Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 9, 2023
SUBJECT: CITYWIDE CARPET CLEANING CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Nelson Vasquez
RECOMMENDED ACTION
City Council:
1. Award a two-year contract with a one-year renewal option to Advanced Green Solutions, Inc., for Citywide carpet cleaning in the amount of $52,066, and authorize a contingency in the amount of $7,809, for a total contract amount not to exceed $59,875.
2. Authorize the City Manager or designee to execute all contract documents and extensions, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) strives to provide residents with the best quality facilities. In order to maintain sanitary conditions at all facilities owned and operated by the City, cleaning services are required annually. The City uses a specialized vendor to provide services such as interim carpet maintenance, spot treatment, restoration, and upholstery cleaning throughout 174,657 square feet of City facilities.
An invitation to bid for carpet and upholstery maintenance of City owned and operated facilities was prepared on March 24, 2023. The notices were published on the City’s e-procurement platform, BidNet, and notifications were sent to 330 vendors. As a result, 15 vendors downloaded the bid documents from the platform, and the City’s Purchasing division received three submissions on April 13, 2023. The results of the bid process are as follows:
Company Location Bid Price
Advance Green Solutions, Inc. Van Nuys, CA $52,066
Empire Facility Services, Inc. Agua Dulce, CA $53,689
Amazing Care Chem Dry, Inc. Norwalk, CA $92,375
The City has previously partnered with Advance Green Solutions, Inc., for its cleaning services and has received satisfactory results. Staff recommends that Advance Green Solutions, Inc., be awarded the contract to perform carpet and upholstery cleaning services for various City owned and operated facilities. The contract is for two years with a one-time renewal option to be executed at the City’s discretion.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure accounts 3098201 (Public Library Fund), 1007404 (General Fund), 7003701 (Transit Fund), 3572410 (LMD Fund), and 1007410 (General Fund Fund).