Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 9, 2023
SUBJECT: NORTHBRIDGE PARK PLAYGROUND, PROJECT P1015,
MEMORANDUM OF UNDERSTANDING WITH SAUGUS UNIFIED
SCHOOL DISTRICT AND CONSTRUCTION DESIGN AND
CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for Northbridge Park Playground, Project P1015.
2. Award the construction contract to Great Western Recreation in the amount of $848,105, and authorize a contingency in the amount of $40,894, for a total contract amount not to exceed $888,999.
3. Authorize a one-time appropriation of funds in the amount of $300,000 from the General Fund Capital (Fund 601) to project expenditure account P1015601-516101. Increase by $300,000, Transfers In account 601-600100, and Transfers Out account 1009500-710601.
4. Approve and authorize the City Manager or designee to execute a Memorandum of Understanding between the Saugus Unified School District and the City of Santa Clarita for the construction and maintenance of the Northbridge Park Playground.
5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.
BACKGROUND
Northbridge Park was developed in 1991 by the County of Los Angeles and was annexed by the City of Santa Clarita (City) in 2011. Amenities currently available at the eight-acre neighborhood
park include basketball courts, tether ball courts, four-square, hopscotch, a picnic area, a barbecue section, and a large turf area. Currently, the park does not include a playground.
In 2020, the Saugus Union School District (District) approached the City to construct a shared playground at Northbridge Park. Charles Helmers Elementary School was constructing a new permanent building to expand classroom spaces. As a result, the school used the previous playground area as the new location for additional classrooms. Currently, the campus does not have the capacity to create a playground for grades first through sixth on school grounds. The City has been working with the District to negotiate a Memorandum of Understanding (MOU) for use of the proposed project and to finalize the design of the amenities at the site.
In partnership with the District, the City plans to build a playground owned and operated by the City of Santa Clarita. The playground would be placed on City property directly adjacent to Charles Helmers Elementary School. The playground would contain inclusive play elements and enhanced shade structures. During school hours, the playground would be gated and used exclusively by students and unlocked for public use during non-school days and hours.
During the initial negotiations, the City was expected to provide the property and the District would pay for all costs related to the playground construction. However, due to inflation and the addition of shade structures, the project cost has increased from $240,000 to $888,999 since 2020. Therefore, the District is requesting a City contribution of $300,000 to complete this project. The District will provide the remaining $588,999 to the City before any construction activity begins. Additionally, any future material, maintenance and capital replacement costs will be split 60/40, with the District carrying the larger share due to more intensive use. All project funds will be deposited into the City’s trust account within thirty days of executing the attached MOU. All terms have been memorialized in the attached draft MOU between the City and the District.
On July 11, 1995, the City Council approved the use of "piggyback" purchasing. This process allows the City to place orders against a competitively awarded public agency contract. After performing a cost analysis and reviewing the procurement options available, it was determined that OMNIA Partner’s cooperative purchasing contract 2017001134 with GameTime provides competitive pricing, quality service, and the best value to the City. OMNIA Partner’s contract with GameTime was competitively solicited through their nationwide bid process and is valid through 2026.
Staff recommends the project be awarded to Great Western Recreation, a certified installer within the GameTime network, in the amount of $848,105, and authorize a contingency in the amount of $40,894, for a total contract amount not to exceed $888,999.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
The total project cost including design and construction of the Northbridge Park Playground is $888,999, of which $588,999 will be contributed and paid to the City by Saugus Unified School District and deposited into a trust account. The remaining $300,000 will be contributed by the City (General Fund Capital, Fund 601).
ATTACHMENTS
Map
Proposal 104761-01 Northbridge Park (available in the City Clerk's Reading File) Northbridge Park MOU - (available in the City Clerk's Reading File)