Agenda packet, joint meeting — Santa Clarita City Council, May 23, 2023

CITY OF SANTA CLARITA

CITY COUNCIL

REGULAR MEETING

Tuesday, May 23, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.

Santa Clarita, CA 91355

AGENDA

Joint Meeting with
Board of Library Trustees

How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.

Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
______________________________________________________________________________

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)

Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.

View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________

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INVOCATION
Miranda

CALL TO ORDER

ROLL CALL

FLAG SALUTE

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

APPROVAL OF AGENDA

AWARDS AND RECOGNITIONS
Hart High Students Recognition - Mural Project
APWA Outstanding Public Works Employee - Cesar Romo
Asian Pacific American Heritage Month
Jewish American Heritage Month
Mental Health Awareness Month Proclamation
National Salvation Army Week Proclamation

PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.

STAFF COMMENTS

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

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PUBLIC HEARINGS

1. SUBSTANTIAL AMENDMENT TO THE 2020-21 ANNUAL ACTION PLAN - Draft Substantial Amendment to the 2020-21 Community Development Block Grant Annual Action Plan and the funding recommendations contained therein are submitted for approval.

RECOMMENDED ACTION:

City Council approve the Draft Substantial Amendment to the 2020-21 Annual Action Plan and funding recommendations contained therein, and authorize the City Manager or designee to execute all required documents, subject to approval of the City Attorney.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.

2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the May 9, 2023 Special Meeting.

3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the May 9, 2023 Regular Meeting.

4. CHECK REGISTER NO. 10 - Check Register No. 10 for the Period 04/07/23 through 04/20/23 and 04/27/23. Electronic Funds Transfers for the Period of 04/10/23 through 04/21/23.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 10.

5. REAPPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES - Consideration of reappointment to the Santa Clarita Board of Library Trustees.

RECOMMENDED ACTION:

City Council adopt a resolution appointing Councilwoman Marsha McLean to the Santa Clarita Board of Library Trustees for a three-year term, expiring June 30, 2026.

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6. CALIFORNIA AUTOMATED PERMIT PROCESSING GRANT PROGRAM - This item would accept a grant from the California Energy Commission and award a contract to design and build an online permitting platform, pursuant to Senate Bill 379, to expedite solar permitting services.

RECOMMENDED ACTION:

City Council:

1. Accept the California Automated Permit Processing Grant funds from the State of California Energy Commission.

2. Award a one-year contract to Camino Technologies in the amount of $95,000 to design and build an online, automated solar permitting platform to provide expedited solar permitting services to the City of Santa Clarita.

3. Appropriate funds in the amount of $100,000 to Building and Safety Grant (Fund 259) Contractual Services account 2593806-516101 and increase Miscellaneous Grants Revenue account 259-446101 by $100,000.

4. Approve an ongoing appropriation for software maintenance agreement with Camino Technologies to service the platform, beginning in FY 2024-25, at $20,000 per year for five years to the Technology (Fund 100) Contractual Services account 1002200- 516101, contingent upon the appropriation of funds by the City Council during the annual budget process in subsequent fiscal years.

5. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval.

7. RESOLUTION AUTHORIZING THE APPLICATION FOR THE LAND AND WATER CONSERVATION FUND GRANT-IN-AID PROGRAM - The City of Santa Clarita is eligible to receive up to $6 million through the Land and Water Conservation Act Grant-In-Aid Program, for local preservation and recreation projects.

RECOMMENDED ACTION:

City Council:

1. Adopt a resolution authorizing the City Manager or designee to submit an application for the Land and Water Conservation Act Grant-In-Aid Program for the Via Princessa Park project.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

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8. FINAL TRACT MAP FOR TRACT NO. 52455-13 (WEST CREEK-AREA D) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No. 52455-13. No development is proposed as part of this map which is located west of the intersection of McBean Parkway and Copper Hill Drive, east of West Creek Community Park.

RECOMMENDED ACTION:

City Council:

1. Approve Final Tract Map for Tract No. 52455-13.

2. Accept on behalf of the public the right to restrict further development of lot 1 until further subdivision by Final Map.

3. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.

4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 52455-13, which indicates all special assessments levied by the City of Santa Clarita are paid.

5. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of Final Tract Map for Tract No. 52455-13, which embodies the approval of said map.

6. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of Final Tract Map for Tract No. 52455-13, which provides for verification that the map is technically correct.

7. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Final Tract Map for Tract No. 52455-13, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval.

9. RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD

MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL
IMPROVEMENT PROGRAM - Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation Account funds requires the City to identify project(s) using these funds through the adoption of a resolution at a regular public meeting.

RECOMMENDED ACTION:

City Council:

1. Adopt a resolution declaring the incorporation of a list of projects proposed to be funded by Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation for Fiscal Year 2023-24 into the Capital Improvement Program.

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2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

10. 2022-23 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0149 -

APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACTS - The annual overlay and slurry seal projects are an integral part of the City’s pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments.

RECOMMENDED ACTION:

City Council:

1. Approve plans and specifications for the 2022-23 Overlay A project, Project M0149.

2. Approve plans and specifications for the 2022-23 Overlay B project, Project M0149.

3. Approve plans and specifications for the 2022-23 Slurry Seal project, Project M0149.

4. Find the 2022-23 Overlay A, Overlay B, and Slurry Seal projects exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.

5. Award the 2022-23 Overlay A construction contract to Sully-Miller Contracting Company, in the amount of $4,161,750 for base bid and alternate one construction, and authorize a contingency in the amount of $832,350, for a total contract amount not to exceed $4,994,100.

6. Award the 2022-23 Overlay B construction contract to Toro Enterprises, Inc., in the amount of $4,537,666 for base bid and alternate one construction, and authorize a contingency in the amount of $907,533, for a total contract amount not to exceed $5,445,199.

7. Award the 2022-23 Slurry Seal construction contract to American Asphalt South, Inc., in the amount of $2,177,080 for base bid construction, and authorize a contingency in the amount of $435,416, for a total contract amount not to exceed $2,612,496.

8. Award a professional services contract to Twining, Inc., to provide project inspection, materials testing, and construction management support services for the 2022-23 Overlay and Slurry Seal Program in the amount of $1,069,836 for base bid and alternate services, and authorize a contingency in the amount of $213,967, for a total amount not to exceed $1,283,803.

9. Award a professional services contract to PSOMAS to provide professional survey, monument preservation, and restoration services for the 2022-23 Overlay and Slurry Seal Program in the amount of $226,416 and authorize a contingency in the amount

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of $45,283, for a total amount not to exceed $271,699.

10. Award a professional services contract to Ghirardelli Associates, Inc., to provide staff augmentation services for construction support for the 2022-23 Overlay and Slurry Seal Program, for a total contract amount not to exceed $275,000.

11. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

11. RESOLUTIONS INITIATING THE ANNUAL LEVY OF SPECIAL DISTRICTS FOR FISCAL YEAR 2023-24 - This required procedural matter provides for the adoption of resolutions initiating proceedings for the Annual Levy of Special Districts for Fiscal Year 2023-24.

RECOMMENDED ACTION:

City Council adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2023-24 for the Landscape and Lighting District, Drainage Benefit Assessment Areas, the Golden Valley Ranch Open Space Maintenance District, and the Open Space Preservation District.

12. LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T-1 AD
VALOREM - Award contract to Stay Green, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zone T-1 Ad Valorem.

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-1 Ad Valorem for an annual base amount of $62,400, plus an additional $18,720 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $162,240.

2. Authorize ongoing appropriations from Landscape Maintenance District Zone T-1 Ad Valorem (Fund 367) totaling $51,170 to support recurring landscape maintenance services expenditures associated with the recommended contract award commencing in Fiscal Year 2023-24 as shown on Exhibit A.

3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

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13. CITYWIDE STREET SWEEPING CONTRACT - Consideration of a contract for Citywide street sweeping services.

RECOMMENDED ACTION:

City Council:

1. Award a contract to Clean Site Services for Citywide street sweeping in the amount of $1,200,000, plus a 5 percent contingency, for a total annual amount of $1,260,000, with annual Consumer Price Index (for Los Angeles, Riverside, and Orange County, December) adjustments, for a five-year base term beginning on July 1, 2023, and authorize two, optional one-year renewals.

2. Appropriate $142,001 from the Stormwater Utility fund balance to expenditure account 3567220-514103 on a one-time basis for Fiscal Year (FY) 2022-23.

3. Authorize an ongoing annual appropriation of $306,605, from the Stormwater Utility fund balance to expenditure account 3567220-514103 effective FY 2023-24, plus an adjustment consistent with the appropriate Consumer Price Index (CPI) beginning in FY 2024-25, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

14. VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR - Continuation of the emergency declaration for repairs at the Valencia Glen Aquatics Building.

RECOMMENDED ACTION:

City Council to continue to receive staff updates regarding the emergency repair project at Valencia Glen Park.

15. VISTA CANYON RECYCLED WATER FACTORY CONTRACTS AND
AGREEMENTS - This item considers approval of a contract between PERC Water Corporation and the City of Santa Clarita (City) for the Vista Canyon Recycled Water Factory, in addition to an agreement in form between the City and the Santa Clarita Valley Water Agency.

RECOMMENDED ACTION:

City Council:

1. Approve an agreement in form between the City of Santa Clarita and the Santa Clarita Water Agency and authorize the City Manager to make non-material changes and execute the final agreement, subject to City Attorney approval.

2. Appropriate an ongoing expenditure for $762,416 from the Vista Canyon Wastewater Standby fund balance (Fund 368) per attached Exhibit A, effective Fiscal Year 2023-24.

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3. Appropriate a one-time funding expenditure for $60,089 from the Vista Canyon Wastewater Standby fund balance (Fund 368) per attached Exhibit B, effective June 2023.

4. Award a five-year contract to PERC Water Corporation to provide operations and maintenance at the Vista Canyon Recycled Water Factory in the amount of $3,162,845; and authorize a contingency of $316,285, for a total contract amount not to exceed $3,479,130.

5. Authorize the City Manager or designee to execute up to two additional one-year renewal options, plus an adjustment consistent with the appropriate Consumer Price Index (CPI for Los Angles, Riverside, Orange County, June) adjustments, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

6. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.

STAFF COMMENTS

ADJOURNMENT

FUTURE MEETINGS
The next regular meeting of the City Council will be held June 13, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.

CERTIFICATION
On May 18, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.

_____________________________
Mary Cusick
City Clerk
Santa Clarita, California

PROCLAMATION

Asian Pacific American Heritage Month
May 2023

WHEREAS, Asian Pacific American Heritage Month is observed during the month of May to celebrate and acknowledge Asian American and Pacific Islander history, culture, and achievements; and

WHEREAS, the month of May was chosen for Asian Pacific American Heritage Month to commemorate the immigration of the first Japanese people to the United States on May 7, 1843; and

WHEREAS, May also marks the completion of the Transcontinental Railroad in 1869, constructed by the labor of mostly Chinese immigrants; and

WHEREAS, today more than 20 million Asian American Pacific Islanders live in the United States and through their actions, make America a more vibrant, prosperous, and secure nation; and

WHEREAS, generations of AAPIs of all backgrounds have been inspirational examples of leaders and trailblazers and have a longstanding history of making esteemed, significant, cultural, economic and community contributions across the United States; and

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim May 2023, as Asian Pacific American Heritage Month.

Signed this 23th day of May, 2023

Jason Gibbs, Mayor
Santa Clarita, California
a
Packet Pg. 10
Attachment: Asian Pacific American Heritage Month 2023 (Asian Pacific American Heritage Month)

PROCLAMATION

Jewish American Heritage Month
May 2023

WHEREAS, Jewish Americans have been an important part of the American story and have greatly contributed to all areas of American life and culture since our nation’s earliest days; and

WHEREAS, on April 20, 2006, the Federal Government proclaimed May as Jewish American Heritage Month, recognizing the millions of Jewish people who call the United States home; and

WHEREAS, a significant number of Jewish Americans are the descendants of those who fled not only discrimination and persecution but also, in the case of many, genocide at the hands of the Nazis and their allies in the 1930s and 1940s; and

WHEREAS, each May, we pay tribute to the many contributions Jewish Americans have made, and continue to make, to the United States, including Supreme Court Justices and Nobel Prize winners; and

WHEREAS, their stories of strength, courage, and determination inspire us to embrace unity and reject the divisive forces that threaten our communities.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim May 2023, as Jewish American Heritage Month.

Signed this 23th day of May, 2023

Jason Gibbs, Mayor
Santa Clarita, California
b
Packet Pg. 11
Attachment: Jewish American Heritage Month 2023 (Jewish American Heritage Month)

PROCLAMATION

Mental Health Awareness Month
May 2023

WHEREAS, mental health includes our body, mind, and spirit. It is an important part of our overall health and it affects the way we think, feel, act, and engage with others; and

WHEREAS, Child & Family Center provides support and services to over 900 children and families in the community each month and helps ensure the mental health and well-being of the community; and

WHEREAS, we celebrate the growing awareness and support for mental health in our community and strive to reduce the stigma so more people will reach out for help; and

WHEREAS, the City of Santa Clarita embraces and supports the mental wellness of everyone in the community and works to provide resources that aim to promote mental health; and

WHEREAS, we acknowledge the influence of stigma and cultural differences and how they can impact if, how, and when a person seeks help. We also recognize that stigma can contribute to some misunderstandings about mental health that can span generations and cultures; and

WHEREAS, it is important that we, as a community, promote mental health together in a coordinated and inclusive way.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim May 2023, as Mental Health Awareness Month.

Signed this 23th day of May, 2023

Jason Gibbs, Mayor
Santa Clarita, California
a
Packet Pg. 12
Attachment: Mental Health Awareness Month 2023 (Mental Health Awareness Month Proclamation)

PROCLAMATION

National Salvation Army Week
May 15 – 21, 2023

WHEREAS, the Salvation Army, established in 1865, works to support community members and families across the nation through a variety of social services with compassion, respect, hope, and integrity; and

WHEREAS, formally recognized for its work in 1954 by President Dwight D. Eisenhower, this organization continues to give back to communities through collaborations and fundraisers; and

WHEREAS, their most notable fundraiser, the Red Kettle, originated in 1891 and today is a beloved fundraiser that is recognized globally and truly shows the impact that you can have on a community through donations and volunteering; and

WHEREAS, the Salvation Army currently operates more than 7,500 centers in communities across America, including one right here in Santa Clarita; and

WHEREAS, in Santa Clarita, the Salvation Army provides residents with various resources including groceries, after-school homework help for children, and financial support, as well as providing meals, clothing, housing assistance, and more to those in need; and

WHEREAS, each year, National Salvation Army Week serves as an opportunity to celebrate our volunteers, donors, and program beneficiaries who have served around the world for 158 years.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim May 15 - 21, 2023, as National Salvation Army Week.

Signed this 23rd day of May, 2023.

_____________________________
Jason Gibbs, Mayor
Santa Clarita, California
a
Packet Pg. 13
Attachment: Salvation Army Week Proclamation 2023 (National Salvation Army Week Proclamation)

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Agenda Item: 1

CITY OF SANTA CLARITA

AGENDA REPORT

PUBLIC HEARINGS
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: SUBSTANTIAL AMENDMENT TO THE 2020-21 ANNUAL ACTION PLAN
DEPARTMENT: Community Development
PRESENTER: Tracy Sullivan

RECOMMENDED ACTION

BACKGROUND

Each year, the City of Santa Clarita (City) receives approximately $1.4 million in Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). This entitlement allocation is based on a formula that takes into account population, poverty levels, and overcrowding.

In order to receive CDBG funds, the City is required to submit a Consolidated Plan (Con Plan) at least every five years. The current Con Plan addresses the five-year period of 2019-20 to 2023- 24 and was adopted by the City Council on April 23, 2019.

The City is also required to submit an Annual Action Plan every year, which outlines the specific ways that each year's CDBG Entitlement funds will be spent. Entitlement funds must adhere to the following spending caps: a maximum of 15 percent toward public services, a maximum of 20 percent toward administration, and a minimum of 65 percent toward capital projects.

Furthermore, any unspent funds from a prior year, regardless of the original identified use, must only be spent on capital moving forward.

With every CDBG dollar spent, the City must ensure compliance with CDBG program guidelines, as well as federal cross-cutting regulations. For capital projects, this entails ensuring an environmental review process is performed under the National Environmental Policy Act 1 Packet Pg. 14

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(NEPA). In addition, HUD requires that entitlement jurisdictions carry out CDBG-funded programs in a timely manner and prevent an accumulation of unspent money.

Over the last three fiscal years, the City has allocated a total of $1,792,356 in CDBG Entitlement funds with the intent to spend these funds to assist with the development of a permanent, year- round homeless shelter (Shelter Project). The ability to spend CDBG funds on the Shelter Project was later deemed ineligible by HUD due to noncompliance under NEPA regulations. This determination by HUD has prevented the City from spending CDBG funds on the Shelter Project, and requires the City to update the Fiscal Year 2020-21 Annual Action Plan to reallocate the approximately $1.8 million toward a different project in order to ensure timely expenditures.

The mechanism to update the Annual Action Plan is known as a Substantial Amendment (SA), which requires a public hearing before the City Council.

The Draft SA reallocates the funding for park improvement projects. This recommendation is based on past successes administering CDBG funds for similar projects, such as the Canyon Country Inclusive Park Project and the West Creek Inclusive Park Project. As shown, CDBG provides necessary funds to expand accessibility at park locations and incorporate inclusive play elements for underserved populations. Future park sites that have been identified for this funding include Valencia Glen Park and Old Orchard Park.

Park improvements achieve the City’s Con Plan Priority to Improve and Expand Facilities and Infrastructure, and additionally meet the HUD National Objective of Low/Mod Income Limited Clientele – Removal of Architectural Barriers.

On April 9, 2023, the City published a notice of the proposed Substantial Amendment to the FY 2020-2021 Annual Action Plan informing the public of the 30 -day public comment period and the public hearing to be held on May 23, 2023.

ALTERNATIVE ACTION

Other action as directed by City Council.

FISCAL IMPACT

Projects recommended for funding will utilize CDBG funds and will not impact the General Fund.

ATTACHMENTS
Public Hearing Notice
Substantial Amendment 5.23.23
1 Packet Pg. 15

NOTICE OF PUBLIC HEARING FOR

A DRAFT SUBSTANTIAL AMENDMENT TO THE
2020-21 ANNUAL ACTION PLAN

City of Santa Clarita – City Council Meeting

Notice is hereby given that the City of Santa Clarita (City) will conduct a public hearing for a draft Substantial Amendment (Amendment) to the 2020-2021 Annual Action Plan (Plan) on Tuesday, May 23, 2023, at or after 6:00 p.m., in the Council Chambers at Santa Clarita City Hall, 23920 Valencia Boulevard, Santa Clarita, California, 91355 . The draft Amendment to the 20 20-2021 Plan includes financial and program matic information on the number, type, and funding of program s and activities to be undertaken with federal Community Development Block Grant (CDBG) funds. Citizens are encouraged to participate and provide comments on this item by attending the public hearing.

The draft Amendment to the 2020-2021 Plan identifies a total of up to $1,779,880 in 2020-2021 CDBG Entitlement Program savings.

The City invites public comment regarding the draft documents during the thirty (30) day public comme nt period, which begins April 23 , 2023. The draft documents will be available for review on the City’s website at www.santa-clarita.com/housing, and during normal business hours at the office of the City Clerk, Santa Clarita City Hall, 23920 Valencia Blvd, Suite 120 , Santa Clarita, CA 91355 . Comments may be emailed to [email protected], or submitted in person or by U.S. Mail to Donya Plazo, City of Santa Clarita, 23920 Valencia Boulevard, Santa Clarita, CA 91355. Written comments must be received by May 23, 2023, at 5:00 p.m.

Copies of the City Council meeting agendas will be available 72 hours prior to the meeting date at the City Clerk’s Office at City Hall, located at 2 3920 Valencia Blvd., Suite 120, Santa Clarita, CA 91355, or on -line at www.santa-clarita.com/agendas.

Further information may also be obtained by contacting Donya Plazo, Project Technician, at 661.255.4368, or by email at [email protected].

If you wish to challenge the action taken on this matter in court, you may be limited to raising only those issues you or someone else raised at the public heari ng described in this notice, or in written correspondence delivered to the City Council, at or prior to, the public hearing.

Para los que hablan español, si usted tiene preguntas o desea más información sobre este producto, por favor póngase en contacto c on Donya Plazo , Project Technician , al 661.255.4368 o por correo electrónico a [email protected]. Gracias.

Date: April 6, 2023

Mary Cusick, MMC
City Clerk

Published: April 8, 2023

1.a
Packet Pg. 16
Attachment: Public Hearing Notice (Substantial Amendment to the 2020-21 Annual Action Plan)

SUBSTANTIAL AMENDMENT
to the
2020-2021 ANNUAL ACTION PLAN

BACKGROUND
The City of Santa Clarita (City) is an Entitlement Jurisdiction for Community Development Block Grant (CDBG) funds from the Department of Housing and Urban Development (HUD). The City receives an annual allocation of CDBG Entitlement funds to provide programs and services to primarily low- and moderate-income residents of the City.

In the Fiscal Year (FY) 2020-2021 Annual Action Plan (AAP), the City identified Entitlement funds and prior year savings totaling $666,848 to be allocated for the development of a new permanent, year-round homeless shelter (Shelter Project) to be owned and operated by the non -profit Bridge To Home. The Shelter Project was an eligible activity under the HUD Matrix Code 03C – Homeless Facilities. It met the National Objective of serving a Low/Mod Income Limited Clientele of Homeless Persons, who are presumed by HUD to be principally low/mod income. It met the City’s 2020-2025 Consolidated Plan Priority of Improve and Expand Facilities and Infrastructure.

In FY 2021 -2022 and in FY 2022 -2023, the City undertook Substantial Amendments of the FY 2020 -2021 AAP which allocated additional Entitlement funds and prior year savings to the Shelter Project. Over those three fiscal years, a total of $1,792,356 in CDBG funds were allocated to the Shelter Project as shown below.

Fiscal Year Annual Entitlement Funds Prior Year Savings 2020-2021 $250,000 $416,849
2021-2022 $583,872 $187,283
2022-2023 329,400 $24,952
Subtotal $1,163,272 $629,084

PROPOSED SUBSTANTIAL AMENDMENT
In 2023, the City determined that the Shelter Project does not meet the eligibility requirements under the CDBG Program.

The City now wishes to amend the FY 2020-2021 AAP to defund the Shelter Project , release all funds allocated to it ($1,792,356), and identify a new use for those funds.

The City has determined that the best use for the funds is the Park s Improvement Project (Park s Project). The Park s Project will make improvements to local parks to benefit low-moderate income / CDBG-eligible residents within the City.

The Parks Project is an eligible activity under the HUD Matrix Code 03F – Parks, Recreational Facilities. Each Activity undertaken will meet either the National Objective of Low/Mod Income Limited Clientele - Removal or Architectural Barriers, or the National Objective of Low/Mod Area. The Parks Project meets the City’s 2020-2025 Consolidated Plan Priority of Improve and Expand Facilities and Infrastructure.

PUBLIC OUTREACH
On April 9, 2023, the City published a notice of the proposed Substantial Amendment to the FY 2020-2021 Annual Action Plan informing the public of the 30-day public comment period and the Public Hearing to be held on May 23, 2023.

1.b
Packet Pg. 17
Attachment: Substantial Amendment 5.23.23 (Substantial Amendment to the 2020-21 Annual Action Plan)

CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, May 9, 2023 5:00 PM City Council Chambers

CALL TO ORDER
Mayor Gibbs called the Special Meeting to order at 5:00 p.m.

ROLL CALL
All Councilmembers were present.

PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
Addressing the Council were Tony Maldonado, Elaine (no last name provided), and Diane Zimmerman regarding the first matter; and Douglas Frasier regarding the second matter.

CLOSED SESSION
Joseph Montes, City Attorney, announced that the anticipated litigation matter does not involve manufactured housing, and advised of the need to conduct a Closed Session for the purpose of holding a:

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of case: Michael Cruz et al. v. City of Santa Clarita LASC Case No. 21STCV47451

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) - one matter

RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Gibbs recessed the meeting to Closed Session at 5:05 p.m.

RECONVENE TO OPEN SESSION
Mayor Gibbs reconvened the meeting to Open Session at 6:02 p.m.

CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that the City Council unanimously authorized the filing of a complaint, but that the causes of action and identity of defendants will not be disclosed at this time pursuant to Government Code Section 54957.
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Minutes Acceptance: Minutes of May 9, 2023 5:00 PM (Consent Calendar)

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ADJOURN
Mayor Gibbs adjourned the Special Meeting at 6:02 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
2 Packet Pg. 19
Minutes Acceptance: Minutes of May 9, 2023 5:00 PM (Consent Calendar)

CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, May 9, 2023 6:00 PM City Council Chambers

INVOCATION
Councilmember Weste delivered the invocation.

CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:04 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Councilmember Weste led the flag salute.

APPROVAL OF AGENDA
Motion by Weste, second by Miranda, to approve the agenda, pulling items 2, 6, 7, 8, 11, 12, and 13 for Public Comment.

Hearing no objections, it was so ordered.

RESULT: APPROVED AGENDA
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Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (Consent Calendar)

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AWARDS AND RECOGNITIONS
Mayor Gibbs spoke of the City's Youth in Government Program, which provides teens the opportunity to learn about the different facets of local government, and invited the participants to the dais to receive their certificates and take a photo.

Mayor Pro Tem Smyth discussed the many accomplishments of the Building and Safety division and invited the team to the dais for a photo and receive their certificate.

PUBLIC PARTICIPATION
Addressing the Council were Diane Zimmerman regarding district elections; Elaine (no last name provided) regarding districting; Tony Maldonado regarding the CVRA settlement agreement; Nancy (no last name provided) regarding fentanyl and public safety; Cindy Josten regarding public safety and the upcoming elections; Alan Ferdman regarding diversity and proclamations; Vicky Abramson regarding National Day of Prayer Service; Missy (no last name provided) regarding College of the Canyons' purchase of land and the Embassy Suites; Miguel Marmito, regarding requesting speed bumps on Solamint Drive and permit only parking; and Douglas Fraser regarding a lobbyist question.

STAFF COMMENTS
Councilwoman McLean explained that questions are not answered during the three minutes allotted to the speaker during public participation, rather during staff comments.

City Manager Ken Striplin announced Joel Bareng, Assistant City Engineer, will address the Solamint issue with Mr. Marmito; staff has responded to Mr. Fraser, and there are no forthcoming comments or position coming from the City other than what has already been provided to him.

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean commented on working with Sam Garcia as the publicity chair at the Boys and Girls Club and wished his family well; spoke of the coalition letter the City Council supported to send to the Governor and the letter supported by SCAG to send to Washington regarding regarding defunding transportation and safety projects; and announced that Bike to Work Week begins on May 15 and includes a challenge for businesses to compete to be the one that encourages most employees to bike to work.

Councilmember Miranda commented on the National Day of Prayer; invited residents to this year's Día de los Niños/Día de los Libros event at the Canyon Country Community Center on May 13, with a day of musical presentations, crafts, and reading; commented on the Latino Business Alliance holding a Cinco de Mayo Event at the Mitchell house on May 5 and thanked those involved with the procurement of the Mitchell house venue for that event.

Councilmember Weste thanked Ms. Abramson for attending the Council meeting tonight and spoke about the National Day of Prayer event; reminded the community about the upcoming 4th of July parade; commented that the Child and Family Center event was a lot of fun; and requested adjournment in memory of Samuel X. Garcia and Curtis Kendall. 3 Packet Pg. 21
Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (Consent Calendar)

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Mayor Gibbs commented on attending the WISH Foundation event, Soroptimist's Gentlemen for a Cause, and Meet and Greet with the Sheriff's Department, and Man and Woman of the Year event; announced that May 12 is National Military Spouse day; commented that the first couple married at City Hall was a military couple; and expressed appreciation for our military families.

NEW BUSINESS
ITEM 1

ANIMAL SHELTERING SERVICES ANALYSIS
At the March 8, 2022, City Council meeting, the City Council requested that staff assess existing animal sheltering services and explore options to enhance services. This agenda item is for the City Council to review and discuss a comprehensive analysis, developed by Citygate Associates LLC, related to animal sheltering services.

RECOMMENDED ACTION:

City Council review and discuss an analysis related to animal sheltering services, and provide direction to staff.

Community Preservation Manager Tracy Sullivan provided the staff presentation.

Addressing the Council were Merry Jayne Machado, Marla Kapit, Aidee Martinez, Elaine (no last name provided), Diane Zimmerman, Nancy (no last name provided), Cindy Josten, Alan Ferdman, Missy (no last name provided), and Doug Fraser representing manufactured home park residents.

Councilmember Weste commented on spending time caring for many types of animals as well as rescue organizations; shared that staff has researched many rescue organizations that the City could possibly work with; expressed that people are the problem, not the animals; stated that she worked on an animal cruelty legislation for years, and people have changed and improved the way they treat animals; spoke of the benefits of microchipping pets, fostering care, and the need for sensibility and compassion; acknowledged the need for additional spay and neuter funding.

Spoke of east coast puppy mills; and commented that a trap neuter, release is a good program for cats. Councilmember Weste expressed the need to work with the existing shelter and monitor for more areas where the City can help, for example, expanding existing programs, identifying an off-site location, similar to the one at the mall, to adopt out animals, grants where needed for programs specific for animal adoption events, Castaic needs upgrades for a first class shelter.

Councilwoman McLean spoke of the pet shop in the mall, and that she would like to see someone make an attempt at establishing another one; stated the City needs to ask the County to step up to make improvements to the current shelter; questioned why the figures are disputed by the public and requested to speak with the consultant. In response, Marcia Mayeda, Director of Animal Care and Control for the County of Los Angeles, stated that the numbers presented are from their database and are accurate; that animals can be adopted immediately as long as the animal was spayed or neutered, or a trust deposit of $40 was collected if the animals have health conditions preventing them from being spayed/neutered at that time. Coucilwoman McLean asked Ms. Mayeda if she would be willing to bring and animal to Council to present for 3 Packet Pg. 22
Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (Consent Calendar)

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adoption, and Ms. Mayeda said she would. Councilwoman McLean indicated support for staff recommendations, but more work is needed to figure out how the City Could help.

Mayor Pro Tem Smyth commented that the recommendations are a starting point, not an end point, and that they can be used as a guide, possibly through a subcommittee, to continue to evaluate.

Councilmember Weste stated that she has had discussions with Ms. Mayeda regarding introducing a program in which pet owners would be able to have local veterinarians perform low-cost spaying and neutering services on weekends.

Mayor Gibbs commented upon current adoption costs and would like support grants assist with those fees; urged the speakers who had issues with the presented data to please bring the information they have and share it with the City.

Councilwoman McLean inquired about the County's contributions and was interested in the possibility of the City matching funds; stated that the more the City gives, the less the County is going to give, which would cause the amount going toward the programs to remain the same; commented that if the City can match the County's contribution, it would cause the amount going to the programs to increase; and asked for a summary recap of the Council recommendations, which City Manager Striplin provided.

RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Cameron Smyth, Mayor Pro Tem
AYES: Gibbs, Smyth, McLean, Miranda, Weste

CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Miranda, Councilmember
SECONDER: Cameron Smyth, Mayor Pro Tem
AYES: Gibbs, Smyth, McLean, Miranda, Weste
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the April 25, 2023, Regular Meeting
ITEM 3
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the May 1, 2023, Special Meeting
3 Packet Pg. 23
Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (Consent Calendar)

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ITEM 4
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the May 1, 2023, Special Meeting
ITEM 5
CHECK REGISTER NO. 09
Check Register No. 09 for the Period 03/24/23 through 04/06/23 and 04/13/23. Electronic Funds Transfers for the Period of 03/27/23 through 04/07/23.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 09.

ITEM 6

AMENDMENT TO EXISTING CONTRACT FOR INVESTMENT MANAGEMENT

SERVICES
Consideration to amend the existing contract with PFM Asset Management LLC for investment management services to strategically invest the City’s idle funds in a manner which provides maximum security with best investment return, while meeting the daily cash flow demands of the City and conforming to all state/province and local statutes governing the investment of public funds.

RECOMMENDED ACTION:

City Council:

1. Authorize an expenditure authority increase to the existing contract with PFM Asset Management LLC in the amount of $25,000, for a total contract amount not to exceed $185,000 for Fiscal Year 2022-23.

2. Authorize the City Manager or designee to execute the contract and associated documents, subject to City Attorney approval.

Addressing the Council was Tony Maldonado.

Mr. Striplin stated that the finance director will reach out to Mr. Maldonado regarding his investment questions.

ITEM 7

CONTRACT FOR BUS SERVICES FOR USE BY RECREATION AND COMMUNITY

SERVICES PROGRAMS
Transportation services are needed for several Recreation and Community Services programs including Camp Clarita, Junior Lifeguards, and offerings available at the Canyon Country and Newhall Community Centers. In order to provide for the transportation of program participants, bids were solicited from bus service providers.

RECOMMENDED ACTION:
3 Packet Pg. 24
Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (Consent Calendar)

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City Council:

1. Award a one-year contract to Student Transportation of America for bus services for use by the Recreation and Community Services Division in the amount of $111,825, and authorize a 10 percent contingency of $11,183, for a total contract not to exceed $123,008.

2. Appropriate ongoing funds in the amount of $24,433 from the General Fund (Fund 100) to expenditure account 1005113-516102 beginning in Fiscal Year 2023-24.

3. Authorize the City Manager, or designee, to execute up to two annual renewal options for the contract with Student Transportation of America, not to exceed $123,008 each, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year.

4. Authorize the City Manager, or designee, to execute all contracts and associated documents, and execute renewals, in accordance with the terms provided herein, subject to City Attorney approval.

Addressing the Council were Elaine (no last name provided) and Tony Maldonado.

Mr. Striplin stated that the buses are for children's summer camp programs and field trips.

ITEM 8
2022-23 HSIP PEDESTRIAN SAFETY ENHANCEMENTS, PROJECT C2027 - PLANS AND

SPECIFICATIONS AND CONSTRUCTION CONTRACT
This item is to consider the award of the construction contract for the 2022-23 HSIP Pedestrian Safety Enhancements project. This project is part of the Citywide Safe Routes to School initiative that eliminates barriers and encourages students to walk and bike to school.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for the 2022-23 HSIP Pedestrian Safety Enhancements, Project C2027.

2. Award the construction contract to R.C. Becker and Son, Inc., in the amount of $223,160 and authorize a contingency in the amount of $33,474, for a total contract amount not to exceed $256,634.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Addressing the Council was Elaine (no last name provided).

Mr. Striplin stated that safe routes for schools and pedestrian improvements are all in response to traffic issues raised by residents.
3 Packet Pg. 25
Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (Consent Calendar)

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ITEM 9

TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION, AND REJECTION OF IRREVOCABLE OFFERS OF DEDICATION FOR TRACT MAPS NO. 51644-14 AND 51644-15 (TESORO HIGHLANDS)
Pursuant to Section 66474.1 of the Subdivision Map Act, this item would approve final tract maps, and accept and reject offers of dedication for Tract No. 51644-14 and Tract No. 51644-15.

These maps are for subdivision purposes and are located within Tesoro del Valle, north of Tesoro del Valle Road.

RECOMMENDED ACTION:

City Council:

1. Approve Final Tract Maps for Tract No. 51644-14 and Tract No. 51644-15.

2. Accept on behalf of the public the offers of dedication and grant of: (1) the right to restrict or prohibit vehicular ingress and egress from lot 17 to Avenida Rancho Tesoro for Tract No. 51644-15; (2) the easements for sanitary sewer and sanitary sewer ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; (4) the easements for covered storm drain, storm drain appurtenant structures, ingress and egress purposes; (5) the right to restrict or prohibit the erection or construction of any buildings or structures within lots 111, 112, 114, 115, 116, 117, 118, 119, 120, 121, 122, 123, 124, 125 and 126 on Tract No. 51644- 14; (6) the right to restrict or prohibit the erection or construction of any buildings or structures within lots 117, 118, 123, 124, 125, 126, 127, 128, 129, 130, 131, 132, 133, 134, 135, 136, 137, 138, 139, 140 and 141 on Tract No. 51644-15; and (7) the right to restrict or prohibit any and all allowable uses or construction within those areas designated as open space on these maps.

3. Reject the irrevocable offers of dedication and grant in fee simple of all lot 101 of Tract No. 51644-14 and all lot 116 of Tract No. 51644-15 for flood control purposes.

4. Authorize the City Manager or designee to rescind the rejection and accept the offer of dedication and grant in fee simple all of lot 101 of Tract No. 51644-14 and lot 116 of Tract No. 51644-15 when construction of the improvements are completed to the satisfaction of the Director of Public Works.

5. Reject the offer of dedication and grant for Public use the Private and Future street easements and improvements on Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15.

6. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.

7. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15, which indicates all special assessments levied by the City of Santa Clarita are paid.
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8. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15, which embodies the approval of said map and the acceptance of the dedications shown thereon.

9. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15, which provides for verification that the map is technically correct.

10. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15 which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval.

Addressing the Council were Diane Zimmerman
ITEM 10
NORTHBRIDGE PARK PLAYGROUND, PROJECT P1015, MEMORANDUM OF

UNDERSTANDING WITH SAUGUS UNIFIED SCHOOL DISTRICT AND

CONSTRUCTION DESIGN AND CONTRACT
This item considers approval of the Memorandum of Understanding between Saugus Union School District and the City of Santa Clarita for the Northbridge Park Playground, Project P1015. In addition, will approve the plans and specifications and award a construction contract.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for Northbridge Park Playground, Project P1015.

2. Award the construction contract to Great Western Recreation in the amount of $848,105, and authorize a contingency in the amount of $40,894, for a total contract amount not to exceed $888,999.

3. Authorize a one-time appropriation of funds in the amount of $300,000 from the General Fund Capital (Fund 601) to project expenditure account P1015601-516101. Increase by $300,000, Transfers In account 601-600100, and Transfers Out account 1009500-710601.

4. Approve and authorize the City Manager or designee to execute a Memorandum of Understanding between the Saugus Unified School District and the City of Santa Clarita for the construction and maintenance of the Northbridge Park Playground.

5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.
3 Packet Pg. 27
Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (Consent Calendar)

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ITEM 11

CITYWIDE CARPET CLEANING CONTRACT
This item considers award of carpet cleaning contract to Advanced Green Solutions, Inc., for $52,066 to perform services at City facilities.

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract with a one-year renewal option to Advanced Green Solutions, Inc., for Citywide carpet cleaning in the amount of $52,066, and authorize a contingency in the amount of $7,809, for a total contract amount not to exceed $59,875.

2. Authorize the City Manager or designee to execute all contract documents and extensions, subject to City Attorney approval.

Addressing the Council was Diane Zimmerman and Tony Maldonado.

City Manager Ken Striplin commented on Council's support for local businesses and that the Economic Development Corporation (EDC) reaches out to businesses to engage them in the bidding processes; however, oftentimes smaller businesses do not have the resources to meet some of the requirements. Mr. Striplin discussed the business-friendly polity adopted by Council that can be applied to certain types of contracts; however, in addressing Mr. Maldonado's comments, Aqua Dulce is not a local business within the City of Santa Clarita and cannot take advantage of that policy.

Mayor Gibbs further inquired and City Manager Striplin confirmed the City partners with the Chamber and VIA to host small business seminars to assist with funding and reporting requirements of certain contracts and also commented that small businesses can register with the City and that the City proactively reaches out to local businesses.

ITEM 12

DESIGN CONTRACT FOR PARKS MAINTENANCE YARD IMPROVEMENTS PROJECT P4028
This item will consider funding the design for improvements to the Central Park Maintenance Yard. This project includes improvements to the existing maintenance building, staff parking area and vehicular and pedestrian circulation. This project will also incorporate maintenance facilities, vehicle and equipment storage and technology upgrades.

RECOMMENDED ACTION:

City Council:

1. Award a design contract to Psomas for the Parks Maintenance Yard Improvements Preliminary Investigation and Concept Design and Studies, Project P4028, in the amount of $259,519 and authorize a contingency in the amount of $38,928, for a total contract amount not to exceed $298,447.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney 3 Packet Pg. 28
Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (Consent Calendar)

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approval.

Addressing the Council was Diane Zimmerman
ITEM 13

VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR
This item would continue emergency declaration and provide updates regarding repairs at the Valencia Glen Aquatics Building.

RECOMMENDED ACTION:

City Council continue to receive staff updates regarding the emergency repair project at Valencia Glen Park and the continuation of the emergency declaration.

Addressing the Council was Diane Zimmerman

PUBLIC PARTICIPATION II
Addressing the Council was Steve Petzold regarding the public meeting on the Town Center Master Plan, and College of the Canyon's Measure H grant.

ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting in memory of Curtis Kendall and Samuel X. Garcia at 8:20 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
3 Packet Pg. 29
Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (Consent Calendar)

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Agenda Item: 4

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: CHECK REGISTER NO. 10
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION

City Council approve and ratify for payment the demands presented in Check Register No. 10.

BACKGROUND
Check Register No. 10 for the Period 04/07/23 through 04/20/23 and 04/27/23 in the aggregate amount of $9,908,739.53 inclusive of Electronic Funds Transfers for the Period 04/10/23 through 04/21/23 in the aggregate amount of $705,519.64.

FISCAL IMPACT

No Fiscal Impact

ATTACHMENTS
Memo - Check Register No.10
Check Register No. 10 (available in the City Clerk's Reading File) 4 Packet Pg. 30

4.a
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Attachment: Memo - Check Register No.10 (Check Register No,10)

4.a
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Attachment: Memo - Check Register No.10 (Check Register No,10)

4.a
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Attachment: Memo - Check Register No.10 (Check Register No,10)

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Agenda Item: 5

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: REAPPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES DEPARTMENT: Human Resources and Library Services
PRESENTER: Shannon Vonnegut

RECOMMENDED ACTION

City Council adopt a resolution appointing Councilwoman Marsha McLean to the Santa Clarita Board of Library Trustees for a three-year term, expiring June 30, 2026.

BACKGROUND

California Education Code (Education Code) sections 18910 through 18927 provide that a municipal public library "shall be managed by a board of library trustees" consisting of five members appointed by the Mayor with the consent of the City Council. The Education Code empowers a Board of Library Trustees with the authority to:

• Make and enforce all rules, regulations, and bylaws for the public library • Administer trusts declared or created for the public library • Prescribe the duties and powers of the officers and employees of the public library • Purchase real property, erect, or rent, and equip such buildings or rooms as may be necessary

The power granted by the Education Code to a Board of Library Trustees is considerable and comparable to that which the City Council has over the other operations of the City. By serving as the Board of Library Trustees, the City Council retains this authority.

In April 2011, the City Council adopted Resolution No. 11-27, appointing the Mayor and members of the City Council to serve as the trustees of the Santa Clarita Board of Library Trustees. Each trustee holds office for a term of three years. Members of the Santa Clarita Board of Library Trustees do not serve at the pleasure of the City Council and, unlike other bodies appointed by the City Council, cannot be easily removed or replaced prior to the expiration of their term of office.

5 Packet Pg. 34

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To increase public engagement in the Santa Clarita Public Library, the City formed a Community Library Forum (Forum) comprised of community stakeholders and City staff. The Forum meets quarterly to discuss partnership and outreach opportunities, available grants, and programming, to meet the needs of the community.

Councilwoman Marsha McLean’s current term on the Board of Library Trustees ends on June 30, 2023. Staff recommends the City Council consider and adopt a resolution reappointing Councilwoman McLean to the Board of Library Trustees for another term, expiring on June 30, 2026.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact as a result of this action.

ATTACHMENTS
Resolution
5 Packet Pg. 35

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RESOLUTION NO. 23- ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, REAPPOINTING COUNCILMEMBER MCLEAN TO THE

SANTA CLARITA BOARD OF LIBRARY TRUSTEES

WHEREAS, on January 25, 2011, the City Council adopted Ordinance No. 11-2, establishing the Santa Clarita Public Library, pursuant to the California Education Code, section 18900; and

WHEREAS, Section 2.70.020 of the Santa Clarita Municipal Code provides that the Santa Clarita Public Library will be managed by the Board of Library Trustees (Board) consisting of five trustees to be appointed by the Mayor, with the consent of the City Council, pursuant to the California Education Code, Sections 18910 through 18927; and

WHEREAS, on April 26, 2011, the City Council adopted Resolution No. 11-27, appointing the Mayor and the City Council to serve as the five trustees comprising the Board; and

WHEREAS, the Board of Library Trustees term of Councilmember Marsha McLean will expire on June 30, 2023; and

WHEREAS, it is timely and appropriate for the Mayor, with the consent of the City Council, to appoint an individual to fill the Board seat; and

NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows:

SECTION 1. The foregoing recitals are true and correct, and the City Council hereby so finds and determines.

SECTION 2. The Mayor hereby appoints Councilmember Marsha McLean to the Board for a term ending on June 30, 2026, and the City Council hereby consents to this appointment.

SECTION 3. The City Clerk shall certify to the adoption of this resolution.

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Attachment: Resolution (Reappointment to the Board of Library Trustees (McLean))

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PASSED, APPROVED, AND ADOPTED this 23rd day of May 2023.

______________________________
MAYOR

ATTEST:

_______________________________

CITY CLERK

DATE:__________________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 23- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 23rd day of May 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

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Attachment: Resolution (Reappointment to the Board of Library Trustees (McLean))

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Agenda Item: 6

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: CALIFORNIA AUTOMATED PERMIT PROCESSING GRANT

PROGRAM
DEPARTMENT: Community Development
PRESENTER: John Caprarelli

RECOMMENDED ACTION

City Council:

1. Accept the California Automated Permit Processing Grant funds from the State of California Energy Commission.

4. Approve an ongoing appropriation for software maintenance agreement with Camino Technologies to service the platform, beginning in FY 2024-25, at $20,000 per year for five years to the Technology (Fund 100) Contractual Services account 1002200-516101, contingent upon the appropriation of funds by the City Council during the annual budget process in subsequent fiscal years.

5. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval.

BACKGROUND

The City of Santa Clarita (City) has been awarded a grant in the amount of $100,000 by the State of California Energy Commission (CEC) through the California Automated Permit Processing 6 Packet Pg. 38

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(CalAPP) Grant program. Senate Bill 379 (SB 379) requires most California cities and counties to implement an online, automated permitting platform that verifies code compliance and issues permits in real-time or allows a city or county to issue permits in real time for a residential solar energy system. The City shall satisfy the requirements by September 30, 2023.

Per the 2021 Senate Bill 100 Joint Agency Report, achieving 100 percent clean electricity in California requires accelerating the development of rooftop solar projects. The CalAPP funding is intended to encourage cities and counties to enhance permitting processes further and accelerate processing and turnaround time, particularly regarding plan check review.

Furthermore, the funding aims to promote the development of residential solar and solar-plus- storage systems, significantly decreasing approval times, cutting permitting costs for local governments and homeowners, and helping California meet its greenhouse gas emission reduction goals through an easier installation process.

Staff reviewed the procurement options available for the accelerated process of awarding a contract for the formation of an online, automated solar permitting platform in accordance with SB 379. Following a review of pricing received via the “piggyback” procurement approach as well as other available options outlined by the City Purchasing Policy, staff recommends contracting with Camino Technologies (Camino) for a one-year agreement in the amount of $95,000. Based on previous experience involving the creation of the City’s interactive online Permit Guide, specific to efficiently obtaining building permits, Camino is well-equipped to complete the project in the timeline required. Moreover, staff is also recommending the authorization of ongoing software maintenance agreements with Camino for the servicing of the platform in the amount of $20,000 per year, for five years.

ALTERNATIVE ACTION

Other actions as determined by the City Council.

FISCAL IMPACT

Upon approval of the recommended action, adequate funds will be available in expenditure account 2593806-516101 (Miscellaneous Grant Fund) to support the contracts for design and build online, automated solar platform, and an ongoing appropriation beginning in FY 2024-25 to expenditure account 1002200-516101 (General Fund) to support the annual software maintenance costs, contingent upon the appropriation of funds by the City Council during the annual budget process for such fiscal year.

ATTACHMENTS
APP-22-064 City of Santa Clarita Grant (available in the City Clerk's Reading File) 6 Packet Pg. 39

Page 1 ends

Agenda Item: 7

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: RESOLUTION AUTHORIZING THE APPLICATION FOR THE

LAND AND WATER CONSERVATION FUND GRANT-IN-AID

PROGRAM
DEPARTMENT: Public Works
PRESENTER: Melody Bartlette

RECOMMENDED ACTION

City Council:

1. Adopt a resolution authorizing the City Manager or designee to submit an application for the Land and Water Conservation Act Grant-In-Aid Program for the Via Princessa Park project.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

The Land and Water Conservation Fund (LWCF) was established by Congress in 1964 to safeguard natural areas, water resources, cultural heritage, and to provide recreation opportunities to all. In 2020, the Great American Outdoors Act was signed into law, authorizing $900 million annually in permanent funding for LWCF. The LWCF provides competitive grants to states for local preservation and recreation projects, along with a federal portion to acquire land and water for public recreation or cultural resource preservation. The California Department of Parks and Recreation administers these funds for the State and provides grants through the Office of Grants and Local Services (OGALS).

The LWCF Grant-In-Aid Program (LWCF Program) is a funding opportunity available to all local governments in the State of California and is awarded through a competitive program. The LWCF Program seeks applications that develop public outdoor recreation facilities and improve the quality of life and vitality of its users. The OGALS evaluates applications, and, if selected, National Parks Service provides approval to award the funds with a maximum grant request of 50 percent of the total project cost. Local agencies who receive LWCF grants pay for the cost to 7 Packet Pg. 40

Page 2 ends

construct the project upfront and are then reimbursed for half of the construction cost of the awarded scope of work. Additionally, once a LWCF Program project is complete, the property is placed under federal protection to preserve outdoor recreational use in perpetuity.

As part of the LWCF Program application process, the City of Santa Clarita (City) must obtain authorization from City Council in the form of a signed resolution. The authorizing resolution certifies the City will abide by the terms and conditions of the grant funds and delegates authority to the City Manager or designee to execute all necessary program documentation. The City has identified the Via Princessa Park project as an appropriate submission and, if awarded, is eligible to receive up to $6 million through the LWCF Program.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact from this action. If an application for grant funding is approved, staff will return to the City Council to appropriate the funding and for the required expenditure authority.

ATTACHMENTS
Resolution
7 Packet Pg. 41

Page 1 of 2 ends

RESOLUTION NO. 23- ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, APPROVING THE APPLICATION FOR THE LAND AND WATER

CONSERVATION GRANT FUNDS

WHEREAS, the Congress, under Public Law 88-578, has authorized the establishment of a federal Land and Water Conservation Fund Grant-In-Aid program, providing matching funds to the State of California and its political subdivisions for acquiring lands and developing Facilities for public outdoor recreation purposes; and

WHEREAS, the California Department of Parks and Recreation is responsible for the administration of the program in the State, setting up necessary rules and procedures governing applications by local agencies under the program; and

WHEREAS, the applicant certifies by resolution the approval of the application and the availability of eligible matching funds prior to submission of said application to the State; and

WHEREAS, the grantee will contract with the State of California Department of Parks and Recreation to complete the project scope funded by the Land and Water Conservation Grant- In-Aid program.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. Approves the filing of an application for Land and Water Conservation Fund assistance for the proposed Via Princessa Park; and

SECTION 2. Certifies that the applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and

SECTION 3. Agrees to abide by 54 U.S.C. §200305(f)(3) which requires, “No property acquired or developed with assistance under this section shall, without the approval of the Secretary, be converted to other than public outdoor recreation use. The Secretary shall approve a conversion only if the Secretary finds it to be in accordance with the then-existing comprehensive statewide outdoor recreation plan and only on such conditions as the Secretary considers necessary to ensure the substitution of other recreation properties of at least equal fair market value and of reasonably equivalent usefulness and location.” and

SECTION 4. Certifies that said agency has matching funds from eligible source(s) and can finance 100 percent of the project scope identified in the grant application, of which up to half may be reimbursed; and

SECTION 5. Certifies that all projects proposed will be consistent with the park and recreation element of the City of Santa Clarita general or recreation plan (PRC §80063(a)); and

7.a
Packet Pg. 42
Attachment: Resolution (LAND AND WATER CONSERVATION FUND GRANT APPLICATION FOR VIA PRINCESSA PARK, PROJECT P3033)

Page 2 of 2 ends

SECTION 6. Agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and guidelines; and

SECTION 7. Delegates the authority to the City Manager, or designee, to conduct all negotiations and execute and submit all documents, including, but not limited to, applications, contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the grant scope.

PASSED, APPROVED, AND ADOPTED this 23rd day of May 2023.

______________________________
MAYOR

ATTEST:

_______________________________

CITY CLERK

DATE:__________________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution 23-__ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 23rd day of May 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

7.a
Packet Pg. 43
Attachment: Resolution (LAND AND WATER CONSERVATION FUND GRANT APPLICATION FOR VIA PRINCESSA PARK, PROJECT P3033)

Page 1 ends

Agenda Item: 8

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: FINAL TRACT MAP FOR TRACT NO. 52455-13 (WEST CREEK-

AREA D)
DEPARTMENT: Public Works
PRESENTER: Amalia Marreh

RECOMMENDED ACTION

City Council:

1. Approve Final Tract Map for Tract No. 52455-13.

2. Accept on behalf of the public the right to restrict further development of lot 1 until further subdivision by Final Map.

3. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.

5. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of Final Tract Map for Tract No. 52455-13, which embodies the approval of said map.

6. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of Final Tract Map for Tract No. 52455-13, which provides for verification that the map is technically correct.

8 Packet Pg. 44

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BACKGROUND
The Final Tract Map for Tract No. 52455-13 (West Creek - Area D), an exhibit of which is attached hereto, has been reviewed by staff and found to be in substantial conformance with the principles and standards required by the Unified Development Code and State Subdivision Map Act. It was approved as Exhibit "A" of Amended Vesting Tentative Tract Map No. 52455 by the Los Angeles County Department of Regional Planning on June 5, 2007. This area was subsequently annexed to the City of Santa Clarita on November 15, 2016. This Final Tract Map for Tract No. 52455-13 consists of the subdivision of 200.03 acres into 10 lots. No development is currently being proposed with this map. Lot one (1) may be subdivided and developed in the future for condominium purposes. Developer will dedicate the lots within the San Francisquito Creek in fee simple to the City per separate instruments after environmental conservation easements have been recorded. The subject property is located west of the intersection of McBean Parkway and Copper Hill Drive, east of West Creek Community Park.

Pursuant to Section 66474.1 of the Subdivision Map Act, a legislative body shall not deny approval of a final or parcel map if it was previously approved as a tentative map for the proposed subdivision and if it finds the final or parcel map is in substantial compliance with the previously approved tentative map.

The Final Tract Map for Tract No. 52455-13 was reviewed to the satisfaction of the City Engineer and found to be in substantial conformance with the previously approved final tentative tract map. The conditions of approval established by Los Angeles County were adopted by the City of Santa Clarita and were met and fees have been and/or will be paid as indicated on the attached Fact Sheet. Therefore, the Final Tract Map for Tract No. 52455-13 is ready for City Council approval.

ALTERNATIVE ACTION
Staff has not identified alternative actions that would conform to requirements set forth in the Subdivision Map Act.

FISCAL IMPACT

There is no fiscal impact associated with this action.

ATTACHMENTS
Exhibit Map
Fact Sheet
8 Packet Pg. 45
1 2
3 4
5 6
7 8
9 10

COPPER HILL DR

DECORO DR
MCBEAN
PKWY
SAN

FRANCISQUITO
CANYON
RD
To Los Angeles
To
Bakersfield
To Palmdale & Lancaster

SIERRAHIGHWAY

S T ET SON
P ARK

V ET ERANS

MEM ORI AL
P ARK
B
OUQUET
CA
NYO
N
R
OAD
SIERRA
HIGH
W
AY

RAILROAD AVENUE

NEWHALL RANC

HRD SIERRA
HW
Y

VAL ENCIA BLVD

THEOLDRD

SOLED AD

CANYON RD

NEWHALLAV

RAILROAD AV
RAILRO
A
D
AV

LYONS AV
GOLDEN
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RD

BOUQUET CANYON
RD
THE
O
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RD
Q:\PROJECTS\PW\181012a1\mxd\FMP16-00003.mxd
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The City of Santa Clarita does not warrant
the accuracy of the data and assumes no
liability for any errors or omissions.

Map prepared by: City of Santa Clarita
GIS Division
Exhibit Map
TRACT NO. 52455-13
West Creek-Area D
Metropolitan Water District

8.a
Packet Pg. 46
Attachment: Exhibit Map (APPROVAL OF FINAL TRACT MAP FOR TRACT NO. 52455-13 (WEST CREEK-AREA D))

FACT SHEET
FINAL TRACT MAP 52455-13

Location: West of the intersection of McBean Parkway and Copper Hill Drive, east of West Creek Community Park.

Acreage: Approximately 200.03 acres

Number of Lots: Ten (10)

Use: No development is currently being proposed as a part of this map. Lot 1 may be subdivided and developed in the future for condominium purposes.

Owner: The Newhall Land and Farming Company (a California Limited Partnership)

Trails/Paseos: No new trails are being dedicated to the City by this map.

B&T Fees: The applicable Bridge and Thoroughfare (B&T) Fee(s) were paid to the County of Los Angeles prior to annexation into the City of Santa Clarita.

Transit Fees: The Transit Fee obligation was not required by Los Angeles prior to annexation into the City of Santa Clarita.

Quimby Fees: The applicable Quimby Fee(s) were paid to the County of Los Angeles prior to annexation into the City of Santa Clarita.

School Fees: No buildings are proposed with this map; therefore, no school fees are applicable.

8.b
Packet Pg. 47
Attachment: Fact Sheet (APPROVAL OF FINAL TRACT MAP FOR TRACT NO. 52455-13 (WEST CREEK-AREA D))

Page 1 ends

Agenda Item: 9

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND

ROADS, ROAD MAINTENANCE AND REHABILITATION FUNDS

INTO THE CAPITAL IMPROVEMENT PROGRAM
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council:

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

On April 28, 2017, Governor Brown signed Senate Bill 1 (SB 1) to address basic road maintenance, rehabilitation, and critical safety needs for California state highways, local streets, and road systems. Funds provided by SB 1 will be available to the City of Santa Clarita (City) in the Road Maintenance and Rehabilitation Account (RMRA). The percentage of funds allocated to the City was pre-determined by, and is pursuant to, Streets and Highways Code Section 2034(a)(1). The estimated allocation of funds for Fiscal Year 2023-24 is $5,661,305.

Local Streets and Roads funding is supported by RMRA funding, which includes portions of revenues pursuant to Streets and Highways Code Section 2031 from the following sources:

• An additional 12 cents per gallon increase to the gasoline excise tax effective November 1, 2017.
9 Packet Pg. 48

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• An additional 20 cents per gallon increase to the diesel fuel excise tax effective November 1, 2017.
• An additional vehicle registration tax called “Transportation Improvement Fee” with rates based on the value of the motor vehicle effective January 1, 2018. • An additional $100 vehicle registration tax on zero emissions vehicles (ZEV) of model year 2020 or later effective July 1, 2020.
• Annual rate increases to these taxes beginning on July 1, 2020 (July 1, 2021, for the ZEV fee) and every July 1 thereafter equal to the change in the California Consumer Price Index.

SB 1 emphasizes the importance of accountability and transparency. For this reason, California Transportation Commission (CTC) staff, in collaboration with stakeholders, developed Local Streets and Roads Funding Annual Reporting Guidelines. To be eligible for SB 1 and RMRA funding, the guidelines require the City to provide annual project reporting to the CTC, specifically, a list of project(s) proposed to be funded with RMRA funding. All proposed projects must be adopted by a resolution by the City Council at a regular public meeting prior to the July 1, 2023 submission deadline.

The 2023-24 Overlay and Slurry Seal Program Design and Construction Project was selected to receive the SB 1 RMRA funds. This project reflects the City's commitment to roadway infrastructure and supports the Santa Clarita 2025 theme of Sustaining Public Infrastructure. The Proposed Fiscal Year 2023-24 SB 1 Project List is subject to change, as specific roadway segments will be finalized during the design process. Staff anticipates construction will begin in June 2024.

The 2022-23 Overlay and Slurry Seal Program Design and Construction Project list was previously approved by the CTC in 2022 and will continue to utilize SB 1 RMRA funds for Fiscal Year 2023-24. The project will be in construction this summer and is projected to be completed by the end of 2023.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Upon approval of the recommended actions, estimated allocations of SB 1 RMRA funds (Fund 267) will be earmarked for the 2023-24 Overlay and Slurry Seal Program. Appropriation of SB 1 RMRA funds will be part of the Fiscal Year 2023-24 budget.

ATTACHMENTS
Resolution
9 Packet Pg. 49

Page 1 of 3 ends

RESOLUTION NO. 23-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, DECLARING THAT IT HAS ADOPTED A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD

MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL IMPROVEMENT

PROGRAM

WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the legislature and signed into law by the governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and

WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City of Santa Clarita (City) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and

WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and

WHEREAS, the City, will receive an estimated $5,661,305 in RMRA funding in Fiscal Year 2023-24 from SB 1; and

WHEREAS, this is the seventh year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and

WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and

WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and

WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate numerous streets/roads, bridges, add active transportation infrastructure throughout the City this year, and hundreds of similar projects into the future; and

WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in an “at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and

9.a
Packet Pg. 50
Attachment: Resolution (RESOLUTION TO INCORPORATE SENATE BILL 1 IN CAPITAL IMPROVEMENT PROGRAM)

Page 2 of 3 ends

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW THEREFORE, the City Council of the City of Santa Clarita, California, as follows:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2023-24 Road Maintenance and Rehabilitation Account (RMRA) revenues:

Project Title: 2023-24 Overlay and Slurry Seal Program Design and Construction;

Project Description: Generally, the scope of work to be performed includes, but is not limited to, asphalt resurfacing of various streets Citywide;

Project Location: Citywide, specific streets were selected from locations identified through the City’s Five-Year Pavement Preservation Program and are identified in the attached Proposed Fiscal Year 2023-24 SB 1 Project List;

Estimated Project Schedule: Start (July 2023) – Completion (June 2025) based on the component being funded with RMRA funds; and

Estimated Project Useful Life: Streets selected for preventative maintenance will have a pavement life expectancy of 3-7 years, and streets selected for rehabilitation will have a life expectancy of 10-15 years.

SECTION 3. The following projects may also utilize Fiscal Year 2023-24 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with RMRA revenues:

Project Title: 2022-23 Overlay and Slurry Seal Program Design and Construction;

Project Description: Generally, the scope of work to be performed includes, but is not limited to, asphalt resurfacing of various streets, Citywide;

9.a
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Attachment: Resolution (RESOLUTION TO INCORPORATE SENATE BILL 1 IN CAPITAL IMPROVEMENT PROGRAM)

Page 3 of 3 ends

Estimated Project Schedule: Start (July 2022) – Completion (June 2024) based on the component being funded with RMRA funds; and

SECTION 4. The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED, AND ADOPTED this __ day of ________ 2023.

______________________________

M A Y O R

ATTEST:

_______________________________

CITY CLERK

DATE:__________________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

C I T Y C L E R K

9.a
Packet Pg. 52
Attachment: Resolution (RESOLUTION TO INCORPORATE SENATE BILL 1 IN CAPITAL IMPROVEMENT PROGRAM) Project Title Project Description
Project Road Name
(Locations listed are
projected estimates
and have yet to be
finalized) Project Location
Pre-
Construction
Start
Construction
Start
Proposed
Schedule of
Completion
Useful
Life
Min
Useful
Life
Max
2023-24 Overlay
and Slurry Seal
Program
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.

Bouquet Canyon Road From Newhall
Ranch Road to
Concrete Bridge
North of Seco
Canyon Road
Jul-23 Jun-24 Nov-24 3 15
2023-24 Overlay
and Slurry Seal
Program
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.

Magic Mountain
Parkway
From Railroad
Avenue to Tourney
Road
Jul-23 Jun-24 Nov-24 3 15
2023-24 Overlay
and Slurry Seal
Program
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.

McBean Parkway Alegro Drive to
Ave Navarre
Jul-23 Jun-24 Nov-24 3 15
2023-24 Overlay
and Slurry Seal
Program
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.

Via Princessa Sierra Highway to
Lost Canyon Road
Jul-23 Jun-24 Nov-24 3 15
2022-23 Overlay
and Slurry Seal
Program
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.

Avenue Scott From McBean
Parkway to
Avenue Tibbits
Jul-22 Jun-23 Nov-23 3 15
2022-23 Overlay
and Slurry Seal
Program
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.

Copper Hill Drive Newhall Ranch
Road to Decoro
Drive
Jul-22 Jun-23 Nov-23 3 15
2022-23 Overlay
and Slurry Seal
Program
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.

Copper Hill Drive West Hill Drive to
Rio Norte Drive
Jul-22 Jun-23 Nov-23 3 15
2022-23 Overlay
and Slurry Seal
Program
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.

Plum Canyon Road Bouquet Canyon
Road to Heller
Circle
Jul-22 Jun-23 Nov-23 3 15
City of Santa Clarita
Proposed Fiscal Year 2023-24 SB 1 Project List

9.a
Packet Pg. 53
Attachment: Resolution (RESOLUTION TO INCORPORATE SENATE BILL 1 IN CAPITAL IMPROVEMENT PROGRAM)

Page 1 ends

Agenda Item: 10

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: 2022-23 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0149 - APPROVE PLANS AND SPECIFICATIONS AND AWARD

CONSTRUCTION CONTRACTS
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council:

1. Approve plans and specifications for the 2022-23 Overlay A project, Project M0149.

2. Approve plans and specifications for the 2022-23 Overlay B project, Project M0149.

3. Approve plans and specifications for the 2022-23 Slurry Seal project, Project M0149.

8. Award a professional services contract to Twining, Inc., to provide project inspection, 10 Packet Pg. 54

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materials testing, and construction management support services for the 2022-23 Overlay and Slurry Seal Program in the amount of $1,069,836 for base bid and alternate services, and authorize a contingency in the amount of $213,967, for a total amount not to exceed $1,283,803.

11. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

The annual overlay and slurry seal projects are an integral part of the City of Santa Clarita’s (City) Overlay and Slurry Seal Program. Each year, streets are evaluated and identified for the need for pavement preservation and rehabilitation treatments. The 2022-23 Overlay and Slurry Seal Program will resurface streets, seal cracks, and coat the surface of streets and trails in various areas of the City (see attached project street lists). These treatments will provide a smoother ride for vehicles and reconstruct or extend the life of the roadway, depending on the type of treatment applied. This year's projects are expected to begin construction in June 2023 and will be completed by the end of November 2023. The 2022-23 Overlay and Slurry Seal Program is divided into three projects: Overlay A, Overlay B, and Slurry Seal. These projects will run concurrently to maximize the work being done during the summer season. This project supports the Santa Clarita 2025 theme of Sustaining Public Infrastructure.

The 2022-23 Overlay and Slurry Seal Program is not subject to CEQA review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. These projects meet the criteria for this exemption because the 2022-23 Overlay and Slurry Seal Program will be performing repairs and maintenance to existing streets and trails.

Solicitation Process for the Overlay A Project

An invitation to bid was prepared and published twice, on March 24 and 31, 2023, and was posted on BidNet. Four bids were submitted to the City and opened by Purchasing on April 14, 2023. Each of the bids included a base bid and one bid alternate. Purchasing conducted a selection process in accordance with California Public Contract Code section 20103.8 (d) which 10 Packet Pg. 55

Page 3 ends

states that “the lowest bid shall be determined in a manner that prevents any information that would identify any of the bidders or proposed subcontractors or suppliers from being revealed to the public entity before the ranking of all bidders from lowest to highest has been determined.” This process was followed to ensure fairness when opening, reviewing, and determining the lowest responsive and responsible bidder. After review of the bids by the Project Manager, the basis for award was determined to be the total of the base bid and the bid alternate combined.

The results of the total bids (including the single bid alternate) are shown below:

Company Location Total Bid
Sully-Miller Contracting Company Brea, CA $4,161,750
Toro Enterprises, Inc. Oxnard, CA $4,412,902
C.A. Rasmussen, Inc. Santa Clarita, CA $4,542,976
Vance Corporation Beaumont, CA $4,555,765

Staff recommends awarding the construction contract for the Overlay A project to Sully-Miller Contracting Company, the lowest responsive and responsible bidder, in the amount of $4,161,750, which includes $2,779,180 for the base bid and $1,382,570 for the bid alternate, and authorizing a contingency in the amount of $832,350, for a total not to exceed $4,994,100. The contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. The bid from Sully-Miller Contracting Company was reviewed for accuracy and conformance to the contract documents and found to be complete.

While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.

Solicitation Process for the Overlay B Project

An invitation to bid was prepared and published twice, on March 17 and 24, 2023, and was posted on BidNet. Four bids were submitted to the City and opened by Purchasing on April 11, 2023. Each of the bids included a base bid and one bid alternate. The basis for award was the total for the base bid and the bid alternate combined. The aforementioned selection process in accordance with California Public Contract Code section 20103.8 (d) was again followed to ensure fairness when opening, reviewing, and determining the lowest responsive and responsible bidder. The results of the total bids (including the single bid alternate) are shown below:

Company Location Total Bid
Vance Corporation Beaumont, CA $4,267,648
Toro Enterprises, Inc. Oxnard, CA $4,537,666
Sully-Miller Contracting Company Brea, CA $5,100,595
C.A. Rasmussen, Inc. Santa Clarita, CA $5,448,569

Due to a submission error, the initial and apparent low bidder, Vance Corporation, requested that their bid be withdrawn. Following the City’s acceptance of the withdrawal request, Toro Enterprises, Inc. (Toro) became the apparent low bidder. Consequently, staff recommends 10 Packet Pg. 56

Page 4 ends

awarding the construction contract for the Overlay B project to Toro, the lowest responsive and responsible bidder, in the amount of $4,537,666, which includes $2,914,531 for the base bid and $1,623,135 for the bid alternate, and authorizing a contingency in the amount of $907,533 for a total not to exceed $5,445,199. The contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. The bid from Toro was reviewed for accuracy and conformance to the contract documents and found to be complete.

This procurement process also follows the California Public Contract Code which does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.

Solicitation Process for the Slurry Seal Project

An invitation to bid was prepared and published twice, on March 21 and 28, 2023, and was posted on BidNet. Two bids were submitted to the City and opened by Purchasing on April 14, 2023. The results of the bids are shown below:

Company Location Total Bid
American Asphalt South, Inc. Riverside, CA $2,177,080 All American Asphalt Corona, CA $2,671,652

Staff recommends awarding the construction contract for the Slurry Seal project to American Asphalt South, Inc., the lowest responsive and responsible bidder, in the amount of $2,177,080, and authorizing a contingency in the amount of $435,416, for a total not to exceed $2,612,496.

The contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. The bid from American Asphalt South, Inc. was reviewed for accuracy and conformance to the contract documents and found to be complete.

Solicitation Process for Materials Testing and Inspection Services for the Overlay A, Overlay B, and Slurry Seal Projects

The City Council awarded a materials testing and inspection services contract to Twining, Inc., at its June 8, 2021, meeting. Twining, Inc., was selected through a Request for Proposal (RFP) process, which provided up to three annual renewal options, subject to City Council approval.

Staff recommends using the second renewal option to award the contract for materials testing services and project inspection to Twining, Inc., in the amount of $1,069,836 for the 2022-23 Overlay and Slurry Seal Program and a contingency in the amount of $213,967, for a total amount not to exceed $1,283,803.

Solicitation Process for Surveying and Monument Preservation Services and Construction Support Services for the 2022-23 Overlay and Slurry Seal Program

The procurement process for a surveying and monument preservation contract with PSOMAS took place through a RFP process conducted in late 2019. The RFP solicited proposals from qualified firms to provide professional engineering services in several categories of professional service work on an ongoing and as-needed basis to support the City’s Public Works department’s 10 Packet Pg. 57

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Capital Improvement Projects division. The RFP was advertised on the City’s website and was downloaded by over 130 companies. The responses were reviewed and evaluated based on each firm’s ability to meet the City's specific needs. In the category of Surveying and Monument Preservation and Restoration, eight proposals, including one from PSOMAS, were received and approved, resulting in the execution of multiple as-needed contracts.

The procurement process for a construction support services contract with Ghirardelli Associates, Inc., took place through a RFP process in January 2023. The City conducted a formal RFP process to solicit proposals from qualified firms to provide staff augmentation services on an as-needed basis to support the City’s Capital Improvement Projects division. The RFP was downloaded by over 90 companies and responses were reviewed and evaluated based on each firm’s ability to meet the City’s specific needs. Six proposals, including one from Ghirardelli Associates, Inc., were received and approved, resulting in the execution of multiple as-needed contracts.

PSOMAS and Ghirardelli Associates, Inc., were selected for this project based on their pre- qualifications and their availability to meet the project deadlines and milestones.

Staff recommends awarding the contract for survey, monument preservation, and restoration services for the 2022-23 Overlay and Slurry Seal Program to PSOMAS in the amount of $226,416 and a contingency in the amount of $45,283, for a total contract amount not to exceed $271,699.

Staff also recommends awarding the contract for staff augmentation services for the 2022-23 Overlay and Slurry Seal Program to Ghirardelli Associates, Inc., for a total contract amount not to exceed $275,000.

Total Budget for the Overlay and Slurry Seal Projects and Inspection and Materials Testing

Following is the cost breakdown for the 2022-23 Overlay and Slurry Seal Program, Project M0149 contract awards:

Overlay A Project Sully-Miller Contracting Co $4,994,100 Overlay B Project Toro Enterprises, Inc $5,445,199
Slurry Seal Project American Asphalt South, Inc $2,612,496 Inspection and Materials Testing Twining, Inc $1,283,803 Surveying Monument Preservation PSOMAS $271,699
Construction Support Services Ghirardelli Associates $275,000 Total Awarded $14,882,297

The Overlay and Slurry Seal Program budget will fund the construction, inspection, materials testing, surveying, monument preservation, speed humps installation, project management software, urban forestry support, irrigation support, construction support services, and potential utility fees. The budget will also provide for labor compliance, staff oversight, public works inspection, and miscellaneous project administration costs.

The requested 20 percent contingencies for the 2022-23 Overlay and Slurry Seal Program 10 Packet Pg. 58

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contracts will allow for additional streets from the City's pre-designed inventory and streets that may need treatment due to this year’s significant rain fall to be added to the project if funds are available after construction of the original scope of work. Additionally, the remaining contingency will cover costs associated with unforeseen site conditions, such as potential utility conflicts and abandoned utilities not shown in record drawings that are often discovered during construction, as well as change order requests made by the contractor.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in expenditure accounts M0149260-516101 (Prop C Local Return), M0149264-516101 (Measure R Local Return), M0149266-516101 (Measure M Local Return), and M0149267-516101 (Senate Bill 1) to support the recommended contracts and associated project costs.

ATTACHMENTS
Overlay A Street List M0149
Overlay B Street List M0149
Slurry Seal Street List M0149
Bid Proposal for Sully-Miller Contracting Company Overlay A (available in the City Clerk's Reading File)
Bid Proposal for Toro Enterprises, Inc. Overlay B (available in the City Clerk's Reading File) Bid Proposal for American Asphalt South, Inc. Slurry Seal (available in the City Clerk's Reading File)
Proposal for Twining, Inc. (available in the City Clerk's Reading File) Proposal for PSOMAS (available in the City Clerk's Reading File) Proposal for Ghirardelli (available in the City Clerk's Reading File) 10 Packet Pg. 59

STREET TYPE STREET FROM TO

ARTERIAL PLUM CANYON RD BOUQUET CANYON RD SKYLINE RANCH RD

STREET TYPE STREET FROM TO

ARTERIAL COPPER HILL DR NEWHALL RANCH ROAD DECORO DR
M0149 Overlay A Project
M0149 Overlay A Project Alternate

10.a
Packet Pg. 60
Attachment: Overlay A Street List M0149 (2022-23 OVERLAY & SLURRY SEAL PROGRAM - AWARD CONSTRUCTION CONTRACTS)

STREET TYPE STREET FROM TO

RESIDENTIAL APRICOT PL SECO CANYON RD END

RESIDENTIAL CYPRESS PL SECO CANYON RD PERSIMMON LN

RESIDENTIAL ELM CT CYPRESS PL NORTH END

RESIDENTIAL EVERGREEN LN SECO CANYON RD HAZEL ST

RESIDENTIAL FIG CT HAZEL ST NORTH END

RESIDENTIAL HAZEL ST SECO CANYON RD TAMARACK LN

RESIDENTIAL HICKORY PL TAMARACK PL NORTH END

RESIDENTIAL HOLLY CT PEPPER PL NORTH END

RESIDENTIAL LAUREL PL POPLAR ST EAST END

RESIDENTIAL LEMON ST TAMARACK LN PERSIMMON LN

RESIDENTIAL LILAC CT TAMARACK LN WEST END

RESIDENTIAL MANDARIN LN PERSIMMON LN NORTH END

RESIDENTIAL PALM CT WEST END TAMARACK LN

RESIDENTIAL PEAR CT NORTH END EVERGREEN LN

RESIDENTIAL PECAN PL TAMARACK LN NORTH END

RESIDENTIAL PEPPER PL CYPRESS PL NORTH END

RESIDENTIAL PERSIMMON LN CYPRESS PL SOUTH END

RESIDENTIAL POPLAR ST TAMARACK LN PERSIMMON LN

RESIDENTIAL SECO CANYON RD COPPER HILL DR CORAL WY

RESIDENTIAL SECO CANYON RD CORAL WY TAMARACK LN

RESIDENTIAL SECO CANYON RD TAMARACK LN BOXWOOD LN

RESIDENTIAL SECO CANYON RD BOXWOOD LN END

RESIDENTIAL TAMARACK LN COPPER HILL DR HAZEL ST

RESIDENTIAL TAMARACK LN HAZEL ST POPLAR ST

RESIDENTIAL TAMARACK LN POPLAR ST SECO CANYON RD

RESIDENTIAL TULIP CT TAMARACK LN NORTH END

STREET TYPE STREET FROM TO

RESIDENTIAL BELLERIVE DR S END CALLE ARBOR

RESIDENTIAL BELLERIVE DR CALLE ARBOR N END

RESIDENTIAL CALLE ARBOR FEDALA RD ORCHARD VILLAGE RD

RESIDENTIAL CHIMNEY ROCK RD SOUTH END NORTH END

RESIDENTIAL DORADO DR SOUTH END NORTH END

RESIDENTIAL ESTORIL ST SOUTH END NORTH END

RESIDENTIAL FEDALA RD MILL VALLEY RD N END

RESIDENTIAL FEDALA RD SOUTH END CALLE ARBOR

RESIDENTIAL FEDALA RD CALLE ARBOR NORTH END

RESIDENTIAL GAVEA CR LANGSTON ST EAST END

RESIDENTIAL HILO CT LANGSTON ST EAST END

RESIDENTIAL INDIAN WELLS CR LANGSTON ST EAST END

RESIDENTIAL KESTRAL DR LANGSTON ST EAST END

RESIDENTIAL LA GOSTA PL S END MILL VALLEY RD

RESIDENTIAL LANGSTON ST S END GAVEA CR

RESIDENTIAL LANGSTON ST GAVEA CR MILL VALLEY RD
M0149 Overlay B Project
Near Copper Hill Drive and Seco Canyon Road
Near Orchard Village Road and McBean Parkway

10.b
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Attachment: Overlay B Street List M0149 (2022-23 OVERLAY & SLURRY SEAL PROGRAM - AWARD CONSTRUCTION CONTRACTS)

RESIDENTIAL MEADOW MONT ST MILL VALLEY RD S END

RESIDENTIAL MEADOW MONT ST MILL VALLEY RD N END

RESIDENTIAL MILL VALLEY RD WEST END ORCHARD VILLAGE RD

RESIDENTIAL NOVELA WY S END MILL VALLEY RD

RESIDENTIAL NOVELA WY MILL VALLEY RD N END

RESIDENTIAL OLD COURSE WY S END MILL VALLEY RD

RESIDENTIAL OLD COURSE WY MILL VALLEY RD N END

RESIDENTIAL RADBROOK PL S END MILL VALLEY RD

STREET TYPE STREET FROM TO

ARTERIAL COPPER HILL DR PCC W/O MCBEAN P WEST HILLS DRIVE M0149 Overlay B Project Alternate

10.b
Packet Pg. 62
Attachment: Overlay B Street List M0149 (2022-23 OVERLAY & SLURRY SEAL PROGRAM - AWARD CONSTRUCTION CONTRACTS)

STREET TYPE STREET FROM TO

RESIDENTIAL CARVEL DR CAMP PLENTY RD NORTH END

RESIDENTIAL CHADWAY ST GLASSER AV CAMP PLENTY RD

RESIDENTIAL GLASSER AV CHADWAY ST NORTH END

RESIDENTIAL GOODVALE RD GLASSER AV ROSAMOND DR

RESIDENTIAL ROSAMOND DR CHADWAY ST CAMP PLENTY RD

STREET TYP

E STREET FROM TO

RESIDENTIAL IRONSTONE DR NUGGET DR SOLEDAD CANYON RD

RESIDENTIAL NUGGET DR W END RIVER CR

RESIDENTIAL RIVER CR SOLEDAD CANYON RD (W) SOLEDAD CANYON RD (E)

STREET TYP

E STREET FROM TO

RESIDENTIAL VALLEY OAK CT CALGROVE BLVD S END

RESIDENTIAL WHITE OAK CT CALGROVE BLVD W END

RESIDENTIAL HERITAGE OAK CT WHITE OAK CT E END

RESIDENTIAL EBELDEN AVE CALGROVE BLVD W END

RESIDENTIAL MENTRY DRIVE CALGROVE BLVD CREEKSIDE DR

RESIDENTIAL CREEKSIDE DR MENTRY DRIVE CALGROVE BLVD

RESIDENTIAL BRAIRDALE WAY MENTRY DRIVE S END

RESIDENTIAL CLEARBANK LN CREEKSIDE DR S END

RESIDENTIAL DARCY LN CREEKSIDE DR W END

RESIDENTIAL BELLA CT DARCY LN N END

RESIDENTIAL CARY CT DARCY LN N END

STREET TYP

E STREET FROM TO

RESIDENTIAL PALOMITA DRIVE N END S END

RESIDENTIAL PUEBLO DR N END S END

RESIDENTIAL SANDALIA DRIVE N END S END

RESIDENTIAL LATANA COURT CARRIZO DR E END

RESIDENTIAL MESA COURT CARRIZO DR E END

RESIDENTIAL VIA CANDICE JOHN RUSSELL DR W END

RESIDENTIAL VAQUERO COURT JOHN RUSSELL DR N END

RESIDENTIAL ALTA DRIVE N END S END

RESIDENTIAL MIGUEL COURT JOHN RUSSELL DR E END

RESIDENTIAL MARICIO COURT CORTINA DR E END

RESIDENTIAL VIA CRUZ MARICIO COURT S END

RESIDENTIAL CALLE COURT REAL COURT S END

RESIDENTIAL REAL COURT VIA CRUZ E END

RESIDENTIAL ESTRELLA PLACE ALTA DR W END

RESIDENTIAL VIA PLATA ALTA DR W END

RESIDENTIAL MELISSA COURT VIA PLATA S END

RESIDENTIAL FLORAL COURT JOHN RUSSELL DR S END
M0149 Slurry Seal Project
Near Camp Plenty Road and Nadal Street
Near Soledad Canyon Road and Sierra Highway
Near Calgrove Boulevard and Wiley Canyon Road
Near McBean Parkway and Del Monte Drive

10.c
Packet Pg. 63
Attachment: Slurry Seal Street List M0149 (2022-23 OVERLAY & SLURRY SEAL PROGRAM - AWARD CONSTRUCTION CONTRACTS)

STREET TYPE STREET FROM TO

RESIDENTIAL CEDARFORT DR CLEARLAKE DR E END

RESIDENTIAL CLEARLAKE DR LIVE OAK SPRINGS CANYON

RD E END

RESIDENTIAL LIVE OAK SPRINGS

CANYON RD SAND CANYON RD EAGLEHELM DR

RESIDENTIAL BRONCO DR LIVE OAK SPRINGS CANYON

RD NORTH END

RESIDENTIAL CHUCKWAGON PL S END SADDLEBACK RD

RESIDENTIAL CIRCLE G DR CONDOR RIDGE RD LIVE OAK SPRINGS CANYON RD

RESIDENTIAL CONDOR RIDGE RD CIRCLE G DR SADDLEBACK RD

RESIDENTIAL CRYSTAL SPRING RD LIVE OAK SPRINGS CANYON

RD NORTH END

RESIDENTIAL EAGLEHELM DR LIVE OAK SPRINGS CANYON

RD S END

RESIDENTIAL FALCONRIM DR CIRCLE G DR W END

RESIDENTIAL LIVE OAK SPRINGS

CANYON RD EAGLEHELM DR SADDLEBACK RD

RESIDENTIAL SADDLEBACK RD LIVE OAK SPRINGS CANYON

RD CITY LIMIT (EAST END)

RESIDENTIAL WHITEHORSE PL S END CONDOR RIDGE

STREET TYPE STREET FROM TO

RESIDENTIAL ATWOOD BL SOUTH END (PRIVATE RD) LYONS AV

RESIDENTIAL DE WOLFE RD SOUTH END (PRIVATE RD) LYONS AV

RESIDENTIAL EVANS AV WILEY CANYON RD EVERETT DR

RESIDENTIAL EVANS AV VERMONT DR WHEELER RD

RESIDENTIAL EVERETT DR VERMONT DR LYONS AV

RESIDENTIAL FOURL RD SOUTH END LYONS AV

RESIDENTIAL POWELL DR WILEY CANYON RD VERMONT DR

RESIDENTIAL VERMONT DR SOUTH END LYONS AV

RESIDENTIAL VERMONT DR EVERETT DR NORTH END

RESIDENTIAL WABUSKA ST WILEY CANYON RD WILEY CANYON RD (OLD)

RESIDENTIAL WHEELER RD SOUTH END LYONS AV

RESIDENTIAL WILEY CANYON RD (OLD) SOUTH END N END

STREET TYP

E STREET FROM TO

TRAIL SAN FRANCISQUITO

CREEK EAST TR

COPPER HILL DR E/O

CONCBRIDGE

END OF PCC TRAIL AT

NEWHALL RANCH RD

TRAIL SAN FRANCISQUITO

CREEK WEST TR

COPPER HILL DR W/O CONC
BRIDGE
END OF PCC TRAIL 250' N/O

NEWHALL RANCH RD
Near Lyons Avenue and Wiley Canyon Road
Near McBean Parkway and Decoro Drive
Near Sand Canyon Road and Live Oak Springs Canyon Road

10.c
Packet Pg. 64
Attachment: Slurry Seal Street List M0149 (2022-23 OVERLAY & SLURRY SEAL PROGRAM - AWARD CONSTRUCTION CONTRACTS)

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Agenda Item: 11

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: RESOLUTIONS INITIATING THE ANNUAL LEVY OF SPECIAL DISTRICTS FOR FISCAL YEAR 2023-24
DEPARTMENT: Administrative Services
PRESENTER: Keith Miller

RECOMMENDED ACTION

BACKGROUND
This required procedural matter provides for the adoption of resolutions initiating proceedings for the Fiscal Year (FY) 2023-24 Annual Levy of Special Districts.

The City of Santa Clarita (City), under the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (1972 Act), and the provisions of the California Constitution Article XIII D enacted by Proposition 218, annually levies and collects special assessments for the following Special Districts:

1. Landscape and Lighting District (LLD) encompassing Streetlight Maintenance District (SMD) Zones A and B; and Landscape Maintenance District (LMD) Zones 1, 2, 3, 3A, 4, 5, 5A, 6, 7, 7A, 8, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, T1B, T2, T2A, T3, T3B, T4, T5, T6, T7, T8, T17, T20, T23, T23A, T23B, T29, T31, T33, T44, T46, T47, T48, T51, T52, T62, T65, T65A, T65B, T67, T68, T69, T71, T76, T77, T1, and 2008-1 (Area-wide Beautification);

2. Drainage Benefit Assessment Areas (DBAA) 3, 6, 18, 19, 20, 22, 24, 33, 2008-1, 2008-2, 2013-1, 2014-1, 2015-1, 2017-01 and 2017-02;

3. Golden Valley Ranch Open Space Maintenance District (GVROSMD); and 11 Packet Pg. 65

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4. Open Space Preservation District (OSPD).

The City has retained Willdan Financial Services (Willdan) for the purpose of assisting with the annual levy of assessments for these districts. Pending the adoption of these resolutions, Willdan is directed to prepare an Engineer’s Report concerning the installation, construction, or maintenance of any authorized improvements in accordance with Article 4, commencing with Section 22565, of Chapter 1 of the 1972 Act.

Subsequent to this action, the City Council will consider the adoption of resolutions declaring the City’s intention to levy assessments for FY 2023-24 at their regular meeting of June 13, 2023. At that time, the City Council will also consider preliminary approval of all Engineer’s Reports prepared by Willdan. If approved, a public hearing will be scheduled, ordering the FY 2023-24 levies.

ALTERNATIVE ACTION

Other direction as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact on this item.

ATTACHMENTS
FY 2024 LLD Initiation Resolution
FY 2024 DBAA Initiation Resolution
FY 2024 GVROSMD Initiation Resolution
FY 2024 OSPD Initiation Resolution
11 Packet Pg. 66

Page 1 of 2 ends

RESOLUTION 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, INITIATING PROCEEDINGS FOR THE SANTA CLARITA

LANDSCAPING AND LIGHTING DISTRICT AND THE LEVY AND COLLECTION OF

ASSESSMENTS FOR EACH ZONE WITHIN THE SANTA CLARITA LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2023-24

WHEREAS, the City Council of Santa Clarita (City Council), California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Division 15 of the Streets and Highways Code of the State of California (Act), desires to initiate proceedings for the Santa Clarita Landscape and Lighting District (District) inclusive of Streetlighting Zones A and B, and Landscaping Zones 1, 2, 3, 3A, 4, 5, 5A, 6, 7, 7A, 8, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, T1B, T2, T2A,T3,T3B, T4, T5, T6, T7, T8, T17, T20, T23, T23A, T23B, T29, T31, T33, T44, T46, T47, T48, T51, T52, T62, T65, T65A, T65B, T67, T68, T69, T71, T76, T77, T1, and 2008-1 (Area-wide Beautification), for the levy and collection of assessments within the District for Fiscal Year 2023-24, and for the purposes provided therefore in the Act; and

WHEREAS, the City Council has retained Willdan Financial Services for the purpose of assisting with the annual levy of assessments for the District and to prepare and file a report with the City Clerk in accordance with Article 4, commencing with Section 22565, of Chapter 1 of the Act.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. Annual Levy Report: The City Council hereby orders Willdan Financial Services, acting as Assessment Engineer, to prepare and file with the City Clerk an Engineer’s Report concerning the installation, construction, or maintenance of any authorized improvements under the Act, any proposed new improvements or any substantial changes in existing improvements, and the levy and collection of the proposed Fiscal Year 2023-24 assessments for the District as required by the provisions of the Act.

SECTION 2. Improvements: The installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to, streetlighting, traffic signals, landscape and irrigation improvements, and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof.

SECTION 3. Adoption: The City Clerk shall certify to the adoption of this resolution.

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Attachment: FY 2024 LLD Initiation Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF INITIATION))

Page 2 of 2 ends

PASSED, APPROVED, AND ADOPTED this 23rd day of May 2023.

______________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

DATE: ______________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 23-___ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 23rd day of May 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

11.a
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Attachment: FY 2024 LLD Initiation Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF INITIATION))

Page 1 of 2 ends

RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

CLARITA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE LEVY AND

COLLECTION OF ASSESSMENTS FOR CITY OF SANTA CLARITA DRAINAGE BENEFIT ASSESSMENT AREA NOS. 3, 6, 18, 19, 20, 22, 24, 33, 2008-1, 2008-2, 2013-1, 2014-1, 2015-1, 2017-1, AND 2017-2 FOR FISCAL YEAR 2023-24

WHEREAS, the City Council of Santa Clarita (City Council), California, formed special maintenance districts pursuant to the terms of the Benefit Assessment Act of 1982, Chapter 6.4 of Part 1 of Division 2 of Title 5 of the California Government Code commencing with Section 54703 (Act), desires to initiate proceedings for Santa Clarita Drainage Benefit Assessment Area Nos. 3, 6, 18, 19, 20, 22, 24, 33, 2008-1, 2008-2, 2013-1, 2014-1, 2015-1, 2017-1, and 2017-2 (Areas) for the levy and collection of assessment within the proposed Areas for Fiscal Year 2023-24, for the purposes provided therefore in the Act; and

WHEREAS, the City Council has retained Willdan Financial Services for the purpose of assisting with the Annual Levy of the Area, and to prepare and file a report with the City Clerk in accordance with the Act.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. Annual Levy Report: The City Council hereby orders Willdan Financial Services, acting as Assessment Engineer, to prepare and file with the City Clerk the Assessment Engineer’s Annual Levy Report concerning drainage improvements proposed to be installed and maintained, and the levy and collection of assessments for the Areas as required by provisions of the Assessment Law.

SECTION 2. Areas Improvements: The maintenance of drainage improvements shall include the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of the improvements.

SECTION 3. Adoption: The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED, AND ADOPTED this 23rd day of May 2023.

______________________________
MAYOR
ATTEST:

____________________________

CITY CLERK

DATE:______________________

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Attachment: FY 2024 DBAA Initiation Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF

Page 2 of 2 ends

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 23- __ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 23rd day of May 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

11.b
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Attachment: FY 2024 DBAA Initiation Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF

Page 1 of 2 ends

RESOLUTION NO. 23-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

CLARITA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE LEVY AND

COLLECTION OF ASSESSMENTS FOR THE GOLDEN VALLEY RANCH
OPEN SPACE MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-24

WHEREAS, the City Council has retained Willdan Financial Services for the purpose of assisting with the Annual Levy of the District and to prepare and file a report with the City Clerk in accordance with the Act.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. Annual Levy Report: The City Council hereby orders Willdan Financial Services, acting as Assessment Engineer, to prepare and file with the City Clerk the Assessment Engineer’s Annual Levy Report concerning the installation, construction, or maintenance of any authorized improvements under the Act, and the levy and collection of assessments for the District as required by the provisions of the Assessment Law.

SECTION 2. District Improvements: The installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to, landscape and irrigation improvements and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof.

SECTION 3. Adoption: The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED, AND ADOPTED this 23rd day of May, 2023.

______________________________
MAYOR
ATTEST:

____________________________

CITY CLERK

DATE: ______________________

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Attachment: FY 2024 GVROSMD Initiation Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF

Page 2 of 2 ends

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 23-____ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 23rd day of May 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

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Attachment: FY 2024 GVROSMD Initiation Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF

Page 1 of 2 ends

RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF

ASSESSMENTS FOR ALL ZONES WITHIN THE OPEN SPACE PRESERVATION DISTRICT FOR FISCAL YEAR 2023-24

WHEREAS, the City Council of Santa Clarita (City Council), pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Division 15 of the Streets and Highways Code of the State of California (Act), desires to initiate proceedings for the Open Space Preservation District (District) and for the levy and collection of assessments within the proposed District for Fiscal Year 2023-24, for the purposes provided therefore in the Act; and

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. Annual Levy Report: The City Council hereby directs Willdan Financial Services, acting as Assessment Engineer, to prepare and file with the City Clerk the Assessment Engineer’s Annual Levy Report concerning the installation, construction, or maintenance of any authorized improvements under the Act, and the levy and collection of assessments for the District as required by the provisions of the Assessment Law.

SECTION 2. District Improvements: The installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to, landscape and irrigation improvements and any facilities which are appurtenant to any of the aforementioned or which are necessary, or convenient for the maintenance or servicing thereof.

SECTION 3. The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED, AND ADOPTED this 23rd day of May 2023.

______________________________
MAYOR
ATTEST:

____________________________

CITY CLERK

DATE: _____________________

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Attachment: FY 2024 OSPD Initiation Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF

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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 23-__ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 23rd day of May 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

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Attachment: FY 2024 OSPD Initiation Resolution (FISCAL YEAR 2023-24 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF

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Agenda Item: 12

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T-1

AD VALOREM
DEPARTMENT: Administrative Services
PRESENTER: Keith Miller

RECOMMENDED ACTION

City Council:

3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

The City of Santa Clarita (City) administers 62 financially independent zones within the Landscape Maintenance District (LMD), providing landscape maintenance services through contracts with private companies. Request for Proposal (RFP) number LMD-22-23-48 for the 12 Packet Pg. 75

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maintenance of LMD Zone T1 Ad Valorem was published and circulated via the City’s Bidnet system on March 31, 2023.

Unlike a bid procurement, where the recommended contract award is based upon the lowest, most responsive bid, this procurement utilizes multiple weighted criteria to evaluate and score proposals. While the price for services is a component constituting 10 percent of the weighted evaluation criteria, 65 percent of the evaluation criteria focuses on the composition and structure of the contractor’s crew, their schedule to rotate through the maintenance areas, and overall value provided.

The following categories comprised the weighted criteria used to evaluate proposals.

• Value Provided (30%)
• Rotation Schedule (20%)
• Team Composition/Crew Member Structure (15%)
• Acknowledgement and Understanding of Specifications (15%) • Proposal Amount (10%)
• References & Certifications (10%)

A multiple weighted criteria procurement reinforces performance expectations and works to ensure that vendors dedicate adequate employees to service the contract. To improve maintenance standards and enforce accountability, the solicitation also includes provisions to impose payment reductions for poor performance should the contractor fail to meet their maintenance schedule.

The City transmitted the solicitation to 606 vendors, including the Santa Clarita Valley Chamber of Commerce and the Valley Industrial Association, of which 26 vendors downloaded the RFP.

Four companies provided proposals for consideration with the results below.

PROPOSAL COMPANY LOCATION BID
AMOUNT
POINTS

AWARDED
Proposal 1 Stay Green, Inc. Santa Clarita, CA $62,400 247.33 Proposal 2 Oakridge Landscape, Inc. Santa Clarita, CA $46,440 245.67 Proposal 3 Specialized Landscape
Management Services, Inc.

Simi Valley, CA $31,380 236.34
Proposal 4 SGD Enterprises DBA Four
Seasons Landscaping
Van Nuys, CA $83,700 213.33

Stay Green, Inc. (Stay Green) achieved the highest score, with the evaluation team determining their proposal offered the best overall value. Stay Green’s proposal was distinguished by the overall composition and structure of their crew, their approach for rotating personnel throughout the assigned LMD zone, and a schedule of maintenance services encompassing more than 32 total weekly man hours.

As part of this action, staff is requesting ongoing appropriations of $51,170 from Landscape Maintenance District Zone T-1 Ad Valorem (Fund 367) commencing in Fiscal Year 2023-24 to 12 Packet Pg. 76

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support recurring landscape maintenance.

The request for additional appropriations is a direct result of how prevailing wage increases have affected the overall landscape labor market and inflationary impacts upon fuel and material costs.

This impact is evidenced by the range of competitive pricing provided by the four responding vendors. In this instance, staff’s recommended contract award reflects an overall increase of 171 percent compared to the current competitively awarded contract. The increase not only reflects an increase in the monthly maintenance amount but also provides additional as-needed expenditure authority to cover deferred maintenance plant replacements and irrigation infrastructure repairs/replacement.

In order to maximize operational efficiencies and ensure as-needed work and repairs are completed in a timely manner, staff recommends increasing the annual expenditure authority associated with the landscape maintenance contract as detailed in the recommended action section of this report. As-needed work constitutes, but is not limited to, responding to emergencies, repairs or replacement of irrigation systems which are damaged or have reached the end of their useful service life, replacement of dead plant material, addressing vandalism, and one-time beautification enhancement projects.

The increase in expenditure authority granted by the City Council does not represent any guarantee of additional compensation under the terms of the recommended contract. Beyond retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time enhancement projects performed by Stay Green will continue to require staff review and advanced authorization by the City’s Special Districts Division.

Finally, staff has completed a due-diligence review of Stay Green’s professional references and determined their work history meets the City's standards and performance expectations. Based on the above, staff recommends awarding this landscape maintenance contract to Stay Green, Inc.

ALTERNATIVE ACTION

1. Do not award contract to Stay Green, Inc.

2. Other action as determined by the City Council.

FISCAL IMPACT

The recommended action requires an ongoing appropriation of $51,170 from the Landscape Maintenance District Zone T-1 Ad Valorem (Fund 367) commencing in Fiscal Year 2023-24 to support recurring landscape maintenance costs associated with the award of this contract.

ATTACHMENTS
Attachment A - LMD Requested Budget Appropriations
RFP#LMD-22-23-48 Final (available in the City Clerk's Reading File) Response File Zone T1 Ad Valorem Stay Green (available in the City Clerk's Reading File) 12 Packet Pg. 77
Zone Account Number
Current Budget
Amount
Proposed Budget
Amount Amount of Increase
One-time or
Ongoing
T1-ADV 3672400-516110 $17,348 $62,400 $45,052 Ongoing
T1-ADV 3672400-514101 $12,602 $18,720 $6,118 Ongoing
Total $51,170
Landscape Services
Attachment A
Acct Title
City of Santa Clarita
Fund 367 - Requested Budget Appropriations
Fiscal Year 2023-2024
Maintenance & Repairs

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Attachment: Attachment A - LMD Requested Budget Appropriations (AWARD OF LANDSCAPE MAINTENANCE CONTRACT - LMD AREAWIDE

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Agenda Item: 13

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: CITYWIDE STREET SWEEPING CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller

RECOMMENDED ACTION

City Council:

2. Appropriate $142,001 from the Stormwater Utility fund balance to expenditure account 3567220-514103 on a one-time basis for Fiscal Year (FY) 2022-23.

4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

BACKGROUND

The City of Santa Clarita (City) takes pride in having clean streets. The City currently contracts with Clean Site Services (Clean Site) for street sweeping services of approximately 1,144 curb miles, which includes all residential streets, median curbs, alleyways, and 36 miles of bike trails.

In addition, the contractor is responsible for a monthly sweep of all City-owned or leased parking lots with 25 or more parking spaces. The current contract expires June 30, 2023. 13 Packet Pg. 79

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In order to ensure that these services continue without interruption, a Request for Proposals (RFP) was prepared and published on February 2, 2023. The RFP was posted to BidNet to solicit proposals from qualified contractors. Two proposals were submitted and were opened on March 9, 2023. The proposals were reviewed and scored by an evaluation team consisting of City staff. The criteria used to score the proposals included team composition, schedule of services, a clear understanding of the City’s needs, cost of services, references, and overall value.

After reviewing the proposals, the evaluation team concluded that Clean Site demonstrated the most robust understanding of the City’s request and is capable of providing the required services.

The results of the evaluation are shown below.

RANK COMPANY LOCATION SCORE AMOUNT
1 Clean Site Services North Highlands, CA 78.2 $1,667,790 2 Sweeping Corporation of America Gardena, CA 52.4 $2,516,418

Although the cost proposal from Clean Site was significantly less than the competing bidder, it was still 52.25 percent higher than the City’s current contract amount of $1,095,396. The increase in cost is primarily due to the incorporation of prevailing wage requirements necessitated by recent determinations enacted by the California Department of Industrial Relations.

Following the proposal evaluation process, City staff met with Clean Site to negotiate a scope of work and price that will allow the City to maintain a high level of service at a reasonable price.

The primary difference in the negotiated level of service is a reduction in the frequency of sweeping major arterials from weekly to twice a month. The negotiations resulted in a revised contract price of $1,260,000. Even with the added cost of prevailing wages, increases in costs of materials and equipment, the negotiated price represents only a 15.03 percent increase over the current contract.

As a result, staff recommends awarding the contract for street sweeping services to Clean Site, the highest ranked proposer. The City currently has a working relationship with this contractor and is confident that it will continue to meet the City’s high standards.

In order to accommodate the new contract costs, staff is requesting the appropriation of $306,605 that will create an annual ongoing base budget of $1,260,000, inclusive of the contingency, and adjusted annually according to the Consumer Price Index.

ALTERNATIVE ACTION

Other action as determined by the City Council.

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FISCAL IMPACT

Upon approval of the recommended actions, adequate funds will be available in expenditure account 3567220-514103 (Stormwater Utility Fund) for current FY 2022-23 and for the new contract effective FY 2023-24.

ATTACHMENTS
Clean Site Services Proposal (available in the City Clerk's Reading File) RFP NS-22-23-11 (available in the City Clerk's Reading File) 13 Packet Pg. 81

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Agenda Item: 14

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR DEPARTMENT: Neighborhood Services
PRESENTER: Jerrid McKenna

RECOMMENDED ACTION

City Council to continue to receive staff updates regarding the emergency repair project at Valencia Glen Park.

BACKGROUND
The City of Santa Clarita (City) operates and programs six aquatic facilities, which include five community pools and the Aquatic Center. In February 2023, the City experienced unprecedented severe winter storms causing damage within the City. At the Valencia Glen Park Aquatics Building, a large tree fell on the facility and aquatics equipment, creating conditions of extreme peril to the safety of persons and property. Following the event, City staff evaluated the damages to the building and equipment, reporting that the damages were beyond the control of the City's services, personnel, and equipment. The City Council ratified this emergency proclamation at the April 11, 2023 meeting.

In the event of an emergency, Section 2.40.060 of the Santa Clarita Municipal Code (Code) allows procurement of the necessary equipment, services, and supplies for emergency purposes without giving notice for bids. Per the Code, staff will continue to provide the Council with updates on the emergency action until project completion. This item is intended to provide the Council with an update to this emergency repair since the last Council meeting.

Since the May 9, 2023, City Council meeting, staff have received the full proposal from the contractor for the needed repairs. Since receiving the proposal, the insurance adjuster has reviewed and approved the proposal and all associated costs. Staff is in the process of routing a contract with California Commercial Pools, Inc. to complete the emergency repairs.

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ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact on this item.
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Agenda Item: 15

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: May 23, 2023
SUBJECT: VISTA CANYON RECYCLED WATER FACTORY CONTRACTS

AND AGREEMENTS
DEPARTMENT: Neighborhood Services
PRESENTER: Jerrid McKenna

RECOMMENDED ACTION

City Council:

2. Appropriate an ongoing expenditure for $762,416 from the Vista Canyon Wastewater Standby fund balance (Fund 368) per attached Exhibit A, effective Fiscal Year 2023-24.

3. Appropriate a one-time funding expenditure for $60,089 from the Vista Canyon Wastewater Standby fund balance (Fund 368) per attached Exhibit B, effective June 2023.

6. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
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BACKGROUND

On April 16, 2011, the City Council approved Resolution No. 11-23, which formally approved the Vista Canyon project, including the final Conditions of Approval (COA). The approved project included up to 1,100 dwelling units (apartments, townhomes, and detached single- family), 950,00 square feet of commercial space, a 10-acre park, and up to four parking structures, among other amenities. In addition, Vista Canyon Ranch, LLC (Developer) was conditioned to construct a self-contained wastewater treatment plant (Water Factory) that would treat wastewater generated by the project and produce tertiary recycled water.

The Water Factory would have a design capacity of 392,135 gallons per day (equivalent to 439.2 acre-feet per year) and is expected to produce approximately 371,000 gallons per day (equivalent to 415.5 acre-feet per year) of recycled water. The Water Factory would be owned and operated by the City of Santa Clarita (City) and the recycled water produced sold to the Santa Clarita Valley Water Agency (SCVWA). To fund the annual operations and long-term capital replacement costs, the City Council approved the creation of two special assessment districts, a “standby” and a “sewer rate,” in November 2017. The standby assessment will be imposed on vacant parcels until such time as the parcels become developed and a certificate of occupancy has been issued; whereupon, the sewer rate will be collected in place of the standby assessment for subsequent years.

Under the COA, the Developer is financially responsible for the construction of the Water Factory and its operation until the City assumes ownership and operation, which was initially estimated to be one year. The Water Factory was completed and became operational in mid- 2020. While the facility has been completed for approximately three years, it has not yet been turned over to the City as the needed water tank to capture recycled water had not been constructed by the SCVWA. However, the water tank is now in place, and City staff has been actively working with the SCVWA to complete an agreement for the sale of recycled water. The agreement is substantially complete and expected to be approved by the SCVWA Board in June 2023; therefore, staff is recommending the City Council approve the agreement in form.

Over the last three years, the Developer has used PERC Water Corporation to operate and maintain the Water Factory. PERC Water Corporation (PERC) is an innovative water infrastructure company that develops, designs, builds, operates, and manages water infrastructure nationwide. Staff is recommending awarding a contract to PERC for the ongoing operation and maintenance of the Water Factory based on PERC’s current operational status at the Water Factory; their previous experience involving routine and emergency-related work; their record of quality service; and the fact that City staff currently lack the necessary knowledge and certifications required for the operation of the facility. Moreover, while the City did not undergo a formal competitive process for the operation of the facility, the City received approval from the Water Replenishment District of Southern California (WRD) to “piggyback” off of their 2022 Request for Proposal (RFP) process for the operation and maintenance of water treatment facilities, which resulted in a ten-year contract award to PERC. Furthermore, PERC consented to the “piggyback” approach and proposed to the City a pricing model equivalent to their arrangement with WRD.

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As a result, staff recommends awarding a contract to PERC to provide operations and maintenance for the Water Factory for an annual contract amount of $695,826 inclusive of contingency, for a total five-year contract amount not to exceed $3,479,130, and to authorize two optional one-year renewals.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

The recommended actions will address budget appropriations beginning in Fiscal Year 2023-24 for $762,416 as noted in Exhibit A from the Vista Canyon Wastewater Standby fund balance (Fund 368) and a one-time funding expenditure for $60,089 from the Vista Canyon Wastewater Standby fund balance (Fund 368) per attached Exhibit B, effective June 2023.

ATTACHMENTS
Exhibit A - Vista Canyon Operations and Maintenance
Exhibit B - Operations and Maintenance June 2023
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Exhibit A
Vista Canyon Recycled Water Factory
Operations and Maintenance

Contactor Operator Expenditures
Contractual Services Estimate Yearly Budget 3687413-516101 $52,714/Monthly $632,568

City Expenditures

Estimate
Yearly
Budget
3687413-
513101
• Electric
Utilities

$7,200/Monthly
$86,400

3687413-
513102
• Gas
Utilities

$175.00/Monthly

$2,100

3687413-
516101
• Annual
Recycled
Water
Fees

$16,700/Annual
$16,700

3687413-
516101
• Annual
Waste
Discharge
Fee
$24,648/Annual $24,648

Total Expenditures: $762,416

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Attachment: Exhibit A - Vista Canyon Operations and Maintenance (Contracts and agreements associated with the Vista Canyon Recycled Exhibit B
Vista Canyon Recycled Water Factory
Operations and Maintenance June 2023

Contactor Operator Expenditures
Contractual Services Estimate 3687413-516101 $52,714/Monthly

City Expenditures

3687413-
513101
• Electric
Utilities

$7,200/Monthly
$7,200

3687413-
513102
• Gas
Utilities

$175.00/Monthly

$175.00

Total Expenditures: $60,082

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Attachment: Exhibit B - Operations and Maintenance June 2023 (Contracts and agreements associated with the Vista Canyon Recycled Water

Santa Clarita City CouncilMay 23, 2023

Santa Clarita City Council
May 23, 2023