CLEANSITE
SERUICES
866.679.3373
CLEANS TESTER GOM
6910 28th Street North Highlands, CA 95660
Office (916) 253-3900 Fax (916) 253-3921
Santa Clarita Sweeping Request for Proposal
Introduction:
Clean Sweep Environmental.
Lance Soares Inc. has two divisions, the first is Clean Sweep Environmental and the second is Clean Site Services. Both DBAs are divisions of the corporation which was formed in 2002 and has run continuous to the current date.
Clean Sweep Environmental has successfully swept the streets of Santa Clarita since July of 2008. For 15 years we have enjoyed working with the city and have successfully provided outstanding service. Currently, we work for the nation's largest homebuilders on their city streets new construction sites which is very labor-intensive work that requires very nimble and difficult organization. We have held dozens of municipal contracts in the past fulfilling every contract to its end with requests to extend or renew. With a plan to stay primarily in the private sector, Municipal work has not been a focus other than with Santa Clarita.
Background:
With over one hundred employees and 20 years of experience in industrial service work, Clean Sweep Environmental always is a customer first organization. We offer a great culture in a safe working environment. We have had a wonderful working relationship with the city for over 15 years.
Scope of work:
We take pride in the street sweeping in Santa Clarita. The city has chosen to exceed its water quality permit and sweep areas for both aesthetic as well as environmental desires of its residents. Clean Sweep Environmental understands these needs and is 100% committed to frouire ang is longe tanding have a we maintained relationships are is respond to managers.
CLEANSITE
SERUICES
866.679.3373
6910 28th Street North Highlands, CA 95660
Office (916) 253-3900 Fax (916) 253-3921
Schedule:
The current sweeping schedule most resembles option A in the RFP. We currently run Option A in this manner: In the non-leaf season we will utilize one full time day driver, one nighttime driver and one manager that will function as the relief driver. We also can add additional drivers as necessary to complement our existing staff. During leaf season we will have five drivers on day shift and one driver on the night shift. On holiday weeks we will run longer on next two days to catch up on routes that cannot be done on the recognized holiday. Option B would put less stress on the need to ramp up with labor and trucks for the leaf season. We would add an additional day driver for this option throughout the year for this Option B. For Option C and D, we would keep a three-man staff year-round. We are sensitive to the needs of all areas of town.
For instance, in areas that are especially heavy with leaves (Monday route) we sometimes make multiple passes for cleanliness, in areas heavy with sand (Friday routes east side of town) we know that area is swept at extremely low rates of speed. As the most experienced proposer we have an intimate knowledge of the needs of each area.
Personnel:
Lance Soares President
Lance has been 50% shareholder and owner since 2002. He is a graduate of Sacramento State University and worked in the solid and hazardous waste field for 8 years before incorporating and starting up of this multi-faceted service company.
Stacey Soares CFO
Stacey is 50% shareholder and owner since 2002. She is a graduate of Sacramentos State University and is a Certified Public Accountant. She worked for Price Waterhouse prior to working for Clean Sweep Environmental.
Isaac Romero Manager
Isaac has been our manager in Santa Clarita for 13 years. As a resident of Santa Clarita, he takes pride in his job and working with City staff on a daily basis.
Vincent Maldonado
Vince has successfully swept in Santa Clarita for 8 years.
Ronald Acito
Ronnie has successfully swept in Santa Clarita for 8 years.
CLEANSITE
SERUICES
866.679.3373
GuRaNSneS нрав соса
6910 28th Street North Highlands, CA 95660
Office (916) 253-3900 Fax (916) 253-3921
Francisco Romero
Frank has been part time for over 5 years and helps out in leaf season.
Guadalupe Montes
Lupe has been with Clean Sweep for 5 years and is a relief driver.
Jason Morgan
Morgan has been with Clean Sweep for over 7 years and is a relief driver.
Greg Calvo
Greg has been with Clean Sweep for 6 years and is a relief driver.
Ricardo Medina
Ricky has been with Clean Sweep for 2 years and is a relief driver.
Michael Bustamonte
Mike has been with Clean Sweep for 3 years and is a relief driver.
Equipment:
Clean Sweep will adhere to the contract by utilizing regenerative air sweepers. We utilize the TYMCO 600 models that are on Freightliner M2 Chassis. The trucks are specifically designed for municipal sweeping. If Options B, C, or D are utilized for this bid we can utilize our current equipment with one new purchase, if Option A is selected, we will need to purchase up to three trucks. Specifically for Option A we will utilize two 2018 of these CNG powered trucks. If successfully chosen for this contract, we will also purchase three 2017 or newer diesel powered TYMCO 600's and repower them with LPG powered motors. We have located about ten of these units that are available on the West Coast that we could choose from to re-power. The delivery dates from TYMCO for new units are out about a year at this time and to provide the city with the best value and to hit the specifications this would be our best option.
CLEANSITE
SERUICES
866.679.3373
6910 28th Street North Highlands, CA 95660
Office (916) 253-3900 Fax (916) 253-3921
We also utilize a 2019 TYMCO 210 for the trails and parking lots. This unit has a GV of less than 14,000 LBS and is not subject to SCAQMD 1186. 1 rules as it has a GVW of 10,000 LBS.
We also have a relationship with both GCS Power and Marco Equipment (the two California TYMCO Dealers) that can rent equipment if needed. All trucks are fitted with Trimble GPS that monitors location and sweeping speed. The city has had full access to this account and regularly monitors this. The current trucks have 50,000 miles each and 6,000 hours on the secondary motor and have a useful life of greater than 5 years. All Drivers have cell phones with Blue Tooth and are in regular communication with their manager.
Facility:
We currently operate this contract from our yard in the center of Santa Clarita. We have been at this site since 2008, The address is 21444 Golden Triangle Road. This is where we house our trucks and have our waste containers. We utilize Republic services and they have provided outstanding service for us.
Our repair facility is DEl located at 20601 Santa Clara Street. We have 1-3 mechanics always on notice to assist us. We have been working with DEO since 2008 and they have had a long- standing relationship with the City of Santa Clarita also.
CleanSweep
ENVIRONMENTAL
6910 28" Street North Highlands, CA 95660
Office (916) 253-3900 Fax (916) 253-3921
City of Santa Clarita May 9, 2023
23920 Valencia Blvd
Santa Clarita, CA 92355
RE: City-Wide Street Sweeping Service - Scope of work revised Thank you for the opportunity to provide you with street sweeping Service in Santa Clarita. We would like to propose the following for a 7-year agreement with the following:
• The rate per annum would be $1.2 million, for 5 years plus two single option years, • Leaf season weekly residential sweep schedule would be 6 weeks, Non-Leaf season sweeping would be conducted on the first Monday through Friday for 4 weeks in a month. If there is a 5th weekday in the month, sweeping would not be conducted on those days (this applies to residential only, with Oak Ave and Ruether Ave serviced weekly). Rate - $713,904.00
• Arterials and Industrial would be swept 2 times per month. Rate - $381,984.00 • Trails would be swept weekly. Rate - $86,112.00
• Parking lots would be swept monthly. Rate - $18,000.00 • Any extra sweeps besides the routine routes would be billed on a time and material basis at a rate of $150 per hour for truck and $75 per ton for disposal. • Allow primary vehicles to be 2018 model year of newer and for backups utilize trucks that are modern in style and maintained properly to meet the needs of the sweeping contract meeting SCAQMD 1186.1 ruling
• Annual increase would be based on CPI as well as any prevailing wage increase that are over and above the CPI.
Thank you, if you have any questions please feel free to contact me either by email, office number or cell phone anytime.
Thank You,
Lance Soares
President
Lance Soares Inc. DBA Clean Sweep Environmental
(916)869-1405 cell phone
COST FILE - Revised
PROPOSAL # NS-22-23-11
Citywide Street Sweeping
City of Santa Clarita, California
Service Area Cost
Residential Streets (~759 Miles) 713,904.00
Per Additional Curb Mile 46
Industrial Areas (~77.5 Miles) 85,560.00
Per Additional Curb Mile 46
Newhall Alleyways (3 Miles) included
Per Additional Curb Mile 46
Major Streets & Medians (~268.5 Miles) 296,424.00
Per Additional Curb Mile 46
Parking lots (2,019,503 SF) 18,000.00
Per Additional Square Foot 0.05
Trail System (~36 Miles) 86,112.00
Per Additional Linear Mile 46
Annual Total (~1,144 Miles & 2,019,503 SF) 1,200,000.00
ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK AND SPECIFICATIONS PROPOSAL # NS-22-23-11
Citywide Street Sweeping
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Specifications for the Citywide Street Sweeping.
The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established Specifications throughout the length of the contract. *Supervisor's Signature:_ Date: 3/0123
Date 319/23
*Owner's Signature:_ Lance Scares _Date: 37/23
*All three signatures required
Addendum No. 1
February 22, 2023
Addendum No. 1
PROPOSAL # NS-22-23-11
Citywide Street Sweeping
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the bid response.
There was a non-mandatory, pre-bid meeting on February 15, 2023 beginning at 3:00 PM. The meeting was held on Zoom.
Attending Staff:
•
Darin Seegmiller - Environmental Services Manager, Neighborhood Services Curtis Williams - Administrator, Neighborhood Services
Tyrone Jackson - Environmental Field Specialist, Neighborhood Services • Mariela Delgado - Buyer, Administrative Services
Attending Vendors:
Dennis Verner, Burrtec
• William Wilson, Burrtec
• Lance Soares, Clean Sweep Environmental
Yerlan, Organic Life Construction
• Rick Anderson, SCA
The following questions were asked and answered:
Q1) What is the estimated budget for this contract?
A1) We are unsure on the exact number. The current contract costs are about $1.1 million per year.
Q2) Can you specify whether a bid bond is required?
A2) A bid bond is not required for this project. We do require a Performance Bond to be submitted.
Q3) Is the current contract subject to prevailing wages? A3) No, it is not. The new contract will be subjected to prevailing wage requirements.
Q4) Will the awarded vendor be selected based on the lowest cost proposed? A4) No. Please review Section 2 of the RESPONSE FORMAT AND SELECTION CRITERIA section for further information.
PROPOSAL # NS-22-23-11
Addendum No. 1
February 22, 2023
Q5) Has there been an increase in the current contract cost? A5) The current contract costs are about $1.1 million per year.
Q6) Is there room for change orders and amendments in the upcoming contract due to unforeseen fuel cost spikes?
A6) No.
Q7) How many workers currently service the city's street sweeping services? A7) Five.
Q8) How often do certified payroll records need to be submitted to the City? A8) With each application for payment, CONTRACTOR shall also deliver certified payrolls directly to the Labor Commissioner in the format prescribed by the Labor Commissioner.
Q9) How often will the City pay the awarded vendor?
A9) The current vendor sends invoices on a monthly basis.
Q10) When will the addendum be posted?
A10) Prior to the questions deadline, February 27, 2023.
Q11) Are there any gas stations in the City that offer discounted prices for street sweepers? A11) No.
The following was reviewed:
• Project scope of work
• Proposal Guidelines
END OF ADDENDUM
This addendum must be acknowledged via BiNet and should be included with the response. 317/23
Contractor's Representative
Date
Clean sweep Ehvironmental
Company Name
PROPOSAL # NS-22-23-11
CITY OF
Addendum No. 2
March 2, 2023
Addendum No. 2
PROPOSAL # NS-22-23-11
Citywide Street Sweeping
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response.
The purpose of this addendum is to address the following for this Request for Proposals (RFP):
1. FAITHFUL PERFORMANCE BOND REQUIREMENT
The Faithful Performance Bond requirement has changed from 100% of the first year's cost of the contract to 15% of the initial four-year contract term. Please see the updated Faithful Performance Bond form on Page 2.
II.SCOPE OF WORK TOTAL MILEAGE
The number of total mileage is 1,144, not 1075.07 as listed in the Project Description and Scope of Work. The correct number is 1,144.
III. CLOSING DATE
The closing date has been changed from March 7, 2023 at 11:00 AM (PT) to March 9, 2023 at 11:00 AM (PT). Proposals submitted after the deadline will not be considered.
END OF ADDENDUM
This addendum must be acknowledged via BiNet and should be included with the response. 317/23
Contractor's Representative
Date
Clear smap Brusanatal
Company Name
PROPOSAL # NS-22-23-11
FAITHFUL PERFORMANCE BOND
PROPOSAL # NS-22-23-11
Citywide Street Sweeping
City of Santa Clarita, California
KNOW ALL MEN BY THESE PRESENTS that Lance Scares → as CONTRACTOR, AND Santa Clarita, as AGENCY, in the penal sum of as SURETY, are held and firmly bound unto the City of payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents J, which is fifteen (15%) percent of the total amount for the above-stated project, for the For service contracts of a continuing nature, the bond shall be in the amount equal to the amount of the initial contract term. Thereafter, the bond shall be in an amount equal to the annual value of such contract. The term of the renewed bond covering each subsequent annual renewal of the contract. bond shall cover the initial four-year contract term. Thereafter, CONTRACTOR and SURETY must submit a new or THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter nto the annexed Contract Agreement with AGENCY for the above-stated project, if CONTRACTOR faithfully perform: ind fulfills all obligations under the contract documents in the manner and time specified therein, then this obligatio in the obligation or time for completion made pursuant to the terms of the contract documents shall not in any way shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY.
IN WITNESS WHEREOF, the parties hereto have set their names, titles, hands, and seals, this day of , 2023.
CONTRACTOR:
Name and Title of Signatory Signature
Legal Name of Proposer
Proposer Address
Telephone Number Federal Tax I.D. No.
SURETY*:
Name
Phone Number and Email
Address
This document must be notarized prior to submittal.
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
PROPOSAL # NS-22-23-11
Citywide Street Sweeping
City of Santa Clarita, California
or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid.If no Subcontractors will be Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor used fill out the form with NA. Please add additional sheets if needed.
DIR Registration No Dollar Value of Work
SA NO SUBContrador Will Be
Location and Place of Business
Used on this Contract.
Bid Schedule Item No's: Description of Work
License No. Exp. Date: / /
Phone ( )
Subcontractor DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's: Description of Work
License No. Exp. Date: / /
Phone ( )
Subcontractor DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's: Description of Work
License No.
Exp. Date: / / Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
State of California
Department of Industrial Rel
(https:/mw.r.ca.gov/)
Back to DIR=> (https://www.air.ca.govi)
Contractor Information Registration Histor
Effective Date Expiration Date
Legal Entity Name
LANCE SOARES INC 06/28/18 06/30/19
Legal Entity Type
Corporation 05/26/17 06/30/18
Status
Active 09/09/16 06/30/17
Registration Number 09/10/15 06/30/16
1000029226
Registration effective date 07/01/19 06/30/21
07/14/21
07/14/21 06/30/23
Registration expiration date
06/30/23
Mailing Address
6910 28TH ST NORTH HIGHLANDS 95660 CA Unite....
Physical Address
6910 28TH ST NORTH HIGHLANDS 95660 CA Unite...
Email Address
[email protected]
Trade Name/DBA
CLEAN SWEEP ENVIRONMENTAL
License Number (s)
CSLB 964439
Legal Entity Information
Corporation Entity Number: C2371119
Federal Employment Identification Number: 943413405
President Name: LANCE SOARES
Vice President Name: STACEY SOARES
Treasurer Name: STACEY SOARES
Secretary Name:
CEO Name:
Agency for Service:
Agent of Service Name: LANCE SOARES
Agent of Service Mailing Address: 5025 Villa Alta Wy GRANITE BAY 95746 CA Unite Worker's Compensation
NON-COLLUSION AFFIDAVIT
PROPOSAL # NS-22-23-11
Citywide Street Sweeping
City of Santa Clarita, California
TO BE EXECUTED BY EACH BIDDER OF A PRINCIPAL CONTRACT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Lanca Soares
Presidait being first duly sworn deposes and says that he/she is Lance scares, Im. (sole owner, a partner, president, etc.) of bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association the party making the foregoing bid; that such directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, or that anyone shall organization or corporation, that such bid is genuine and not collusive or sham, that said BIDDER has not refrain from bidding, that said BIDDER has not in any manner, directly or indirectly sought by agreements, communication or conference with anyone to fix the bid price of said BIDDER or of any other BIDDER, or to fix the overhead, profit, or cost element of such bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the Contract or anyone interested in the proposed Contract; that all statements contained in such bid are true, and further, that said BIDDER has not, directly or indirectly, submitted its bid price, or any breakdown thereof, or the contents thereof, or divulged information or date relative thereto, or paid and will not pay any fee in connection, therewith to any corporation, partnership, individual information or date relative thereto, or paid and will not pay any fee in connection, therewith to company, association, organization, bid depository, or to any member or CITY thereof, or to any other any corporation, partnership, company association, organization, bid depository, or to any member or CITY thereof, or to any other individual, except to such person or persons as have a partnership or other financial interest with said BIDDER in his general business.
Bidder:
Signature
Title President
"SEE ANACHED NOTARL CERTIFICATE"
ACKNOWLEDGMENT
A notary public or other officer completing this
certiticate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of SACRAMENTO
On 8TH MARCH, 2023 before me, SHALESHNI ROY, NOTARY PUBLIC (insert name and title of the officer)
personally appeared LANCE DOMINIC SOARES
who proved to me on the basis of satisfactory evidence to be the person(§t whose name/s) islare subscribed to the within instrument and acknowledged to me that he/she/they executed the same in iSher/their authorized capacity(ies), and that byisther/their signature s) on the instrument the person(s), or the entity upon behalf of which the person(st acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal. SHALESHNI ROY
Notary Public - California
Sacramento County
Commission: 2372711
My Comm. Expires Sep 25.2025
Signature (Seal)
REFERENCES
PROPOSAL # NS-22-23-11
Citywide Street Sweeping
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which proposer has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal. city of janta Clarita
Name and Address of Owner / Agency
Johathan martinez (001) 294-2562
Name and Telephone Number of Person Familiar with Project $1,100,000.00 Street Swerang 10130/2023
Contract Amount Type of Work
Date Completed
Taylor morrison / City of Lincoln
Name and Address of Owner / Agency
Greg Martin (911) 343-1144
Name and Telephone Number of Person Familiar with Project * 1.00,000 kar Seeping Erosion Canal origing
Contract Amount
Taylor morrison / City of ElK Grove
Name and Address of Owner / Agency
Jay PawlOK 9116) 343-1992
Name and Telephone Number of Person Familiar with Project $1,000,000 Seeping Frosion dente gang
Contract Amount Type of Work
Date Completed
If applicable, the following are the names, addresses, and telephone numbers of all brokers and sureties Leavin mende Seruces
2358 Mositine Dr# 100 Elk Grove CA 957460
Secretary of State
Certificate of Status
1, SHIRLEY N. WEBER, PH.D., California Secretary of State, hereby certify:
Entity Name: LANCE SOARES INCORPORATED
Entity No.: 2371119
Registration Date: 01/01/2002
Entity Type: Stock Corporation - CA - General
Formed In: CALIFORNIA
Status: Active
The above referenced entity is active on the Secretary of State's records and is authorized to exercise all its powers, rights and privileges in California.
This certificate relates to the status of the entity on the Secretary of State's records as of the date of this certificate and does not reflect documents that are pending review or other events that may impact status.
No information is available from this office regarding the financial condition, status of licenses, if any, business activities or practices of the entity.
OF IN WITNESS WHEREOF, I execute this certificate and affix PSEAL THE the Great Seal of the State of California this day of March 08, FOREKA
EA 2023.
1410_
SHIRLEY N. WEBER, PH.D.
CALIFORNIA Secretary of State
Certificate No.: 089245833
To verify the issuance of this Certificate, use the Certificate No. above with the Secretary of State Certification Verification Search available at bizfileOnline.sos.ca.gov.