Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 27, 2023
SUBJECT: CITYWIDE FIBER OPTIC CABLE CAPACITY UPGRADE, PROJECT C0068 - PLANS AND SPECIFICATIONS AND CONSTRUCTION
CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Citywide Fiber Optic Cable Capacity Upgrade, Project C0068.
2. Find the Citywide Fiber Optic Cable Capacity Upgrade project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations Article 19, Section 15301.
3. Award the construction contract to Crosstown Electrical & Data, Inc., in the amount of $3,289,432 and authorize a contingency in the amount of $164,472, for a total contract amount not to exceed $3,453,904.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) currently uses its fiber optic network to connect traffic signals to the traffic operations center and monitor traffic to provide for efficient traffic flow. As the City continues to grow and develop, ensuring the infrastructure is established to support emerging technologies is essential to the City’s success and future prosperity. Investing in the fiber optic network will not only meet the City’s needs but will also provide additional capacity that can be leased to internet providers. Current internet providers have not shown plans to advance in their infrastructure at the scale, speed, or manner necessary to ensure residents and businesses have
access to technologies enabled by a widespread and reliable fiber optic network. Expansion and protection of the City’s fiber optic cable network will improve the livelihood of residents by supporting faster speeds, competitive pricing, and more choices in high-speed internet service.
Fiber optic technology remains the most effective medium to support emerging technologies and solutions, including high-speed internet, autonomous vehicles, 5G, and other smart city applications. The Citywide Fiber Optic Cable Capacity Upgrade project will expand the City’s fiber optic network by adding approximately 132,000 linear feet of new fiber optic cabling in various areas throughout the City (see attached Fiber Optic Cable Location List). The new fiber optic cable will be installed within a microduct, inside existing conduits, which insulates the fiber optic cabling and extends the useful life of the existing conduit. A communication cabinet hub at Valencia Boulevard and Bouquet Canyon Road will also be upgraded to accept termination of the new fiber optic cable branching out to all four communities in the City; Valencia, Newhall, Canyon Country, and Saugus. This project also supports the Enhancing Economic Vitality theme of the City’s five-year strategic plan, Santa Clarita 2025.
The Citywide Fiber Optic Cable Capacity Upgrade project is not subject to CEQA review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts projects from CEQA review that consist of minor alterations of existing public or private structures and facilities involving negligible or no expansion of existing or former use.
Examples include existing publicly-owned utilities. This project meets the criteria for this exemption because it will be installing new fiber optic cable in existing facilities and replacing existing fiber optic cable in support of upgrades to the existing system.
Construction Solicitation Process
An Invitation to Bid was published twice in The Signal newspaper on April 27 and May 4, 2023.
A total of five bids were submitted to the City and opened by Purchasing on May 30, 2023. The results are shown below:
Company Location Bid Amount
Crosstown Electrical & Data, Inc. Irvine, CA $3,289,432 Henkels & McCoy, Inc. Pomona, CA $3,695,347
HHS Construction LLC Ontario, CA $3,870,851
Elecnor Belco Electric, Inc. Chino, CA $3,944,780
HP Communications, Inc. Corona, CA $8,256,189
Staff recommends awarding the construction contract to Crosstown Electrical & Data, Inc., the lowest responsive and responsible bidder. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete.
The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
The Citywide Fiber Optic Cable Capacity Upgrade budget will fund the construction and construction support services. The budget will also provide for labor compliance services, staff oversight, inspection, project management, utility fees, and miscellaneous project administration
costs.
The requested construction contingency will cover the cost of unforeseen conditions such as potential utility conflicts, abandoned utilities not shown in record drawings, and additional work requested by the City.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account C0068228-516101 (ARPA Fund) to support the recommended contract and associated project administration costs.
ATTACHMENTS
Fiber Optic Cable Location List
Bid Proposal for Crosstown Electrical & Data, Inc. (available in the City Clerk's Reading File)