Agenda Item: 12
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 27, 2023
SUBJECT: SAND CANYON TRAIL - PEDESTRIAN BRIDGES, PHASE IV, PROJECT T3024 - PLANS AND SPECIFICATIONS AND
CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve plans and specifications for the Sand Canyon Trail – Pedestrian Bridges, Phase IV, Project T3024.
2. Award the Sand Canyon Trail – Pedestrian Bridges, Phase IV construction contract to Wright Construction Engineering Corp., in the amount of $814,814 and authorize a contingency in the amount of $162,963, for a total contract amount not to exceed $977,777.
3. Extend the current contract and authorize an increased expenditure authority for construction support services for the Sand Canyon Trail – Pedestrian Bridges, Phase IV project with Tetra Tech, Inc., in the amount of $48,499 and authorize a contingency in the amount of $7,275, for a total additional contract amount not to exceed $55,774.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Sand Canyon Trail project will provide an approximately 2.8-mile multi-use trail along the west side of Sand Canyon Road from Placerita Canyon Road to Lost Canyon Road. The construction of this project has been separated into six phases. To date, trail segments for Phases V and VI have been completed. Phases I, II, III, and IV are substantially complete, and the remaining segments will be constructed once the necessary easements from property owners have been obtained.
This component of Phase IV of the Sand Canyon Trail project will construct two prefabricated steel truss pedestrian bridges along Sand Canyon Road, within the segment of Sky Ranch Road to Iron Canyon Road, as shown on the attached Location Map. Improvements include excavation and placement of bridge footings, placement of pedestrian bridges, and minor grading improvements. The proposed enhancements will provide trail users with a safe path of travel outside the vehicular travel way and offer the community a continuous trail segment connection over existing drainages. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
On July 29, 2021, City staff determined Phase IV of the Sand Canyon Trail project to be exempt under the California Environmental Quality Act, Article 19, Sections 15301, 15303, and 15304.
The project is exempt under Classes 1, 3, and 4. Class 1 exemptions include alterations to existing bicycle and pedestrian trails, Class 3 exemptions include a limited number of new small structures, and Class 4 allows for minor grading without removing healthy, mature, and scenic trees. A Notice of Exemption was filed with the Los Angeles County Registrar Recorder who posted the notice between August 3, 2021, through September 2, 2021.
As a part of Phase IV, this project meets the criteria for these exemptions because it will address sections of the existing trail, add lodge pole fencing, construct two new pedestrian and equestrian trail bridges, and perform minor grading for bridge abutments, sections of the trail, and other minor grading and activities.
Solicitation Process
An invitation to bid was prepared and published twice in The Signal newspaper on May 12 and 19, 2023, and was posted on BidNet. Five bids were submitted to the City and opened by Purchasing on June 7, 2023. The results of the bids are shown below:
Company Location Total Bid
Taylor Jane Construction Nipomo, CA $777,619
Wright Construction Engineering Corp. San Marcos, CA $814,814 NoHo Constructors Studio City, CA $966,000
Toro Enterprises, Inc. Oxnard, CA $1,160,814
Bedrock Group, Inc. La Canada, CA $1,277,200
Upon reviewing the bids, staff determined the response from the apparent low bidder, Taylor Jane Construction, to be non-responsive for failure to provide required documentation.
Therefore, staff recommends awarding the project to Wright Construction Engineering Corp., the second lowest bidder. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete. The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
The requested contingency will cover the cost of unforeseen conditions such as potential for adjustments to engineer grades, utility conflicts, abandoned utilities not shown in record drawings, environmental measures, and additional work requested by the City.
Construction Support and Monitoring Services
In December 2021, the City contracted with Tetra Tech, Inc. (Tetra Tech) to update the design for the bridge component of the Sand Canyon Trail project, with a current contract amount of $27,504. Tetra Tech serves as Engineer of Record and their knowledge and expertise are necessary for successful completion of the project. Staff has negotiated a fair and reasonable price with Tetra Tech for the work required to complete this project.
The recommended action to extend the current contract and increase expenditure authority by $55,774 including contingency will ensure the project’s successful completion. This increase will allow Tetra Tech to provide the necessary construction support and monitoring services associated with the construction of the project, ensuring compliance with the design plans and specifications.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure accounts T3024233-516101 (TDA Article 8 Fund), T3024238-516101 (TDA Article 3 Fund), T3024305-516101 (Park Dedication - Quimby Fund), and T3024601-516101 (General Fund - Capital Fund) to support the recommended contracts and project administrative costs.
ATTACHMENTS
Location Map
Bid Proposal for Wright Construction Corp. (available in the City Clerk’s Reading File) Proposal for Tetra Tech, Inc. (available in the City Clerk’s Reading File)