Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 11, 2023
SUBJECT: VALENCIA GLEN PARK PLAY AREA- DESIGN-BUILD
CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Award a design-build contract to Great Western Installations, Inc., to design and build a play area at Valencia Glen Park in the amount of $999,070 and authorize a contingency in the amount of $200,930 for a total contract amount not to exceed $1,200,000.
2. Authorize the appropriation of $1,200,000 in Community Development Block Grant funds, (Fund 203), Project expenditure account P1019203-516101.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The current playground at Valencia Glen Park (VGP) was installed in 1997, and modifications to the swings were completed in 2018. The VGP Play Area project will replace the existing playground equipment and expand the overall footprint. The new playground design will provide an accessible play area that welcomes children and adults to interact, play, learn, and grow together. This project will remove barriers and offer play experiences that promote integrated play for residents of all abilities and further develop physical, cognitive, sensory, communication and social skills.
Moreover, this project exemplifies the City of Santa Clarita's (City) commitment to improving its residents' quality of life and supports the Building and Creating Community theme of Santa Clarita 2025. The focus area identified in the Parks and Recreation 5-Year Plan is to maximize accessibility by offering inclusive play elements and design principles for people of all ages and
abilities.
In May 2023, the City released a Request for Qualifications inviting interested firms to submit their qualifications for the design and construction of a new playground for VGP. The City received two submissions and determined that both design-build firms, Great Western Installations, Inc., and Landscape Structures, Inc., were qualified to undertake this project.
After finalizing the playground design parameters and characteristics, the City issued a Request for Proposal (RFP) inviting the two pre-qualified firms to submit their proposals for the design and construction of the new playground at VGP. The RFP solicited firms to identify their relevant experience on similar projects, provide evidence of qualifications, and demonstrate their approach for this design-build project.
The City received proposals from Great Western Installations, Inc., and Landscape Structures, Inc. The proposals were evaluated by a panel of City staff who ranked each proposal based on the following criteria:
• The content, format and completeness of the written proposal • Demonstrated understanding of the described project and scope of work • Design Build Entity experience on similar projects
• Submitted design concept with inclusive play elements and recommendations • Adherence to the performance criteria for delivering the best possible project • Perceived technical competence and creative ability
• Ability to provide the deliverables based on a work plan and project schedule that meets or exceeds the City’s project schedule
• Quality and professionalism of the proposal
• Total cost of services
• Overall best value to the City
Following the evaluation process, Great Western Installations, Inc., received the highest score as outlined below.
Rank Company Location Score
1 Great Western Installations, Inc. Logan, Utah 92.6
2 Landscape Structures, Inc. Delano, Minnesota 84.2
Per section 22164 of the California Public Contract Code, design-build contract awards are not subject to a low bid obligation, compared to the traditional design-bid-build method. Rather, they shall be awarded via a best value procurement methodology in addition to cost of services.
Great Western Installations, Inc., demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. They analyzed the existing site conditions and identified vital design factors that must be addressed. Based on their design experience with similar projects, the completeness of their proposal, and their cost of services, staff recommends awarding the design-build contract to Great Western Installations, Inc., for a total contract amount of $999,070. At the completion of the design and before commencing construction, the design will be reviewed for design immunity purposes pursuant to Resolution
No. 19-6.
The requested contingency will cover any unforeseen issues or additional needs during the design and construction. The remaining funds will cover staff oversight related to construction and project management, public works inspection, labor compliance, and administrative costs.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in the Fiscal Year 2023-24 budget to project expenditure account P1019203-516101 Community Development Block Grant (Fund 203) to support the recommended contract and project administrative costs.
ATTACHMENTS
VGP Map
RFP Response (available in the City Clerk's Reading File)