Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 12, 2023
SUBJECT: SPECIALIZED DUMP TRUCK CONTRACT
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
1. Approve the “piggyback” purchase of a 2025 Freightliner 114SD, Cummins L9N 320 HP Engine, Compressed Natural Gas dump truck, using Sourcewell cooperative purchasing contract #060920-NAF in an amount not to exceed $327,733.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita’s (City) Public Works department utilizes dump trucks to transport large quantities of material and equipment as well as clear road debris. During the Fiscal Year 2023-24 budget process, as part of the annual vehicle replacement program, the City Council authorized the purchase of a Compressed Natural Gas (CNG) dump truck to replace Vehicle No. 204.
Vehicle No. 204 is no longer compliant with the Air Quality Management District (AQMD), Rule 1196 which requires public fleet operators to replace heavy-duty vehicles with alternative fuel vehicles. Vehicle No. 204 has been in service for 18 years and has more than 60,000 miles on it, therefore, meeting the criteria for the City's Vehicle and Equipment Replacement Policy.
Additionally, numerous parts and features have become obsolete and unable to be replaced. Staff has determined that a 2025 Freightliner 114SD, Cummins L9N 320 HP Engine, CNG dump truck will serve as an equivalent replacement and is AQMD compliant.
On July 11, 1995, the City Council approved the use of “piggyback” purchasing, which allows the City to place orders against a competitively-awarded public agency contract. The City is
using the cooperative purchasing contract, #060920-NAF with Sourcewell, which allows the City to take advantage of an existing competitive process. This contract, which was awarded on August 3, 2020, was competitively solicited through a nationwide bid process and is valid through 2024.
While the vast majority of the City's fleet is procured locally, specialized heavy-duty trucks are usually unavailable. Staff has confirmed that there are no local vendors that provide this type of vehicle due to the customization and specific features required. After performing a cost analysis and reviewing commercial list pricing for comparable vehicles from other sources, it has been determined that the Sourcewell cooperative purchasing contract with National Auto Fleet Group provides competitive pricing, quality service, and offers the best value to the City. Using the cooperative purchasing contract results in a total sale price of $327,733, inclusive of tax and delivery.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account 2327205-520103 (AQMD) to support the recommended action.
ATTACHMENTS
National Auto Fleet Contract (available in the City Clerk's Reading File) RFP and Addendum Dump Truck 060920 (available in City Clerk's Reading file) Sourcewell Quote ID 2546HD Dump Truck (available in the City Clerk's Reading File)