Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 26, 2023
SUBJECT: QUICK RESPONSE CODE BUS STOP SIGN REPLACEMENT
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Authorize the City Manager or designee to execute a contract with Sterndhal Enterprises, LLC, for the removal of old/damaged signs and installation of new Quick Response code signs at 692 bus stops in an amount of $196,740, and authorize a 10 percent project contingency of $19,674, for a total contract amount not to exceed $216,414.
2. Authorize the City Manager or designee to execute all contract documents and extensions, subject to City Attorney approval.
BACKGROUND
In 2011, the City of Santa Clarita (City) purchased Quick Response (QR) code signs and installed them at approximately 700 bus stops within the City limits and at commuter bus stops outside of Santa Clarita. The QR code signs are an easy and effective way for riders to receive real-time bus arrival information while waiting for a bus at any bus stop by simply scanning the code sign using their smartphones. With riders preferring to use contactless methods to receive real-time bus arrival information, staff has seen an increase in usage of these signs over the past two years. The current QR code signs are past their useful life and many stops have damaged or missing signs. Additionally, with the City’s recent transition to santaclarita.gov, the existing signs will no longer be functional.
The City released Bid #TRT-23-24-03 to solicit bids from qualified vendors for the QR Code Bus Stop Sign Replacement Project. The bid was advertised on the City’s website on July 14, 2023, and in The Signal newspaper on July 14 and July 21, 2023. Notifications were also sent to 727 vendors. The bid was downloaded by 23 vendors, with the results as follows:
Company Location Cost
Sterndhal Enterprises, LLC Sun Valley, CA $196,740
In response to receiving only one bid, staff reached out to vendors who downloaded but ultimately did not submit a bid. The general feedback received was that due to low staffing levels, they were unable to prepare and submit a proposal on time, or that after downloading and reviewing the bid packet, their company was no longer interested in the project.
As a result, staff recommends Sterndahl Enterprises, LLC, to be awarded the contract for the replacement and installation of the QR code signs at bus stops throughout the City.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund. The City has budgeted Federal 5307 Transit Grant Funds to cover 80 percent of the project costs. The remaining 20 percent will be funded using Municipal Operator Service Improvement Program (MOSIP) funds. Adequate funds are available in the Transit Capital Outlay – Contractual Account 7003702-516101.
ATTACHMENTS
Bid Response-QR Code Bus Stop Sign Replacement - Sterndhal (available in the City Clerk's Reading File)