Agenda packet — Santa Clarita City Council, October 24, 2023

CITY OF SANTA CLARITA

CITY COUNCIL

REGULAR MEETING

Tuesday, October 24, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.

Santa Clarita, CA 91355

AGENDA

Joint Meeting with
Board of Library Trustees

How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.

Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)

Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Gibbs

CALL TO ORDER

ROLL CALL

FLAG SALUTE

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

AWARDS AND RECOGNITIONS
Holly Schroeder Recognition
Investment Policy and Excellence in Financial Reporting Awards 2023 Achievement of Excellence in Procurement Award

PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.

STAFF COMMENTS

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

NEW BUSINESS

1. RE-NOMINATION TO THE LOS ANGELES COUNTY EXECUTIVE
COMMITTEE ON HOMELESSNESS - At the regular City Council meeting on September 12, 2023, the City Council nominated Mayor Pro Tem Smyth to serve on the Los Angeles County Executive Committee on Homelessness. However, upon further review of the position and existing obligations, Mayor Pro Tem Smyth has requested that the City Council consider someone else from the City Council to serve on the Committee.

RECOMMENDED ACTION:

City Council discuss and recommend a new member of the City Council to serve on the Los Angeles County Executive Committee on Homelessness.

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CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.

2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the October 10, 2023 Special Meeting.

3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the October 10, 2023 Regular Meeting.

4. CHECK REGISTER NO. 21 - Check Register No. 21 for the Period 09/08/23 through 09/21/23 and 09/28/23. Electronic Funds Transfers for the Period of 09/11/23 through 09/22/23.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 21.

5. LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES T-68, T-69 - City Council consideration to award contracts to Marina Landscape Services, Inc., to provide recurring landscape maintenance services for LMD Zones T-68 (West Creek) and T-69 (West Hills).

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract to Marina Landscape Services, Inc. to provide landscape maintenance services for Landscape Maintenance Districts Zone T-68 West Creek, and, if necessary, other zones for which they are under contract, for a total two-year amount not to exceed $169,686.

2. Award a two-year contract to Marina Landscape Services, Inc. to provide landscape maintenance services for Landscape Maintenance District Zone T-69 West Hills, and, if necessary, other zones for which they are under contract, for a total two-year amount not to exceed $708,872.

3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three for both contracts, not to exceed the annual

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contract amounts, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

5. Appropriate an ongoing budget for $7,588 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572463-516110 (West Creek) and $34,787 to expenditure account 3572462-516110 (West Hills).

6. Find that the award of contracts are exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.

6. TAX-SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. 1130, 1131, 1132, AND 1133 - The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process.

RECOMMENDED ACTION:

City Council:

1. Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1130, 1131, 1132, and 1133.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

7. COPPER HILL DRIVE BRIDGE WIDENING, PROJECT S1050 - INSPECTION AND CONSTRUCTION OVERSIGHT SERVICES AWARD - This item will provide inspection and construction oversight services for the Copper Hill Drive Bridge Widening project which will widen the north half of the existing bridge.

RECOMMENDED ACTION:

City Council:

1. Award a professional services contract for inspection and construction oversight services to NV5, Inc. in the amount of $552,912, and authorize a contingency in the amount of $55,291, for a total contract amount not to exceed $608,203.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

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8. BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT- RELATED PROFESSIONAL SERVICES - Increase expenditure authority for contracts with previously selected, qualified vendors to provide as-needed building plan review, building inspection, and permit-related professional services to the City of Santa Clarita.

RECOMMENDED ACTION:

City Council:

1. Authorize an expenditure authority increase to the City's on-call Building & Safety consulting firms: JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates, in the amount of $500,000, resulting in a total on- call expenditure authority amount of $1,000,000 for Fiscal Year 2023-24.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

9. RESOLUTION RATIFYING THE EXISTENCE OF A LOCAL EMERGENCY - City Council consideration to adopt a resolution that will ratify the existence of a local emergency related to the MV Transportation bus driver strike that began on October 9, 2023.

RECOMMENDED ACTION:

City Council adopt a resolution ratifying the existence of a local emergency and the associated emergency contract with Transit Systems Unlimited, Inc.

10. SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL YEAR 2023-24 AGREEMENT - The Fiscal Year 2023-24 agreement with the Santa Clarita Valley Committee on Aging will support home-delivered meals, transit-related services, and recreation, health, and wellness programs for seniors.

RECOMMENDED ACTION:

City Council approve an agreement with the Santa Clarita Valley Committee on Aging in the amount of $475,000, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.

STAFF COMMENTS

ADJOURNMENT

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FUTURE MEETINGS
The next regular meeting of the City Council will be held November 14, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.

CERTIFICATION
On October 19, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.

_____________________________
Mary Cusick
City Clerk
Santa Clarita, California

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Agenda Item: 1

CITY OF SANTA CLARITA

AGENDA REPORT

NEW BUSINESS
CITY MANAGER APPROVAL:

DATE: October 24, 2023
SUBJECT: RE-NOMINATION TO THE LOS ANGELES COUNTY EXECUTIVE

COMMITTEE ON HOMELESSNESS
DEPARTMENT: City Manager's Office
PRESENTER: Kenneth W. Striplin

RECOMMENDED ACTION

City Council discuss and recommend a new member of the City Council to serve on the Los Angeles County Executive Committee on Homelessness.

BACKGROUND

At the regular City Council meeting on September 12, 2023, the City Council nominated Mayor Pro Tem Smyth to serve on the Los Angeles County Executive Committee (Committee) on Homelessness. However, upon further review of the position and existing obligations, Mayor Pro Tem Smyth has requested that the City Council consider a new member of the City Council to be nominated to serve on the Committee.

The Committee was recently established through a motion by the Los Angeles County Board of Supervisors (Board of Supervisors) and is intended to develop a countywide plan to address homelessness. Forming the Committee was one of seven recommendations developed by the Los Angeles County Blue-Ribbon Commission on Homelessness. The City Council supported all seven recommendations as they were being considered for adoption by the Board of Supervisors last year. All seven recommendations were adopted by the Board of Supervisors on May 3, 2022.

As prescribed by the motion, the Committee consists of nine board members, which includes two board members from the Board of Supervisors, appointed by the Chair of the Board of Supervisors; Mayor of the City of Los Angeles; a Councilmember from the City of Los Angeles, appointed by the Mayor of the City of Los Angeles; four sub-regional representatives, representing the North County/San Fernando Valley sector, Southwest Corridor sector, San Gabriel Valley sector, and Southeast sector and each of whom must be a Mayor or Councilmember of a city within the sector they are representing; and a representative appointed by the Governor.
1 Packet Pg. 7

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Each sub-regional representative must be nominated by their Los Angeles County City Selection Committee sub-region and ratified by the Los Angeles County City Selection Committee. The Los Angeles County City Selection Committee plans to hold the North County/San Fernando Valley sector meeting on October 26, 2023, in Santa Clarita.

ALTERNATIVE ACTION

Other action, as determined by the City Council.

FISCAL IMPACT

No additional resources beyond those contained within the adopted Fiscal Year 2023-24 budget are required.
1 Packet Pg. 8

CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, October 10, 2023 5:30 PM City Council Chambers

CALL TO ORDER
Mayor Gibbs called to order the Special Meeting at 5:30 p.m.

ROLL CALL
All Councilmembers were present.

PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
Addressing the Council were Kody Amour regarding the existing litigation matter and Douglas (no last name provided) regarding anticipated litigation matters.

CLOSED SESSION
Joseph Montes, City Attorney, announced that the anticipated litigation matter does not involve manufactured housing and advised of the need to conduct a Closed Session for the purpose of holding a:

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of case: City of Whittier et al. v. Superior Court of the State of California, County of Los Angeles
LASC Case No. 23STCP03579

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) - two matters

RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Gibbs recessed the meeting to Closed Session at 5:32 p.m.

RECONVENE TO OPEN SESSION
Mayor Gibbs reconvened the meeting to Open Session at 6:01 p.m.

CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that the City Council voted 5-0 to join the Whittier and other cities' challenge to the zero bail system in place by the Los Angeles Superior Court and authorize the law firm of Jones Mayer to represent the City in that matter. 2 Packet Pg. 9
Minutes Acceptance: Minutes of Oct 10, 2023 5:30 PM (Consent Calendar)

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ADJOURN
Mayor Gibbs adjourned the Special Meeting at 6:01 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
2 Packet Pg. 10
Minutes Acceptance: Minutes of Oct 10, 2023 5:30 PM (Consent Calendar)

CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, October 10, 2023 6:00 PM City Council Chambers

INVOCATION
Councilwoman McLean invited Rabbi Mark Blazer to deliver the invocation.

CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:04 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Councilwoman McLean led the flag salute.

AWARDS AND RECOGNITIONS
Councilmember Miranda discussed raising awareness and supporting loved ones who are diagnosed with cancer and metastatic breast cancer, announced that the City recognizes October 13 as National Breast Cancer Awareness Day, and proclaimed October 2023 as Breast Cancer Awareness Month. Councilmember Miranda invited his daughter, Eva Crawford, to the dais to accept the proclamation and take a photo.

Mayor Gibbs spoke of raising positive awareness and sharing information about the lives of people with dwarfism. Mayor Gibbs announced that the City proclaims October 2023 as 3 Packet Pg. 11
Minutes Acceptance: Minutes of Oct 10, 2023 6:00 PM (Consent Calendar)

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Dwarfism Awareness Month and invited Kevin and Tracey Thompson to the dais to accept the proclamation and take a photo.

Mayor Pro Tem Smyth addressed the critical role of Filipino-Americans in enriching the Santa Clarita community. Mayor Pro Tem Smyth announced that the City proclaims October 2023 as Filipino-American Heritage Month in Santa Clarita and invited Filipino-American Association Board President Jacqueline Ferrer-Martinez to the dais to accept the proclamation and take a photo.

Councilmember Weste commented on Santa Clarita residents of German descent and the Oktoberfest celebrations that honor German customs. Councilmember Weste announced that the City proclaims October 2023 as German-American Heritage Month and invited College of the Canyons Professor Heidi Esslinger, her students, and Steve Petzold to the dais to accept the proclamation and take a photo.

PUBLIC PARTICIPATION
Addressing the Council were Kody Amour regarding the bus strike and Indigenous Peoples' Day; Beth Higby, representing Sierra Club and speaking on behalf of Sandra Cattell, regarding a northern Angeles National Forest monument; Nancy (no last name provided) regarding other holidays observed in October; Cindy Josten regarding the zero bail lawsuit and voting; Santa Rivera regarding protecting children; and Doug Campbell, representing Teamsters 572, regarding the bus strike.

STAFF COMMENTS
Councilwoman McLean inquired about exploring Ms. Cattell's request for a park monument and Council concurred to direct staff to research the matter.

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste mentioned the final build-out dedication at Central Park on October 17; announced the return of UCLA hockey to The Cube for their 2023-24 season; spoke on the impressive regalia and thanked volunteers for the successful Pow Wow event at Hart Park; and requested that the meeting be adjourned in memory of United States Senator Dianne Feinstein.

Councilmember Miranda thanked Councilmember Weste for her kind words regarding Senator Feinstein and invited residents to attend the Día de Muertos celebration at the Canyon Country Community Center on October 28.

Councilwoman McLean spoke about her fond remembrance of her time working with Senator Feinstein; congratulated Councilmember Miranda for the successful Bridge to Home event; commented on several events, including the Pow Wow event, the Boys & Girls Club event, and the upcoming grand opening of the Vista Canyon Multi-Modal Center and new Metrolink stop; announced that there will be additional trains scheduled on the Antelope Valley line; commented that there will be several pet adoption events through the Castaic animal shelter; and requested that the meeting be adjourned in memory of Norman Jay Skinner. 3 Packet Pg. 12
Minutes Acceptance: Minutes of Oct 10, 2023 6:00 PM (Consent Calendar)

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NEW BUSINESS
ITEM 1
REAL PROPERTY ACQUISITION OF A +/- 15,000 SQUARE-FOOT COMMERCIAL FACILITY LOCATED AT 26326 - 26330 CITRUS STREET
City Council to consider the purchase of an approximately 15,000 square-foot facility located on Citrus Street for the purpose of relocating Santa Clarita Public Television.

RECOMMENDED ACTION:

City Council:

1. Approve the real property acquisition of a +/- 15,000 square-foot building and associated land in Valencia, Assessor’s Parcel Number 2861-009-040, commonly known as 26326 - 26330 Citrus Street, at a total cost of $5,590,373, which includes $5,550,000 for the purchase price, $15,000 for title, escrow, due diligence, and $25,373 for reserves owed to seller.

2. Authorize the transfer of $4,178,160 from the General Fund (1009500-710130) to the Citrus Facility Fund (130-600100) and $1,412,213 from the Public, Education, and Government Fund (3309500-710130) into the Citrus Facility Fund (130-600330).

3. Appropriate $5,590,373 from the Citrus Facility Fund (Fund 130) to Property Acquisition Expenditure Account (1309008-520105), for the purchase price of the property and related costs.

4. Increase Rental Income Revenue Account 130-431107 by $206,130 (Citrus Facility Fund).

5. Authorize the transfer of $1,412,213 from the General Fund (1009500-710330) to the Public, Education, Government Fund (330-600100) to reimburse the PEG fund for the purchase of the Roger Dunn Property in Fiscal Year 2017-18.

6. Authorize the City Manager, or designee, to enter into a Purchase and Sale Agreement to acquire the property and to execute any amendments and documents needed for the purchase of this property, subject to City Attorney approval.

Michael Villegas, Assistant to the City Manager, provided the staff report.

Addressing the Council were Kody Amour, Steve Petzold, Marie Scherb, and Ash Mahoney.

Four written comment cards were received in support and one in opposition.

City Manager Striplin commented on the purpose and use of PEG funds, the size of the current SCVTV facility, parking and access issues, the opportunity to expand access, and the receipt of revenue due to existing tenants.

Mayor Pro Tem Smyth requested that the City Manager explain the tenant component, and Mr.

Striplin responded that the City originally had tenants with lease agreements at City Hall, which subsidized the purchase and made the facility more affordable. 3 Packet Pg. 13
Minutes Acceptance: Minutes of Oct 10, 2023 6:00 PM (Consent Calendar)

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Councilmember Weste congratulated staff on their work on the project, which creates a suitable site for staff and residents.

RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste

CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Mayor Pro Tem
SECONDER: Laurene Weste, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the September 26, 2023, Regular Meeting.

ITEM 3
CHECK REGISTER NO. 20
Check Register No. 20 for the Period 08/25/23 through 09/07/23 and 09/14/23. Electronic Funds Transfers for the Period of 08/28/23 through 09/08/23.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 20.

ITEM 4

PROFESSIONAL FINANCE AND ACCOUNTING SERVICES CONTRACT
City Council consideration to amend a contract with Robert Half International Inc. for professional finance and accounting services.

RECOMMENDED ACTION:

City Council:

1. Amend the existing contract with Robert Half International Inc. to increase the scope of work for professional finance and accounting services and authorize an expenditure authority increase in the amount of $50,000 for a total contract amount not to exceed $100,000.

2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
3 Packet Pg. 14
Minutes Acceptance: Minutes of Oct 10, 2023 6:00 PM (Consent Calendar)

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ITEM 5
LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES T-17 AND T-29 City Council consideration to award contracts to Marina Landscape Services, Inc., to provide recurring landscape maintenance services for LMD Zones T-17 and T-29.

RECOMMENDED ACTION:

City Council:

1. Award two contracts to Marina Landscape Services, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T-17, Rainbow Glen, and Zone T-29, American Beauty, and if necessary other zones for which they are under contract, for two two-year contract amounts not to exceed $39,640 and $68,000, respectively.

2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three for both contracts, not to exceed the annual contract amounts, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

4. Appropriate an ongoing budget for $2,496 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572419-516110 (Rainbow Glen) and $9,516 to expenditure account 3572423-516110 (American Beauty).

5. Find that the award of contracts are exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.

ITEM 6

FINAL TRACT MAP, ACCEPT/REJECT OFFERS OF DEDICATION, AND ABANDON EASEMENTS FOR TRACT NO. 53074-01 (SAND CANYON PLAZA)
Pursuant to Section 66474.1 of the Subdivision Map Act, this item would approve the final tract map, accept offers of dedication, and abandon easements for Tract No. 53074-01. The map is for subdivision purposes and is located northeast corner of Sand Canyon Road and Soledad Canyon Road.

RECOMMENDED ACTION:

City Council:

1. Approve Tract Map for Tract No. 53074-01.

2. Accept on behalf of the public the offer of dedication and grant of: (1) the easements for public use and road purposes; (2) the easements for covered storm drain, appurtenant structures, ingress and egress purposes; (3) the easements for sanitary sewers and sanitary sewers ingress and egress purposes; (4) all sanitary sewers and appurtenant structures; and 3 Packet Pg. 15
Minutes Acceptance: Minutes of Oct 10, 2023 6:00 PM (Consent Calendar)

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(5) the right to restrict and prohibit any and all allowable uses or construction within lot 16 designated as open space on the map.

3. Reject the offer of dedication and grant in fee simple all of lot 11 of Tract No. 53074-01.

4. Authorize the City Manager or designee to rescind the rejection and accept the offer of dedication and grant in fee simple of lot 11 when construction improvements are completed to the satisfaction of the Director of Public Works.

5. Abandon the existing easements for public roads and highway, flood control, slope, and slope and drainage purposes as shown on the attached Easement Abandonment Exhibit.

6. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.

7. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 53074-01, which indicates all special assessments levied by the City of Santa Clarita are paid.

8. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of Final Tract Map for Tract No. 53074-01, which embodies the approval of said map, the acceptance of the dedications shown thereon, the rejection of the offer of dedication shown thereon, and the abandonment of easements described thereon.

9. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of Final Tract Map for Tract No. 53074-01, which provides for verification that the map is technically correct.

10. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Final Tract Map for Tract No. 53074-01, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval.

ITEM 7
FINAL TRACT MAP FOR TRACT NO. 83564 (VALLEY STREET CONDOMINIUMS) Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract Map No. 83564 - Valley Street Condominiums.

RECOMMENDED ACTION:

City Council:

1. Approve Final Tract Map for Tract No. 83564.

2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 3 Packet Pg. 16
Minutes Acceptance: Minutes of Oct 10, 2023 6:00 PM (Consent Calendar)

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3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 83564, which indicates all special assessments levied by the City of Santa Clarita are paid.

4. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the Final Tract Map for Final Tract No. 83564, which embodies the approval of said map and the acceptance of the dedication shown thereon.

5. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of the Final Tract Map for Tract No. 83564, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval.

6. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the Final Tract Map for Tract No. 83564, which provides for verification that the map is technically correct.

PUBLIC PARTICIPATION II
There were no additional requests to speak.

ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting in memory of Senator Dianne Feinstein and Norman Jay Skinner at 7:21 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
3 Packet Pg. 17
Minutes Acceptance: Minutes of Oct 10, 2023 6:00 PM (Consent Calendar)

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Agenda Item: 4

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: October 24, 2023
SUBJECT: CHECK REGISTER NO. 21
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION

City Council approve and ratify for payment the demands presented in Check Register No. 21.

BACKGROUND
Check Register No. 21 for the Period 09/08/23 through 09/21/23 and 09/28/23 in the aggregate amount of $10,841,127.91 inclusive of Electronic Funds Transfers for the Period 09/11/23 through 09/22/23 in the aggregate amount of $733,842.99.

FISCAL IMPACT

No fiscal impact.

ATTACHMENTS
Memo - Check Register No. 21
Check Register No. 21 (available in the City Clerk's Reading File) 4 Packet Pg. 18

4.a
Packet Pg. 19
Attachment: Memo - Check Register No. 21 (Check Register No, 21)

4.a
Packet Pg. 20
Attachment: Memo - Check Register No. 21 (Check Register No, 21)

4.a
Packet Pg. 21
Attachment: Memo - Check Register No. 21 (Check Register No, 21)

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Agenda Item: 5

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: October 24, 2023
SUBJECT: LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES T- 68, T-69
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams

RECOMMENDED ACTION

City Council:

3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three for both contracts, not to exceed the annual contract amounts, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

5 Packet Pg. 22

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BACKGROUND
The City of Santa Clarita (City) administers 62 financially independent zones within the Landscape Maintenance District (LMD), providing landscape maintenance services through contracts with private companies. Request for Proposal (RFP) LMD-23-24-12, for the maintenance of LMD Zone T-68 (West Creek) and LMD Zone T-69 (West Hills) was published and circulated via the City’s e-procurement system, BidNet, on September 1, 2023.

Unlike a bid procurement, where the recommended contract award is based upon the lowest, most responsive bid, this procurement utilizes multiple weighted criteria to evaluate and score proposals. This approach reinforces performance expectations and ensures that vendors dedicate adequate employees to service the contract. While the price for services is a component constituting 10 percent of the weighted evaluation criteria, 90 percent of the evaluation criteria focuses on the overall value provided, including the composition and structure of the contractor’s crew, their schedule to rotate through the maintenance areas, understanding of the specifications, and references.

The following categories comprised the weighted criteria used to evaluate proposals:

• Value Provided - Team Composition/Crew Structure/Rotation Schedule (65%) • Acknowledgement and Understanding of Specifications (15%) • Proposal Amount (10%)
• References & Certifications (10%)

The City transmitted the solicitation to 657 vendors on BidNet, of which 28 vendors downloaded the RFP. Eight companies provided proposals for consideration. An evaluation panel comprised of staff representing the City’s Special Districts division scored the responses based on a 300- point system, with the results outlined below.

ZONE T-68 & T-69

PROPOSALS

COMPANY LOCATION POINTS

AWARDED
Proposal 1 Marina Landscape
Services, Inc.

Santa Clarita, CA 256
Proposal 2 Oakridge Landscape, Inc. Santa Clarita, CA 218 Proposal 3 Staygreen, Inc. Santa Clarita, CA 209
Proposal 4 American Heritage
Landscape
Canoga Park, CA 202
Proposal 5 EMTS, Inc. Clovis, CA 197
Proposal 6 SGD Enterprises Van Nuys, CA 184
Proposal 7 JAS Landscape, LLC Oxnard, CA 102
Proposal 8 Green Garden, Inc. Winnetka, CA 97

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Marina Landscape Services, Inc. (Marina Landscape) achieved the highest score on the RFP, with the evaluation team determining their proposals offered the best overall value. While all companies dedicated comparable crew man-hours for the recurring maintenance, Marina Landscape’s proposal represents the greatest overall value. Marina Landscape’s proposed crew structure, approach for rotating personnel throughout the two assigned LMD zones, and proposed modification of operations due to seasonal changes are consistent with LMD’s standards for overall maintenance. Staff has completed a due-diligence review of Marina Landscape’s professional references and determined their work history meets the City's standards and performance expectations. Based on the above, staff recommends awarding both landscape maintenance contracts to Marina Landscape.

To support these contracts, staff is requesting an ongoing appropriation of $42,375, which will be combined with the funds previously appropriated during the annual budget process. If approved, the total budget, including additional appropriations, will be $84,843 in Zone T-68 (West Creek) and $354,436 in Zone T-69 (West Hills). This ongoing base adjustment is reflective of rising fuel and industry labor costs. The recommended contract amounts are required to ensure Marina Landscape can perform monthly landscape maintenance and repairs, maximize operational efficiencies, and ensure such work is completed in a timely manner.

Maintenance and repairs include, and are not limited to, responding to emergencies, repairs, or replacement of irrigation systems that are damaged or have reached the end of their useful service life; replacement of dead plant material; addressing vandalism; and one-time beautification enhancement projects.

Finally, the increase in expenditure authority granted by the City Council does not represent any guarantee of additional compensation under the terms of the recommended contracts. Beyond retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time enhancement projects performed by Marina Landscape under both contracts will continue to require staff review and advanced authorization by the City’s Special Districts Division. Furthermore, to improve maintenance standards and enforce accountability, the solicitation also includes provisions to impose payment reductions for poor performance should the contractor fail to meet their maintenance obligations.

California Environmental Quality Act (CEQA) Determination This award of contracts is not subject to CEQA review pursuant to CEQA Guidelines Article 19 - Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.

ALTERNATIVE ACTION

1. Do not award contracts to Marina Landscape Services Inc.

2. Other action as determined by the City Council.

FISCAL IMPACT

The recommended action requires an ongoing appropriation of $42,375 from the Landscape Maintenance District Fund Balance (Fund 357) to support recurring landscape maintenance costs 5 Packet Pg. 24

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associated with the award of this contract. Funding for future years are contingent upon the appropriations of funds by the City Council in the annual budget for such fiscal year.

ATTACHMENTS
LMD-23-24-12 LMD T68 & T69 - RFP Docs (available in the City Clerk's Reading File) LMD-23-24-12 LMD T68 & T69 - Marina Response File (available in the City Clerk's Reading File)
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Agenda Item: 6

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: October 24, 2023
SUBJECT: TAX-SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. 1130, 1131, 1132, and 1133
DEPARTMENT: Public Works
PRESENTER: Amalia Marreh

RECOMMENDED ACTION

City Council:

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

The Santa Clarita Valley Sanitation District (District), formerly known as County Sanitation District Nos. 26 and 32, provides wastewater treatment services within the District’s service area.

To provide wastewater treatment service to properties located outside the District’s service area, the boundary must be expanded through the annexation process. As part of this process, a tax- sharing resolution to provide the required funding to the District is adopted by the public agency responsible for providing services to the subject property.

Local agencies receiving an apportionment of the property tax from the annexing area, including cities and utility districts, must determine the percentage of tax revenues to be exchanged between the affected agencies. Listed below are the annual tax increment percentages attributable to the land area involved in the corresponding annexation and to be transferred to the District:

0.9413917% for Annexation No. 1130

0.9678106% for Annexation No. 1131
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0.9606285% for Annexation No. 1132

0.9667462% for Annexation No. 1133

For this total, the City of Santa Clarita is contributing the following percentage of its revenues from the annual tax increment for each annexation area:

For the City of Santa Clarita:

Annexation No. 1130: 0.0971147%
Annexation No. 1131: 0.0994431%
Annexation No. 1132: 0.1046700%
Annexation No. 1133: 0.0996427%

There is a separate tax-sharing resolution for the Santa Clarita Library for each annexation. It is contributing the following percentage of its revenues from the annual tax increment for each annexation area:

For the Santa Clarita Library:

Annexation No. 1130: 0.0398770%
Annexation No. 1131: 0.0370354%
Annexation No. 1132: 0.0395631%
Annexation No. 1133: 0.0370253%

There is a separate tax-sharing resolution for Santa Clarita Street Lighting Maintenance District No. 2 for two of the annexation areas. It is contributing the following percentage of its revenues from the annual tax increment for each annexation area:

For Santa Clarita Street Lighting Maintenance District:

Annexation No. 1131: 0.0358464%
Annexation No. 1133: 0.0358380%

The annexations consist of the following (see attached resolutions with corresponding maps):

Annexation No. 1130 – One proposed shopping center, located southwest of the intersection of Soledad Canyon Road and Lost Canyon Road.

Annexation No. 1131 - One proposed mixed-use commercial development, identified by APN 2827-051-034, located on Pine Street, west of Needham Ranch Parkway.

Annexation No. 1132 – 348 proposed apartments and 150 proposed condominiums, identified by APN 2840-004-009, located on Lost Canyon Road, south of Humphreys Parkway.

Annexation No. 1133 – One existing single-family home, identified by APN 2833-006-044, located on Placeritos Boulevard, west of Meadview Avenue. 6 Packet Pg. 27

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ALTERNATIVE ACTION

Other action as determined by the City Council.
x

FISCAL IMPACT

As proposed, the annexations to Santa Clarita Valley Sanitation District should result in no adverse fiscal impact to the City.

ATTACHMENTS
Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1130 Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1130 Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1131 Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1131 Sanitation District Resolution and Map Street Lighting Main. Dist. - Annex. No. 1131 Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1132 Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1132 Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1133 Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1133 Sanitation District Resolution and Map Street Lighting Main. Dist. - Annex. No. 1133 6 Packet Pg. 28

6.a
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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1130 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1130 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1130 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1130 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.a
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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1130 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1130 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.b
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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1130 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1130 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.b
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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1130 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.b
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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1130 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.c
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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.c
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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.c
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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.c
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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.d
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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.d
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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.d
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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.d
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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR SANITATION

6.d
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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Street Lighting Main. Dist. - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR

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Attachment: Sanitation District Resolution and Map Street Lighting Main. Dist. - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR

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Attachment: Sanitation District Resolution and Map Street Lighting Main. Dist. - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR

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Attachment: Sanitation District Resolution and Map Street Lighting Main. Dist. - Annex. No. 1131 (TAX-SHARING RESOLUTIONS FOR

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1132 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1132 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1132 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1132 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1132 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1132 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1132 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1132 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1132 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1132 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Santa Clarita Library - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR SANITATION

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Attachment: Sanitation District Resolution and Map Street Lighting Main. Dist. - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR

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Attachment: Sanitation District Resolution and Map Street Lighting Main. Dist. - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR

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Attachment: Sanitation District Resolution and Map Street Lighting Main. Dist. - Annex. No. 1133 (TAX-SHARING RESOLUTIONS FOR

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Agenda Item: 7

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: October 24, 2023
SUBJECT: COPPER HILL DRIVE BRIDGE WIDENING, PROJECT S1050 -

INSPECTION AND CONSTRUCTION OVERSIGHT SERVICES
AWARD
DEPARTMENT: Public Works
PRESENTER: Amalia Marreh

RECOMMENDED ACTION

City Council:

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND
Copper Hill Drive bridge over San Francisquito Creek is located near the Tesoro Del Valle community, a location map is attached hereto. On May 24, 2022, the City Council approved a Pre-Annexation Agreement between BLC Tesoro, LLC and the City of Santa Clarita (City) as part of the Vesting Tentative Tract Map 51644-1 (Tesoro Highlands) approved by County of Los Angeles on November 7, 2018. The Copper Hill Drive bridge widening was a component of the Pre-Annexation Agreement and a condition of approval for the Tesoro Highlands development with the developer administering all construction-related contracts.

The proposed project includes widening of the north half of the existing bridge by approximately 33 feet to allow for three lanes in each direction, other improvements will be constructed as part of the project which include Class 1 trails and trails connections, sidewalks, landscaped median islands, traffic signal modification, storm drain system, and street lights. Due to the complexity and the unique character of the work being performed on this project, the services of a full-time bridge inspector are necessary to oversee the construction. 7 Packet Pg. 79

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On July 17, 2023, a Request for Proposals (RFP) for inspection and construction oversight services was advertised on the City’s website. The RFP requested firms to identify proposed staffing and their relevant construction experience with similar projects and to specify their qualifications for the project.

On August 17, 2023, the City received three proposals. All proposals were reviewed and evaluated by staff. Based on the evaluation criteria set forth in the RFP, the following is a summary of the firms’ rankings:

Rank Company Score Location Cost

1. NV5, Inc. 93.67 Ventura, CA $552,911.40

2. MNS Engineers, Inc. 90.33 Thousand Oaks, CA $553,686.08

3. Ghirardelli Associates, Inc. 81.67 Santa Clarita, CA $621,076.00

The rating system heavily emphasized the firms’ staff experience and technical qualifications as they relate to bridge construction projects and their in-depth understanding of the scope of the proposal. Based on the technical experience and the completeness of their proposal, staff recommends the City Council award the professional services contract to NV5, Inc.

The requested budget supports the recommended professional services contract and provides a contingency in the amount of $55,291 to cover costs for additional services that might be required as the project progresses and potential issues arise.

California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualification necessary for the satisfactory performance of the services required, and does not authorize the selection of professional architectural and engineering services based on cost. City staff was able to reach an agreement with NV5, Inc. at a fair and reasonable price for the services requested in RFP.

ALTERNATIVE ACTION
Other actions as determined by City Council.

FISCAL IMPACT

Adequate funds are available in expenditure account S1050306-516101 (Developer Fee Fund) to support the recommended contract and associated project costs.

ATTACHMENTS
Location Map
Request for Proposal Response (available in the City Clerk's Reading File) 7 Packet Pg. 80

7.a
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Attachment: Location Map (COPPER HILL DRIVE BRIDGE WIDENING - CONSTRUCTION INSPECTION

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Agenda Item: 8

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: October 24, 2023
SUBJECT: BUILDING PLAN REVIEW, BUILDING INSPECTION, AND

PERMIT-RELATED PROFESSIONAL SERVICES
DEPARTMENT: Community Development
PRESENTER: John Caprarelli

RECOMMENDED ACTION

City Council:

1. Authorize an expenditure authority increase to the City's on-call Building & Safety consulting firms: JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates, in the amount of $500,000, resulting in a total on-call expenditure authority amount of $1,000,000 for Fiscal Year 2023-24.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND
The City of Santa Clarita (City) uses contractual services on an as-needed basis to assist staff with building plan review, inspection, and permit-related professional services for new buildings during periods of high construction activity. Contractual support for building plan review and building inspection helps supplement staff’s efforts to reduce plan check turnaround time and manage the inspection workload as demand fluctuates. Contractual services help maintain appropriate staffing and customer service levels.

On March 16, 2023, the City Council authorized spending in an amount not to exceed $500,000 for Fiscal Year (FY) 2023-2024 with the following consulting firms: JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for contractual building plan review, building inspection, and permit-related professional services.

In order to keep pace with the high volume of construction activity and maintain the City's premier level of customer service, an additional $500,000 in expenditure authority is needed. The 8 Packet Pg. 82

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increased expenditure authority will allow the City to continue contracting through the duration of FY 2023-24 with qualified building inspectors and plan reviewers who are well-suited to handle the surplus demand. Expenditures totaling $159,206 were incurred under these agreements during the first quarter of Fiscal Year 2023-24. Building permit activity is expected to increase significantly in December, with the expiration of the prior Building Codes, and remain at a higher level for the remainder of the Fiscal Year. At this rate, expenditures will exceed the current spending authority.

The primary permit increased activity generators for FY 2023-24 include large projects, such as Sand Canyon Plaza, the Tesoro tracts, and the completion of Needham Ranch.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT

Upon approval of the recommended actions, spending authority would increase by $500,000 for Fiscal Year 2023-24 and expenditures would be paid from Building & Safety Contractual Services Expenditure Account 1003800-516101 (General Fund). 8 Packet Pg. 83

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Agenda Item: 9

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: October 24, 2023
SUBJECT: RESOLUTION RATIFYING THE EXISTENCE OF A LOCAL

EMERGENCY
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar

RECOMMENDED ACTION

City Council adopt a resolution ratifying the existence of a local emergency and the associated emergency contract with Transit Systems Unlimited, Inc.

BACKGROUND

Chapter 2.40 of the Santa Clarita Municipal Code (SCMC), Ordinance No. 89-6, empowers the Director of Emergency Services to proclaim the existence, or threatened existence, of a local emergency when the City of Santa Clarita (City) is affected, or likely to be affected, by a public calamity. Conditions of extreme peril to the safety of persons have arisen within the City caused by the MV Transportation bus driver strike on October 9, 2023, resulting in the City’s transportation services being immediately suspended. This matter of extreme peril to the safety and well-being of persons dependent on transportation services warranted and necessitated the proclamation of a local emergency throughout the City.

The City's Director of Emergency Services (City Manager) did proclaim a local emergency within the City on October 10, 2023. Per Chapter 2.40 of the SCMC, Ordinance No. 89-6, whenever a local emergency is proclaimed by the City Manager, the City Council should take action to ratify the proclamation. This local emergency shall be deemed to continue to exist until the City Council proclaims its termination. With this declaration, it has now been found that local resources are unable to cope with the effects of the emergency.

In correlation with the emergency declaration, the City Manager entered into an emergency contract with Transit Systems Unlimited, Inc., to provide critical services, including Access Services (ADA), Dial-A-Ride, school transportation, and select local routes. This contract will remain in effect until the labor strike is resolved and will be terminated thereafter.

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ALTERNATIVE ACTION

1. Decline adoption of Resolution.

2. Other action as determined by the City Council.

FISCAL IMPACT

Upon approval of the recommended actions, adequate funds will be available in the Transit Local Bus Expenditure account 7003700-516116 (Transit Fund) to support the emergency contract. There is no fiscal impact to the General Fund.

ATTACHMENTS
Resolution
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RESOLUTION NO. 23-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, CONFIRMING THE CITY MANAGER'S PROCLAMATION OF

EXISTENCE OF A LOCAL EMERGENCY IN ACCORDANCE WITH THE CALIFORNIA

GOVERNMENT CODE AND SANTA CLARITA MUNICIPAL CODE

THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The City Council finds as follows:

A. The City of Santa Clarita provides public transportation services for persons within the City’s jurisdiction including those who are elderly, disabled, or otherwise require transportation (collectively, “Public Transportation”). In providing such services, the City contracts with MV Transportation (“MV”) to manage, maintain, and operate the Public Transportation.

B. The City itself neither employs nor supervises such drivers; they are solely MV employees and not public employees. MV employs drivers who are members of the Local 572 Teamsters Union (“Local 572”). MV and Local 572 have not reached an agreement in collective bargaining efforts. As a result, Local 572’s members commenced a labor strike beginning October 9, 2023. MV is not performing its obligations under its agreement with the City.

C. Providing Public Transportation is a significant part of protecting public health and safety. The sudden interruption in Public Transportation services constitutes a local “emergency” as contemplated by both Government Code § 8558(c)(1) and Santa Clarita Municipal Code (“SCMC”) § 2.40.020, as they are beyond the control of the City’s services, personnel, equipment, and facilities. Moreover, this condition does not arise from a labor controversy between the City or any of its employees; it is a failure to perform a Public Transportation agreement by MV.

D. On October 10 and October 17, the City Manager declared the existence of a local emergency. A copy of the administrative Declaration of Emergency is attached and incorporated by reference.

E. SCMC § 2.40.060 provides that in the event of an emergency, the City Manager may utilize “all City resources for the preservation of life and property and to reduce the effects of disaster….” As a result, the City Manager executed an emergency contract with Transit Systems Unlimited to provide Public Transportation services during, and until the cessation, of MV’s failure to perform its contract.

F. Government Code § 8630 and SCMC § 2.40.060 require that the City Council take action to ratify the local emergency.

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Attachment: Resolution (RESOLUTION RATIFYING THE EXISTENCE OF A LOCAL EMERGENCY)

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SECTION 2: The City Council ratifies the proclamation of a local emergency made by the City Manager, serving as Director of Emergency Services, as follows:

A. The City Council finds that conditions of extreme peril to the safety of persons have been created within the City, caused by the labor strike between MV Transportation and its drivers, and requires emergency corrective actions until the known dispute is concluded.

B. In consequence of said conditions described, and pursuant to Government Code § 8630 and SCMC § 2.40.060, the City Council finds a local emergency now exists within the City of Santa Clarita as to Public Transportation services and ratifies the Proclamation of the City Manager/Director of Emergency Services. Additionally, the City Council reviews and approves the emergency actions of the City Manager/Director of Emergency Services, with respect to the emergency contract entered into with Transit Systems Unlimited.

C. The City Council also proclaims and orders that during this local emergency, the powers, functions, and duties of the Santa Clarita City Manager/Director of Emergency Services and the emergency organization of the City of Santa Clarita are those prescribed by California law including, without limitation, the SCMC.

D. The City Council will proclaim the termination of the local emergency at the earliest possible date that conditions warrant.

SECTION 3: The City Council ratifies all actions undertaken by the City Manager since the commencement of the local emergency including, without limitation, executing Agreement No. FD0D1FCE2AF64B2C905C6EA5A8C83967 with Transit Systems Unlimited, Inc., for emergency transit services.

SECTION 4: Severability. If any part of this resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications, and to this end, the provisions of this resolution are severable.

SECTION 5: Electronic Signatures. This resolution may be executed with electronic signatures in accordance with Government Code § 16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 6: Recordation. The Mayor, or presiding officer, is authorized to sign this resolution signifying its adoption by the City Council of the City of Santa Clarita and the City Clerk, or her duly appointed deputy, may attest thereto.

SECTION 7: Effective Date. This resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.

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PASSED, APPROVED, AND ADOPTED this 24th day of October 2023.

______________________________
MAYOR

ATTEST:

_______________________________

CITY CLERK

DATE:__________________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 23- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 24
th day of October 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

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Agenda Item: 10

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: October 24, 2023
SUBJECT: SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL YEAR 2023-24 AGREEMENT
DEPARTMENT: Recreation and Community Services
PRESENTER: Noely Serrato

RECOMMENDED ACTION

BACKGROUND
The City of Santa Clarita (City) supports opportunities for recreation and wellness programs, transit-related services, and home-delivered meals for seniors through annual funding provided by the City to the Santa Clarita Valley Committee on Aging (SCV COA).

During Fiscal Year 2022-23, the SCV COA utilized funds to serve over 47,800 seniors through recreation and wellness programs, including in-person and virtual classes and their Outdoor Concert Series. They served 541,502 meals through the Meals on Wheels Program - Santa Clarita and the Bella Vida Drive Thru. Of those, over 10,000 meals were provided as a direct result of the funding provided by the City. In addition, SCV COA was able to purchase additional vehicles to help facilitate their Meals on Wheels program and helped provide over 190,000 home-delivered meals.

As part of the City's Fiscal Year 2023-24 budget, the City Council allocated $475,000 to the SCV Committee on Aging. This is an ongoing annual commitment. This appropriation will provide support for the following senior services administered by the SCV Committee on Aging:
$225,000 for recreation, health, and wellness programs; $150,000 for transit-related services; and $100,000 for home-delivered meals.

ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT

Adequate funds have been appropriated in the Fiscal Year 2023-24 budget in accounts 1005000- 516101 ($325,000) and 1001010-516102 ($150,000).

ATTACHMENTS
FY 2023-24 Service Description and Reporting Requirements FY 2023-24 Senior Center Contract (available in the City Clerk's Reading File) 10 Packet Pg. 92
Recreation and Wellness
Service Description FY 2023/24
The Santa Clarita Valley Committee on Aging, d.b.a. Santa Clarita Valley Senior Center ("SCV Senior Center") operates a wide range of recreation and health and wellness programs that promote the quality of life of seniors in the City of Santa Clarita by encouraging socialization, physical fitness, lifelong learning, advocacy, and emotional support. The Recreation and Wellness Program extends beyond the main building of the SCV Senior Center through collaboration with the City of Santa Clarita, other non-profit organizations and senior housing sites, coordination of approximately 250 intergenerational community volunteers, and transportation to other services in the City of Santa Clarita.

Recreation and Wellness funding from the City of Santa Clarita supports volunteer and paid instructors who provide classes and services. The FY 2022/23 will take us back having all services offered live and some offered outside in our courtyard. The Senior Center is fully opened with no plans to shut down again. We will be continuing all virtual classes at the same time. Our famous “Courtyard Concerts” will continue with concerts and hopefully movie nights returning to inside the Bella Vida ballroom.

Our team will continue to survey seniors who are homebound and do everything possible to keep them engaged and to avoid isolation. Classes and services provided to seniors at the SCV Senior Center both Live and via Zoom are:

Health & Wellness
Alzheimer's Day Program
Assistance with Form Completion
Caregiver Resource Day
Caregiver Support Groups
Ask the Nurse
Grief & Emotional Support Groups
Health & Wellness Lectures
• Blood Pressure
• Hearing
• Flu Clinic
Legal Assistance
Medicare & MediCal Advocacy
Nutrition Counseling
Psychological Counseling
Reassurance Calls
Table Talks
Lifelong Learning
Fine Arts: Watercolor, Pastels, Oils, Acrylics
Creative Writing
Current Events Discussion Group
Archaeology & Anthropology Discussion
Group
Physical Fitness
Ladies’ Billiards
Pinochle
Wii Games
Mah Jong
Men’s Billiards
Silvertones - chorus
Performance Projections FY 2023-2024
The SCV Senior Center Recreation and Wellness program expects to assist thousands of individuals this year and if July and August are any indication – all records will be broken by March 2024.

We are moving some activities outside with our new outdoor dance floor and patio.

We are reviewing options for Pickle Ball and Ping Pong. The Senior Center will also introduce a new “Lecture” Series bringing in notable speakers of interest to Seniors.

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Attachment: FY 2023-24 Service Description and Reporting Requirements (SCV Committee on Aging Agreement FY2023-24) Transit-Related Services by
The Santa Clarita Valley Committee on Aging (Grantee) for The City of Santa Clarita
The City and the Grantee agree that the Grantee will provide the following transit-related services during Fiscal Year 2023-2024.

1. Grantee agrees to administer the "Reduced Fare Program" for eligible low -income Dial-a- Ride (DAR) and Access customers. This shall include qualifying individuals, based on current Department of Housing and Urban Development (HUD) and Community Development Block Grant (CDBG) established income levels, as established by HUD annually. A list of eligible individuals shall be sent to the City on a monthly basis.

2. Grantee agrees to sell the “Reduced Fare Program” fare media to eligible individuals on TAP and remit all proceeds to the City no later than the 20th day of each month.

3. Grantee agrees to provide for customers who cannot be accommodated on Dial-a-Ride, taxi, rideshare, or Transportation Network Companies (e.g. Uber and Lyft) vouchers or urgent-need service when Dial-a-Ride is not in operation. Documentation will be turned into the City on a quarterly basis listing names and the number of vouchers or urgent-need services provided.

4. Grantee agrees to coordinate services available to locations outside the Dial-a-Ride service area for Dial-a-Ride customers. Documentation will be turned into the City on a quarterly basis listing the names and the number of services provided.

5. Grantee agrees to be a temporary staging location in the event a Dial-a-Ride customer cannot be transported to their final destination.

6. Grantee agrees to provide a singular contact person for the marketing of transit programs to Senior Center clients, as well as distributing transit schedules, flyers, and user handbooks.

7. Grantee agrees to n etwork with healthcare providers and Senior Center participants to improve Dial-a-Ride service provided for medical appointment trips.

8. The City and Grantee agree to independently develop new group ride services providing fixed-schedule links between senio r complexes and popular destinations, and to jointly promote all group ride services. Ridership numbers from group ride services must be turned into the City on a quarterly basis.

9. Grantee agrees to increase the knowledge and understanding of Santa Clarit a’s fixed-route local bus system through daily contact between staff and senior citizens.

10. Grantee agrees to be an active participant in the Accessibility Advisory Committee as a member agency which provides service to seniors or people with disabilities w ho use Santa Clarita Transit, and to have a representative at each committee meeting.

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Attachment: FY 2023-24 Service Description and Reporting Requirements (SCV Committee on Aging Agreement FY2023-24)

11. The City agrees to be an active participant on the Grantee Advisory Council as a member agency which provides service to seniors or people with disabilities, and to have a representative at each committee meeting.

12. The City agrees to provide annual training for Grantee volunteers regarding proper pass sale procedures, and qualifying standards.

13. Grantee agrees to allow the City to inspect, evaluate and monitor its facilities and have access to program operation and activities including the interviewing of Grantee and Reduced Fare Program participants as required by the City. Facilities include all files, records, and other documents related to the performance of this Agreement. Activities include attendance at staff, board of directors, advisory committee, and advisory board meetings, and observation of ongoing program functions. Grantee will ensure the cooperation of its staff and board members in such efforts. City Project Coordinator or his/her designee will conduct periodic program progress reviews. These reviews will focus on the extent to which the planned program has been implemented and measurable goals achieved effectiveness of program management, and impact of the program.

14. Grantee agrees to establish and maintain on a current basis an adequate accounting system in accordance with generally accepted accounting principles and standards.

This satisfies the requirement of the MOU executed in March 1992 for an annual agreement by the City of Santa Clarita and the Santa Clarita Valley Committee on Aging. The Grantee agrees to the above list of services for Fiscal Year 2023-2024.

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Attachment: FY 2023-24 Service Description and Reporting Requirements (SCV Committee on Aging Agreement FY2023-24) Reporting Requirements
Fiscal Year 2023-24
Grantee agrees to provide City a copy of the agency’s single independent audit report and the following narrative and statistical reports:

Recreation and Wellness Programs
Grantee shall provide the City the following reports upon completion of this Agreement:

A. A detailed listing of actual costs incurred for all activities listed herein.

B. Statistical reports on number of seniors served through the Recreation and Wellness Programs, including a comparison to prior years.

C. A final year-end statistics report in narrative form providing description of Recreation and Wellness services provided and success of program during the term of the Agreement.

D. A copy of the agency’s single independent audit report.

Home-Delivered Meals Program
Grantee shall submit two reports to City: 1) one progress report covering July 1, 20 23, to December 31, 2023, due by January 15, 2024; and 2) a final report covering January 1, 202 4 to June 30, 2024, due by July 15, 2024. The reports shall be submitted in narrative format and shall contain the following:

A. Demographic Data – Total number of new clients assessed for Program participation; number of completed reassessments for existing Program clients; number of new clients served by the Progr am; number of clients discharged from the Program; number of clients moved from the wait list to Program participation; number of emergency clients in the Program; and number of meals delivered by the Program to City senior residents. All demographic information shall be broken down for each month within the contract period, with the first report covering the start of the contract period to December 31, 20 23, and the second report covering January 1, 2024, to the end of the contract period.

B. Purchases Made/ Services Provided – In detail, purchases made, services provided, and progress toward the specific purpose of the City grant funding during the first reporting period, and then for the entire reporting period in the second report. This information shall include food and materials purchased, salaries of staff that directly prepare or provide home-delivered meals, and vehicle costs associated with Program service delivery.

C. Program Effectiveness – In detail, describe the difference that the grant has made tow ards helping seniors who otherwise would not have been helped absent this grant.

D. Number Served by Grant – Number of City residents served by the grant during the reporting period as well as the total number of City residents who received home-delivered meal service by Grantee whether related to the grant or not.

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E. Total Expenditures – Amount spent to-date.

F. Additional Documentation – Copies of documentation (invoices, receipts) showing expenses paid by City grant and any color photographs, if available, of any of the services that were provided because of the grant.

Transit-Related Services
Grantee shall provide the City the following reports:

A. A detailed listing of actual costs incurred for all activities listed herein.

B. Statistical reports on number of s eniors served and the amount of Dial-A-Ride passes sold, including a comparison to quarters.

C. Quarterly reports in narrative form providing description of services provided and success of program during the term of the Agreement.

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Santa Clarita City CouncilOctober 24, 2023

Santa Clarita City Council
October 24, 2023