Recreation and Wellness
Service Description FY 2023/24
The Santa Clarita Valley Committee on Aging, d.b.a. Santa Clarita Valley Senior Center ("SCV Senior Center") operates a wide range of recreation and health and wellness programs that promote the quality of life of seniors in the City of Santa Clarita by encouraging socialization, physical fitness, lifelong learning, advocacy, and emotional support. The Recreation and Wellness Program extends beyond the main building of the SCV Senior Center through collaboration with the City of Santa Clarita, other non-profit organizations and senior housing sites, coordination of approximately 250 intergenerational community volunteers, and transportation to other services in the City of Santa Clarita.
Recreation and Wellness funding from the City of Santa Clarita supports volunteer and paid instructors who provide classes and services. The FY 2022/23 will take us back having all services offered live and some offered outside in our courtyard. The Senior Center is fully opened with no plans to shut down again. We will be continuing all virtual classes at the same time. Our famous “Courtyard Concerts” will continue with concerts and hopefully movie nights returning to inside the Bella Vida ballroom.
Our team will continue to survey seniors who are homebound and do everything possible to keep them engaged and to avoid isolation. Classes and services provided to seniors at the SCV Senior Center both Live and via Zoom are:
Health & Wellness
Alzheimer's Day Program
Assistance with Form Completion
Caregiver Resource Day
Caregiver Support Groups
Ask the Nurse
Grief & Emotional Support Groups
Health & Wellness Lectures
• Blood Pressure
• Hearing
• Flu Clinic
Legal Assistance
Medicare & MediCal Advocacy
Nutrition Counseling
Psychological Counseling
Reassurance Calls
Table Talks
Lifelong Learning
Fine Arts: Watercolor, Pastels, Oils, Acrylics
Creative Writing
Current Events Discussion Group
Archaeology & Anthropology Discussion
Group
Physical Fitness
Ladies’ Billiards
Pinochle
Wii Games
Mah Jong
Men’s Billiards
Silvertones - chorus
Performance Projections FY 2023-2024
The SCV Senior Center Recreation and Wellness program expects to assist thousands of individuals this year and if July and August are any indication – all records will be broken by March 2024.
We are moving some activities outside with our new outdoor dance floor and patio.
We are reviewing options for Pickle Ball and Ping Pong. The Senior Center will also introduce a new “Lecture” Series bringing in notable speakers of interest to Seniors.
Transit-Related Services by
The Santa Clarita Valley Committee on Aging (Grantee) for The City of Santa Clarita
The City and the Grantee agree that the Grantee will provide the following transit-related services during Fiscal Year 2023-2024.
1. Grantee agrees to administer the "Reduced Fare Program" for eligible low -income Dial-a- Ride (DAR) and Access customers. This shall include qualifying individuals, based on current Department of Housing and Urban Development (HUD) and Community Development Block Grant (CDBG) established income levels, as established by HUD annually. A list of eligible individuals shall be sent to the City on a monthly basis.
2. Grantee agrees to sell the “Reduced Fare Program” fare media to eligible individuals on TAP and remit all proceeds to the City no later than the 20th day of each month.
3. Grantee agrees to provide for customers who cannot be accommodated on Dial-a-Ride, taxi, rideshare, or Transportation Network Companies (e.g. Uber and Lyft) vouchers or urgent-need service when Dial-a-Ride is not in operation. Documentation will be turned into the City on a quarterly basis listing names and the number of vouchers or urgent-need services provided.
4. Grantee agrees to coordinate services available to locations outside the Dial-a-Ride service area for Dial-a-Ride customers. Documentation will be turned into the City on a quarterly basis listing the names and the number of services provided.
5. Grantee agrees to be a temporary staging location in the event a Dial-a-Ride customer cannot be transported to their final destination.
6. Grantee agrees to provide a singular contact person for the marketing of transit programs to Senior Center clients, as well as distributing transit schedules, flyers, and user handbooks.
7. Grantee agrees to n etwork with healthcare providers and Senior Center participants to improve Dial-a-Ride service provided for medical appointment trips.
8. The City and Grantee agree to independently develop new group ride services providing fixed-schedule links between senio r complexes and popular destinations, and to jointly promote all group ride services. Ridership numbers from group ride services must be turned into the City on a quarterly basis.
9. Grantee agrees to increase the knowledge and understanding of Santa Clarit a’s fixed-route local bus system through daily contact between staff and senior citizens.
10. Grantee agrees to be an active participant in the Accessibility Advisory Committee as a member agency which provides service to seniors or people with disabilities w ho use Santa Clarita Transit, and to have a representative at each committee meeting.
11. The City agrees to be an active participant on the Grantee Advisory Council as a member agency which provides service to seniors or people with disabilities, and to have a representative at each committee meeting.
12. The City agrees to provide annual training for Grantee volunteers regarding proper pass sale procedures, and qualifying standards.
13. Grantee agrees to allow the City to inspect, evaluate and monitor its facilities and have access to program operation and activities including the interviewing of Grantee and Reduced Fare Program participants as required by the City. Facilities include all files, records, and other documents related to the performance of this Agreement. Activities include attendance at staff, board of directors, advisory committee, and advisory board meetings, and observation of ongoing program functions. Grantee will ensure the cooperation of its staff and board members in such efforts. City Project Coordinator or his/her designee will conduct periodic program progress reviews. These reviews will focus on the extent to which the planned program has been implemented and measurable goals achieved effectiveness of program management, and impact of the program.
14. Grantee agrees to establish and maintain on a current basis an adequate accounting system in accordance with generally accepted accounting principles and standards.
This satisfies the requirement of the MOU executed in March 1992 for an annual agreement by the City of Santa Clarita and the Santa Clarita Valley Committee on Aging. The Grantee agrees to the above list of services for Fiscal Year 2023-2024.
Reporting Requirements
Fiscal Year 2023-24
Grantee agrees to provide City a copy of the agency’s single independent audit report and the following narrative and statistical reports:
Recreation and Wellness Programs
Grantee shall provide the City the following reports upon completion of this Agreement:
A. A detailed listing of actual costs incurred for all activities listed herein.
B. Statistical reports on number of seniors served through the Recreation and Wellness Programs, including a comparison to prior years.
C. A final year-end statistics report in narrative form providing description of Recreation and Wellness services provided and success of program during the term of the Agreement.
D. A copy of the agency’s single independent audit report.
Home-Delivered Meals Program
Grantee shall submit two reports to City: 1) one progress report covering July 1, 20 23, to December 31, 2023, due by January 15, 2024; and 2) a final report covering January 1, 202 4 to June 30, 2024, due by July 15, 2024. The reports shall be submitted in narrative format and shall contain the following:
A. Demographic Data – Total number of new clients assessed for Program participation; number of completed reassessments for existing Program clients; number of new clients served by the Progr am; number of clients discharged from the Program; number of clients moved from the wait list to Program participation; number of emergency clients in the Program; and number of meals delivered by the Program to City senior residents. All demographic information shall be broken down for each month within the contract period, with the first report covering the start of the contract period to December 31, 20 23, and the second report covering January 1, 2024, to the end of the contract period.
B. Purchases Made/ Services Provided – In detail, purchases made, services provided, and progress toward the specific purpose of the City grant funding during the first reporting period, and then for the entire reporting period in the second report. This information shall include food and materials purchased, salaries of staff that directly prepare or provide home-delivered meals, and vehicle costs associated with Program service delivery.
C. Program Effectiveness – In detail, describe the difference that the grant has made tow ards helping seniors who otherwise would not have been helped absent this grant.
D. Number Served by Grant – Number of City residents served by the grant during the reporting period as well as the total number of City residents who received home-delivered meal service by Grantee whether related to the grant or not.
E. Total Expenditures – Amount spent to-date.
F. Additional Documentation – Copies of documentation (invoices, receipts) showing expenses paid by City grant and any color photographs, if available, of any of the services that were provided because of the grant.
Transit-Related Services
Grantee shall provide the City the following reports:
A. A detailed listing of actual costs incurred for all activities listed herein.
B. Statistical reports on number of s eniors served and the amount of Dial-A-Ride passes sold, including a comparison to quarters.
C. Quarterly reports in narrative form providing description of services provided and success of program during the term of the Agreement.