CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, November 14, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Weste
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
Native American Heritage Month Proclamation
Pet Adoption Week Proclamation
Small Business Saturday Proclamation
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
1. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the October 24, 2023 Special Meeting.
2. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the October 24, 2023 Regular Meeting.
3. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the October 26, 2023 Special Meeting.
4. CHECK REGISTER NOS. 22 AND 23 - Check Register No. 22 for the Period 09/22/23 through 10/05/23 and 10/12/23. Electronic Funds Transfers for the Period of 09/25/23 through 10/06/23. Check Register No. 23 for the Period of 10/06/23 through 10/19/23 and 10/26/23. Electronic Funds Transfers for the Period of 10/09/23 through 10/20/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 22 and Check Register No. 23.
5. LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES 3, 5, 6, T-31 - City Council consideration to award contracts to Stay Green, Inc., to provide recurring landscape maintenance services for LMD Zones 3, 5, 6, and T-31.
RECOMMENDED ACTION:
City Council:
1. Award four contracts to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone 3 - Sierra Heights, Zone 5 - Sunset Hills, Zone 6 - Canyon Crest, and Zone T-31 - Shangri-La, for a two-year contract amount not to exceed $43,172, $169,669, $158,030, and $252,267 respectively.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
4. Appropriate an ongoing budget increase of $2,161 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572430-516110 Sierra Heights, $15,541 to expenditure account 3572432-516110 Sunset Hills, $44,806 to expenditure account 3572433-516110 Canyon Crest, and $46,860 to expenditure account 3572424-516110 Shangri-La.
5. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.
6. THE RINK SPORTS PAVILION, PROJECT P3034 - DESIGN CONTRACT MODIFICATIONS - This item amends an existing design contract for The Rink Sports Pavilion project. The additional improvements include expanding the building footprint, including a kitchen/concession area, providing additional storage, a family restroom, and exterior improvements.
RECOMMENDED ACTION:
City Council:
1. Extend the current contract and authorize an increased expenditure authority for design services for The Rink Sports Pavilion, Project P3034, with Anil Verma Associates, Inc., in the amount of $650,000 and authorize a contingency in the amount of $97,500, for a total additional contract amount not to exceed $747,500.
2. Appropriate one-time funds in the amount of $501,061 from the American Rescue Plan Act Fund (Fund 228) to expenditure account P3034228-516101, and $246,439 from the Facilities Fund (Fund 723) to expenditure account P3034723-516101.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
7. PURCHASE OF A 2022 DODGE RAM 2500 CARGO VAN - This item is to consider the purchase of a 2022 Dodge Ram 2500 Cargo Van.
RECOMMENDED ACTION:
City Council:
1. Approve the purchase of one 2022 Dodge Ram 2500 Cargo Van from Van Nuys Chrysler Dodge for a total amount not to exceed $65,519.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
8. PARCEL MAP NO. 84056 (17909 SOLEDAD CANYON ROAD) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map No. 84056, located at 17909 Soledad Canyon Road.
RECOMMENDED ACTION:
City Council:
1. Approve parcel map for Parcel Map No. 84056.
2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the parcel map for Parcel Map No. 84056, which indicates all special assessments levied by the City of Santa Clarita are paid.
4. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the parcel map for Parcel Map No. 84056, which embodies the approval of said map.
5. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the parcel map for Parcel Map No. 84056, which provides for verification that the map is technically correct.
6. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of the parcel map for Parcel Map No. 84056, which provides for verification of substantial conformance with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval.
7. Find Parcel Map No. 84056 exempt from review under the California Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction.
9. EL DORADO NATIONAL CORPORATION AND GILLIG CORPORATION
CONTRACTS FOR THE PURCHASE AND DELIVERY OF LOCAL TRANSIT BUSES - City Council consideration of contracts with El Dorado National Corporation, for the purchase and delivery of three zero-emission hydrogen fuel cell transit buses, and Gillig Corporation, for the purchase and delivery of two compressed natural gas buses.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute a contract with El Dorado National Corporation for the purchase of three zero-emission hydrogen fuel cell buses, training, and spare parts in an amount not to exceed $3,629,434, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.
2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig Corporation for the purchase of two compressed natural gas buses, training, and spare parts in an amount not to exceed $1,681,081, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.
10. ANNUAL PLAYGROUND RENOVATION, BOUQUET CANYON PARK
PLAYGROUND RENOVATION P4026-DESIGN AND CONSTRUCTION
CONTRACT - This project will replace the outdated playground equipment at Bouquet Canyon Park with all new equipment that provides inclusive elements throughout. This project will include a shade structure over the new play areas, accessible rubberized surfacing, and access improvements adjacent to the play area.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for Bouquet Canyon Park Playground Renovation, P4026.
2. Approve the use of a “piggyback” purchase of playground equipment from GameTime through Omnia Partners contract #2017001134 in an amount not to exceed $393,204.
3. Award a contract to RE Shultz Construction, Inc., for installation in the amount of $547,300 and authorize a contingency in the amount of $54,730 for a total contract amount not to exceed $602,030.
4. Find Bouquet Canyon Park Playground Renovation, P4026, exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Section 15303.
5. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held November 28, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On November 9, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California