Agenda packet — Santa Clarita City Council, November 14, 2023

CITY OF SANTA CLARITA

CITY COUNCIL

REGULAR MEETING

Tuesday, November 14, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.

Santa Clarita, CA 91355

AGENDA

Joint Meeting with
Board of Library Trustees

How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.

Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)

Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Weste

CALL TO ORDER

ROLL CALL

FLAG SALUTE

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

AWARDS AND RECOGNITIONS
Native American Heritage Month Proclamation
Pet Adoption Week Proclamation
Small Business Saturday Proclamation

PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.

STAFF COMMENTS

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.

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1. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the October 24, 2023 Special Meeting.

2. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the October 24, 2023 Regular Meeting.

3. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the October 26, 2023 Special Meeting.

4. CHECK REGISTER NOS. 22 AND 23 - Check Register No. 22 for the Period 09/22/23 through 10/05/23 and 10/12/23. Electronic Funds Transfers for the Period of 09/25/23 through 10/06/23. Check Register No. 23 for the Period of 10/06/23 through 10/19/23 and 10/26/23. Electronic Funds Transfers for the Period of 10/09/23 through 10/20/23.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 22 and Check Register No. 23.

5. LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES 3, 5, 6, T-31 - City Council consideration to award contracts to Stay Green, Inc., to provide recurring landscape maintenance services for LMD Zones 3, 5, 6, and T-31.

RECOMMENDED ACTION:

City Council:

1. Award four contracts to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone 3 - Sierra Heights, Zone 5 - Sunset Hills, Zone 6 - Canyon Crest, and Zone T-31 - Shangri-La, for a two-year contract amount not to exceed $43,172, $169,669, $158,030, and $252,267 respectively.

2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

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4. Appropriate an ongoing budget increase of $2,161 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572430-516110 Sierra Heights, $15,541 to expenditure account 3572432-516110 Sunset Hills, $44,806 to expenditure account 3572433-516110 Canyon Crest, and $46,860 to expenditure account 3572424-516110 Shangri-La.

5. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.

6. THE RINK SPORTS PAVILION, PROJECT P3034 - DESIGN CONTRACT MODIFICATIONS - This item amends an existing design contract for The Rink Sports Pavilion project. The additional improvements include expanding the building footprint, including a kitchen/concession area, providing additional storage, a family restroom, and exterior improvements.

RECOMMENDED ACTION:

City Council:

1. Extend the current contract and authorize an increased expenditure authority for design services for The Rink Sports Pavilion, Project P3034, with Anil Verma Associates, Inc., in the amount of $650,000 and authorize a contingency in the amount of $97,500, for a total additional contract amount not to exceed $747,500.

2. Appropriate one-time funds in the amount of $501,061 from the American Rescue Plan Act Fund (Fund 228) to expenditure account P3034228-516101, and $246,439 from the Facilities Fund (Fund 723) to expenditure account P3034723-516101.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

7. PURCHASE OF A 2022 DODGE RAM 2500 CARGO VAN - This item is to consider the purchase of a 2022 Dodge Ram 2500 Cargo Van.

RECOMMENDED ACTION:

City Council:

1. Approve the purchase of one 2022 Dodge Ram 2500 Cargo Van from Van Nuys Chrysler Dodge for a total amount not to exceed $65,519.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

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8. PARCEL MAP NO. 84056 (17909 SOLEDAD CANYON ROAD) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map No. 84056, located at 17909 Soledad Canyon Road.

RECOMMENDED ACTION:

City Council:

1. Approve parcel map for Parcel Map No. 84056.

2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.

3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the parcel map for Parcel Map No. 84056, which indicates all special assessments levied by the City of Santa Clarita are paid.

4. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the parcel map for Parcel Map No. 84056, which embodies the approval of said map.

5. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the parcel map for Parcel Map No. 84056, which provides for verification that the map is technically correct.

6. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of the parcel map for Parcel Map No. 84056, which provides for verification of substantial conformance with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval.

7. Find Parcel Map No. 84056 exempt from review under the California Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction.

9. EL DORADO NATIONAL CORPORATION AND GILLIG CORPORATION

CONTRACTS FOR THE PURCHASE AND DELIVERY OF LOCAL TRANSIT BUSES - City Council consideration of contracts with El Dorado National Corporation, for the purchase and delivery of three zero-emission hydrogen fuel cell transit buses, and Gillig Corporation, for the purchase and delivery of two compressed natural gas buses.

RECOMMENDED ACTION:

City Council:

1. Authorize the City Manager or designee to execute a contract with El Dorado National Corporation for the purchase of three zero-emission hydrogen fuel cell buses, training, and spare parts in an amount not to exceed $3,629,434, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.

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2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig Corporation for the purchase of two compressed natural gas buses, training, and spare parts in an amount not to exceed $1,681,081, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.

10. ANNUAL PLAYGROUND RENOVATION, BOUQUET CANYON PARK
PLAYGROUND RENOVATION P4026-DESIGN AND CONSTRUCTION
CONTRACT - This project will replace the outdated playground equipment at Bouquet Canyon Park with all new equipment that provides inclusive elements throughout. This project will include a shade structure over the new play areas, accessible rubberized surfacing, and access improvements adjacent to the play area.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for Bouquet Canyon Park Playground Renovation, P4026.

2. Approve the use of a “piggyback” purchase of playground equipment from GameTime through Omnia Partners contract #2017001134 in an amount not to exceed $393,204.

3. Award a contract to RE Shultz Construction, Inc., for installation in the amount of $547,300 and authorize a contingency in the amount of $54,730 for a total contract amount not to exceed $602,030.

4. Find Bouquet Canyon Park Playground Renovation, P4026, exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Section 15303.

5. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.

STAFF COMMENTS

ADJOURNMENT

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FUTURE MEETINGS
The next regular meeting of the City Council will be held November 28, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.

CERTIFICATION
On November 9, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.

_____________________________
Mary Cusick
City Clerk
Santa Clarita, California

PROCLAMATION

Native American Heritage Month
November 2023

WHEREAS, November is nationally recognized as Native American Heritage Month which is a time to celebrate, foster, and promote the well-being of the Indigenous nations across the United States; and

WHEREAS, the City of Santa Clarita takes this time to recognize the hardships and triumphs of Native American people throughout Santa Clarita and United States history; and

WHEREAS, the Fernandeño Tataviam Band of Mission Indians descend from the lands now known as the City of Santa Clarita, as well as the San Fernando Valley, Antelope Valley, Simi Valley, and parts of the Angeles National Forest; and

WHEREAS, the Santa Clarita Public Library has partnered with the Fernandeño Tataviam Band of Mission Indians to provide educational opportunities for the public to learn more about the rich heritage of Native American communities; and

WHEREAS, in 2019 the Fernandeño Tataviam Band of Mission Indians partnered with the Santa Clarita Public Library on an initiative that allows the public to learn more about the heritage of Native American communities through the development of Yawáyro kits; and

WHEREAS, the Santa Clarita Public Library has extended this collaboration to also include the Natural History Museum of Los Angeles to feature kits that contain additional books and items; and

WHEREAS, the Yawáyro: Indigenous Awareness & Literacy Development book kits are available at all Santa Clarita Public Libraries to provide the public with an interactive, enriching experience that honors Native American heritage for years to come.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim November as Native American Heritage Month and encourages residents to explore these opportunities to honor the Native American Heritage in our valley.

Signed this 14th day of November, 2023.

Jason Gibbs, Mayor
Santa Clarita, California

a
Packet Pg. 8
Attachment: Native American History Month Proclamation 2023 (Native American Heritage Month)

PROCLAMATION

Pet Adoption Week
November 13-18, 2023

WHEREAS, the City of Santa Clarita supports the adoption and care of pets to preserve the high quality of life for our residents, including our furry friends; and WHEREAS, the City contracts for animal care services with the County of Los Angeles Department of Animal Care and Control; and
WHEREAS, animal shelter employees and volunteers in our community work tirelessly to help pets in need; and
WHEREAS, pets make life better by giving people love, companionship, and comfort, getting us outside for exercise, and helping us build social connections; and WHEREAS, the City invites residents to consider adopting a pet from the Castaic Animal Care Center; and
WHEREAS, adoption fees incurred by Santa Clarita residents will be waived during this Pet Adoption Week, courtesy of the City; and
WHEREAS, the City invites residents to its Park Adoption Day at Bouquet Canyon Park on Saturday, November 18, from 11:00 a.m. – 2:00 p.m., where animals from Castaic Animal Care Center will be available to adopt.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim November 13-18, 2023, as Pet Adoption Week, and encourages residents to visit the Castaic Animal Care Center to learn more about pet adoption.

Signed this 14th day of November, 2023.

Jason Gibbs, Mayor
Santa Clarita, California
a
Packet Pg. 9
Attachment: Pet Adoption Week 2023 (Pet Adoption Week Proclamation)

PROCLAMATION

Small Business Saturday
November 25, 2023

WHEREAS, the City of Santa Clarita celebrates our local small businesses and the contributions they make to our local economy and community; and
WHEREAS, according to the United States Small Business Administration, there are currently

33.2 million small businesses in the United States, which represent 99.9 percent of all businesses with employees in the United States, and are responsible for 62.7 percent of net jobs created in the United States since 1995; and
WHEREAS, small businesses employ 39.4 percent of the employees in the private sector in the United States; and

WHEREAS, 94 percent of consumers in the United States value the contributions small businesses make in their community; and

WHEREAS, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday; and

WHEREAS, 96 percent of consumers who plan to shop on Small Business Saturday said the day inspires them to go to small, independently-owned retailers or restaurants they have not been to before or would not have otherwise tried; and

WHEREAS, the City of Santa Clarita supports our local businesses that create jobs, boost our local economy, and preserve our communities.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim November 25, 2023, as Small Business Saturday and encourages all citizens to support small businesses and merchants on Small Business Saturday and throughout the year.

Signed this 14nd day of November, 2023.

Jason Gibbs, Mayor
Santa Clarita, California

a
Packet Pg. 10
Attachment: Small Business Saturday 2023 (Small Business Saturday)

CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, October 24, 2023 5:30 PM City Council Chambers

CALL TO ORDER
Mayor Gibbs called to order the Special Meeting at 5:30 p.m.

ROLL CALL
All Councilmembers were present.

PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
No requests to speak were received.

CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property Location: 57.1 +/- acres east of Santa Catarina Road and Leon Court Assessor’s Parcel No. 2812-054-026
Negotiating Parties: Lennar Homes of California, LLC
City’s Authorized Negotiator: City Manager
Under Negotiation: Price and Terms of Payment

RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Gibbs recessed the meeting to Closed Session at 5:30 p.m.

RECONVENE TO OPEN SESSION
Mayor Gibbs reconvened the meeting to Open Session at 6:03 p.m.

CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.

ADJOURN
Mayor Gibbs adjourned the Special Meeting at 6:03 p.m.
______________________________________
ATTEST: MAYOR ______________________________________

CITY CLERK
1 Packet Pg. 11
Minutes Acceptance: Minutes of Oct 24, 2023 5:30 PM (Consent Calendar)

CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, October 24, 2023 6:00 PM City Council Chambers

INVOCATION
Mayor Gibbs delivered the invocation.

CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:07 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Councilmember Miranda led the flag salute.

Items 9 and 10 received requests to speak.

AWARDS AND RECOGNITIONS
Mayor Gibbs introduced Assemblywoman Pilar Schiavo who presented the City with a grant check to fund a Mobile Command Unit.

Mayor Pro Tem Smyth thanked Holly Schroeder for her work as the President and Chief Executive Officer of the Santa Clarita Valley Economic Development Corporation for the last 10 years and invited her to the dais to receive a certificate and take a photo. 2 Packet Pg. 12
Minutes Acceptance: Minutes of Oct 24, 2023 6:00 PM (Consent Calendar)

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Councilmember Miranda spoke of the recognition of the City's Finance division, receiving a Certificate of Achievement for Excellence in Financial Reporting for the Annual Comprehensive Financial Report for Fiscal Year 2021-22 and the Investment Policy Certificate of Excellence Award by two separate associations, and invited the Finance team to the dais to accept the awards and take a photo.

Councilwoman McLean commented on the achievement of the City's Information Services division for receiving the 2023 Annual Achievement of Excellence in Procurement Award from the National Procurement Institute and invited the Purchasing team to the dais to accept the award and take a photo.

PUBLIC PARTICIPATION
Addressing the Council regarding the MV strike were Lourdes Garcia representing Teamsters Local 572, John Parks representing Manny Alebenosa, Wilma Frank, Nancy Reynoso, Reverend Patrick Harris, Doug Campbell, Tait Skifstrom, Rachael Benson, and Dianna Ruiz.

STAFF COMMENTS
City Manager Ken Striplin commented on the City's support for the work done by the bus drivers and encouraged a resolution between MV and the workers.

Mayor Pro Tem Smyth addressed the misinformation mentioned by one of the speakers and commented that non-residents are allowed to speak before Council.

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean commented regarding a resolution to the MV strike. Councilwoman McLean commented on attending the Homeless Task Force meeting, where a representative from Family Promise spoke about their organization and funding issues. Councilwoman McLean reported that a bill was signed by the Governor that changes the way ballot measures are written and that ACA 1 and ACA 13 were passed, lowering the threshold of voters needed to pass an initiative and also changing property tax fees. Councilwoman McLean requested that residents get involved and attend Board of Supervisors meetings with her to encourage the return of tax funds to local agencies.

Councilmember Miranda was impressed with the public speakers, commented that the City needs bus drivers back at work, and encouraged all sides to talk.

Councilmember Weste thanked the MV employees for their diligence in taking care of the community. Councilmember Weste spoke of concern regarding District Attorney George Gascon's policies and overworked Sheriff's Department deputies due to offenders who are arrested and released within four hours. Councilmember Weste requested Council concurrence to direct staff to research safety options and plan for the future of the Santa Clarita Valley, and Council concurred. Councilwoman McLean commented on providing a link to the District Attorney candidate forum through email.
2 Packet Pg. 13
Minutes Acceptance: Minutes of Oct 24, 2023 6:00 PM (Consent Calendar)

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Mayor Gibbs echoed comments about the bus drivers and thanked the strikers for the respect given during the Multi-Modal Center grand opening. Mayor Gibbs announced the City's partnership with the Los Angeles County Department of Animal Care and Control to offer low- cost spay and neuter mobile service every Monday starting November 6.

NEW BUSINESS
ITEM 1

RE-NOMINATION TO THE LOS ANGELES COUNTY EXECUTIVE COMMITTEE ON

HOMELESSNESS
At the regular City Council meeting on September 12, 2023, the City Council nominated Mayor Pro Tem Smyth to serve on the Los Angeles County Executive Committee on Homelessness.

However, upon further review of the position and existing obligations, Mayor Pro Tem Smyth has requested that the City Council consider someone else from the City Council to serve on the Committee.

RECOMMENDED ACTION:

City Council discuss and recommend a new member of the City Council to serve on the Los Angeles County Executive Committee on Homelessness.

Council waived the staff report.

Addressing the Council were Tony Maldonado, Elaine Ballace, and Glenda (no last name provided).

Mayor Pro Tem Smyth commented that he would like to nominate someone who would be on the Council past 2024 and nominated Mayor Gibbs.

Mayor Gibbs commented on several taxes and initiatives for homelessness and the need for guaranteed return of funds to local agencies.

RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Mayor Pro Tem
SECONDER: Laurene Weste, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste

CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Mayor Pro Tem
SECONDER: Bill Miranda, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste
ITEM 2
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the October 10, 2023, Special Meeting.
2 Packet Pg. 14
Minutes Acceptance: Minutes of Oct 24, 2023 6:00 PM (Consent Calendar)

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ITEM 3
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the October 10, 2023, Regular Meeting.

ITEM 4
CHECK REGISTER NO. 21
Check Register No. 21 for the Period 09/08/23 through 09/21/23 and 09/28/23. Electronic Funds Transfers for the Period of 09/11/23 through 09/22/23.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 21.

ITEM 5
LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES T-68, T-69 City Council consideration to award contracts to Marina Landscape Services, Inc., to provide recurring landscape maintenance services for LMD Zones T-68 (West Creek) and T-69 (West Hills).

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract to Marina Landscape Services, Inc. to provide landscape maintenance services for Landscape Maintenance Districts Zone T-68 West Creek, and, if necessary, other zones for which they are under contract, for a total two-year amount not to exceed $169,686.

2. Award a two-year contract to Marina Landscape Services, Inc. to provide landscape maintenance services for Landscape Maintenance District Zone T-69 West Hills, and, if necessary, other zones for which they are under contract, for a total two-year amount not to exceed $708,872.

3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three for both contracts, not to exceed the annual contract amounts, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

5. Appropriate an ongoing budget for $7,588 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572463-516110 (West Creek) and $34,787 to expenditure account 3572462-516110 (West Hills).

6. Find that the award of contracts are exempt from the California Environmental Quality Act 2 Packet Pg. 15
Minutes Acceptance: Minutes of Oct 24, 2023 6:00 PM (Consent Calendar)

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pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.

ITEM 6
TAX-SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. 1130, 1131, 1132, AND 1133
The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process.

RECOMMENDED ACTION:

City Council:

1. Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1130, 1131, 1132, and 1133.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Adopted Resolution Nos. 23-73, 23-74, 23-75, 23-76, 23-77, 23-78, 23-79, 23-80, 23-81, and 23-82
ITEM 7
COPPER HILL DRIVE BRIDGE WIDENING, PROJECT S1050 - INSPECTION AND

CONSTRUCTION OVERSIGHT SERVICES AWARD
This item will provide inspection and construction oversight services for the Copper Hill Drive Bridge Widening project which will widen the north half of the existing bridge.

RECOMMENDED ACTION:

City Council:

1. Award a professional services contract for inspection and construction oversight services to NV5, Inc. in the amount of $552,912, and authorize a contingency in the amount of $55,291, for a total contract amount not to exceed $608,203.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

ITEM 8

BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT-RELATED

PROFESSIONAL SERVICES
Increase expenditure authority for contracts with previously selected, qualified vendors to provide as-needed building plan review, building inspection, and permit-related professional services to the City of Santa Clarita.
2 Packet Pg. 16
Minutes Acceptance: Minutes of Oct 24, 2023 6:00 PM (Consent Calendar)

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RECOMMENDED ACTION:

City Council:

1. Authorize an expenditure authority increase to the City's on-call Building & Safety consulting firms: JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates, in the amount of $500,000, resulting in a total on-call expenditure authority amount of $1,000,000 for Fiscal Year 2023-24.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

ITEM 9

RESOLUTION RATIFYING THE EXISTENCE OF A LOCAL EMERGENCY City Council consideration to adopt a resolution that will ratify the existence of a local emergency related to the MV Transportation bus driver strike that began on October 9, 2023.

RECOMMENDED ACTION:

City Council adopt a resolution ratifying the existence of a local emergency and the associated emergency contract with Transit Systems Unlimited, Inc.

Addressing the Council were Diane Zimmerman, Tony Maldonado, and Chad Rush.

Adopted Resolution No. 23-83
ITEM 10
SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL YEAR 2023-24

AGREEMENT
The Fiscal Year 2023-24 agreement with the Santa Clarita Valley Committee on Aging will support home-delivered meals, transit-related services, and recreation, health, and wellness programs for seniors.

RECOMMENDED ACTION:

City Council approve an agreement with the Santa Clarita Valley Committee on Aging in the amount of $475,000, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Addressing the Council were Diane Zimmerman, Tony Maldonado, Elaine Ballace, and Kevin MacDonald representing Santa Clarita Valley Senior Center.

PUBLIC PARTICIPATION II
Addressing the Council regarding the MV strike were Andrew Campbell, Kenneth Thornton, Linda Rompal, Lucretius McIlvaine, Ash Mahoney, Judah Bateman, and Eric Edwards; Diane Zimmerman regarding a new California state, the City Attorney, and College of the Canyons; Elaine Ballace regarding LED lights and campaign contributions; Tony Maldonado regarding working for the City; Glenda (no last name provided) regarding Burrtec; Cindy Josten regarding candidate for District Attorney Jonathan Hatami and candidate for Assembly Patrick Lee 2 Packet Pg. 17
Minutes Acceptance: Minutes of Oct 24, 2023 6:00 PM (Consent Calendar)

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Gipbson; Steve Petzold regarding Assemblymember Pilar Schiavo and events in Israel; Patrick Swain regarding running red lights and a summit for human trafficking event at College of the Canyons; and Nancy (no last name provided) regarding truth in government.

ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting at 8:17 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
2 Packet Pg. 18
Minutes Acceptance: Minutes of Oct 24, 2023 6:00 PM (Consent Calendar)

CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Thursday, October 26, 2023 3:00 PM Canyon Country Community Center

WELCOME
A welcome message was provided by City Manager Ken Striplin.

INVOCATION
Rabbi Jay Siegel from Congregation Beth Shalom and Executive Pastor Joe Keller from Grace Baptist Church delivered the invocation.

CALL TO ORDER
The meeting was called to order by Mayor Jason Gibbs at 3:17 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Riley Weinstein, Special Needs Advocate, led the flag salute, and Melanie Martel sang the National Anthem.

STATE OF THE CITY
Mayor Jason Gibbs welcomed guests to the 2023 State of the City. Brief remarks were made by each Councilmember and presentation videos were shown.

PUBLIC PARTICIPATION
No requests to speak were received.

ADJOURN
The meeting was adjourned at 4:20 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
3 Packet Pg. 19
Minutes Acceptance: Minutes of Oct 26, 2023 3:00 PM (Consent Calendar)

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Agenda Item: 4

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: November 14, 2023
SUBJECT: CHECK REGISTER NOS. 22 AND 23
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION

City Council approve and ratify for payment the demands presented in Check Register No. 22 and Check Register No. 23.

BACKGROUND
Check Register No. 22 for the Period 09/22/23 through 10/05/23 and 10/12/23 in the aggregate amount of $13,219,698.83 inclusive of Electronic Funds Transfers for the Period 09/25/23 through 10/06/23 in the aggregate amount of $1,964,241.36. Check Register No. 23 for the Period of 10/06/23 through 10/19/23 and 10/26/23 in the aggregate amount of $9,861,177.34 inclusive of Electronic Funds Transfers for the Period 10/09/23 through 10/20/23 in the aggregate amount of $722,906.70.

FISCAL IMPACT

No Fiscal Impact

ATTACHMENTS
Memo - Check Register No. 22
Memo - Check Register No. 23
Check Register No. 22 (available in the City Clerk's Reading File) Check Register No. 23 (available in the City Clerk's Reading File) 4 Packet Pg. 20

4.a
Packet Pg. 21
Attachment: Memo - Check Register No. 22 (Check Register No, 22 & No. 23)

4.a
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Attachment: Memo - Check Register No. 22 (Check Register No, 22 & No. 23)

4.a
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Attachment: Memo - Check Register No. 22 (Check Register No, 22 & No. 23)

4.b
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Attachment: Memo - Check Register No. 23 (Check Register No, 22 & No. 23)

4.b
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Attachment: Memo - Check Register No. 23 (Check Register No, 22 & No. 23)

4.b
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Attachment: Memo - Check Register No. 23 (Check Register No, 22 & No. 23)

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Agenda Item: 5

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: November 14, 2023
SUBJECT: LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES 3, 5, 6, T-31
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams

RECOMMENDED ACTION

City Council:

2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

4. Appropriate an ongoing budget increase of $2,161 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572430-516110 Sierra Heights, $15,541 to expenditure account 3572432-516110 Sunset Hills, $44,806 to expenditure account 3572433- 516110 Canyon Crest, and $46,860 to expenditure account 3572424-516110 Shangri-La.

x
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BACKGROUND

The City of Santa Clarita (City) administers 62 financially independent zones within the Landscape Maintenance District (LMD), providing landscape maintenance services through contracts with private companies. Request for Proposal (RFP) LMD-23-24-14, for the maintenance of LMD Zone 3 (Sierra Heights), Zone 5 (Sunset Hills), Zone 6 (Canyon Crest), and Zone T-31 (Shangri-La) was published and circulated via the City’s e-procurement system BidNet on September 20, 2023.

Unlike a bid procurement, where the recommended contract award is based upon the lowest, most responsive bid, the RFP procurement approach utilizes multiple weighted criteria to evaluate and score proposals. This approach reinforces performance expectations and ensures that vendors dedicate adequate employees to service the contract. While the price for services is a component constituting 10 percent of the weighted evaluation criteria, 90 percent of the evaluation criteria focuses on the overall value provided, including the composition and structure of the contractor’s crew, their schedule to rotate through the maintenance areas, understanding of the specifications, and references.

The following categories comprised the weighted criteria used to evaluate proposals:

• Value Provided - Team Composition/Crew Structure/Rotation Schedule (65%) • Acknowledgement and Understanding of Specifications (15%) • Proposal Amount (10%)
• References and Certifications (10%)

The City transmitted the solicitation to 693 vendors on BidNet, of which 26 vendors downloaded the RFPs. Five companies provided proposals for consideration. An evaluation panel comprised of staff representing the City’s Special Districts division scored the responses based on a 300- point system, with the results outlined below.

ZONE PROPOSALS

RECEIVED

COMPANY LOCATION POINTS

AWARDED
Proposal 1 Stay Green, Inc. Santa Clarita, CA 261
Proposal 2 American Heritage
Landscape, LP
Canoga Park, CA 229
Proposal 3 SGD Enterprises Van Nuys, CA 225
Proposal 4 Specialized Landscape
Management Service, Inc.

Simi Valley, CA 203
Proposal 5 eLawns, LLC Mountain House, CA 128

In reviewing proposals, the evaluation team awarded the highest score to Stay Green, Inc. (Stay Green). The evaluation team determined that Stay Green’s proposal offered the best overall value to meet the landscape maintenance needs within LMD Zones 3, 5, 6, and T-31. Stay Green's proposal dedicates 32 monthly hours of management staff time to overseeing zone operations. It also provides a solid overall team composition and maintenance rotation schedule that positions them to manage landscape services in the respective zones successfully. Stay Green’s proposed 5 Packet Pg. 28

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crew structure, approach for rotating personnel throughout the four assigned LMD zones, and proposed modification of operations due to seasonal changes are consistent with LMD’s standards for overall maintenance. Staff has completed a due-diligence review of Stay Green’s professional references and determined their work history meets the City's standards and performance expectations. Based on the above, staff recommends awarding the four landscape maintenance contracts to Stay Green.

To support these contracts, staff is requesting an ongoing appropriation of $109,368, which will be combined with the funds previously appropriated during the annual budget process. If approved, the total budget for recurring monthly landscape maintenance services, including additional appropriations, will be $21,586 in Zone 3 (Sierra Heights), $84,834 in Zone 5 (Sunset Hills), $79,015 in Zone 6 (Canyon Crest), and $126,134 in Zone T-31 (Shangri-La). This ongoing base adjustment is reflective of rising fuel and industry labor costs. The recommended contract amounts are required to ensure Stay Green can perform monthly landscape maintenance and repairs, maximize operational efficiencies, and ensure such work is completed promptly.

Maintenance and repairs include but are not limited to responding to emergencies, irrigation repairs, or replacement of irrigation systems that are damaged or have reached the end of their useful service life; replacement of dead plant material; addressing vandalism; and one-time beautification enhancement projects.

Finally, the increase in expenditure authority granted by the City Council does not represent any guarantee of additional compensation under the terms of the recommended contracts. Beyond retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time enhancement projects performed by Stay Green under all four contracts will continue to require staff review and advanced authorization by the City’s Special Districts Division. Furthermore, to improve maintenance standards and enforce accountability, the solicitation also includes provisions to impose payment reductions for poor performance should the contractor fail to meet their maintenance obligations.

California Environmental Quality Act (CEQA) Determination This award of contracts is not subject to CEQA review pursuant to CEQA Guidelines Article 19 - Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.

ALTERNATIVE ACTION

Other action as determined by the City Council.
x

FISCAL IMPACT

The recommended action requires an ongoing appropriation of $109,368 from the Landscape Maintenance District Fund Balance (Fund 357) to support recurring landscape maintenance costs associated with the award of these contracts. Funding for future years is contingent upon the appropriations of funds by the City Council in the annual budget for such fiscal year.

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ATTACHMENTS
LMD-23-24-14 Zones 3, 5, 6, T31 RFP Documents (available in the City Clerk's Reading File) LMD-23-24-14 Zones 3, 5, 6, T31 Stay Green Response File (available in the City Clerk's Reading File)
5 Packet Pg. 30

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Agenda Item: 6

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: November 14, 2023
SUBJECT: THE RINK SPORTS PAVILION, PROJECT P3034 - DESIGN

CONTRACT MODIFICATIONS
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council:

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

On April 12, 2022, the City Council awarded The Rink Sports Pavilion (Rink), formally referred to as the Santa Clarita Roller Skating Rink, design contract to Anil Verma Associates, Inc. (Anil Verma), to provide conceptional designs for both an outdoor, open-sided roller rink and a fully enclosed multi-use facility for a total amount not to exceed $356,180. Anil Verma was selected through a Request for Proposal (RFP) process and is the architect of record for this project. The project will be located at the Santa Clarita Sports Complex, adjacent to the gymnasium, as shown on the attached Location Map. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.

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Based on the design options, a fully enclosed, multi-use facility was selected. On April 11, 2023, the City Council awarded the design contract amendment for an additional total amount not to exceed $559,620 to Anil Verma. The Rink's multi-use facility amenities included a roller-skating rink with overlays of a basketball court, pickleball courts, a volleyball court, spectator seating, an audio/disc jockey booth with a sound and lighting system, and a designated area for special events.

Since the award of the design contract, the proposed design for the Rink has been modified to expand the building footprint and include a kitchen/concession area, additional storage, a family restroom, and exterior improvements. These amenities will improve the functionality of the facility while addressing the current and future needs of the community. These modifications have significantly increased the scope of the project.

To accommodate for the design revisions, it is recommended that the existing design contract amount with Anil Verma be increased by a total of $747,500, including contingency; bringing the total design contract amount to $1,663,300, including contingency. This contract amount will allow Anil Verma to complete the design with the added modifications and provide the required contract documents for a fully enclosed facility. This proposal is available in the City Clerk’s Reading File.

The requested contingency will cover the costs of unforeseen design constraints such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, and account for potential design modifications requested by the City and other permitting agencies during the design of the project.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Upon approval of the recommended actions, adequate funds will be available in expenditure accounts P3034228-516101 (American Rescue Plan Act Fund) and P3034723-516101 (Facilities Fund) to support the recommended contract and project administrative costs.

ATTACHMENTS
Location Map
Proposal for Anil Verma Associates, Inc. (available in the City Clerk's Reading File) 6 Packet Pg. 32

6.a
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Attachment: Location Map (THE RINK SPORTS PAVILION, PROJECT P3034 - DESIGN CONTRACT

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Agenda Item: 7

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: November 14, 2023
SUBJECT: PURCHASE OF A 2022 DODGE RAM 2500 CARGO VAN
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera

RECOMMENDED ACTION

City Council:

1. Approve the purchase of one 2022 Dodge Ram 2500 Cargo Van from Van Nuys Chrysler Dodge for a total amount not to exceed $65,519.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND
During the Fiscal Year 2023-24 budget process, the City Council authorized the procurement of one cargo van to support the Traffic and Transportation Planning (TTP) division. The TTP division manages and maintains over 200 traffic signals citywide. Staff performs preventative maintenance for traffic signals and responds to signal trouble calls, such as flashing red, battery backup, and equipment failure. Additionally, staff responds to after-hour emergency calls related to power outages and traffic signal interruptions, and a specialized cargo van is needed to transport necessary equipment for repairs and signal replacement parts.

Following a procurement process consisting of a cost analysis and a bid advertisement through the City of Santa Clarita’s (City) e-procurement platform, BidNet, the City received one bid from one automotive dealership. The result is as follows:

BID DEALER LOCATION BID AMOUNT
Bid 1 Van Nuys Chrysler Dodge Van Nuys, CA $65,519

Pricing was provided for a new 2022 Dodge Ram 2500 Cargo Van, meeting the City’s required specifications. Van Nuys Chrysler Dodge provided a competitive price bid and is able to deliver 7 Packet Pg. 34

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the specialized cargo van immediately. Moreover, City staff from Vehicle Maintenance and TTP inspected the van and are confident it meets the needs for TTP’s ability to effectively repair and maintain the City’s traffic signal equipment.

ALTERNATIVE ACTION
Other actions as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in expenditure account 7222103-520103 (Vehicle Replacement) to support the recommended action.

ATTACHMENTS
Van Nuys Chrysler Dodge Quote (available in the City Clerk's Reading File) 7 Packet Pg. 35

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Agenda Item: 8

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: November 14, 2023
SUBJECT: PARCEL MAP NO. 84056 (17909 SOLEDAD CANYON ROAD) DEPARTMENT: Public Works
PRESENTER: Amalia Marreh

RECOMMENDED ACTION

City Council:

1. Approve parcel map for Parcel Map No. 84056.

2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.

4. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the parcel map for Parcel Map No. 84056, which embodies the approval of said map.

5. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the parcel map for Parcel Map No. 84056, which provides for verification that the map is technically correct.

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BACKGROUND

Parcel Map No. 84056, a location map of which is attached, has been reviewed by City of Santa Clarita (City) staff and found to be in substantial conformance with the principles and standards required by the Unified Development Code and State Subdivision Map Act. Tentative Parcel Map 84056 (TPM) was approved by the Planning Commission on May 16, 2023, and includes the creation of eight airspace commercial condominium units within an existing approximately 20,000-square-foot, two-story medical office building located at 17909 Soledad Canyon Road (old Facey Medical building). No new development is proposed with this parcel map. The parcel map consists of one lot and is approximately 1.66 acres.

Pursuant to Section 66474.1 of the Subdivision Map Act, a legislative body shall not deny approval of a final or parcel map if it was previously approved as a tentative map for the proposed subdivision and if it finds the final or parcel map is in substantial compliance with the previously approved tentative map.

The parcel map was reviewed to the satisfaction of the City Engineer and the City Surveyor and found to be in substantial conformance with the previously approved TPM. The conditions of approval established by the City were also met and fees have been paid as indicated on the attached Fact Sheet. Therefore, this parcel map is ready for City Council approval.

ALTERNATIVE ACTION
Staff has not identified alternative actions that would conform to requirements set forth in the Subdivision Map Act.

FISCAL IMPACT

None.

ATTACHMENTS
Location Map
Fact Sheet
8 Packet Pg. 37

8.a
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Attachment: Location Map (PARCEL MAP NO. 84056 (17909 Soledad Canyon Road))

FACT SHEET
PARCEL MAP NO. 84056

Location: 17909 Soledad Canyon Road

Acreage: Approximately 1.66 acres

Number of Lots: One (1) lot

Use: Eight (8) airspace commercial condominium units within an existing approximately 20,000-square-foot, two-story medical office building.

Owner: Intertex HGE Deerpath, LLC, A California Limited Liability Company.

Trails/Paseos: No new trails are being dedicated to the City of Santa Clarita by this map.

B&T Fees: All applicable Bridge and Thoroughfare (B&T) fee(s) have been satisfied at the time of previous development of this site.

Transit Fees: Transit Mitigation fee(s) are not applicable to commercial developments.

Quimby Fees: Quimby fee(s) are not applicable to commercial developments.

School Fees: School fee(s) are not applicable to commercial developments.

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Attachment: Fact Sheet (PARCEL MAP NO. 84056 (17909 Soledad Canyon Road))

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Agenda Item: 9

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: November 14, 2023
SUBJECT: EL DORADO NATIONAL CORPORATION AND GILLIG

CORPORATION CONTRACTS FOR THE PURCHASE AND

DELIVERY OF LOCAL TRANSIT BUSES
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar

RECOMMENDED ACTION

City Council:

BACKGROUND

Santa Clarita Transit has a fleet replacement program that meets the Federal Transit Administration’s (FTA) 12-year life cycle for commuter and transit vehicles. Five of the City of Santa Clarita's (City) local buses have reached the end of their useful life and are scheduled to be replaced over the next 18 months.

As required by state law, the City Council adopted the City’s Zero Emissions Transition Plan (Plan) in late 2020. The Plan serves as a road map for the City to comply with the state mandate that requires the City to have a 100 percent zero-emission bus fleet by 2040. The Plan calls for the purchase of two zero-emission hydrogen fuel cell (fuel cell) and three compressed natural gas (CNG) local buses to replace CNG-powered buses that have reached the end of their useful life.

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This strategy will allow the City to continue to improve fleet reliability, reduce emissions within the region, and improve the overall fuel economy of the City’s bus fleet. The buses proposed for purchase have new vehicle designs and technology that will improve the customer experience.

The recommended action would also bring the City in alignment with the desired capital replacement schedule where approximately one-twelfth of the transit fleet is scheduled for replacement each fiscal year.

The City intends to purchase the fuel cell buses through the State of Virginia Contract and the CNG-powered vehicles through the CalACT/Morongo Basin Transit Authority vehicle purchasing cooperative, of which the City is a member. The use of purchasing cooperatives is common within the transit industry and is a practice accepted by the FTA. Purchasing buses through this method expedites the process and ensures competitive pricing. Under these cooperative agreements, product specifications were identified and prices negotiated based on the total projected participation of the cooperative members, rather than just the vehicles scheduled to be purchased by the City.

As an added measure, staff conducted a price analysis of both cooperatives to ensure the proposed pricing is within industry standards and is the most advantageous to the City.

Upon approval by the City Council, the City will be able to take advantage of state incentive programs for the purchase of zero-emission buses, replace a number of aging buses that have reached the end of their useful life, and implement the latest engine technology.

ALTERNATIVE ACTION

1. Direct staff to issue a Request for Proposal for the procurement of fuel cell and CNG- powered transit buses.

2. Other action as determined by the City Council.

FISCAL IMPACT

There is no impact to the General Fund as a result of this procurement. The City has programmed Federal 5307 Transit Grant Funds to cover 80 percent of the total contractual cost of the buses.

The remaining 20 percent will be funded using Municipal Operator Service Improvement Program (MOSIP) funds. Adequate funds for this purchase are available in the Transit Capital Automotive Equipment Account 7003702-520103.

ATTACHMENTS
Gillig Contract
El Dorado Contract
9 Packet Pg. 41
MBTA CONTRACT # 18.01 GILLIG
AGREEMENT REGARDING PURCHASE OF TRANSIT VEHICLES.

THIS AGREEMENT is made and entered into on April 5. 2019 between and among GILLIG LLC, a California company, with its principal pla-cg of business located at 451 oLcovery Drive, Livermore, California 94551 ('SELLER"), and MORONGO BASIN TRANSIT AUTHORIry ('MBTA',). SELLER and MBTA may be referred to herein individually as "Party" or collectively as "Parties'"

RECITALS
WHEREAS, MBTA, by its Request for Proposals #18-01, duly advertised for written proposals to be submitted on or before 11:00 a.m. on october 12, 21lgfor the purchase of Heavy Duty Rear engine Transit, Commuter and Trolley Vehicles ('BUSES") on behalf of itself and the Joint Procurement Participants of the CaIACT-MBTA Vehicle Purchasing Cooperative by the MBTA; and WHEREAS, the MBTA',s RFP is attached hereto as Exhibit "A", and is incorporated herein by reference as if set forth in full; and WHEREAS, SELLER submitted a sealed proposal in response to MBTA's Notice lnviting Proposals; and
WHEREAS, after it was determined that SELLER was a successful responsive and responsible proposer; and
WHEREAS, SELLER's proposal in response to MBTA's Notice lnviting Proposals is attached hereto as Exhibit "B", and is incorporated herein by reference as if set forth in full; and
WHEREAS, the MBTA Board of Directors has authorized the staff via Resolution and board action to award contracts and accept SELLER'S proposal through agreement by and between SELLER and MBTA upon the terms and conditions set forth herein; and
WHEREAS, MBTA has fully complied with all federal, state, and local laws governing public procurement process for the purchase of the BUSES; NOW, THEREFORE, incorporating the foregoing recitals herein, for and in consideration of the promises and of the mutual covenants and agreements herein contained, SELLER and MBTA hereby agree as follows:

1. GONTRACT DOCUMENTS. This Agreement, along with all Exhibits referenced herein, and including without limitation, all documents referenced in said Exhibits shall hereinafter be referred to as the "Contract Documents." ln the

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Attachment: Gillig Contract (Award Contracts for the Purchase of two CNG and three Fuel Cell Buses) event of any conflict, the Contract Documents, including specifically RFP #18-01 and any addendums thereto, shall take priority in interpreting the respective rights and obligations of the Parties created by this Agreement. Any contract, agreement, or other document subsequently created by any Party in connection with a purchase order issued pursuant to this Agreement and which changes or othenrise modifies the terms and conditions set forth in the Contract Documents shall not be valid without the prior written approval of both of the Parties to this Agreement.

2. DESCRIPTION OF BUSES PURCHASED. SELLER hereby agrees that it shall sell the BUSES as more particularly described in RFP #18-01 (attached hereto as Exhibit "B") to any and all participants named in the RFP who desire to purchase such BUSES from SELLER. BUSES are to be vehicles with less than 4000 miles and that have never been previously registered.

3. CONTRACT PRICING. SELLER hereby agrees to sell such BUSES as more particularly described in RFP #18-01 (attached hereto as Exhibit "B") under the terms and conditions set forth in RFP #18-01 . 4, DELIVERY. SELLER shall deliver F.O.B. per terms and conditions of MBTA RFP #18-01 Section SP 7.4, 11 and 12 and as proposed.

5. PAYMENT BY COOPERATIVE PARTICIPANTS. SELLER shall
collect payment from CaIACT/MBTA participants within thirty (30) days after the delivery and acceptance of the BUSES by the participant, and a receipt of an invoice thereof, per RFP #18'01 , Section SP 10.

6. NO ASSIGNMENT. Neither this Agreement, nor any interest in it, may be assigned or transferred by any Party without the prior written consent of all of the Parties to this Agreement,

7. NO ATTORNEYS' FEES. lf litigation is required to enforce or interpret the provisions of this Agreement, neither SELLER nor the Cooperative shall be entitled to an award of attorneys' fees or costs, but shall be entitled to any other relief to which it may be entitled by law.

8. MODIFICATION. This Agreement may be modified only in a writing approved by the MBTA Board and signed by all Parties.

9. GOVERNING LAW. The laws of the State of California will govern the validity of this Agreement, its interpretation and performance. Any litigation arising in any way from this Agreement shall be brought in San Bernardino County, California.

10. NO WAIVER OF DEFAULT, The failure of any Party to enforce against another pafty any provision of this Agreement shall not constitute a waiver

9.a
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Attachment: Gillig Contract (Award Contracts for the Purchase of two CNG and three Fuel Cell Buses) of that party's right to enforce such a provision at a later time' and shall not serve to vary the terms of this Agreement'

11. FURTHER ASSURANCES. Each t3ny shall execute and deliver such papers,ents, and perform such acts aS are
necessary or rpp.f riate, io implement the terms of this Agreement and the intent of the parties to this Agreement'

12. Br . luuiect fg
pu,ug,u6ho,ffiigr'tsandootigatio@linuretothebenefit
of, arid be binding Jpon, the parties to the contract and their heirs, administrators, executors, personai t"pt"t"ntatives, Successors and assigns' Whenever the context so requires, the masculine gender and includes the feminine and neuter, and the singular number includes thL plural. This Agreement may be executed in any numbei of counterparts, each of which shall be considered as an original and be effective as such.

13. NON-INTEREST. No officer or employee of the MBTA shall hold any interest ;n th;5 4gtre-6t (Crifornia Government Code section 1090)'

14. CORPORATE AUTHORIry. Each individual signing this
AgreementoFuenarotanerrtnyrepresentsandwarrantsthatheorsheis reipectively, duly authorized to sign on behalf of the entity and to bind the entity fully to each and all of the obligations set forth in this Agreement.

15. INDEMNIFICATION. lndemnification will be as per the terms and conditions specified in RFP #18-01 , GC 9'1 .

16. WARRANTY. The BUSES are warranted by SELLER to be new and to be free frorn defects in material and workmanship pursuant to and in accordance with those certain manufacturer's warranties collectively attached hereto as Exhibit "B", and as submitted in response to RFP #18-01 by SELLER and incorporated herein by reference as if set forth in full. During said warranty periods, the BUSES shall maintain structural and functional integrity. The warranty is based on regular operation under operating conditions prevailing in the purchaser's operating area.

17. WARRANTY OF FITNESS. SELLER hereby warrants that the BUSES and all materials furnished shall meet the requirements and conditions of the Contract Documents and shall be fit for the purposes intended. Acceptance of this warranty and acceptance the BUSES and materials to be manufactured or assembled pursuant to the specifications in these Contract Documents shall not waive any warranty, either express or implied.

18. NOTICE. All notices relative to this Agreement shall be given in writing and shall be personally served or sent by certified or registered mail and be

9.a
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Attachment: Gillig Contract (Award Contracts for the Purchase of two CNG and three Fuel Cell Buses) effective upon depositing in the United States mail. The Parties shall be addressed as follows, or at any other address designated by proper notice:

19. CONTINGENCY. Contract validity is subject to successful completion of facility and pilot vehicle inspections.

MBTA: Joe Meer
Director of Cooperative Purchasing Programs
Morongo Basin Transit AuthoritY
62405 Verbena Road
Joshua Tree, California 92252
SELLER: JOSEPH POLICARPIO

VICE PRESIDENT
Gillig, LLC
451 Discovery Drive
Livermore, California, 94551

19. EXECUTION. This Agreement is effective upon execution by both Parties. lt is the product of negotiation and all parlies are equally responsible for authorship of this Agreement. Section 1654 of the California Civil Code shall not apply to the interpretation of this Agreement.
lN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written.

GILLIG, LLC. Morongo Basin Transit Authority
a
JodMeer. Director of Purchas

9.a
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Attachment: Gillig Contract (Award Contracts for the Purchase of two CNG and three Fuel Cell Buses) Consolidated Laboratory • Engineering & Buildings • Fleet • Graphics • Mail • Purchases & Supply • Real Estate • Surplus

COMMONWEALTH of VI R
G
INIA
Department of General Services
Division of Purchases and Supply

J. Peter Stamps, CPPO, VCM, VCO
Director P. O. Box 1199
Richmond, VA 23218-1199
Kelly J. Langley, CPPO, CPPB, VCM, VCO Voice: (804) 786-3842 Deputy Director

NOTICE OF AWARD
Contract No.: CTR010075
Date: January 11, 2023
eVA Vendor No. SUP138709

Name: ElDorado National California, Inc.

Address: 9670 Galena Street
Riverside CA 92509-3089

Bid Response Date: October 11, 2022
In Response to: IFB 6447
To Furnish: Vehicle: Low Floor Transit Buses, Commuter Coach Buses, and Trolleys Heavy Duty, 12 Year (29 ft. – 60 ft. sizes)
During the Period:
hereby is accepted at prices and terms stated, subject to all conditions and requirements of the solicitation, purchase specifications, warranties, performance bond, and other stipulations, if any. The solicitation, your bid and this notice of acceptance constitute the contract.

________________________________________
Pamela Copeland, VCO
Statewide Sourcing & Contracting Officer

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Attachment: El Dorado Contract (Award Contracts for the Purchase of two CNG and three Fuel Cell Buses)

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Agenda Item: 10

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: November 14, 2023
SUBJECT: ANNUAL PLAYGROUND RENOVATION, BOUQUET CANYON
PARK PLAYGROUND RENOVATION P4026-DESIGN AND

CONSTRUCTION CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson

RECOMMENDED ACTION

City Council:

1. Approve the plans and specifications for Bouquet Canyon Park Playground Renovation, P4026.

2. Approve the use of a “piggyback” purchase of playground equipment from GameTime through Omnia Partners contract #2017001134 in an amount not to exceed $393,204.

4. Find Bouquet Canyon Park Playground Renovation, P4026, exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Section 15303.

5. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

BACKGROUND
The Bouquet Canyon Park Playground Renovation project is intended to replace the existing playground equipment at Bouquet Canyon Park and enhance access within the play area. The current equipment, which was installed in 1996, consists of a 2 to 5-year-old area, a 5 to12-year- old area, and a swing structure. The playground has endured significant wear and tear, and finding replacement parts has become increasingly challenging. The new playground will feature 10 Packet Pg. 47

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brand-new play equipment with inclusive elements, a shade structure over the play areas, rubberized pour-in-place safety surfacing throughout, and access improvements adjacent to the play area. This project supports the Santa Clarita 2025 Strategic Plan of Building and Creating Community and Sustaining Public Infrastructure. The funding for this project was approved with the Fiscal Year 2022-23 annual budget submittal.

In an effort to increase community engagement and gather input on the playground’s design, staff held a public outreach campaign via Survey Monkey. The survey was advertised through the City of Santa Clarita's (City) social media platforms and on-site signage allowing community members to share their thoughts on the playground’s design. Feedback was incorporated into the final design (attached).

On July 11, 1995, the City Council approved "piggyback" purchasing. This process allows the City to place orders against a competitively awarded public agency contract. The Omnia Partners contract with GameTime was competitively solicited through a nationwide bid process, was awarded in July 2017, and is valid through June 2026. Through the piggyback approach, the City can take advantage of the Omnia Partners procurement process and purchase the playground equipment from GameTime.

An invitation for a bid to complete the installation of the playground equipment was published on the City’s e-procurement platform, BidNet, on September 13, 2023. Ten firms downloaded the bid specifications, and one bid was submitted to the City and opened by purchasing on October 12, 2023. The results of the bid are shown below:

Company Location Bid Amount
RE Schultz Construction, Inc. Orange, CA $547,300

Staff recommends awarding the construction contract to RE Schultz Construction, Inc., the lowest responsive and responsible bidder. RE Schultz Construction, Inc., possesses a valid Class A State Contractor's License, is a certified installer of GameTime equipment, and is in good standing with the Contractors State License Board. Moreover, the bid has been reviewed for accuracy and conformance to the contract documents and was found to be complete.

Bouquet Canyon Park Playground Renovation, P4026 is not subject to CEQA review pursuant to Article 19 Section 15303, which exempts from CEQA review projects that are exempt under Class 1 and Class 3. Class 1 excludes the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of an existing private structure involving no-use expansion. Class 3 exemptions consist of the construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another. This project meets the criteria for this exemption because there are no changes in use or size.

ALTERNATIVE ACTION

Other actions as determined by City Council.

xxx
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FISCAL IMPACT

Adequate funds were appropriated as part of the Fiscal Year 2023-24 budget in expenditure account P4026601-516101 to support the recommended contract and related administrative and miscellaneous costs for this project.

ATTACHMENTS
Bouquet Canyon Park - Playground Renovation
Bouquet Design
Bouquet Map Exhibit A
Bid Documents (available in the City Clerk's Reading File) 10 Packet Pg. 49
Proposal for
City of Santa Clarita
Prepared by
08-30-2023
Job # 108164-01
Bouquet Canyon Park - Playground Renovation Option 7
435-760-5103 | www.gwpark.com

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Attachment: Bouquet Canyon Park - Playground Renovation (2022-23 Playground Equipment Replacement, Bouquet Canyon Park Playground Total Elevated Play ComponentsTotal Different Types Of Ground Level ComponentsTotal Accessible Ground Level Components ShownTotal Elevated Components Accessible By TransferTotal Elevated Play Components Accessible By RampRepresentativeThis playequipment isrecommendedfor children agesRequiredRequiredRequiredRequiredThis drawing can bescaled only when inan 18" x 24" format Minimum Area Required:Scale:Drawing Name:Date:Drawn By: This Unit includes play events androutes or travel specifically designedfor special needs users. It is theopinion of the manufacturer thatthese play events and routes oftravel conform to the accessibilityrequirements of the ADA (Americanswith Disabilities Act) IMPORTANT: Soft resilient surfacingshould be placed in the use zones of allequipment, as specified for each type ofequipment, and at depths to meet thecritical fall heights as specified by the U.S.consumer Product Safety Commission,ASTM standard F 1487 and CanadianStandard CAN/CSA-Z-614 C E R T I F I E D150 PlayCore Drive SEFort Payne, AL 35967www.gametime.com1 4 0 0 1CERTIFIED City of Santa ClaritaBouquet Canyon ParkSanta Clarita, CAGreat Western RecreationQL08/30/2023108164-01-Opt72-5, 5-12-- 7,18-- 7,124,107,222,65,82,3 SALES REP TYLER KYRIOPOULOS [email protected] N

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Attachment: Bouquet Canyon Park - Playground Renovation (2022-23 Playground Equipment City of Santa Clarita
Attn: Juan Martinez
21750 Bouquet Canyon Rd
Santa Clarita, CA 91350
Phone: 661-290-2229
Ship to Zip91350
Quantity Part # Description Unit Price Amount
1 RDU GameTime - 2-5 Playground Equipment-
Reference Drawing #108164-01-Opt6
$60,896.00 $60,896.00
1 RDU GameTime - 5-12 Playground Structure-
Reference Drawing #108164-01-Opt6
$168,724.00 $168,724.00
1 RDU GameTime - Swings $13,599.00 $13,599.00
1 5178 GameTime - Welcome Sign (2-5) $713.00 $713.00
1 5179 GameTime - Welcome Sign (5-12) $713.00 $713.00
1 14927 GameTime - NDS Play On Sign Package
1 14927 GameTime - NDS Play On Sign Package
1 7054 GameTime - 8'Hi Ribbon Wall $12,808.00 $12,808.00 2 6143 GameTime - Whirlwind Seat Straight (F/S) $936.00 $1,872.00 1 90857 GameTime - 33' SKY RUN ZIP TRACK W/ ZIP SEAT $17,775.00 $17,775.00 1 90858 GameTime - 33'SKY RUN ZIP TRACK ADD W/ ZERO G $13,978.00 $13,978.00 1 91595 GameTime - Composer $7,650.00 $7,650.00
1 COLUMNS Superior International - COLUMNS FOR CUSTOM SAIL SHADE- (2) COLUMNS: 10” SCH 40 @ 15’ HT + 6” RECESS TO BASE
PLATE.
(3) COLUMNS: 12.75" OD HSS
- 1 @ 16’ HT + 6” RECESS TO BASE PLATE.
- 1 @ 17’ HT + 6” RECESS TO BASE PLATE.
- 1 @ 20’ HT + 6” RECESS TO BASE PLATE.
(1) COLUMN: 14” OD HSS @ 21’ HT + 6” RECESS TO BASE
PLATE.
(3) COLUMNS: 16" OD HSS
- 1 @ 19’ HT + 6” RECESS TO BASE PLATE.
- 2 @ 24’ HT + 6” RECESS TO BASE PLATE.

FRAME COLOR: TBD
$86,842.00 $86,842.00
GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
09/06/2023
Quote #
108164-01-08
Bouquet Canyon Park - Playground Renovation Option 7

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Attachment: Bouquet Canyon Park - Playground Renovation (2022-23 Playground Equipment Replacement, Bouquet Canyon Park Playground Quantity Part # Description Unit Price Amount
1 CANOPIES Superior International - CANOPIES FOR CUSTOM SAIL SHADE- (1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIMATELY 38’ X 43’ X 55’ WITH QUICK TENSION AND
RELEASE MECHANISMS, CABLES, & CLAMPS.
(1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIMATELY 29’ X 55’ X 56’ WITH QUICK TENSION AND
RELEASE MECHANISMS, CABLES, & CLAMPS.
(1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIMATELY 39’ X 43’ X 50.5’ WITH QUICK TENSION AND
RELEASE MECHANISMS, CABLES, & CLAMPS.
(1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIMATELY 39’ X 45’ X 50.5’ WITH QUICK TENSION AND
RELEASE MECHANISMS, CABLES, & CLAMPS.
(1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIMATELY 39’ X 41’ X 42’ WITH QUICK TENSION AND
RELEASE MECHANISMS, CABLES, & CLAMPS.
(1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIMATELY 29’ X 41’ X 53’ WITH QUICK TENSION AND
RELEASE MECHANISMS, CABLES, & CLAMPS.
(1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIMATELY 33’ X 34’ X 53’ WITH QUICK TENSION AND
RELEASE MECHANISMS, CABLES, & CLAMPS.
(1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIMATELY 34’ X 45’ X 46’ WITH QUICK TENSION AND
RELEASE MECHANISMS, CABLES, & CLAMPS.

FABRIC COLOR: TBD
$40,258.00 $40,258.00
1 ENGINEERINGSuperior International - ENGINEERING $1,734.00 $1,734.00 1 ABT Superior International - ANCHOR HARDWARE AND TEMPLATES $200.00 $200.00 Contract: OMNIA #2017001134 Sub Total $427,762.00
Discount ($87,498.41)
Freight $20,615.00
Tax $32,325.04
Total $393,203.63
GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
09/06/2023
Quote #
108164-01-08
Bouquet Canyon Park - Playground Renovation Option 7

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Attachment: Bouquet Canyon Park - Playground Renovation (2022-23 Playground Equipment Replacement, Bouquet Canyon Park Playground Comments
Your Sales Rep is Tyler Kyriopoulos. Please reach out to Tyler at 435-760-5103 if you should have any questions regarding this quote.

Due to the volatility of freight costs, the freight pricing is subject to change at the time of order.

Pricing is subject to change. Request updated pricing when purchasing from quotes more than 30 days old.

Shipping to Site:

Bouquet Canyon Park
28127 Wellston Dr
Santa Clarita, CA 91350
*Freight charges are based on listed zip code and are subject to change if shipping information changes. *Deposit may be required.

Customer is responsible for offloading.

Installation not included.

City of Santa Clarita OMNIA Contract #4001584
Remit Payment to:

GameTime
P.O. Box 680121
Fort Payne, AL 35968

Taxes:

All applicable taxes will be added at time of invoicing unless otherwise included or a tax-exempt certificate is provided.

If sales tax exempt, you must provide a copy of certificate to be considered exempt.

Prices:

FOB Factory.

Orders:

All orders shall be in writing by purchase order, contract, or similar document made out to PlayCore Wisconsin Inc., dba GameTime.

Standard GameTime equipment orders over $100,000 may require a deposit of 25% at the time of order and an additional 25% at or before order ships Standard orders with equipment, installation and surfacing are requested to be split billed.

Equipment, Taxes & Freight as noted above
Installation and Surfacing billed as completed and Due Upon Receipt.

Terms:

Cash With Order Discount (CWO): Orders for GameTime equipment paid in full at time of order via check, Electronic Funds Transfer (ACH or wire) are eligible for a three percent (3%) cash with order discount.

Payment via credit card: If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees.

Credit terms are Net 30 days, subject to approval by the GameTime Credit Manager. A completed credit application must be submitted and approved prior to the order being received. Please allow at minimum 2 days for the credit review process. GameTime may also require:

Completed Project Information Sheet (if applicable)
Copies of Payment and Performance Bonds (if applicable) A 1.5% per month finance charge will be imposed on all past due invoices.

Retainage not accepted.

Orders under $5,000 require payment with order.

GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
09/06/2023
Quote #
108164-01-08
Bouquet Canyon Park - Playground Renovation Option 7

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Attachment: Bouquet Canyon Park - Playground Renovation (2022-23 Playground Equipment Replacement, Bouquet Canyon Park Playground SUPPLY ONLY:

All items are quoted supply only.

Installation services are not included.

Customer is responsible for coordinating delivery, receipt, unloading, and inventory equipment.

Missing or damaged equipment must be reported within 60 days of delivery.

ACCEPTANCE OF QUOTATION:

Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.

Purchase Amount: $393,203.63 Date: _______________________________

________________________________________________________________ Signature

Please fill out this ORDER FORM, this is required to process the order.

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Attachment: Bouquet Canyon Park - Playground Renovation (2022-23 Playground Equipment Replacement, Bouquet Canyon Park Playground gametime.com 800.235.2440
Once your order is received, it is sent to the
company headquarters in Fort Payne, Alabama.

You will receive a confirmation letter, confirming
your order and the projected delivery date. If you
have included installation in your order, an installer
will also contact you before the order ships to
confirm the details regarding
• site preparation requirements
• surfacing type and depth
• underground utility locations
• coordination with other trades
• accessibility to the site for delivery/installation.

Your order will ship via common carrier 24-45 days
after its acceptance into the GameTime system.

Depending on how far from Fort Payne, Alabama
you are located, the order should arrive in 3-10 days
after shipment.

AFTER YOU PLACE YOUR ORDER
What to expect in the schedule of events that take place after your order.

THE TIMELINE
Your freight carrier will contact you 24 hours in
advance of the delivery. You will need 2-4 people to
help you unload. Heavier items like the MegaRock®
might require additional helpers.

Your equipment will arrive in large consolidated
boxes. You may want to break them open on the
truck and unload piece by piece for easier handing.

Be sure to locate the box labeled “Installation
Instructions Inside” and set it aside.

You will also want to make sure you have a secure
location to store all your equipment until the
installation day. Your driver will give you a bill of
lading, documenting the number of boxes, as well
as a listing of component number of the parts that
you should have received. Before signing the receipt,
you’ll want to inventory the shipment and note any
missing items on the bill of lading before the driver
leaves.

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Attachment: Bouquet Canyon Park - Playground Renovation (2022-23 Playground Equipment Replacement, Bouquet Canyon Park Playground gametime.com 800.235.2440
The purpose of Play On! is to promote physical activity and fun through the use of thoughtfully designed outdoor play environments and creative playground learning activities. The Play On! program provides educators and recreation professionals evidence-based best design practices to promote health and wellness — maximizing the value and potential of school and community playgrounds. PlayCore is proud to partner with physical activity experts, SHAPE America, to provide a valid solution for intentionally increasing physical activity on playgrounds through six key elements of play to promote fitness.

Play On! can be used to enhance recess, physical education, before/after school programs, special events, camps, and other programming efforts that focus on combating sedentary lifestyles and childhood obesity. The Play On! curriculum contains 125 activities for grades PreK-5 that align with national physical education standards. The program includes assessment tools, equipment lists, playground funding opportunities, send-home family resources, and design best practices. Play On! can become a vital component in efforts to strengthen, educate, and build healthier communities through play and recreation.

High-quality play environments have a critical role in promoting community health. Research indicates that when evidence-based design principles are implemented within the built environment, positive outcomes occur.

Your National Demonstration Site ensures that your community maximizes the value of your investment.

Your project thoughtfully meets the following design best practices:
• Incorporates six key elements of play that promote your physical activity — balancing, brachiating, climbing, spinning, sliding, and swinging.
• Provides a developmentally appropriate progression of skill opportunities through beginning, intermediate, and advanced playground activities.
• The overall design encourages movement and moderate to vigorous levels of activity.
• Playground programming utilizing your Complementary Play On! curriculum can further encourages active play! The program includes 125 playground activities for PreK-5th grade.
• Signage on site includes a QR Code directing visitors to share their experiences.
• Three site-specific reports provided by CORE Data Service Lab aggregate local and site-collected data to demonstrate the impact, engagement, and park user sentiments. Each report aligns with the 7 indicators of Community Vitality to provide a holistic view of the health and wellness outcomes you site contributes to the community.
• Complementary signage installed at your site to create awareness, recognize your leadership, and gather visitor feedback.
• Welcome Kit with National Demonstration Site project of excellence award.
• Marketing Tool Kit with digital tools and tips to help promote your site to the public and encourage data collection
engagement with visitors.
• Recognition on the National Demonstration Site Map, an online resource to help others find high-quality play and recreation destinations in their community.

PLAY ON!
National Demonstration Sites

PROMOTING YOUTH PHYSICAL ACTIVITY THROUGH

ACTIVE PLAY

NATIONAL DEMONSTRATION SITE BENEFITS

EVIDENCE-BASED DESIGN

DATA COLLECTION & OUTCOMES SHARING

RECOGNITION & ADVOCACY

PRESENTE D BY PLAYCORE

NATIONAL DEMONSTRATION SITE
PLAY ON! PROMOTING

PHYSICAL ACTIVITY

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Attachment: Bouquet Canyon Park - Playground Renovation (2022-23 Playground Equipment Replacement, Bouquet Canyon Park Playground

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Attachment: Bouquet Canyon Park - Playground Renovation (2022-23 Playground Equipment

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Attachment: Bouquet Design (2022-23 Playground Equipment Replacement, Bouquet Canyon Park Playground

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Attachment: Bouquet Design (2022-23 Playground Equipment Replacement, Bouquet Canyon Park Playground Bouquet Canyon Park-Exhibit A
Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community
Points
Override 1
Parcel Outlines
Parks
City Park
County Park
State Park
City of Santa Clarita Boundary
Street Centerlines
Freeway
Entrance Ramp
Exit Ramp
State Route
Primary
Secondary
Minor
Alleyway
Railroad
Unpaved
Santa Clara River
8/2/2023, 8:04:38 AM
0 0.2 0.40.1 mi
0 0.35 0.70.175 km
1:9,028
Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions.

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Attachment: Bouquet Map Exhibit A (2022-23 Playground Equipment Replacement, Bouquet Canyon Park Playground Renovation)

Santa Clarita City CouncilNovember 14, 2023

Santa Clarita City Council
November 14, 2023