Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 14, 2023
SUBJECT: ANNUAL PLAYGROUND RENOVATION, BOUQUET CANYON
PARK PLAYGROUND RENOVATION P4026-DESIGN AND
CONSTRUCTION CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for Bouquet Canyon Park Playground Renovation, P4026.
2. Approve the use of a “piggyback” purchase of playground equipment from GameTime through Omnia Partners contract #2017001134 in an amount not to exceed $393,204.
3. Award a contract to RE Shultz Construction, Inc., for installation in the amount of $547,300 and authorize a contingency in the amount of $54,730 for a total contract amount not to exceed $602,030.
4. Find Bouquet Canyon Park Playground Renovation, P4026, exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Section 15303.
5. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The Bouquet Canyon Park Playground Renovation project is intended to replace the existing playground equipment at Bouquet Canyon Park and enhance access within the play area. The current equipment, which was installed in 1996, consists of a 2 to 5-year-old area, a 5 to12-year- old area, and a swing structure. The playground has endured significant wear and tear, and finding replacement parts has become increasingly challenging. The new playground will feature
brand-new play equipment with inclusive elements, a shade structure over the play areas, rubberized pour-in-place safety surfacing throughout, and access improvements adjacent to the play area. This project supports the Santa Clarita 2025 Strategic Plan of Building and Creating Community and Sustaining Public Infrastructure. The funding for this project was approved with the Fiscal Year 2022-23 annual budget submittal.
In an effort to increase community engagement and gather input on the playground’s design, staff held a public outreach campaign via Survey Monkey. The survey was advertised through the City of Santa Clarita's (City) social media platforms and on-site signage allowing community members to share their thoughts on the playground’s design. Feedback was incorporated into the final design (attached).
On July 11, 1995, the City Council approved "piggyback" purchasing. This process allows the City to place orders against a competitively awarded public agency contract. The Omnia Partners contract with GameTime was competitively solicited through a nationwide bid process, was awarded in July 2017, and is valid through June 2026. Through the piggyback approach, the City can take advantage of the Omnia Partners procurement process and purchase the playground equipment from GameTime.
An invitation for a bid to complete the installation of the playground equipment was published on the City’s e-procurement platform, BidNet, on September 13, 2023. Ten firms downloaded the bid specifications, and one bid was submitted to the City and opened by purchasing on October 12, 2023. The results of the bid are shown below:
Company Location Bid Amount
RE Schultz Construction, Inc. Orange, CA $547,300
Staff recommends awarding the construction contract to RE Schultz Construction, Inc., the lowest responsive and responsible bidder. RE Schultz Construction, Inc., possesses a valid Class A State Contractor's License, is a certified installer of GameTime equipment, and is in good standing with the Contractors State License Board. Moreover, the bid has been reviewed for accuracy and conformance to the contract documents and was found to be complete.
Bouquet Canyon Park Playground Renovation, P4026 is not subject to CEQA review pursuant to Article 19 Section 15303, which exempts from CEQA review projects that are exempt under Class 1 and Class 3. Class 1 excludes the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of an existing private structure involving no-use expansion. Class 3 exemptions consist of the construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another. This project meets the criteria for this exemption because there are no changes in use or size.
ALTERNATIVE ACTION
Other actions as determined by City Council.
X
xxx
FISCAL IMPACT
Adequate funds were appropriated as part of the Fiscal Year 2023-24 budget in expenditure account P4026601-516101 to support the recommended contract and related administrative and miscellaneous costs for this project.
ATTACHMENTS
Bouquet Canyon Park - Playground Renovation
Bouquet Design
Bouquet Map Exhibit A
Bid Documents (available in the City Clerk's Reading File)