Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 14, 2023
SUBJECT: PURCHASE OF A 2022 DODGE RAM 2500 CARGO VAN
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
1. Approve the purchase of one 2022 Dodge Ram 2500 Cargo Van from Van Nuys Chrysler Dodge for a total amount not to exceed $65,519.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
During the Fiscal Year 2023-24 budget process, the City Council authorized the procurement of one cargo van to support the Traffic and Transportation Planning (TTP) division. The TTP division manages and maintains over 200 traffic signals citywide. Staff performs preventative maintenance for traffic signals and responds to signal trouble calls, such as flashing red, battery backup, and equipment failure. Additionally, staff responds to after-hour emergency calls related to power outages and traffic signal interruptions, and a specialized cargo van is needed to transport necessary equipment for repairs and signal replacement parts.
Following a procurement process consisting of a cost analysis and a bid advertisement through the City of Santa Clarita’s (City) e-procurement platform, BidNet, the City received one bid from one automotive dealership. The result is as follows:
BID DEALER LOCATION BID AMOUNT
Bid 1 Van Nuys Chrysler Dodge Van Nuys, CA $65,519
Pricing was provided for a new 2022 Dodge Ram 2500 Cargo Van, meeting the City’s required specifications. Van Nuys Chrysler Dodge provided a competitive price bid and is able to deliver
the specialized cargo van immediately. Moreover, City staff from Vehicle Maintenance and TTP inspected the van and are confident it meets the needs for TTP’s ability to effectively repair and maintain the City’s traffic signal equipment.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account 7222103-520103 (Vehicle Replacement) to support the recommended action.
ATTACHMENTS
Van Nuys Chrysler Dodge Quote (available in the City Clerk's Reading File)