Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 14, 2023
SUBJECT: THE RINK SPORTS PAVILION, PROJECT P3034 - DESIGN
CONTRACT MODIFICATIONS
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Extend the current contract and authorize an increased expenditure authority for design services for The Rink Sports Pavilion, Project P3034, with Anil Verma Associates, Inc., in the amount of $650,000 and authorize a contingency in the amount of $97,500, for a total additional contract amount not to exceed $747,500.
2. Appropriate one-time funds in the amount of $501,061 from the American Rescue Plan Act Fund (Fund 228) to expenditure account P3034228-516101, and $246,439 from the Facilities Fund (Fund 723) to expenditure account P3034723-516101.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
On April 12, 2022, the City Council awarded The Rink Sports Pavilion (Rink), formally referred to as the Santa Clarita Roller Skating Rink, design contract to Anil Verma Associates, Inc. (Anil Verma), to provide conceptional designs for both an outdoor, open-sided roller rink and a fully enclosed multi-use facility for a total amount not to exceed $356,180. Anil Verma was selected through a Request for Proposal (RFP) process and is the architect of record for this project. The project will be located at the Santa Clarita Sports Complex, adjacent to the gymnasium, as shown on the attached Location Map. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
Based on the design options, a fully enclosed, multi-use facility was selected. On April 11, 2023, the City Council awarded the design contract amendment for an additional total amount not to exceed $559,620 to Anil Verma. The Rink's multi-use facility amenities included a roller-skating rink with overlays of a basketball court, pickleball courts, a volleyball court, spectator seating, an audio/disc jockey booth with a sound and lighting system, and a designated area for special events.
Since the award of the design contract, the proposed design for the Rink has been modified to expand the building footprint and include a kitchen/concession area, additional storage, a family restroom, and exterior improvements. These amenities will improve the functionality of the facility while addressing the current and future needs of the community. These modifications have significantly increased the scope of the project.
To accommodate for the design revisions, it is recommended that the existing design contract amount with Anil Verma be increased by a total of $747,500, including contingency; bringing the total design contract amount to $1,663,300, including contingency. This contract amount will allow Anil Verma to complete the design with the added modifications and provide the required contract documents for a fully enclosed facility. This proposal is available in the City Clerk’s Reading File.
The requested contingency will cover the costs of unforeseen design constraints such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, and account for potential design modifications requested by the City and other permitting agencies during the design of the project.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure accounts P3034228-516101 (American Rescue Plan Act Fund) and P3034723-516101 (Facilities Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Proposal for Anil Verma Associates, Inc. (available in the City Clerk's Reading File)