LMD-23-24-14 Zones 3, 5, 6, T31 Stay Green Response File (available in the City Clerk's Reading File) — Santa Clarita City Council, November 14, 2023

Proposal For Zones
3, 5, 6 and T-31
Landscape Maintenance
Proposal #LMD-23-24-14
Name: Marcus Cannon Date: October 06, 2023
Sign: ____________

Response File
PROPOSAL LMD-23-24-14
Landscape Maintenance of Zones 3,5, 6 and T-31
Introduction: Stay Green INC. formally submits this proposal for landscape maintenance services for LMD Zones 3, 5, 6 and T-31
Background: Stay Green INC has been in business for over 50 years and is a leading company in the landscape industry. We are proud of our long-standing history of work with the City of Santa Clarita. Our vast resources and experience with LMD work allow us to most effectively service the needs of the City. We manage these zones currently, for over two decades and our management team and crews are extremely familiar with the zones and their unique challenges.

Scope Of Work: Per the bid specs Stay Green INC proposes one three-man maintenance crew with two visits to zone T31, and one day visit to Zone 6. The crew will mow each zone when they are on site. Three gardeners for a total of 48 man hours a week in Zone T-31, and one irrigator for 5 hours a week. Three crew members for a total of 24 hours in Zone 6, and one irrigator for 3 hours a week. One three man maintenance crew for Zone 3 with total of 7.6 hours weekly. One two man maintenance crew to visit Zone 5 for a total of 32 hours weekly. Crew will focus on weed control, mowing and pruning on each visit. Fertilizer will be applied per signed city proposals. Crew and irrigation tech will report any issues with the landscaping directly to the production manager and account manager so the city will be aware of them. A Branch Manager, and Account Manager and Production Manager will be in charge of the crew in this LMD Zone to assure that all requirements are met for landscape services.

Schedule: As stated above, a three-man and two man crew will work between the zones as per the provided schedule.

Personnel, Equipment, and Facilities: All of our employees are trained in the safe and efficient use of power equipment, and all required landscape maintenance tools to be used in this Zone.

Our irrigation techs are all irrigation tech certified and go through extensive training annually.

All are Weathertrak Certified as well and proficient in use of the Pro 3 timer. We will provide all equipment necessary for maintenance of these LMD Zones as spelled out in the RFP.

EXHIBIT C: VIOLATION RECORDS

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

1) The last six (6) months of tailgate safety meeting sign -in sheets and topics covered must be made available UPON REQUEST. (Do not send with proposal submission at this time.)

2) In the year of 2022, what was the longest stretch of days worked without an accident in the landscape maintenance division?

_________________________________________________________________________________

3) Please provide any sustained complaints made to your company within the past four (4) years to Cal-OSHA.

_________________________________________________________________________________________

4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your Class C-27 California Landscaping Contractor License.

_________________________________________________________________________________________

365 days
General (non-serious) Violation (Cal-OSHA Citation #1479922, issued October 15, 2020) against SGI, for violation of an alleged heat injury and illness reporting requirement, SGI promptly appealed. Matter was resolved, paid and abated August 2022.

While no direct complaint against SGI has been filed with the CSLB, a brief suspension of the C-27 license was administered during the appeal of the Cal-OSHA allegations set forth above. The matter was promptly resolved, and the license reinstated.

EXHIBIT D: PROACTIVE APPROACH FORM

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

Please explain what policies or procedures you and your company will provide to ensure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company the best for this service area and how does your company stand out from others?

_____________________________________________________________________________________________

*Attach additional pages as necessary.

Please see page below.

Proactive Approach – LMD Zones 3, 5, 6, and T-31

Stay Green INC is without a doubt the best choice for the landscape maintenance of LMD Zones 3, 5, 6, and T-31. In business for over 50 years in the Santa Clarita Valley, Stay Green INC has extensive experience in maintaining LMD zones, both new and old. Our vast knowledgebase is unsurpassed, and invaluable to both the LMD, and the city of Santa Clarita and its residents.

Staygreen has maintained all of these zones in the past and is very familiar with their boundaries and layouts. This background knowledge and experience cannot be understated, as these areas are high visibility. In addition to the knowledge base of our field staff, or managerial staff has decades of combined knowledge of managing LMD zones and their many intricacies. Knowing the high profile of these areas, and the eyes that are on them at all times means that presentation must always be at the forefront of everything we do. Stay Green INC prides itself in providing the highest quality standards, at with the most skilled employees in the industry. We constantly train all our employees in OSHA and ANSI safety standards by holding weekly safety tailgate meetings and a yearly equipment training. These meetings for the crew that maintain this zone are specifically tailored for their unique working environment. Our vehicles are outfitted with the correct markings, lighting and safety precautions that meet or exceed the City's public works/traffic requirements. All of our employees are trained annually on chemical application, and are certified spray technicians. All crew leaders and irrigation techs are supplied with the most current smartphones with the ability to call/text information at any time. In addition, they all have the Weathertrak app installed for use at any time. Our irrigation techs go through annual training on all aspects of irrigation design, installation, and repair. They are also well versed in all irrigation controller types, and management, and are certified Weathertrak operators with more than 20 years of experience between them. Our strong management staff includes an Account Manager and a production manager, that constantly see these areas and keep eyes on potential problems before they become one. Our constant presence in the SCV at any given time, and our well trained staff gives us the ability to react fast to any situation. We are well versed and experienced in managing the many events like city marathons and other random events that often times require lighting fast reaction to close backflows, and or adjust timers to accommodate them. We believe that these qualities best suit Stay Green to provide the City with the best possible service and continued impeccable maintenance for LMD Zones 3, 5, 6, and T-31 for years to come.

EXHIBIT E: DESIGNATION OF SUBCONTRCATORS

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perfo rm work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid . If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed.

Subcontractor

DIR Registration No. Dollar Value of Work

Location and Place of Business

Bid Schedule Item No’s: Description of Work
License No.

Exp. Date: / / Phone ( )
Subcontractor

DIR Registration No. Dollar Value of Work

Location and Place of Business

Bid Schedule Item No’s:

Description of Work
License No.

Exp. Date: / / Phone ( )
Subcontractor

DIR Registration No. Dollar Value of Work

Location and Place of Business

Bid Schedule Item No’s: Description of Work
License No.

Exp. Date: / / Phone ( )

NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.

N/A
N/A
N/A

EXHIBIT F: REFERENCES

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

The following are the names, addresses, and telephone numbers of three public agencies for which the proposed company has performed work of a similar scope and size within the past five (5) years. The references shall demonstrate that the company (proposer) has a minimum of five (5) years’ experience in the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the ability to complete work of the type and scope being proposed under the terms of this contract. If necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Fill out this form completely and upload it with your proposal.

1. _________________________________________________________________________________ Name and Address of Owner / Agency

_________________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project

_________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed

2. _________________________________________________________________________________ Name and Address of Owner / Agency

_________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project

_________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed

3. _________________________________________________________________________________ Name and Address of Owner / Agency

_________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project

_________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed

The following are the names, addresses, and telephone numbers of all brokers and sureties from whom PROPOSER intends to procure insurance bonds:

_____________________________________________________________________________________

_____________________________________________________________________________________ City of Downey
Gio Amador (562)417-6902
$416,998
Landscape Maintenance
2/2012
Ongoing
City of Rancho Palos Verdes
Juan Hernandez - City Manager 310-544-5221
$1,200,000
Landscape Maintenance
Ongoing
Eastvale Public Right of Way -13820 Schleisman Rd., Eastvale, CA 92880 Travis Viseth, Parks Superintendent (951) 727-3524 ext 126 $1,363,822.76
Landscape Maintenance
Ongoing
Lockton Insurance Brokers

EXHIBIT G1: STAFF

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation specialist, etc.

1. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

2. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

3. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

4. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

5. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

6. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

7. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

Dave Colburn
Account Manager
QAL, Weathertrak, Recycled Water Supervisor, Irrigation Tech, Spray Tech Eleazar Gallardo
Production Manager
Irrigation Tech, Spray Tech
Marcus Cannon
Branch Manager
QAL, Irrigation Tech
Ruben Martinez
Crew Leader
Irrigation Tech, Spray Tech
Carlos Hernandez Lopez
Gardener
Irrigation Tech, Spray Tech
Jose Romero
Irrigation Tech
Irrigation Tech, Spray Tech
Adolfo Castro
Gardener
Irrigation Tech, Spray Tech

8. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

9. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

10. Name______________________________________ Job Title_______________________________

License/Certificates_________________________________________________________________

11. Name______________________________________ Job Title_______________________________

License/Certificates__________________________________________________________________

12. Name______________________________________ Job Title_______________________________

License/Certificates__________________________________________________________________

13. Name______________________________________ Job Title_______________________________

License/Certificates__________________________________________________________________

14. Name______________________________________ Job Title_______________________________

License/Certificates__________________________________________________________________

15. Name______________________________________ Job Title_______________________________

License/Certificates__________________________________________________________________

*Attach additional pages as necessary for additional personnel.

Sean McCormick
Arborist
Certified Arborist #WE-13274A
Jesus Rodriguez
Spray Tech
QAC, Irrigation Tech and Spray Tech
Francisco Lopez
Account Manager
Jose Ruiz
Production Manager

EXHIBIT G2: STAFF HOURS

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

Fill out this form for each of the following zones. Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.

ZONE 3 (Sierra Heights)

Supervisors

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crew #1

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crew #2

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Specialty Positions

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Specialty Positions

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Francisco Lopez

0.5 Jose Ruiz

0.5 Crew Leader

2.53 Gardener

2.53 EXHIBIT G2: STAFF HOURS

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

Fill out this form for each of the following zones. Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.

ZONE 5 (Sunset Hills)

Supervisors

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crew #1

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crew #2

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Specialty Positions

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Specialty Positions

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Francisco Lopez

0.5 Jose Ruiz

0.5 Crew Leader
16 Gardener
16 EXHIBIT G2: STAFF HOURS

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

Fill out this form for each of the following zones. Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.

ZONE 6 (Canyon Crest)

Supervisors

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crew #1

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crew #2

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Specialty Positions

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Specialty Positions

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Dave Colburn
1 Eleazar Gallardo
1 Crew Leader
8 Gardener
8 Gardener
8 Irrigation Tech
3 Spray Tech

0.5 Arborist

0.5 EXHIBIT G2: STAFF HOURS
PROP
OSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form for each of the following zones. Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.

ZONE T-31 (Shangri-La)
Sup
ervisors
Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Cre
w #1
Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Cre
w #2
Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Spe
cialty Positions
Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Spe
cialty Positions
Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Crew
member Title _______________________________ Qty. of Weekly Hours ____________________ Dave Colburn
2 Eleazar Gallardo
2 Crew Leader
16 Gardener
16 Gardener
12 Irrigation Tech
3 Spray Tech
1 Arborist
1 EXHIBIT H: EQUIPMENT REQUIREMENTS

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

Additional equi pment requirements for work within proposed Landscape Maintenance District or the ability of Contractor to rent/lease at no additional cost:

• Commercial grade lawn mowers with mulching blade attachment, sufficient in size to cover large turf areas
• Proper e quipment required to perform pruning tasks including hand pruners, loppers, saws, pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation • Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection, work boots. Body protection such as chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak • Irrigation milliamp multimeter
• All the required tools and equipment to make minor and major irrigation repairs • All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and safety wear shall be Cal-OSHA approved

Please initial to verify acknowledgement of equipment requirements: _______________ Initials
MC

EXHIBIT I: CERTIFICATIONS

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman, Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.

Additionally include:

• Proof of Contractor’s C-27 License (license number will suffice) • WeatherTrak irrigation manager, flow manager and OptiFlow training completion

1. ___________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________

4. ___________________________________________________________________________________

5. ___________________________________________________________________________________

6. ___________________________________________________________________________________

7. ___________________________________________________________________________________

8. ___________________________________________________________________________________

9. ___________________________________________________________________________________

10. __________________________________________________________________________________

PLEASE SEE FOLLOWING PAGES: LICENSES AND CERTIFICATES

EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all proposal specifications for Landscape Maintenance for Zones 3, 5, 6, and T-31. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established specifications throughout the length of the contract.

*Supervisor’s Signature: Date:

*Estimator’s Signature: Date:

*Owner’s Signature: Date:

*All three signatures required

10/6/2023
10/6/2023
10/6/2023

EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).

b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth.

c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City.

2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. If any additional Contract documents are executed, the actual Indemnity language and Insurance Requirements may include additional provisio ns as deemed appropriate by City’s Purchasing Agent.

b. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor’s liability under this agreement. The full coverage and limits afforded under Contractor’s policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required.

The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried by or available to the Contractor; or 2 —the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City.

c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City befo re work begins. City reserves the right to require full- certified copies of all Insurance coverage and endorsements.

3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemn ify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise from or relate to (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, liti gation expenses and fees of expert consultants or expert witnesses incurred in

connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) CONSULTANT’s performance of Services under this Agreement, or any part thereof; (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement ; or (4) any breach of this Agreement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty to defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT’s proportionate percentage of fault (except as otherwise provided in section 2782.8).

b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees.

c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement.

4. INSURANCE
a. Before co mmencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement

b. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

c. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT

will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.”

e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY.

f. Should CONSULTANT, for any reason, fail to obtain and maintain the insuran ce required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to TERMINATION section. In the alternative, should CONSUL TANT fail to meet any of the insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty.

g. Should CONSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.

Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. C ONSULTANT must ensure that there is no lapse in coverage.

h. The CITY shall be entitled to any coverage in excess of the minimums required herein.

I have read and understand the above requirements and agree to be bound by them for any work performed for the City.

Authorized Signature: ______________________________ Date: ___________________

Printed Name: ____________________________________

10/6/2023
Marcus Cannon

Week 1: RED Week 2: Purple Week 3: Blue Week 4: YELLOW PLEASE NOTE: Due to the size of Zone 3, there will be no rotation schedule provided.

EXHIBIT A: COST PROPOSAL

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

Fill out this form completely and return with your proposal.

Item
No. Project Site Column A
Monthly Maintenance Cost
Column B
Annual Maintenance Cost

1. LMD Zone 3 (Sierra Heights) $ _________________x 12 months $

2. LMD Zone 5 (Sunset Hills) $ _________________x 12 months $

3. LMD Zone 6 (Canyon Crest) $ _________________x 12 months $

4. LMD Zone T31 (Shangri-La) $ _________________x 12 months $ TOTAL FOR ALL ZONES (COLUMN B): $

Total for all zones proposed amount annually, in legibly printed words:

______________________________________________________________________________

1,382.14
5,819.52
5,334.56
9,044.45
16,585.68
69,834.24
64,014.72
108,533.40
258,968.04
Two Hundred Fifty Eight Thousand, Nine Hundred Sixty Eight Dollars and Four Cents.

EXHIBIT B1: ADDITIONAL PRICING

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your proposal response. Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used in evaluating cost estimates for “additional” or “extra” work requested by the City under this contract when applicable.

Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:

Pricing and Billing Schedule Detail

Skill Level Hourly Cost After-Hour Emergency

Irrigation Laborer $ _____ per hour $_____ per hour

Landscape Laborer $_____ per hour $_____ per hour

QAC/QAL Herbicide and Pesticide Applicator $_____ per hour N/A

Please initial to verify acknowledgement of labor rates: ______________________________ 65 55
65 97.50

82.50 MC

EXHIBIT B2: ADDITIONAL PRICING CONTINUED

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on the of your proposal response.

Please list the unit price for labor, EXCLUDING part/material costs, for the following tasks. These rates may be used in evaluating cost estimates for additional work requested by the City under this contract.

ITEM
NO. DESCRIPTION UNIT OF

MEASURE QTY UNIT PRICE

EXTENDED PRICE
(UNIT PRICE X
QTY)

1. Price for maintenance of landscaped
with turf. SF 500 $ $

2. Price for maintenance of landscape with
trees, shrubs, and ground cover. SF 1,000 $ $

3. Price for maintenance of landscaped,
irrigated slope. SF 500 $ $

Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates may be used in evaluating cost estimates for additional work requested by the City under this contract.

ITEM
NO. DESCRIPTION UNIT OF

MEASURE QTY UNIT PRICE

EXTENDED PRICE
(UNIT PRICE X
QTY)

4. Price for installation of one (1) gallon
shrub. EA 5 $ $

5. Price for installation of five (5) gallon
shrub. EA 5 $ $

6. Price for installation of fifteen (15) gallon
shrub. EA 5 $ $

7. Price for installation of fifteen (15) gallon
tree. EA 5 $ $

8. Price for installation of twenty-four-inch
(24-inch) box tree. EA 2 $ $

.06
.018
.018

16.50 50.00
120.00
220.00
510.00

30.00 18.00

9.00 82.50
250.00
600.00
1100.00
1020.00

Addendum No. 1
October 6, 2023

PROPOSAL # LMD-23-24-14

Addendum No. 1

PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California

This addendum must be acknowledged via BidNet and should be included with the proposal response.

The purpose of this addendum is to address the following for this Request for Proposals (RFP):

I. SAMPLE LMD CONTRACTOR PERFORMANCE FORM
A sample LMD Contractor Performance Form has been provided in this addendum to supplement the answer to question #13 in the Q&A portal on BidNet.

II.

UPDATED MAINTENANCE MAP FOR ZONE 7-31
Please see the attached updated maintenance map for Zone T-31.

END OF ADDENDUM

This addendum must be acknowledged via BidNet and should be included with the response.

____________________________________ ____________ Contractor’s Representative Date

____________________________________
Company Name
Marcus Cannon
Stay Green Inc.
10/6/2023
City of Santa Clarita
LMD Contractor Performance Form
PERIOD START DATE: 9/1/23
PERIOD END DATE: 9/30/23
DATE FORM COMPLETED: 9/30/23
PAYMENT ADJUSTMENT NEEDED: YES _____ NO___X_
NUMBER
1 3 3 3 2 3 3 3 3 3 2 3 3 3 3 3 3
2 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3
3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3
4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 3
5 3 3 3 3 3 3 3 3 3 3 3 3 3 2 3 3
LMD CONTRACTOR: Stay Green Inc
LMD MONITOR: LC.Com
Mowing
Irrigation
Trimming DESCRIPTION / ZONE
Removal of weeds
Removal of dead
plant material
T33 - Trimming of acacia at back of community contractor working on. T65A - North end of Royal Pines need to trim acacia growing into v-ditch.

Overall appearance
of zone
Conttractor Staff
(Section 11)
Turn-around Time
For Proposals
Removal of trash &
debris including
doggie stations
Response Time
(Section 1 - 1.07)
Irrigation -
maintenance and
repairs
Overall Contractor Evaluation (circle): 1 2 (3) 4 Zone T33
T65
Notes
Zone T17
Zone T29
Mulch
ACCOUNT MANAGER: Heidi Van Syoc
Weeds
Contractor Administrative ResponsibilitiesCondition Plant Material Maintenance
Schedules (Section
10)
DATE: 9/30/23
FORM TO BE COMPLETED BY LMD MONITOR:

Maintenance
Inspections (Section
24)
Contractor Signature ______________________ Date__________9/30/23______ Monitor Signature _____Lisa Madero__________________________ Date _________________ LMD Representative ________________________________________________ Date _________________ Contractor Field Responsibilities
Maintenance
Reports (Section 3)
1: Unacceptable 2: Needs Improvement 3: Successful 4: Exceptional Your signature on this form indicates that you have seen and reviewed the document with your LMD representative.

Rating to be scored on a scale of 1 - 4 with 1 being the lowest and 4 being the highest.

Zone T17 - Proposal for re-planting on Rainbow Glen completed. Weeds on slope behind Scarlet Meadow were slow to address. Zone T29 - Slope area and side panel on Fanchon Mulching completed.

Zone T65 - Side panel off Oakdale need to trim acacia & along access road to drain basin.

T65A

Santa Clarita City CouncilNovember 14, 2023

Santa Clarita City Council
November 14, 2023