City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 1 of 13 ANIL VERMA ASSOCIATES, INC.
PROPOSAL FOR ARCHITECTURAL, MECHANICAL ENGINEERING, PLUMBING ENGINEERING,
STRUCTURAL ENGINEERING, FIRE PROTECTION, LIGHTING, ELECTRICAL ENGINEERING, SOUND
SYSTEMS, CIVIL ENGINEERING, AND LANDSCAPE ARCHITECTURAL DESIGN SERVICES ‘THE RINK SPORTS PAVILION’ PROJECT (#ENG-21-22-P3034)
City of Santa Clarita, California
Revised AS #2: October 31, 2023
Client/Agency: City of Santa Clarita
Contact: Araz Valijan, MPA
Public Works
Address: 23920 Valencia Blvd.
Santa Clarita, California 91355
Phone: (661) 286-4031
E-mail: [email protected]
PROJECT UNDERSTANDING
The City of Santa Clarita is bringing a ne w Sports Pavilion to the C ommunity within the existing George A.
Caravalho Sports Complex. The design has evolved from an initial study of an ou tdoor roller-skating rink with minimal facilities to a complete indoor sports complex with concessions and multi-use functions.
The City of Santa Clarita’s vision for this facility includes, at a minimum, a fully enclosed multi sports facility that will include roller-skating, basketball, pickleball, and volleyball. The facility will include hardscape and landscape features around the rink, security cameras, LED lighting and a sound system with multiple speakers and inputs, WIFI access, and drinking founta ins. In addition, front office and ticket window, rental co ncessions, Concessions/Kitchen facilities, Mezzanine Storage Area , locker facilities, men’s and women ’s restrooms, HVAC and Fire Protection, storage, and DJ room.
The scope involves a preliminary investigation of the site, project management, design services , project plans and specifications, plan review and permit ready drawings, and bid-ready package. Construction documents for architectural design, civil engineering, kitchen design, structural engineering, electrical engineering, plum bing, HVAC Engineering, Fire Protection Design, landscape and hardscape plans and specifications will be prepared for review and approval as well a s issuance for construction . Additional utility investigations will be performed to investigate electrical load capabilities, sewer connections, and water connections. The team has visited the site and reviewed RFP #ENG-21-22-P3034 and Addendum #1 thoroughly. Additional visits are anticipated throughout the design phase of the project . Two standalone bid packages will be developed as follows: P hase IV – Civil Demolition, Grading, and Volleyball Relocation; and Phase V: Final Site and Facility Construction.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 2 of 13 ANIL VERMA ASSOCIATES, INC.
SCHEDULE 1
SCOPE OF SERVICES
PHASE 1 PRELIMINARY INVESTIGATION Duration: 1 month TASK 1.1 DEVELOP BASE MAPPING
A. REVIEW/ANALYZE DATA – Review CITY as -built and h istorical documents and studies. Discuss wi th CITY staff, so critical information is carried forward. Confirm facility locations and configurations. Prov ide cursory review of accessibility (Americans with Disabilities Act (ADA) and California Building Code (CBC)), drainage, utility, and righ t-of-way issues. Review/verify existing and required amenities, look beyond the confines of the scope of work area to see if there are any connections that should be recognized, either vehicular, bike or pe destrian. Identify inconsistencies, deficiencies, or any other information necess ary to progress the work. 2022 CBC/CalGreen code requirements will be addressed to ensure compliance with the project.
B. SITE RECONNAISSANCE - visit the site to observe and photograph existing conditions and context. Compare existing conditions against as-built drawings provided by CITY.
C. DEVELOP BASE MAPPING – Base Mapping will be prepared using City-provided survey data.
D. CONSULTANT te am will review available as -builts and utility maps. During the site visit, visible ut ility appurtenances will be i dentified. These features will be checked for consistency with the as -built information obtained from the City.
E. CONSULTANT team will review the existing facility assessment and, in collaboration with City Sta ff, confirm goals and priorities for this Project’s Scope of Work. This will include identifying possible bid alternates.
F. CONSULTANT team will review existing facility signage and propose an update to wayfinding signs.
OUTPUT: PDF record of all resear ch, site photography, and data collec tion. Fie ld Reconnaissance note s.
Preparation of Utility Matrix showing utilities at the project and list items received from the City.
PHASE 2 DESIGN PHASE PROJECT MANAGEMENT / COORDINATION / ADMIN Duration: 26 months NTP RECEIVED ON APRIL, 2022. BID READY PACKAGE ANTICIPATED JUNE, 2024.
TASK 2.1 PROJECT AND SUBCONSULTANT MANAGEMENT AND QUALITY CONTROL Project scope shall be limited to the related items listed in the CITY’s Request for Proposal that in cluded the project overview and outline of proposed improvements. The Project Manager (PM) shall conduct, oversee and manage the performance of the work including
• Coordination of the development of the overall work tasks • Management of the schedule, budget, staff resources
• Reporting work progress and schedule updates to the CITY’s Project Manager • Scheduling, coordinating, and providing minutes of Project Development Team (PDT) meetings.
The Project Development Team shall include, but not be limited to, the City of Santa Clarita and other selected agencies approved by the City of Santa Clarita. Prior to t he start of work, CONSULTAN T wi ll furnish the subconsultants the appropriate forms, manuals, and criteria to ensure uniformity of all project document s.
CONSULTANT’s PM wil l conduct status and review meetings with su bconsultants to review their progress, ensure up -to-date informatio n is being used and t he appropriate activities are being performed.
Subconsultants will submit all reports and plans to the PM for review of conf ormity with the project scope of work, direc tives, applicable codes, design criteria , and any other requirement s. T he PM will meet w ith the design team on a periodic basis to establish design tasks and to determine schedule and budget status.
Deliverables will be made through the PM. AutoDesk Revit/ AutoCAD is anticipated to be utilized as the main design programs.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 3 of 13 ANIL VERMA ASSOCIATES, INC.
CONSULTANT project team and their respective tasks include:
o Anil Verma Associates (AVA) - Architectural, Landscape and Irrigation o Anil Verma Associates (AVA) - Mechanical Engineering, Electrical Engineering, Plumbing o Anil Verma Associates (AVA) – HVAC and Fire Protection Design o Anil Verma Associates (AVA) – Cost Estimating
o Coffman Engineers – Structural Engineering
o CivilPros – Civil Engineering, Wet Utilities, Grading, Drainage o Veneklasen Engineers – Acoustical and Sound Systems
o The Lighting Design Alliance – Lighting Design
o Clay Enterprises - Kitchen Designer
CONSULTANT’s QA/QC Plan will be developed and submitted to CITY for a pproval as an indepe ndent document. This plan will detail the policies and procedures to ensure that Quality Ass urance (QA) procedures are in place and that Quality Control (QC) is performed for each work product and by the design team. Project quality control records will be maintained and provide copies, if requested by CITY.
CONSULTANT shall submit a baseline schedule at the start of the work. The b aseline schedule will serve as the basis for monitoring and controlling project activities. The schedule shall show the relat ionship of the project tasks, expected sequence of design, milesto ne submittals and the effe ct o f any impacts to the overall schedule.
OUTPUT: Baseline Schedule and Quality Assurance Plan (QAP)
TASK 2.2 STRATEGY SESSION / PROGRAM DEFINITION
Meet with CITY and project team to understand the site design objectives and opportunities for approva l.
Establish project Goals and Aspirations with the key project stakeholders (list of which are to be pre‐approved by the Project Manager) and preliminary construction budget from the CITY.
OUTPUT: One Meeting. Prepare meeting agenda and minutes.
TASK 2.3 MEETINGS
Coordinate weekly design meetings wit h City st aff. CONSULTANT’s team shall prepare and provide to CITY, standard meeting notes for discussion related to the scope of services herein. CONSULTANT shall record and document the discussions, decisi ons and actions agreed to at these meetings. Condu ct team m eetings with affected Agencies if applicable to review project schedules, concepts, plans, and specifications.
OUTPUT: Fifty-two (52) PDT meetings held at CITY’S offices or via conference calls. Prepare meeting agendas and minutes, action items list, and decision log. (Assume May 2022 thru February 2024).
TASK 2.4 ASSIST IN PUBLIC OUTREACH MEETINGS
Assist in public outreach meetings as requested by the city. Up to 2 meetings shall be held in orde r to address comments and questions made by the City’s public.
OUTPUT: Prepare graphic support and attend two (2) outreach meeting.
TASK 2.5 PREPARE INVOICES PER CITY SPECIFICATIONS
AVA’s Project Manager to provide monthly progress reports with the mont hly invoice. Progress reports shall address activities and progress within the recent billing cycle and provide upcoming deliverables and actions.
OUTPUT: Monthly progress reports and invoices.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 4 of 13 ANIL VERMA ASSOCIATES, INC.
PHASE 3 DESIGN Duration: 2 Months
TASK 3.1 PRELIMINARY DESIGN OPTIONS
CONSULTANT’s team will prepare Schematic Plan Drawings illustrating all components of the Project including the size, scale, locatio n, dimensions, and character of physical systems and equipment and will be in accordance with CITY standard s, Title 24, and other applicable requirements. CONSULTANT will develop the initial architectural styles for study by providing architectural plan an d elevation ske tches and comments to aid CITY staff to determine a style for the project. The team anticipates participation in a strategy session, indicated in Task 2.2 to un derstand the site design objectives. In concert with the CONSULTANT te am, determine the constraints, opportunities, general capacities or optimum level of development.
OUTPUT: Prepare preliminary architectural plans, elevations, and sketches. In additional to the original anticipated three (3) design options, seven (7) alternative options were prepared which the final selected version was a fully enclosed facility as requested by the City.
TASK 3.2 PRELIMINARY LANDSCAPE PLAN
CONSULTANT shall prepa re preliminary landscape plans for the project site a nd will work closely with CITY Maintenance staff in order to provide a preliminary and final design that meets CITY’s requirements.
OUTPUT: Preliminary landscape plans.
TASK 3.3 REVIEW/APPROVAL OF SCHEMATIC DESIGN
CONSULTANT will work with CITY’s Engineering and Planning staff to incorpora te the agreed upon changes to the design based on CITY comments at a one-stop meeting.
OUTPUT: Comment / Response / Resolution matrix
TASK 3.4 FINALIZE PRELIMINARY DESIGN OPTIONS
Based upon feedback from project stakeholders, CONSULTANT’s team will pr epare final conceptual designs and sketches to provide a preferred scheme from which to carry forward CITY’s design goals. Communications with the public or the press will be made by CITY with the CONSULTANT team providing support.
OUTPUT: Finalize preliminary architectural plans, elevations, and sketches.
TASK 3.4a PREPARE NEW PRELIMINARY DESIGN WITH FULLY ENCLOSED FACILITY Based upon feedback from project stakeholders, CONSULTANT’s t eam prepared final conceptual design and sketches to provide a preferred scheme from which to carry forward CITY’s new design direction of a fully enclosed facilit y. This includes a f ully enclosed facility with roller-skating, volleyba ll, pickleball, DJ room, enhanced sound and lighting systems, restrooms, lockers, basketball facilities, and offices.
OUTPUT: Revise preliminary architectural plans, elevations, and sketches.
TASK 3.5 BASIS OF DESIGN REPORT
CONSULTANT will Provide a written description of materials, com ponents, and systems to be incorporated into the Project. Greenbook Stan dards an d Specifications shall be provided for Phase IV package and CSI format specifications will be prov ided for the Phase V package. A Basis of Desig n Report will be prepared by CONSULTANT for City & Stakeholder review and approval prior to commencement of project design. Drawings are to be developed on AutoCAD Version 2022 or equiva lent and documents shall be prepared utilizing the Microsoft Office Suite (i.e., “Word,” “Excel,” “PowerPoint,” and “Project.”) OUTPUT: Basis of Design Report
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 5 of 13 ANIL VERMA ASSOCIATES, INC.
TASK 3.6 PRELIMINARY ROUGH ORDER OF MAGNITUDE OF COSTS CONSULTANT’s team will prepare a rough order of magnitude for potential construction costs for the project during the preliminary design phase.
OUTPUT: Preliminary Cost Estimate.
PHASE 4 CONSTRUCTION DOCUMENTATION (PS&E) Duration: 9 months Upon approval of the preliminary design opt ions b y CITY and other agencies, CONSULTANT’s team shall prepare design development phase documents and submit them to CITY for 60% , 95%, 100%, and final reviews (total 4), including Cost Est imates, and attend review meetings with the City. A separat e Phas e IV package including separate specifications and cost estimates will be prepared for early construction activities including but not limited to demolition, site rough grading, and minor utility modifications . The object of t he Design will be to:
a. Ensure the design development address in every respect the CITY’s review comments b. Advance preliminary design efforts for Plans, Specifications, and Estimate package including required submittals for reports, matrices, and checklists
c. Verify constructability and functional feasibility of the proposed design d. Identify initial construction work window requirements. e. Detail construction phasing plans and identify proposed contractor staging areas. f. Prepare Cost Estimates and materials list.
TASK 4.1 60% COMPLETE DEVELOPMENT PLANS
A. DESIGN REFINEMENT - based upon th e CITY’s comments, perform revisions to the design concept to resolve outstanding issues, review input from all team members, and develop a base.
B. PRELIMINARY DEMOLITION PLANS – prepare preliminary demo coordination plans for the site.
C. PRELIMINARY CIV IL PLANS - prepare plan drawings for the preferred alternatives and design options.
Drawings will include, but not be limited to sidewalk work, and hydrology design. CONSULTANT team shall provide typical sections. Additional fire lane requirements and extended scope impacts du e to access will be incorporated.
D. PRELIMINARY ARCHITECTURAL PLANS / SECTIONS / ELEVATIONS – develop typical architectural footprints and representative elevations il lustrating the architectural cha racter o f the new fully sports facility, incorporating community aspirations and incorporating spaces along the existing gymnasium for art.
E. MATERIALS BOARD – provide preliminary material board indicating colors and finishes.
F. PRELIMINARY FINE GRADING LANDSCAPE DESIGN – prepare preliminary grading and drainage coordination plans for landscape and softscape areas for use by the CONSULTANT’s Civil Engineer.
G. PRELIMINARY HARDSCAPE PLANS and DETAILS - prepare construction plans indicating materials, finishes, colors, and detail call-outs in a schedule. This includes the addition of an enhanced paving space between the existing gymnasium and the inclusion of wall treatments and spaces for potential art.
H. PRELIMINARY PLANTING PLANS and DETAILS - Prepare preliminary tree planting plans and plant palette legends indicating plant varieties, size, quantity, and locations. Prepare planting details.
I. PRELIMINARY IRRIGATION PLAN and DETAILS - prepare irrigation diagr am indic ating zones, mainline routing, and valve locations. Prepare irrigation details of irrigation elements.
J. PRELIMINARY LIGHTING PLAN – develop a lighting plan for the interior and exterior of the facility including lighting fixture types and locations. Lighting p hotometric plan to be prepared in future phase (Phase 3).
Enhanced fixture selections will be chosen to accommodate specialt y interior lighting, additional lockers, offices, and restrooms, kitchen, and accommodations for basketball court lighting and scoreboard.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 6 of 13 ANIL VERMA ASSOCIATES, INC.
K. PRELIMINARY ELECTRICAL PLAN – develop electrical plans for the sports facility including lighting, convenience outlets, HVAC, speaker s ystems, retractable baske tball backboards , and site el ectrical.
Analyze existing load capabilities to accommodate new facility needs based upon as-built. Provide design of mainline cables from the existing main breaker/switchboard located at the end of Ruether Avenue to the new facility electrical room via partially through existing conduits and partially through new conduits.
L. PRELIMINARY HVAC PLAN – develop a preliminary HVAC plan including equipment types and locations.
HVAC Calculations will be performed and CalGreen forms incorporated.
M. PRELIMINARY FIRE SPRIN KLER S YSTEM STUDY – develop a n a nalysis of flow needs, f ire riser room equipment, and preliminary concept for sprinkler head and piping layout.
N. PLUMBING PLAN – develop an analysis water supply, drainage, and sewer.
O. PRELIMINARY SIGNAGE AND WAYFINDI NG – based upon a design analysis and strategy outlining the site needs, constraints and context, provide a unified visual language for open space area signage.
P. PRELIMINARY STRUCTURAL ENGINEERING – Prepare preliminary structural calculations, conceptual foundation plan, and conceptual structural framing plans for an enclosed facility.
Q. DRAFT SPECIFICATIONS OUTLINE - prepare 8½” x 11”, typed specifications in the Constructio n Specifications Institute (CSI) format which describe materials, finishes, and workmanship.
R. OPINION OF PROBABLE COSTS - prepare an opinion of prob able construction costs based upon t he 60% complete drawings. This will be prepared using historical costs from recent projects.
S. SUBMITTAL - submit technical specification and drawings to CITY for review.
OUTPUT: 60% Complete Development submittal including:
Preliminary Architectural Plans, Sections, Elevations, and Details Preliminary Construction Plans and Details Preliminary Planting Plans and Details Preliminary Irrigation Plans and Details Preliminary foundation and framing plans Preliminary Signage and Wayfinding Dwgs Preliminary Civil Plans and Sections Preliminary Utility Plans Preliminary Lighting Plans Preliminary Electrical Plans Preliminary Mechanical/HVAC Plans Preliminary Fire Protection Study Specifications Outline Opinion of Probable Costs Preliminary Structural Calculations
TASK 4.2 REVIEW/APPROVAL OF 60% DEVELOPMENT PLANS
CONSULTANT will work with the CITY Engineering and Planning staff to incorporate the agreed upon changes to the design based on Planning Department comments in a One-Stop meeting.
OUTPUT: Comment / Response / Resolution matrix
TASK 4.2A FINALIZE 95% COMPLETE DESIGN
CONSULTANT’s team will prepare PS&E level construction documents. Each PS&E submittal will be submitted to CITY and select stakeholders for review and comments. Stakeholde r review comments at each deliverable will be addressed with resp onses included with the subsequent del iverable. City requested ch anges to the 60% drawings include:
• MISCELLANEOUS ADDITIONS
a. Include facilities for basketball, volleyball, and pickleball b. Add Mezzanine level / Storage
c. Add Trellises and shade Extensions on Facility
d. Adjust site design based upon easements, and configuration changes e. Provide electrical connection design to existing switchgear
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 7 of 13 ANIL VERMA ASSOCIATES, INC.
2. CONCESSIONS / KITCHEN ADDITION – EXPANSION
a. Add concessions / kitchen design
b. Add new single stall employee restroom
c. Add concession window and exterior access
d. Revise site. Reconfigure parking area
3. ARCHITECTURAL ARTICULATION
a. Prepare alternative designs for architectural popouts b. Prepare 3D Renderings and plans
c. Revise Kitchen Layout
d. Revise restroom and DJ Booth layout
4. PACKAGING / VOLLEYBALL RELOCATION
a. Create two separate packages for Phase IV and Phase V i. Phase IV consists of Civil Demolition and Grading / Cut and Fill Plan. This includes temporary fence and fire access plans. Volleyball relocation included in Phase IV. Work to include Greenbook based specifications and cost estimates related to Phase IV. ii. Phase V consists of final site development and facility development. Utility connection to occur in Phase V. Work to include CSI based specifications cost estimate related to Phase V.
b. The relocation of the volleyball court into this task which will be located just east of the existing dog park at the south east end of Ruether Ave.
i. Preliminary grading for the volleyball court including subgrade for placement of volleyball court material.
ii. Drainage evaluation of area around and within the volleyball court to determine drainage needs.
iii. Develop grading and drainage plan and section sheets for volleyball court area. iv. Develop drainage details plan based on drainage evaluation to provide proper drainage for the volleyball court and immediate area.
v. Clearing of utilities as necessary
5. MEETINGS / EXTENDED SCHEDULE
OUTPUT: Revised 95% Complete Development Submittal
TASK 4.3 100% AND FINAL COMPLETE DEVELOPMENT PLANS
Based on the approval of the project from the CITY, CONSULTANT and CONSULTANT project team will prepare plans, specifications, and estimates (PS&E) to the 100% complete level of detail. PS&E’s will be prepared to successfully obtain approvals from all necessary utilities and agencies including the Los Angeles County Health Department and Fire Department.
A. DESIGN REFINEMENT - based upon the CITY’s comments, perform revisions to the design.
B. DEMOLITION PLANS – prepare final demolition coordination plans for site development.
C. CIVIL GRADING AND UTILITY DESIGN - civil drawings, details and notes as needed for the demolition of the exiting area, includ ing, but not limited, t o grading, drainag e, and erosion control. Drawings shall clearly detail all utility crossin g and connections in the project area, including undergrou nd and overhead. Civil drawings shall be coordinated with the overall site and demon strate ADA access from parking areas, walks, fire hydrants, fire lanes, and ADA site access routes to ensure code compliance.
E. ARCHITECTURAL DRAWINGS – prepare plans, elevations, and details for a fully enclosed sports facility. This includes restrooms, lockers, offices, ticket window, and gathering area. CalGreen forms to be included.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 8 of 13 ANIL VERMA ASSOCIATES, INC.
F. SITE CONSTRUCTION PLANS, DETAILS, AND TYPICAL SECTIONS - prepare construction plans indicating materials, finishes, colors, and detail call-outs in a schedule.
G. PLANTING/IRRIGATION PLANS and DETAILS - prepare labeled planting plans indicating plant varieties, size, quantity, and locations. Prepare planting details of planting elements. Prepare irrigation plans indicating sprinkler heads, drip systems, piping, valves, and controllers. Prepare irrigation details.
H. LID - prepare necessary drawings, details, notes, ad specifications as needed for the construction of and/or installation of all aspects of the landscape and hardscape as required by LID.
I. LIGHTING AND ELEC TRICAL PLANS, DE TAILS, AND S CHEDULES - prepare elect rical plans, schedules, and details indicating building, site and accent lighting.
J. SOUND AND ACOUSTICAL SYSTEMS – prepare audio and visual systems for roller-skating, b asketball, pickleball, and volleyball activities.
K. STRUCTURAL DRAWINGS - prepare structural plans and details related to arch itectural and site elements.
Structural design will include calculations, framing plans, foundation plans, sizing of framing members, and coordination with other project disciplines.
L. MECHANICAL (HVAC), ELECTRICAL, AND PLUMBING SYSTEMS – develop drawings to include sizes of ducts, location of runs, identify equipment manufacturer and equipment size. Electrical power plans will be prepared to show the proposed lighting and fixtures, HVAC, proposed security camera system, and will be used to coordinate with the utility companies. Plumbing plans will be prepared to show fixture sizes and to create overall water demands for the project. Coordination with the sustainable design goals will be key to ensure that the project sustainability goals are met. CalGreen forms to be included.
M. FIRE PROTECTION DESIGN DRAWINGS / SPRINKLER DESIGN
The Design Team shall develop Fire Protection sprinkler drawings, including floor pla ns, ri ser diagrams, details, and general notes. These drawings will identify the work to coordin ate with the plumbing design drawings. Block diagrams will be repre sented in the floor plan s with the required fire hazard hydraulic criteria. The consultant's sprinkler scope drawings are scope in nature, and the Sprinkler Contractor in combination with t he contractor’s Sprinkler Engineer of Record (EOR) shall prepare th e detailed hydraulic calculations with pipe sizing and the sprinkler head placement. The Sprinkler Contractor (the installed Engineer -of-Record) is assumed to submit the Final Drawings to t he all-necessary agencies and the insurance carrier for Final approval.
N. KITCHEN DESIGN - Food Service Design Development scope will consist of:
1. 959 square foot concession stand with expanded cooking, prep and storage.
2. Exhaust hood plans.
3. Walk-in cooler plan with remote refrigeration.
Schematic Design Phase: CONSULTANT shall prepare a schematic design plan and submit for review and approval.
1. Schematic Food Service Layouts
Based on approved plan from Schematic Design, CONSULTANT shall produce an itemized Equipment Floor Plan and Schedule in AutoCAD for final review and approval. Drawings provided in this phase:
• Food Service Equipment Floor Plans
• Food Service Equipment Schedules
Food Service Drawings (956 SF): Upon approval of Design Development, CONSULTANT shall prepare Food Service drawings and submit for final engineering. Drawings provided in this phase:
• Final Food Service Equipment Floor Plan
• Final Food Service Equipment Schedule
• Food Service Plumbing Rough-In Plans
• Food Service Electrical Rough-In Plan
• Food Service Conduit / Curb Plan
• Exhaust Hood Plans
• Walk-In Cooler Plan
• Food Service Wall Backing Plan
• Food Service Equipment Elevations
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 9 of 13 ANIL VERMA ASSOCIATES, INC.
• General Notes and Details
• Equipment Specifications / Instruction to Bidders / General Conditions / Equipment Literature (cutsheets)
Services During Plan Check: CONSULTANT shall provide Agency plan check corrections / revisions.
CONSUTANT shall obtain plan approval and permit from the Los Angeles County Department of Public Health and / or other required agency approvals and permits.
O. SPECIFICATIONS - prepare 8 1/2” x 11”, typed technical specifications in the CSI format which describe materials, finishes, and workmanship. Div. 0 & Div. 1 general provision sections to be provided by the City.
P. QUALITY ASSURANCE / QUALITY CO NTROL – The Project Team will follow CONSULT ANT’s Quality Assurance Procedures as set forth in an approved QAP.
Q. OPINION OF PROBABLE COSTS - prepare an opinion of probable construction cos ts based upon the final design drawings. This will be prepared with contractor’s input using historical costs.
R. SUBMITTAL - submit technical specification and drawings to CITY for review at the 100% package. One round of revisions will be provided due to CITY comments.
OUTPUT: Submittal of 100% Design Plans, Specifications and Estimates to CITY for Review.
TASK 4.4 REVIEW/APPROVAL OF 100% COMPLETE DESIGN CONSTRUCTION DWGS CONSULTANT’s team will prepare PS&E level co nstruction documents. Each PS&E submi ttal will be submitted to CITY and select stakeholders for review and comments. Stakeholder review comments at each deliverable will be addressed with responses included with the subsequ ent deliverable. Drawings shall be submitted to Los Angeles County Fire Department for review and approval.
OUTPUT: Comment / Response / Resolution matrix.
TASK 4.5 BID PACKAGING PREPARATION, QC, AND SUBMITTAL
CONSULTANT’s Team will prepare PS&E level construction documents. Each PS&E submittal will be submitted to CITY and select stakehold ers for review and comments. Stakeholder review comments at each delive rable will be addressed with responses included with the subsequent deliverable.
OUTPUT: Submit Final Bid Package Submittal. Anticipated deliverables include:
Meeting Notes and Schedules AIA Bid documents as needed for complete bid package Construction Document Final Design Demolition Plans
Grading and Utility Plans Construction Plans and Details Planting Plans and Details Irrigation Plans and Details Architectural Plans and Details Structural Plans and Details Signage and Wayfinding Drawings Civil Plans and Typical Sections Lighting and Electrical Plans and Details Structural Engineering Calculations Mechanical / HVAC Plans and Details Fire Sprinkler Plans and Details Plumbing Plans and Details Technical Specifications
Quality Control Documentation CalGreen Forms
Calculations (Struct/Elect/Mech) Electrical connection from Ruether Ave. to facility Elect rm.
Opinion of Probable Costs Kitchen Plans and Details
Review and approving agencies include: City of Santa Clarita, Los Angeles County Dept of Public Health, and Los Angeles County Fire Department.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 10 of 13 ANIL VERMA ASSOCIATES, INC.
PHASE 5A PHASE IV BID ASSISTANCE (NIC – optional future services) 1 Month TASK 5.1 PRE-BID MEETING (NIC–optional future services) Attend and participate in the pre-bid meeting.
OUTPUT: Attend one (1) meeting.
TASK 5.2 PRE-BID SUPPORT (NIC–optional future services) CONSULTANT’s team will support CI TY during bidding and continue project controls and reporting as required.
CONSULTANT will participate i n stakeholder coordination as needed and manage requests, information, and coordination with our subconsultants.
OUTPUT: Project controls and reporting.
TASK 5.3 PREPARE ADDENDA (NIC–optional future services) Update sheets to remove clouds and re-issue. Accommodate addenda to provide updated set of drawings.
OUTPUT: Revises drawings and specifications for re-issuance and incorporate addenda.
PHASE 5B PHASE V BID ASSISTANCE (NIC – optional future services) 2 Month TASK 5.1 PRE-BID MEETING (NIC–optional future services) Attend and participate in the pre-bid meeting.
OUTPUT: Attend one (1) meeting.
TASK 5.2 PRE-BID SUPPORT (NIC–optional future services) CONSULTANT’s team will support CI TY during bidding and continue project c ontrols and reporting as required.
CONSULTANT will p articipate in stakeholder coordination as needed and manage requests, information, and coordination with our subconsultants.
OUTPUT: Project controls and reporting.
PHASE 6A PHASE IV DESIGN SUPPORT DURING CONSTRUCTION (NIC – optional future services) 3 Months CONSULTANT’s team will support CITY and Construction M anager during construction and continue all project controls and reporting as required. CONSULTANT will attend the Pre-Construction Meeting at CITY, participate in stakeholder coordination a s needed, and manage requests, info rmation, and coordination with our subconsultants. CONSULTANT will work with CITY to prepare construction b ulletins and will attend regular weekly jobsite meetings via conference call and in person every two weeks including performing site observations of the construction. When request ed in writing by CITY, CONSULTANT will review and respond to Reque sts for Information (RFIs), Change Requests (CR), Contractor progress payment requ ests, or Contract Change Orders (CCO). The project team will review shop draw ings an d submittals for the pro ject, as requested by CITY.
CONSULTANT’s team will complete a fin al site walk, along with CITY Project Manager or Construction Inspector at substantial completion of construction. CO NSULTANT will create a comprehensive list of items needed to be complete to meet all project permit requirements and design objectives.
OUTPUT: Bid Addenda, RFI / Submittal Responses, Field Reports, and Final punch list items to be completed.
TASK 6.1A CONSTRUCTION MEETINGS / SITE VISITS (NIC–optional future services) Make periodic site visits to observe the progress of the work and to determine if the Project is proceeding in accordance with the design intent of the Construction Documents.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 11 of 13 ANIL VERMA ASSOCIATES, INC.
TASK 6.2A REVIEW / RESPOND TO RFIs (NIC–optional future services) Prepare responses to bidders/contractor’s request for information (RFI) enquiries from the contractor.
OUTPUT: Responses to RFIs via protocol determined by the CITY.
TASK 6.2A REVIEW / RESPOND SUBMITTALS, SHOP DWGS (NIC–optional future services) Review and comment on contractor shop drawings and submittals.
OUTPUT: Responses to Submittals and Shop drawings via protocol determined by the CITY.
TASK 6.3A SITE PUNCHLIST WALK AND REPORT (NIC–optional future services) CONSULTANT’s team will visi t the site upon 95% completion of construction and review the progress.
CONSULTANT shall make a list of outstanding items to be addressed prior to occupancy.
OUTPUT: Report on site conditions, including photographs and closeout punchlist
TASK 7.1A RECORD DRAWINGS AND PROJECT CLOSEOUT (NIC–optional future services) Upon completion of the construction contract, CONSULT ANT will prepare rec ord drawings by upd ating the original project “as - advertised” plan sheets showing changes that occurre d during constru ction. Record drawings will be prepared by transferring the updates from red -marked plans received from CITY and markups recorded by the project team during construction. The record drawings will be completed in the as - advertised project CADD AutoCAD files.
OUTPUT:
One (1) 24”x36” set of record drawings for submittal to CITY One set of final record drawings in PDF format.
One set of record drawing CADD files in AutoCAD 2022 format or equivalent.
PHASE 6B PHASE V DESIGN SUPPORT DURING CONSTRUCTION (NIC – optional future services) 14.5 Months CONSULTANT’s team will support CITY and Construction M anager during construction and continue all project controls and reporting as required. CONSULTANT will attend the Pre-Construction Meeting at CITY, participate in stakeholder coordination a s needed, and manage requests, information, and coordination with our subconsultants. CONSULTANT will work with CITY to prepar e construction bulleti ns and will attend regular weekly jobsite meetings via conference call and in person every two weeks including performing site observations of the con struction. When request ed in writing by CITY, CONSULTANT will review and respond to Requests for Information (RFIs), Change Requests (CR), Contractor progress payment requ ests, or Contract Change Orders (CCO). The project team will review shop drawings an d submittals for the pro ject, as requested by CITY.
CONSULTANT’s team will complete a final site walk, along with CITY Project Manager or Construction Inspector at substantial completion of construction. CO NSULTANT will create a comprehensive list of item s needed to be complete to meet all project permit requirements and design objectives.
OUTPUT: Bid Addenda, RFI / Submittal Responses, Field Reports, and Final punch list items to be completed.
TASK 6.1B CONSTRUCTION MEETINGS / SITE VISITS (NIC–optional future services) OUTPUT: Meeting notes and site visit reports
TASK 6.2B REVIEW / RESPOND TO RFIs, SUBMITTALS, SHOP DWGS (NIC–optional future services) OUTPUT: Responses to RFIs, Submittals and Shop drawings via protocol determined by the CITY.
TASK 6.3B SITE PUNCHLIST WALK AND REPORT (NIC – optional future services)
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 12 of 13 ANIL VERMA ASSOCIATES, INC.
CONSULTANT’s team will visi t the site upon 95% completion of construction and review the progress.
CONSULTANT shall make a list of outstanding items to be addressed prior to occupancy.
OUTPUT: Report on site conditions, including photographs and closeout punchlist
TASK 7.1B RECORD DRAWINGS AND PROJECT CLOSEOUT (NIC – optional future services) Upon completion of the construction contract, CONSULT ANT will prepare rec ord drawings by updating the original project “as - advertised” plan sheets showing changes that occurre d durin g constru ction. Record drawings will be prepared by transferring the updates from red -marked plans received from CITY and markups recorded by the project team during construction. The record drawi ngs will be completed in the as - advertised project CADD AutoCAD files.
OUTPUT:
One (1) 24”x36” set of record drawings for submittal to CITY One set of final record drawings in PDF format.
One set of record drawing CADD files in AutoCAD 2022 format or equivalent.
ASSUMPTIONS AND OUT-OF-SCOPE ITEMS
The following are assumptions or expressly excluded from the scope of services:
A. PACKAGING - the project is assumed to be designed as one package utilizing CAD or Revit software.
B. FEES - payment of any governmental fees, permits or assessments to be by others.
C. CHANGES - CITY or outside agency changes in program, schedule, consultant team or redesign.
C. SURVEY – Anticipated to be supplied by the City and no additional survey will be required.
D. ENVIRONMENTAL DOCUMENTATION – Not Anticipated.
E. HYDRAULIC ANALYSIS OF EXISTING FACILITIES – Not Anticipated.
F. SWPPP/WATER QUALITY– Not Anticipated
G. GEOTECHNICAL SERVICES - Anticipated to be supplied by the City. If required by Consultant, a proposal can be provided.
H. SUSTAINABILITY CERTIFICATION DOCUMENTATION – While the project will be designed with sustainability in mind, documentation and submittal is n ot included in this scope of servic es but can be provid ed as an option if requested.
I. TENANT IMPROVEMENTS – not a part, will be negotiated if out of sequence.
J. CONSTRUCTION-PHASE SERVICES: It is understood and agreed that the design process cannot be completed until the Project which is the subject of this Agreement is actually constructed.
K. SCHEDULE – Deliverable timelines set herein are based upon schedules set forth in the CITY’s RFP.
CONSULTANT shall plan to follow milestones set herein but shall not be held responsible for schedule delays caused by stak eholders, construction delays, or other thir d-party impacts that are outside CONSULTANT’s control. Some adjustments h ave been indicat ed h erein based upon delayed start date.
Adjusted schedule to be developed. The Phase I V and Phase V Construction ti me frames are per Master Schedule updated by the City and received by the CONSULTANT on October 10, 2023 L. The governing code will be the 2021 IBC, 2022 CBC and related amendments.
M. A SWPPP is not included and assumed not required due to square footage size of project site.
N. Conventional foundation s ystem (spread footings at columns and continuous footings at bearing walls) is presumed to be adequate to support the proposed structure at the designated site.
O. Survey of project area impacted by design modifications provided by others.
P. Grading will be based on survey data received by others.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 13 of 13 ANIL VERMA ASSOCIATES, INC.
FEES
PROFESSIONAL DESIGN SERVICES FOR THE
‘ROLLER SKATING RINK’ PROJECT (#ENG-21-22-P3034)
City of Santa Clarita, California
Revised AS #2: October 31, 2023
SCHEDULE 2 - FEES
Fees are budget amounts estimated for the services described. The work will be provided on a task basis with an agreed hourly allowance amount for each task appropriate to a detailed scope prepared at that time. Contract and payment terms according to mutual agreement.
ORIGINAL CONTRACT:
CHANGE ORDER #1:
TOTAL PREVIOUSLY APPROVED (without contingency):
$323,800.00 APPROVED
$508,746.00 APPROVED
$832,546.00 APPROVED
FEE ESTIMATE FOR CHANGE ORDER #2
PHASE 1 PRELIMINARY INVESTIGATION $2,004.00
PHASE 2 PROJECT MANAGEMENT $7,758.00
PHASE 3 PRELIMINARY DESIGN $60,105.00
PHASE 4A FINAL DESIGN (60%, 95%, 100%) $432,655.00
PHASE 4B FINAL DESIGN (IFB) $57,520.00
THIRD PARTY APPROVALS AND PERMITS $25,000.00
OWNER’S ALLOWANCE $64,958.00
TOTAL CHANGE ORDER NUMBER 2 (without contingency) $650,000.00 TOTAL BASE PROJECT DESIGN FEE AMOUNT (with change orders 1 & 2) (without contingency) $1,482,546.00 TOTAL PROJECT DESIGN FEE AMOUNT (with contingency) $1,663,300.00