CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, November 28, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
JW Marriott, Hotel Lobby
1331 Pennsylvania Avenue NW
Washington, DC 20004
AMENDED AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Miranda
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
Los Angeles County Sanitation Districts - 100 Year Anniversary
PRESENTATIONS
Southern California Association of Governments - Connect SoCal 2024
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
1. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the November 14, 2023 Special Meeting.
2. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the November 14, 2023 Regular Meeting.
3. CHECK REGISTER NO. 24 - Check Register No. 24 for the Period 10/20/23 through 11/02/23 and 11/09/23. Electronic Funds Transfers for the Period of 10/23/23 through 11/03/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 24.
4. FISCAL YEAR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM - The City of Santa Clarita has been awarded a grant for a total of $23,677 by the United States Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant program.
The program allows state and local governments to support a broad range of activities to prevent and respond to crime, based on local needs and conditions.
RECOMMENDED ACTION:
City Council:
1. Accept Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant funds from the U.S. Department of Justice, Bureau of Justice Assistance.
2. Appropriate funds in the amount of $23,677 to Justice Assistance Grant 2023 (Fund 206) Special Supplies account 2066106-511101 and increase BJA Law Enforcement Grant (Fund 206) revenue account 206-446124 by $23,677.
3. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval.
5. LOCAL APPOINTMENTS LIST - Government Code Section 54972 requires that, on or before December 31 of each year, the legislative body, or City Council, must cause to be prepared a list of appointments of all ongoing boards, commissions, and committees which are appointed by the City Council.
RECOMMENDED ACTION:
City Council approve the Local Appointments List and designate all branches of the Santa Clarita Public Library to receive a copy of the list.
6. MCBEAN PARKWAY REALIGNMENT, PROJECT S1047 - DEVELOPER
AGREEMENT BETWEEN THE CITY OF SANTA CLARITA, HENRY MAYO NEWHALL HOSPITAL, AND HCN G&L VALENCIA SUB, LLC - The proposed McBean Parkway Realignment Project will improve circulation on McBean Parkway at Orchard Village Road and improve ingress and egress at Henry Mayo Newhall Hospital.
RECOMMENDED ACTION:
City Council:
1. Approve the draft developer agreement between the City of Santa Clarita, Henry Mayo Newhall Hospital, and HCN G&L VALENCIA SUB, LLC, stipulating Henry Mayo Newhall Hospital and HCN G&L VALENCIA SUB, LLC, will provide all project related costs above and beyond grant funds obtained by the City of Santa Clarita and providing the City of Santa Clarita right-of-entry to construct and stage on Henry Mayo Newhall Hospital and HCN G&L VALENCIA SUB, LLC, properties.
2. Authorize the City Manager or designee to execute all required documents, subject to City Attorney approval.
7. PARCEL MAP NO. 83898, ABANDONMENT OF EASEMENT (23206 LYONS AVENUE AT WAYMAN STREET) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map and Abandonment of Easement for Parcel Map No. 83898.
RECOMMENDED ACTION:
City Council:
1. Approve parcel map for Parcel Map No. 83898.
2. Abandon the existing easement for slope purposes per instrument No. 3481, recorded October 23, 1970.
3. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Parcel Map for Parcel Map No. 83898, which indicates all special assessments levied by the City of Santa Clarita are paid.
5. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the Parcel Map for Parcel Map No. 83898, which embodies the approval of said map, and abandonment of easement described thereon.
6. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the Parcel Map for Parcel Map No. 83898, which provides for verification that the map is technically correct.
7. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of the Parcel Map for Parcel Map No. 83898, which provides for verification of substantial
conformance with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval.
8. Find Parcel Map No. 83898 exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Jan Heidt
FUTURE MEETINGS
The next regular meeting of the City Council will be held December 12, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On November 22, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California
CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, November 14, 2023 5:30 PM City Council Chambers
CALL TO ORDER
Mayor Gibbs called to order the Special Meeting at 5:30 p.m.
ROLL CALL
All Councilmembers were present, with the exception of Mayor Pro Tem Smyth.
PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) - one matter
CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Negotiator: City Manager or designee
Unrepresented Employees: All positions not represented by SEIU Local 721 Government Code Section 54957.6
Agency Negotiator: City Manager or designee
Represented Employees: All positions represented by SEIU Local 721
RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Gibbs recessed the meeting to Closed Session at 5:30 p.m.
RECONVENE TO OPEN SESSION
Mayor Gibbs reconvened the meeting to Open Session at 6:10 p.m.
CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.
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Minutes Acceptance: Minutes of Nov 14, 2023 5:30 PM (Consent Calendar)
ADJOURN
Mayor Gibbs adjourned the Special Meeting at 6:11 p.m.
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MAYOR
ATTEST:
______________________________________
CITY CLERK
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Minutes Acceptance: Minutes of Nov 14, 2023 5:30 PM (Consent Calendar)
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, November 14, 2023 6:00 PM City Council Chambers
INVOCATION
Councilmember Weste delivered the invocation.
CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:14 p.m.
ROLL CALL
All Councilmembers were present, with the exception of Mayor Pro Tem Smyth.
FLAG SALUTE
Councilmember Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
Agenda Items 7 and 9 received requests to speak.
AWARDS AND RECOGNITIONS
Councilmember Weste spoke of commemorating the traditions, languages, and contributions of Native American communities. Councilmember Weste announced that the City proclaims November 2023 as Native American Heritage Month and invited Tribal Vice President Mark Villasenor, Secretary Lucia Alfaro, Senators Jorge Salazar and Jesus Alvarez, and former Elders Councilmember Bernice Cooke from the Fernandeño Tataviam Band of Mission Indians to the dais to accept the proclamation and take a photo.
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Minutes Acceptance: Minutes of Nov 14, 2023 6:00 PM (Consent Calendar)
Councilwoman McLean discussed the City partnering with Castaic Animal Care Center and the Los Angeles County Department of Animal Care and Control this week to encourage residents to adopt an animal by waiving adoption fees during the week. Councilwoman McLean announced that the City proclaims the week of November 13, 2023, as Pet Adoption Week in Santa Clarita and invited Khaleesis, a dog available for adoption, and her handler to the dais to accept the proclamation and take a photo.
Councilmember Miranda commented on the importance of shopping local by supporting local companies. Councilmember Miranda announced that the City proclaims November 25, 2023, as Small Business Saturday and invited President and CEO of the Chamber of Commerce Ivan Volschenk, Black Business Council Chair Di Thompson, Latino Business Alliance Chair Patsy Ayala, API Council Chair Jennifer Avancena, and Board Members Jennifer Abbot Aston and Henry Rodriguez to the dais to accept the proclamation and take a photo.
PUBLIC PARTICIPATION
Mayor Gibbs requested that the City Manager make a statement regarding the status of the MV Transportation strike, and Mr. Striplin commented that the City met with MV Transportation regarding identifying efficiencies in the current contract to create a path for drivers to get back to work.
Addressing the Council were Bret Lieberman and Lucas D’Addario regarding the Yes I Can program and Good Karma Festival, Reverend Patrick Harris regarding the MV bus strike, Rachael Benson regarding the MV bus strike, William Felber regarding the Yes I Can program, Elaine (no last name provided) regarding Burrtec's service at mobile home parks and supporting Israel, John Parks regarding the MV bus strike, and Manuel Abellanosa regarding the MV bus strike.
One written comment was received regarding the Good Karma Festival and Yes I Can non-profit charity.
STAFF COMMENTS
No staff comments were provided.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean spoke of the anniversary of the Saugus High School shooting tragedy, the impact to students and parents, and shared that help can be reached through bethedifferencescv.org. Councilwoman McLean commented on attending several events including the SCV Educational Foundation's Touch A Truck event at Central Park, the Soroptimist of Greater Santa Clarita Valley fundraiser event, the Chamber of Commerce's annual Salute to Patriots event where her husband Dale was honored, and the November 11 Veterans Day event.
Councilmember Miranda announced the Light Up Main Street event on November 18 on Main Street for the annual tree lighting ceremony and festival. 2 Packet Pg. 9
Minutes Acceptance: Minutes of Nov 14, 2023 6:00 PM (Consent Calendar)
Councilmember Weste commented on several upcoming events that are listed on the City's website, spoke of the Veterans Day event at the historical plaza, and acknowledged the 50th anniversary of the pull-out from Vietnam.
Mayor Gibbs announced the adjournment in memory of Los Angeles County Sheriff's Department Commander Darren Harris.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Bill Miranda, Councilmember
AYES: Jason Gibbs, Marsha McLean, Bill Miranda, Laurene Weste ABSENT: Cameron Smyth
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the October 24, 2023, Special Meeting.
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the October 24, 2023, Regular Meeting.
ITEM 3
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the October 26, 2023, Special Meeting.
ITEM 4
CHECK REGISTER NOS. 22 AND 23
Check Register No. 22 for the Period 09/22/23 through 10/05/23 and 10/12/23. Electronic Funds Transfers for the Period of 09/25/23 through 10/06/23. Check Register No. 23 for the Period of 10/06/23 through 10/19/23 and 10/26/23. Electronic Funds Transfers for the Period of 10/09/23 through 10/20/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 22 and Check Register No. 23.
ITEM 5
LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES 3, 5, 6, T-31 City Council consideration to award contracts to Stay Green, Inc., to provide recurring landscape maintenance services for LMD Zones 3, 5, 6, and T-31.
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Minutes Acceptance: Minutes of Nov 14, 2023 6:00 PM (Consent Calendar)
RECOMMENDED ACTION:
City Council:
1. Award four contracts to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone 3 - Sierra Heights, Zone 5 - Sunset Hills, Zone 6 - Canyon Crest, and Zone T-31 - Shangri-La, for a two-year contract amount not to exceed $43,172, $169,669, $158,030, and $252,267 respectively.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
4. Appropriate an ongoing budget increase of $2,161 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572430-516110 Sierra Heights, $15,541 to expenditure account 3572432-516110 Sunset Hills, $44,806 to expenditure account 3572433- 516110 Canyon Crest, and $46,860 to expenditure account 3572424-516110 Shangri-La.
5. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.
ITEM 6
THE RINK SPORTS PAVILION, PROJECT P3034 - DESIGN CONTRACT
MODIFICATIONS
This item amends an existing design contract for The Rink Sports Pavilion project. The additional improvements include expanding the building footprint, including a kitchen/concession area, providing additional storage, a family restroom, and exterior improvements.
RECOMMENDED ACTION:
City Council:
1. Extend the current contract and authorize an increased expenditure authority for design services for The Rink Sports Pavilion, Project P3034, with Anil Verma Associates, Inc., in the amount of $650,000 and authorize a contingency in the amount of $97,500, for a total additional contract amount not to exceed $747,500.
2. Appropriate one-time funds in the amount of $501,061 from the American Rescue Plan Act Fund (Fund 228) to expenditure account P3034228-516101, and $246,439 from the Facilities Fund (Fund 723) to expenditure account P3034723-516101. 2 Packet Pg. 11
Minutes Acceptance: Minutes of Nov 14, 2023 6:00 PM (Consent Calendar)
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
ITEM 7
PURCHASE OF A 2022 DODGE RAM 2500 CARGO VAN
This item is to consider the purchase of a 2022 Dodge Ram 2500 Cargo Van.
RECOMMENDED ACTION:
City Council:
1. Approve the purchase of one 2022 Dodge Ram 2500 Cargo Van from Van Nuys Chrysler Dodge for a total amount not to exceed $65,519.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
Addressing the Council was Elaine (no last name provided).
City Manager Ken Striplin commented that the vehicle is a replacement for an end of life vehicle.
ITEM 8
PARCEL MAP NO. 84056 (17909 SOLEDAD CANYON ROAD)
Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map No. 84056, located at 17909 Soledad Canyon Road.
RECOMMENDED ACTION:
City Council:
1. Approve parcel map for Parcel Map No. 84056.
2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the parcel map for Parcel Map No. 84056, which indicates all special assessments levied by the City of Santa Clarita are paid.
4. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the parcel map for Parcel Map No. 84056, which embodies the approval of said map.
5. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the parcel map for Parcel Map No. 84056, which provides for verification that the map is technically correct.
6. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of the parcel map for Parcel Map No. 84056, which provides for verification of substantial conformance 2 Packet Pg. 12
Minutes Acceptance: Minutes of Nov 14, 2023 6:00 PM (Consent Calendar)
with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval.
7. Find Parcel Map No. 84056 exempt from review under the California Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction.
ITEM 9
EL DORADO NATIONAL CORPORATION AND GILLIG CORPORATION CONTRACTS
FOR THE PURCHASE AND DELIVERY OF LOCAL TRANSIT BUSES
City Council consideration of contracts with El Dorado National Corporation, for the purchase and delivery of three zero-emission hydrogen fuel cell transit buses, and Gillig Corporation, for the purchase and delivery of two compressed natural gas buses.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute a contract with El Dorado National Corporation for the purchase of three zero-emission hydrogen fuel cell buses, training, and spare parts in an amount not to exceed $3,629,434, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.
2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig Corporation for the purchase of two compressed natural gas buses, training, and spare parts in an amount not to exceed $1,681,081, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.
Addressing the Council were Elaine (no last name provided) and Ashe Mahoney.
Mr. Striplin commented that there is a replacement schedule with an extensive lead time to replace the busses.
ITEM 10
ANNUAL PLAYGROUND RENOVATION, BOUQUET CANYON PARK PLAYGROUND RENOVATION P4026-DESIGN AND CONSTRUCTION CONTRACT
This project will replace the outdated playground equipment at Bouquet Canyon Park with all new equipment that provides inclusive elements throughout. This project will include a shade structure over the new play areas, accessible rubberized surfacing, and access improvements adjacent to the play area.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for Bouquet Canyon Park Playground Renovation, P4026.
2. Approve the use of a “piggyback” purchase of playground equipment from GameTime 2 Packet Pg. 13
Minutes Acceptance: Minutes of Nov 14, 2023 6:00 PM (Consent Calendar)
through Omnia Partners contract #2017001134 in an amount not to exceed $393,204.
3. Award a contract to RE Shultz Construction, Inc., for installation in the amount of $547,300 and authorize a contingency in the amount of $54,730 for a total contract amount not to exceed $602,030.
4. Find Bouquet Canyon Park Playground Renovation, P4026, exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Section 15303.
5. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
PUBLIC PARTICIPATION II
Addressing the Council regarding the MV bus strike were Crystal Kacmar, Lourdes Garcia, Javier Luna, Gloria Thornton, Fernando Olaya, Christie Swanson, and Lucretius McIlvaine.
Addressing the Council were George Knox regarding using goats to abate overgrowth during fire season, Diane Zimmerman regarding politics, Steve Petzold regarding antisemitism, and James Gajniak regarding the lack of painted lane dividers on southbound I-5 freeway.
STAFF COMMENTS
Councilmember Weste requested staff send an emergency request to Caltrans to resolve the striping issue on the I-5 freeway due to upcoming storms. Councilmember Weste addressed the horror of what is happening in Israel, recounted a trip years ago to the Polish concentration camp Auschwitz, and commented that the brutality affects everyone in the world.
Councilwoman McLean commented on the need for Caltrans to ensure that roads are safe and echoed the need to address antisemitism. Councilwoman McLean inquired about using goats and donkeys to eat overgrowth, and Mr. Striplin responded that the staff is researching the issue.
ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting in memory of Darren Harris at 7:48 p.m. ______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
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Minutes Acceptance: Minutes of Nov 14, 2023 6:00 PM (Consent Calendar)
Agenda Item: 3
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 28, 2023
SUBJECT: CHECK REGISTER NO. 24
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council approve and ratify for payment the demands presented in Check Register No. 24.
BACKGROUND
Check Register No. 24 for the Period 10/20/23 through 11/02/23 and 11/09/23 in the aggregate amount of $5,246,220.11 inclusive of Electronic Funds Transfers for the Period 10/23/23 through 11/03/23 in the aggregate amount of $1,384,160.07.
FISCAL IMPACT
No fiscal impact.
ATTACHMENTS
Memo - Check Register No. 24
Check Register No. 24 (available in the City Clerk's Reading File) 3 Packet Pg. 15
3.a
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Attachment: Memo - Check Register No. 24 (Check Register No, 24)
3.a
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Attachment: Memo - Check Register No. 24 (Check Register No, 24)
3.a
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Attachment: Memo - Check Register No. 24 (Check Register No, 24)
Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 28, 2023
SUBJECT: FISCAL YEAR 2023 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian
RECOMMENDED ACTION
City Council:
1. Accept Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant funds from the U.S. Department of Justice, Bureau of Justice Assistance.
2. Appropriate funds in the amount of $23,677 to Justice Assistance Grant 2023 (Fund 206) Special Supplies account 2066106-511101 and increase BJA Law Enforcement Grant (Fund 206) revenue account 206-446124 by $23,677.
3. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) has been awarded a grant in the amount of $23,677 by the United States Department of Justice, Bureau of Justice Assistance, through the Edward Byrne Memorial Justice Assistance Grant (JAG) program. Justice Assistance Grant funds are allocated by using a formula based on each city’s share of the total violent crimes reported within the state.
This program allows state and local governments to support a broad range of activities to prevent and respond to crime, based on local needs and conditions. The JAG program provides agencies with the flexibility to prioritize and place JAG funds where they are needed most.
The JAG 2023 grant funds will be used for the purchase of technologically-advanced equipment to enhance existing law enforcement, advance community policing efforts to help reduce crime, address quality-of-life issues, and safeguard public safety in the City.
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Funds will be allocated towards a range of essential purchases aimed at enhancing traffic safety and enforcement, investigative equipment, off-road enforcement, and safety gear. Specifically, these items will include rifle mounts, assault medic bags, speed radar guns, tracking devices, tire repair materials, and off-road vehicle equipment. These investments will strengthen the Santa Clarita Valley Sheriff's Station technological capabilities, ensuring that operations become more efficient and effective overall.
ALTERNATIVE ACTION
Other action, as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, $23,677 will be available in expenditure account 2066106-511101 and offset by the increase in revenue account 206-446124 (BJA Law Enforcement Grant).
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Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 28, 2023
SUBJECT: LOCAL APPOINTMENTS LIST
DEPARTMENT: Administrative Services
PRESENTER: Mary Cusick
RECOMMENDED ACTION
City Council approve the Local Appointments List and designate all branches of the Santa Clarita Public Library to receive a copy of the list.
BACKGROUND
Section 54970 et seq. of the Government Code, also known as “The Maddy Act,” takes into consideration a vast and largely untapped reservoir of talent which exists among the citizenry that frequently is not aware of the opportunities for participation on local regulatory and advisory boards and commissions. For that reason, the Maddy Act was enacted for maximum public awareness of appointments to be made by the Governor, the City Council, or other legislative bodies.
Government Code Section 54972 requires that, on or before December 31 of each year, the legislative body, or City Council, must cause to be prepared a list of appointments of all ongoing boards, commissions, and committees which are appointed by the City Council. The list must include which terms will expire during the next calendar year, with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position. Section 54973 requires that the legislative bodies designate the public library with the largest service population within the jurisdiction to receive a copy of the list.
In accordance with these provisions, and to make the information more readily available to the public, the City Clerk will cause to be posted the attached Local Appointments List at all branches of the Santa Clarita Public Library and on the City’s website before December 31, 2023.
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ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
No Fiscal Impact.
ATTACHMENTS
Local Appointments List
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CITY OF SANTA CLARITA - LOCAL APPOINTMENTS LIST
COPIES MAY BE OBTAINED FROM THE CITY CLERK’S OFFICE
23920 VALENCIA BLVD., SANTA CLARITA, CA 661-255-4391
May 23, 2023
THIS NOTICE SHALL REMAIN POSTED UNTIL SUPERSEDED
PLANNING COMMISSION
Name Appointment Date Expiration Date Nominated By
Timothy Burkhart January 12, 2021 December 31, 2024 Jason Gibbs Renee Berlin January 12, 2021 December 31, 2024 Cameron Smyth Lisa Eichman January 10, 2023 December 31, 2026 Marsha McLean Dennis Ostrom January 10, 2023 December 31, 2026 Laurene Weste Patsy Ayala January 10, 2023 December 31, 2026 Bill Miranda
Duties: The Planning Commission shall have the power and duty, except as otherwise provide d by law, to investigate and make recommendations to the City Council regarding review of proposals for major public works projects; review proposals for acquisition of property for street, park or other public purposes; make recommendations to the City Cou ncil with respect to a specific plan or regulation or amendment; hold public hearings on proposed zoning; hear and decide applications for conditional uses or other permits; hear and decide applications for exceptions or variances; consider tentative maps of proposed subdivisions; have and exercise all of the powers, duties, rights, privileges and authorities of a City Planning Commission, as provided for by the State of California.
Qualifications: Each of the five (5) Commissioners shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council.
PARKS, RECREATION AND COMMUNITY SERVICES COMMISSION
Name Appointment Date Expiration Date Nominated By
Jonathan Waymire January 12, 2021 December 31, 2024 Jason Gibbs Henry Rodriguez January 12, 2021 December 31, 2024 Cameron Smyth Peggy Stabile January 10, 2023 December 31, 2026 Marsha McLean Rebecca Skye Ostrom January 10, 2023 December 31, 2026 Laurene Weste Donald Cruikshank January 10, 2023 December 31, 2026 Bill Miranda
Duties: The Parks, Recreation and Community Services Commission shall have the power and duty, except as otherwise provide d by law, to advise the City Council in all matters pertaining to parks, public recreation, and community services ; cooperate with other governmental agencies and civic groups in the advancement of sound park, recreation , and community se rvices planning and programming; and have and exercise all of the powers, duties, rights, privileges and authorities of a City Parks, Rec reation and Community Services Commission, as provided for by the State of California.
Qualifications: Each of the five (5) Commissioners shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council.
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Attachment: Local Appointments List (Local Appointments List)
CITY OF SANTA CLARITA - LOCAL APPOINTMENTS LIST
COPIES MAY BE OBTAINED FROM THE CITY CLERK’S OFFICE
23920 VALENCIA BLVD., SANTA CLARITA, CA 661-255-4391
May 23, 2023
THIS NOTICE SHALL REMAIN POSTED UNTIL SUPERSEDED
ARTS COMMISSION
Name Appointment Date Expiration Date Nominated By
April Scott-Goss January 12, 2021 December 31, 2024 Jason Gibbs Andrea Vibe January 25, 2022 December 31, 2024 Cameron Smyth Dr. Michael Millar January 10, 2023 December 31, 2026 Marsha McLean Patti Rasmussen January 10, 2023 December 31, 2026 Laurene Weste Susan Shapiro January 10, 2023 December 31, 2026 Bill Miranda
Duties: The Arts Commission shall have the power and duty, except as otherwise provided by law , to advise the City Council and the Director of Parks, Recreation and Community Services, or City Manager, in all matters pertaining to arts programming and public art ; cooperate with other governmental agencies and civic groups in the advancement of sound arts development and arts planning and programming ; and have and exercise all of the powers, duties, rights, privileges and authorities of a City Arts Commission, as provided for by the State of California.
Qualifications: Each of the five (5) Commissioners shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council.
OPEN SPACE PRESERVATION DISTRICT
FINANCIAL ACCOUNTABILITY AND AUDIT PANEL
Name Appointment Date Expiration Date Nominated By
Sunil Rajpal January 12, 2021 December 31, 2024 Jason Gibbs Kyle Jellings January 12, 2021 December 31, 2024 Cameron Smyth Sandra Cattell January 10, 2023 December 31, 2026 Marsha McLean Susan Orloff January 10, 2023 December 31, 2026 Laurene Weste Wendy Langhans January 10, 2023 December 31, 2026 Bill Miranda
Duties: The Financial Accountability and Audit Panel reviews and recommends approval of the annual work program to City Council to ensure land acquisition priorities are adhered to; reviews the accounting of the funds generated by the Open Space Preservation District; works in conjunction with the City’s independent auditor to ensure the Preservation District funds were spent properly and good fiscal management of the funds is occurring; makes determinations as to w hether the expenditures are consistent with the criteria and the requirements established in the Engineer’s Report; and approves an annual written report for the public, summarizing these actions.
Qualifications: Each of the five (5) Panel Members shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council.
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Attachment: Local Appointments List (Local Appointments List)
CITY OF SANTA CLARITA - LOCAL APPOINTMENTS LIST
COPIES MAY BE OBTAINED FROM THE CITY CLERK’S OFFICE
23920 VALENCIA BLVD., SANTA CLARITA, CA 661-255-4391
May 23, 2023
THIS NOTICE SHALL REMAIN POSTED UNTIL SUPERSEDED
BOARD OF LIBRARY TRUSTEES
Name Appointment Date Expiration Date Appointed By
Marsha McLean May 23, 2023 June 30, 2026 Jason Gibbs
Jason Gibbs May 25, 2021 June 30, 2024 Bill Miranda
Laurene Weste May 25, 2021 June 30, 2024 Bill Miranda
Cameron Smyth June 14, 2022 June 30, 2025 Laurene Weste Bill Miranda June 14, 2022 June 30, 2025 Laurene Weste
Duties: The Santa Clarita Public Library shall be governed and operated in accordance with the provisions of the Municipal Libraries Act (Education Code Section 18900 et seq.).
Qualifications: Each of the five (5) Trustees shall be appointed by the Mayor with t he consent of the City Council and hold office for three years.
GREATER LOS ANGELES COUNTY VECTOR CONTROL
BOARD OF TRUSTEES
Name Appointment Date Expiration Date Nominated By
Heidi Heinrich January 10, 2023 January 8, 2027 City Council
Duties: Board member duties and responsibilities include setting policy, establishing the budget, approving expenditures, and retaining legal counsel.
Qualifications: The appointee shall (1) be appointed by the City Council, (2) be a resident voter of the City of Santa Clarita, and (3) serve a full two- or four-year term. It is the intent of the Legislature that persons appointed to boards of trustees have experience, training, and education in fields that will assist in the governance of the districts. (Health & Safety Code 2000 et seq.)
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Attachment: Local Appointments List (Local Appointments List)
CITY OF SANTA CLARITA - LOCAL APPOINTMENTS LIST
COPIES MAY BE OBTAINED FROM THE CITY CLERK’S OFFICE
23920 VALENCIA BLVD., SANTA CLARITA, CA 661-255-4391
May 23, 2023
THIS NOTICE SHALL REMAIN POSTED UNTIL SUPERSEDED
NORTH COUNTY TRANSPORTATION COALITION
Name Appointment Date Expiration Date Nominated By
Jason Gibbs January 26, 2021 Council Discretion City Council Marsha McLean November 13, 2018 Council Discretion City Council Mike Hennawy January 25, 2022 Council Discretion City Council Damon Letz January 25, 2022 Council Discretion City Council Adrian Aguilar November 13, 2018 Council Discretion City Council
Duties: The mission is to improve the movement of people and goods in the North Los Angeles County subregion through the development of policies and programs that address critical transportation issues, promote economic development, and maximize transportation opportunities for the subregion and its member jurisdictions.
Qualifications: The North County Transportation Coalition Joint Powers Authority (JPA) has 12 Governing Board members. Of these members, the Santa Clarita City Coun cil appoints four representatives: one member of the City Council; one representative from a business community organization; one at-large representative; and one non-voting ex officio representative of Santa Clarita Transit. Additionally, one alternate representative of the Governing Board is designated.
Should any person serving on the Governing Board fail to maintain the status as required by Section 5 of the JPA, that person’s position shall be deemed vacated as of the date such person ceases to qualify.
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Attachment: Local Appointments List (Local Appointments List)
Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 28, 2023
SUBJECT: MCBEAN PARKWAY REALIGNMENT, PROJECT S1047 -
DEVELOPER AGREEMENT BETWEEN THE CITY OF SANTA
CLARITA, HENRY MAYO NEWHALL HOSPITAL, AND HCN G&L
VALENCIA SUB, LLC
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the draft developer agreement between the City of Santa Clarita, Henry Mayo Newhall Hospital, and HCN G&L VALENCIA SUB, LLC, stipulating Henry Mayo Newhall Hospital and HCN G&L VALENCIA SUB, LLC, will provide all project related costs above and beyond grant funds obtained by the City of Santa Clarita and providing the City of Santa Clarita right-of-entry to construct and stage on Henry Mayo Newhall Hospital and HCN G&L VALENCIA SUB, LLC, properties.
2. Authorize the City Manager or designee to execute all required documents, subject to City Attorney approval.
BACKGROUND
The proposed McBean Parkway Realignment Project, shown on the attached Location Map, will improve circulation on McBean Parkway at Orchard Village Road and improve ingress and egress at Henry Mayo Newhall Hospital (HMNH). The project will realign the existing medians east and west of Orchard Village Road and install street improvements along the frontage of HMNH providing for the addition of a dedicated right turn pocket on westbound McBean Parkway into the hospital for improved emergency services access. A dedicated right turn pocket from eastbound McBean Parkway onto southbound Orchard Village Road will be added to improve eastbound afternoon traffic on McBean Parkway. This work is part of the Henry Mayo Hospital Master Plan and supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025. 6 Packet Pg. 27
In October 2017, the City Council approved a contract for design services for the McBean Parkway Median Realignment Project to Anderson Penna, and construction drawings were completed in 2020. On June 28, 2022, the City was granted $1,120,000 from the Consolidated Appropriations Act, 2022, under the Community Project Funding/Congressionally Directed Spending, recommended by Congressman Mike Garcia, to construct these improvements. These funds will be administered through the California Department of Transportation (Caltrans).
These improvements have been deemed to be mutually beneficial to the City and HMNH prompting a collaboration between the City and the hospital campus property owners, HMNH and HCN G&L VALENCIA SUB, LLC (HCN Valencia), for project planning and preparation of a developer agreement. The agreement includes the following terms:
• HMNH and HCN Valencia will provide funding to cover all project-related costs in excess of grant funds obtained by the City.
• The right-of-entry agreement will be executed to allow the City to access HMNH and HCN Valencia properties for construction activities and laydown yard. • HMNH and HCN Valencia will procure materials with long lead times in advance of the start of construction.
In order to maintain and utilize the grant funding, the City needs to execute this developer agreement to acquire the right-of-entry approval from property owners and to complete a full right-of-way review as required by Caltrans.
All parties have reviewed and commented on the agreement and generally agree on the terms. A draft of the agreement is available in the City Clerk’s Reading File. Final adjustments are anticipated to be minor and primarily related to format and syntax.
Once all parties have approved the agreement, staff will advertise the project and return to City Council to obtain approval of the award for construction.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
None by this action. The recommended action only allows the City to enter into an agreement to secure a right-of-entry agreement, establish responsibility for project cost sharing and procurement of materials, and provide credit for Bridge and Thoroughfare eligible construction costs paid for by HMNH. Reimbursable construction costs are within Valencia Bridge and Thoroughfare District (Fund 303).
ATTACHMENTS
Location Map
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Draft Agreement (available in the City Clerk's Reading File) 6 Packet Pg. 29
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Attachment: Location Map (MCBEAN PARKWAY REALIGNMENT - AGREEMENT WITH HENRY MAYO
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 28, 2023
SUBJECT: PARCEL MAP NO. 83898, ABANDONMENT OF EASEMENT (23206
LYONS AVENUE AT WAYMAN STREET)
DEPARTMENT: Public Works
PRESENTER: Amalia Marreh
RECOMMENDED ACTION
City Council:
1. Approve parcel map for Parcel Map No. 83898.
2. Abandon the existing easement for slope purposes per instrument No. 3481, recorded October 23, 1970.
3. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Parcel Map for Parcel Map No. 83898, which indicates all special assessments levied by the City of Santa Clarita are paid.
5. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the Parcel Map for Parcel Map No. 83898, which embodies the approval of said map, and abandonment of easement described thereon.
6. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the Parcel Map for Parcel Map No. 83898, which provides for verification that the map is technically correct.
7. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of the Parcel Map for Parcel Map No. 83898, which provides for verification of substantial conformance with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval.
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8. Find Parcel Map No. 83898 exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction.
BACKGROUND
The parcel map for Parcel Map No. 83898, a location map of which is attached hereto, has been reviewed by City of Santa Clarita (City) staff and found to be in substantial conformance with the principles and standards required by the Unified Development Code and State Subdivision Map Act. Tentative Parcel Map 83898 (TPM) was approved by the Planning Commission on December 6, 2022, under Master Case No. MC22-164. This parcel map consists of the creation of thirty (30) commercial condominium units within an existing 38,040 square-foot, two-story medical office building located at 23206 Lyons Avenue. No new development is proposed with this map. The parcel map consists of one lot and is approximately 1.55 acres.
There is an existing easement for slope purposes within the boundaries of this map which was acquired per a road deed recorded October 23,1970, as instrument number 3481. The easement for slope purposes was determined by staff to be unnecessary due to the area’s topography.
Therefore, the easement is being abandoned per this map. The abandoned easement is shown in the attached easement abandonment exhibit.
Pursuant to Section 66474.1 of the Subdivision Map Act, a legislative body shall not deny approval of a final or parcel map if it was previously approved as a tentative map for the proposed subdivision, and if it finds the final or parcel map is in substantial compliance with the previously approved tentative map.
The parcel map was reviewed to the satisfaction of the City Engineer and the City Surveyor and found to be in substantial conformance with the previously approved TPM. The conditions of approval established by the City were also met and fees have been paid as indicated on the attached Fact Sheet. Therefore, this parcel map is ready for City Council approval and abandonment described thereon.
ALTERNATIVE ACTION
Staff has not identified alternative actions that would conform to requirements set forth in the Subdivision Map Act.
FISCAL IMPACT
There is no fiscal impact.
ATTACHMENTS
Location Map
Easement Abandonment Exhibit
Fact Sheet
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Attachment: Location Map (PARCEL MAP & ABANDONMENT OF EASEMENT FOR PARCEL MAP NO.
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Attachment: Easement Abandonment Exhibit (PARCEL MAP & ABANDONMENT OF EASEMENT FOR PARCEL MAP NO. 83898 (23206 LYONS
FACT SHEET
PARCEL MAP 83898
Location: 23206 Lyons Avenue.
Acreage: Approximately 1.55 acres.
Number of Lots: One (1).
Use: Thirty (30) airspace condominium units within an existing 38,040-square-foot, two-story medical office building.
Owner: Drisa Lyons Owner, LLC, A Delaware Limited Liability Company.
Trails/Paseos: No new trails are being dedicated to the City of Santa Clarita by this map.
B&T Fees: No buildings are proposed with this map; therefore no B&T Fees are applicable.
Transit Fees: Transit Mitigation fee(s) are not applicable to commercial developments.
Quimby Fees: Quimby fee(s) are not applicable to commercial developments.
School Fees: School fee(s) are not applicable to commercial developments.
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Attachment: Fact Sheet [Revision 1] (PARCEL MAP & ABANDONMENT OF EASEMENT FOR PARCEL MAP NO. 83898 (23206 LYONS AVE. AT