CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, December 12, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Smyth
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
PUBLIC HEARINGS
1. REVISION TO THE SAND CANYON PLAZA MIXED USE PROJECT (MASTER CASE 14-077) REGARDING THE TIMING OF CONSTRUCTION OF
COMMERCIAL IMPROVEMENTS - Proposed revision to conditions of approval for Master Case 14-077, the Sand Canyon Village Mixed Use Project, for changes to the timing of commercial improvements of the project.
RECOMMENDED ACTION:
City Council:
1. Conduct the public hearing, and receive staff report and presentation.
2. Adopt a resolution approving Master Case 23-182, consisting of Minor Use Permit 23-030 and Development Review 23-023, to modify Condition of Approval PL4 for the Sand Canyon Village Mixed Use Project.
NEW BUSINESS
2. FISCAL YEAR 2023-2024 MID-YEAR BUDGET ADJUSTMENTS - As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid-year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under-funded.
RECOMMENDED ACTION:
City Council and the City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita:
1. Adopt a resolution amending the budgets for Fiscal Year 2022-2023 and Fiscal Year 2023-2024.
2. Adopt a resolution amending the classification plan and salary schedules and providing changes to benefit contributions for employees and retirees of the City of Santa Clarita.
3. REQUEST FOR MODIFICATION TO THE METROWALK SPECIFIC PLAN UNIT TYPES IN PLANNING AREA 1 AND PLANNING AREA 2 - A request to change the residential unit type from apartment to for-sale town home in Planning Area 1 and Planning Area 2, reducing the overall number of units, and eliminating the market rate senior apartments in Planning Area 2. Planning Area 3, with deed-restricted affordable senior apartments, and Planning Area 4 with for-sale town homes would remain.
RECOMMENDED ACTION:
City Council:
1. Receive staff presentation.
2. Direct staff to process the requested modification to the MetroWalk Specific Plan administratively through the Development Review and Architectural Design Review process.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
4. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the November 28, 2023 Special Meeting.
5. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the November 28, 2023 Regular Meeting.
6. CHECK REGISTER NO. 25 - Check Register No. 25 for Period 11/03/23 through 11/16/23 and 11/22/23. Electronic Funds Transfers for the Period 11/06/23 through 11/17/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 25.
7. THE NORTHERN ANGELES NATIONAL FOREST NATIONAL MONUMENT PROPOSAL - At the November 28, 2023, regular City Council meeting, the City Council requested a future agenda item to consider supporting recent efforts to designate the Northern Angeles National Forest as a national monument.
RECOMMENDED ACTION:
City Council support efforts to designate the Northern Angeles National Forest as a national monument.
8. SANTA CLARITA 2024 EXECUTIVE AND LEGISLATIVE PLATFORM - This document will provide guidance to staff on legislative and regulatory issues of interest to the City Council and assist staff in conducting legislative advocacy at the federal and state levels.
RECOMMENDED ACTION:
City Council adopt the Santa Clarita 2024 Executive and Legislative Platform.
9. LANDSCAPE MAINTENANCE DISTRICT IRRIGATION CONTROLLER REPLACEMENTS - The recommended action will fund the replacement of outdated irrigation controllers and installation of WeatherTRAK landscape irrigation controllers consistent with the existing network of 790 WeatherTRAK controllers used to support City of Santa Clarita Landscape Maintenance Districts and Parks.
RECOMMENDED ACTION:
City Council:
1. Approve a contract with Wildscape Restoration, Inc., DBA Urban Greening, to remove and replace irrigation equipment supporting Landscape Maintenance District Zone T67 - Miramontes and T69 - West Hills, for a base amount of $64,329 with a 15 percent contingency in the amount of $9,650 for a total amount not to exceed $73,979.
2. Approve purchase of 21 WeatherTRAK controllers from Site One Landscape Supply in an amount not to exceed $113,187.
3. Appropriate funds in the amount of $187,166 from the Landscape Maintenance District Fund Balance (357) to expenditure accounts 3572457-516113 for $8,777 and 3572462-516113 for $178,389.
4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
10. LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES T-20, T-44, T- 48, T-62, T-67, T-71 - City Council consideration to award contracts to Specialized Landscape Management Services, Inc, to provide recurring landscape maintenance services for Landscape Maintenance District Zones T-20, T-44, T-48, T-62, T-67, and T-
71. RECOMMENDED ACTION:
City Council:
1. Award six contracts to Specialized Landscape Management Services, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T-20 (El Dorado Village), Zone T-44 (Bouquet Canyon), Zone T-48 (Shadow Hills), Zone T- 62 (Canyon Heights), Zone T-67 (Miramontes), and Zone T-71 (Haskell Canyon Ranch), for a two-year contract amount not to exceed $132,484; $40,000; $40,524; $76,000; $218,968; and $142,574, respectively.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
4. Appropriate a one-time budget increase in Fiscal Year 2023-24 of $1,220 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572453-516110 El Dorado Village and $2,970 to expenditure account 3572458- 516110 Haskell Canyon Ranch.
5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $2,440 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572453-516110 El Dorado Village and $5,940 to expenditure account 3572458-516110 Haskell Canyon Ranch.
6. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.
11. STORMWATER PERMIT COMPLIANCE SOFTWARE CONTRACT WITH 2ND NATURE - Consideration of a three-year contract to 2ND NATURE for a Stormwater permit management software. The software will help staff track and analyze the unique functions of the stormwater program and keep the details needed to comply with the Permit obligations, reporting requirements, and water quality data assessment.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract to 2ND NATURE for a stormwater permit compliance software in the amount of $90,000 and authorize a contingency in the amount of $9,000 for a total amount not to exceed $99,000.
2. Authorize the City Manager or designee to execute up to two additional one-year renewal options beginning in year four, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
12. ACQUISITION AND RELOCATION OF THE PERKINS COLLECTION TO THE CITY OF SANTA CLARITA HISTORICAL ARCHIVES - This item considers the acquisition and relocation of the Perkins Collection to the City of Santa Clarita from the Perkins Family.
RECOMMENDED ACTION:
City Council:
1. Approve the acquisition and relocation of the Perkins Collection to the City of Santa Clarita Historical Archives.
2. Authorize the City Manager or designee to execute the contract and all associated documents.
13. CONTRACT AMENDMENT BETWEEN THE CITY AND MV
TRANSPORTATION FOR THE OPERATION AND MAINTENANCE OF THE CITY'S BUS SYSTEM - Amend the contract between the City of Santa Clarita and MV Transportation for the operation and maintenance of the City's bus system.
RECOMMENDED ACTION:
City Council:
1. Amend the Transit budget for Fiscal Year (FY) 2023-24 to do the following:
appropriate a total amount of $1,222,372 from fund balance of the Transit Fund (Fund 700) to increase expenditure accounts 7003700-516116 (Local and On- Demand) by $653,236; 7003700-511617 (Dial-A-Ride) by $202,000; 7003700- 516118 (Commuter) by $70,836; and 7003700-516119 (Administration) by $296,300.
2. Adjust the FY 2023-24 billing rates for MV Transportation as follows: local and special services to $91.32 per revenue hour, Dial-A-Ride to $46.98 per trip, commuter services to $91.32 per revenue hour, on-demand service to $78.87 per revenue hour, and administration fee to $405,292.46 per month.
3. Increase the annual Consumer Price Index cap from three percent to four percent, allow MV to subcontract up to 20 percent of the Dial-A-Ride and ADA trips to a City-approved contractor, and amend the contract so that the two-year optional contract extensions beginning FY 2027-28 require mutual agreement.
4. Authorize the City Manager or designee to exercise the two-year option beginning in FY 2024-25, not to exceed the adjusted cost of FY 2023-24, plus an adjustment based on the Consumer Price Index with a minimum of two percent and not to exceed an adjustment of four percent, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and execute all documents subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Robert Ellis Keysor and Paul Kessler
FUTURE MEETINGS
The next regular meeting of the City Council will be held January 9, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On December 7, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
_____________________________
Mary Cusick
City Clerk
Santa Clarita, California
Agenda Item: 1
CITY OF SANTA CLARITA
AGENDA REPORT
PUBLIC HEARINGS
CITY MANAGER APPROVAL:
DATE: December 12, 2023
SUBJECT: REVISION TO THE SAND CANYON PLAZA MIXED USE PROJECT (MASTER CASE 14-077) REGARDING THE TIMING OF
CONSTRUCTION OF COMMERCIAL IMPROVEMENTS
DEPARTMENT: Community Development
PRESENTER: David Peterson
RECOMMENDED ACTION
City Council:
1. Conduct the public hearing, and receive staff report and presentation.
2. Adopt a resolution approving Master Case 23-182, consisting of Minor Use Permit 23-030 and Development Review 23-023, to modify Condition of Approval PL4 for the Sand Canyon Village Mixed Use Project.
BACKGROUND
The Sand Canyon Plaza Mixed Use Project
The Sand Canyon Plaza Mixed Use Project (Master Case 14-077), commonly known as the Sand Canyon Village Mixed Use Project, was approved by the City Council on September 12, 2017 (Resolution Nos. 17-79 and 17-80).
The project includes a total of 580 residential units and a commercial pad on 87 acres.
Improvements are spread over five individual Planning Areas (PAs) including:
• Planning Area 1 (PA-1): A commercial pad that originally included 60,000 square feet of retail/commercial space as well as an 85,000 square-foot senior living facility. This planning area was subsequently modified by Planning Commission approval to include 45,000 square feet of retail/commercial space and a 147,000 square-foot assisted living facility (Master Case 20-046);
• Planning Area 2 (PA-2): 324 apartment and townhome units; 1 Packet Pg. 8
• Planning Area 3 (PA-3): 137 townhome units; and
• Planning Areas 4 & 5 (PA-4 and PA-5): A total of 119 single-family detached condominiums.
The project site is currently being graded by the permittee, and PA-1, PA-2, PA-4, and PA-5 are undergoing plan checks with the Building & Safety Division. No vertical construction of structures has commenced to date.
Previous Modification to Conditions of Approval
On May 20, 2022, at the request of the permittee, the City Council approved a modification to the conditions of approval for the project (Master Case 22-055 Resolution 22-20). As originally approved, Condition of Approval PL4 required the commercial and assisted living portions of the project in PA-1 to be constructed before the City issued certificates of occupancy for more than 50 percent of the approved residential units in order to ensure a mixed-use project would be built on the project site. The original condition read as follows:
PL4. The applicant shall construct the commercial portion of the mixed-use project prior to occupancy of the 290th residential unit unless otherwise approved by the Director of Community Development.
At the May 20, 2022, meeting the condition was amended to change the timing for completion of commercial improvements in PA-1, but did not change any other elements of the project. The current condition reads as follows:
PL4. Prior to the 324th occupancy, the applicant agrees to complete rough-grading of the entire site, consistent with the grading plans, and complete Phase 1 of the project as shown on Exhibit A. Completion of Phase 1 includes:
1) The shell construction (floors, walls, roof) of the commercial anchor building and its associated site improvements (parking, landscape, utilities, etc.); 2) Common area landscape in Phase 1, including the frontage on Sand Canyon Road and Soledad Canyon Road;
3) The corner monument sign/water feature; and
4) The updated LMD sign.
Newly Proposed Modification
Given various setbacks during the grading process, the permittee requested an additional change to PL4. Similar to the previous modification, this change would impact the timing for the completion of commercial improvements in PA-1 but would not change any other elements of the project. A proposed justification for the request was provided by the permittee and is attached. The proposed language for PL4 is as follows:
PL4. Prior to the 324th occupancy, the applicant agrees to complete rough grading of the entire site, consistent with the grading plans, and complete Phase 1 of the project as shown on Exhibit A. Completion of Phase 1 includes:
1) Certification of pads for both the commercial retail center and the assisted 1 Packet Pg. 9
living facility, as well as the start of construction on the commercial retail center including the issuance of building permits and foundation inspection for the retail anchor building;
2) Common area landscape in Phase 1, including the frontage of Sand Canyon Road and Soledad Canyon Road;
3) The corner monument sign/water feature; and
4) The updated LMD sign.
Proposed Entitlements
The proposed revision to condition PL4 requires action by the City Council on the following entitlements:
Minor Use Permit
The project requires the approval of a Minor Use Permit (MUP) to modify the original approval for the project. In accordance with Santa Clarita Municipal Code (SCMC) Section 17.09.020, minor modifications to a conditionally approved project are subject to the approval of an MUP.
Development Review
In accordance with SCMC 17.23.120, all commercial and residential developments are subject to the approval of a Development Review.
ENVIRONMENTAL REVIEW
An Environmental Impact Report was certified by the City Council for the original project on September 12, 2017, by Resolution Nos. 17-79 and 17-80. As set forth in those resolutions, the FEIR fully analyzes the environmental impacts of the Project for purposes of CEQA. The proposed modification does not trigger the need for additional environmental review.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact associated with this action. The applicant would be required to pay various development impact fees including, but not limited to, Bridge and Thoroughfare fees, Transit Impact fees, and Library Impact fees.
ATTACHMENTS
Public Hearing Notice
Resolution
Proposed Justification Statement (Attachment A)
1 Packet Pg. 10
CITY OF SANTA CLARITA
COMMUNITY DEVELOPMENT DEPARTMENT
23920 Valencia Boulevard, Suite 302
Santa Clarita, CA 91355
NOTICE OF PUBLIC HEARING
APPLICATION: Master Case 23-182: Development Review 23-023 and Minor Use Permit 23-030
PROJECT APPLICANT: Greystar Development West, LLC
PROJECT LOCATION: Northeast corner of Sand Canyon Road and Soledad Canyon Road (Assessor’s Parcel Numbers (APNs): 2839-006-052, -059, -060, -063, -066, -067, -068, -071, -074, -075 and 2839-005-035)
PROJECT DESCRIPTION: The applicant is requesting to revise Planning condition of approval number four (PL4) of the previously approved Conditions of Approval for Master Case Number 14-077 regarding the timing of commercial construction in Planning Area 1 of the previously approved project. The requested revision would not change any of the physical improvements within the approved project.
The City of Santa Clarita City Council will conduct a public hearing on this matter on the following date:
DATE: Tuesday, December 12, 2023
TIME: At or after 6:00 p.m.
LOCATION: City Hall, Council Chambers
23920 Valencia Blvd., First Floor
Santa Clarita, CA 91355
ENVIRONMENTAL REVIEW: There are no additional environmental impacts that would result from the project than was originally evaluated in the Certified Environmental Impact Report prepared for the Sand Canyon Plaza project under Master Case 14-077.
If you wish to challenge the action taken on this matter in court, you may be limited to raising only those issues you or someone else raised at the public hearings described in this notice, or written correspondence delivered to the City of Santa Clarita at, or prior to, the public hearings.
If you wish to have written comments included in the materials the City Council receives prior to the public hearing, it must be submitted to the Community Development Department by Thursday, December 7, 2023.
For further information regarding this proposal, you may contact the project planner at the City of Santa Clarita, Permit Center, 23920 Valencia Blvd., Suite 140, Santa Clarita, CA 91355.
Telephone: (661) 255-4330. Website: www.santaclarita.gov/planning. Send written correspondence to: 23920 Valencia Blvd., Suite 302, Santa Clarita, CA 91355. Project Planner:
David Peterson, Senior Planner, [email protected].
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Attachment: Public Hearing Notice (MC23-182: Revision to Sand Canyon Village Conditions of Approval)
Mary Cusick, MMC
City Clerk
Published: The Signal, November 21, 2023
Master Case 23-182
Development Review 23-023
Minor Use Permit 23-030
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Attachment: Public Hearing Notice (MC23-182: Revision to Sand Canyon Village Conditions of Approval)
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 23-182; MINOR USE PERMIT 23-030 AND DEVELOPMENT REVIEW 23-023 TO ALLOW FOR A MODIFICATION TO CONDITION OF APPROVAL PL4 OF THE APPROVAL OF MASTER CASE 14-077, IN THE CITY OF
SANTA CLARITA
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. FINDINGS OF FACT. The City Council does hereby make the following findings of fact:
A. On September 12, 2017, the City Council adopted Resolution Numbers 17-79 and 17-80, certifying the Final Environmental Impact Report and approving Master Case 14-077 (MC14-077) for the development of the Sand Canyon Plaza Mixed-Use Project in the City of Santa Clarita (City);
B. The Sand Canyon Plaza Mixed-Use Project included 580 residential units, 60,000 square feet of retail/commercial space, an 85,000 square-foot assisted-living facility, a 288-space parking structure, and a large water feature;
C. On August 17, 2021, the Planning Commission adopted Resolution No. P21-19, approving Master Case 20-046 (MC 20-046), to amend the previously-approved commercial component of Planning Area 1 by reducing the retail commercial space by 15,000 square feet to 44,994 square feet, enlarging the assisted-living facility by 62,000 square feet to 147,000 square feet, replacing the parking structure with surface parking, replacing the large water feature with two smaller water features, and granting an eight- percent parking reduction;
D. On March 22, 2022, an application was filed for Master Case 22-055, consisting of Minor Use Permit 22-008 and Development Review 22-014 (Project), by Greystar (hereinafter “permittee”), with the City. The property for which this application was filed is located at the northeast corner of Sand Canyon Road and Soledad Canyon Road (Assessor’s Parcel Numbers (APNs): 2839-006-052, -058, -059, -060, -063, -064, and -065) (hereinafter “subject site”);
E. On May 22, 2022, the City Council adopted Resolution No. 22-20, approving Master Case 22-055, modifying condition PL4 within the original Master Case 14-077 regarding the timing for construction of residential improvements in Phase 1 of the project;
F. On October 24, 2023, the City received a complete application for an additional modification to condition PL4 within the original Master Case 14-077;
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Attachment: Resolution (MC23-182: Revision to Sand Canyon Village Conditions of Approval)
The proposal would revise Condition of Approval PL4 regarding the timing for the completion of the commercial portion of the mixed-use project;
G. No additional analysis under the California Environmental Quality Act is required as the proposed modification will not result in any additional environmental impacts not already examined under the FEIR;
H. The zoning and General Plan Land Use designations for the subject site is Mixed-Use Neighborhood and Urban Residential 3;
I. On December 12, 2023, a duly noticed public hearing was held before the City of Santa Clarita City Council at or after 6:00 p.m. at City Hall, Council Chambers, 23920 Valencia Boulevard, Santa Clarita; and
J. At this public hearing, the City Council considered the staff report, staff presentation, applicant’s presentation, and public testimony.
SECTION 2. CALIFORNIA ENVIRONMENTAL QUALITY ACT FINDINGS. Based upon the foregoing facts and findings, the City Council hereby finds as follows:
A. No further analysis under the California Environmental Quality Act (CEQA) is required as the proposed modification to the conditions of approval does not create any changes that would warrant any further study; and
B. The location of the documents and other material which constitutes the record of proceedings upon which the decision of the City Council is based is the Master Case 23- 182 project file within the Planning Division and is in the custody of the Director of Community Development.
SECTION 3. GENERAL FINDINGS FOR MASTER CASE 23-182. Based upon the foregoing facts and findings for Master Case 23-182, the City Council hereby determines the following:
1. The proposal is consistent with the General Plan:
The Project is a revision to the timing for the commercial component of a previously- approved project, MC14-077. The proposed revision is consistent with all applicable portions of the General Plan, and all other elements of the project approved under MC14-077 and modified under MC20-046 and MC22-055 remain in effect. Changes would continue to ensure a mixed-use project will be built in compliance with General Plan designations.
2. The Proposal is contemplated within the applicable underlying land use and zoning designation:
The Project includes land uses contemplated by the underlying land use and zoning
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Attachment: Resolution (MC23-182: Revision to Sand Canyon Village Conditions of Approval)
designations and are substantially similar to those approved under MC14-077 and modified under MC20-046 and MC22-055. Changes would continue to ensure a mixed- use project will be built in compliance with the underlying zone.
3. The proposal will not endanger, jeopardize, or otherwise constitute a hazard to the public convenience, health, interest, safety, or general welfare, or be materially detrimental or injurious to the improvements, persons, property, or uses in the vicinity and zone in which the property is located; and
The Project is a revision to a project previously approved under MC14-007 and modified under MC20-046 and MC22-055. No uses included in the previous proposal were found to constitute a hazard, and the use types included in the proposed project are substantially similar to those included in the previous approval. The proposed revision to the conditions of approval would not create any additional impact to the public health, safety, or general welfare.
4. The proposal is physically suitable for the site. The factors related to the proposal’s physical suitability for the site shall include, but are not limited to, the following:
A. The design, location, shape, size, and operating characteristics are suitable for the proposed use;
B. The highways or streets that provide access to the site are of sufficient width and are improved, as necessary, to carry the kind and quantity of traffic such a proposal would generate;
C. Public protection services (e.g., Fire protection, Sheriff protection, etc.) are readily available; and
D. The provision of utilities (e.g., potable water, schools, solid waste collection and disposal, storm drainage, wastewater collection, treatment, and disposal, etc.) is adequate to serve the site.
The Project is a revision to a project previously approved under MC14-007 and modified under MC20-046 and MC22-055. The Project is within the allowed floor area ratio of the zone, and is substantially consistent with the size and scope of the previously approved project on the subject property under MC14-077 and modified under MC20-046 and MC22-055. No changes to highways or streets are included in the proposal. No additional protective services are required, and the demand for the provision of utilities has not changed.
SECTION 4. The City Council hereby approves Master Case 23-182 including Minor Use Permit 23-030 and Development Review 23-023, to allow for a modification to Condition of Approval PL4 of the approval of Master Case 14-077 (attached).
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Attachment: Resolution (MC23-182: Revision to Sand Canyon Village Conditions of Approval)
SECTION 5. Modification.
A. Condition No. PL4 is amended in its entirety to read as follows:
“Before the Building Official issues a final certificate of occupancy for the 324th unit, the permittee agrees to complete rough grading of the entire site, consistent with the grading plans, and complete Phase I of the project as shown on Exhibit A. Completion of Phase 1 includes:
1) Certification of pads for both the commercial retail center and for the assisted living facility, as well as start of construction on the commercial retail center including issuance of building permits and foundation inspection for the retail anchor building;
2) Common area landscape in Phase I, including the frontage of Sand Canyon Road and Soledad Canyon Road;
3) The corner monument sign/water feature; and
4) The updated LMD sign.”
B. No other changes to the conditions of approval are intended or authorized.
SECTION 6. This resolution will remain effective until superseded by a subsequent resolution.
SECTION 7. A copy of this resolution will be mailed to the Applicant and to any other person requesting a copy.
SECTION 8. This resolution is the City Council’s final decision and will become effective immediately upon adoption.
SECTION 9. The City Clerk shall certify to the adoption of this resolution and certify this record to be a full, complete, and correct copy of the action taken.
PASSED, APPROVED, AND ADOPTED this 12th day of December, 2023.
MAYOR
ATTEST:
CITY CLERK
DATE:__________________________
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Attachment: Resolution (MC23-182: Revision to Sand Canyon Village Conditions of Approval)
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 23-___ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 12th day of December, 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
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Attachment: Resolution (MC23-182: Revision to Sand Canyon Village Conditions of Approval)
1 MASTER CASE 23-182; AMENDMENT TO MASTER CASE NO. 14-077 TENTATIVE TRACT MAP 50374, CONDITIONAL USE PERMIT 14-014, HILLSIDE DEVELOPMENT REVIEW 14-001, RIDGELINE ALTERATION PERMIT 14-001, MINOR USE PERMIT 14-016, OAK TREE PERMIT 14-008, AND ENVIRONMENTAL IMPACT REPORT SCH NO. 2015051005
FINAL AMENDED AND REVISED CONDITIONS OF APPROVAL
GENERAL CONDITIONS
GC1. The approval of this project shall expire if the approved use is not commenced within two (2) years from the date of this approval, unless it is extended in accordance with the terms and provisions of the Santa Clarita Unified Development Code (UDC).
GC2. To the extent the use approved with this project is a different use than previously approved for the property, the prior approval shall be terminated along with any associated vested rights to such use, unless such prior approved use is still in operation, or is still within the initial pre-commencement approval period. Once commenced, any discontinuation of the use approved with this project for a continuous period of one hundred eighty (180) calendar days or more shall terminate the approval of this use along with any associated vested rights to such use. The use shall not be re-established or resumed after the one hundred eighty (180) day period. Discontinuation shall include cessation of a use regardless of intent to resume.
GC3. The applicant may file for an extension of the conditionally approved project prior to the date of expiration. If such an extension is requested, it must be filed no later than sixty (60) days prior to expiration.
GC4. The applicant shall be responsible for notifying the Director of Community Development in writing of any change in ownership, designation of a new engineer, or change in the status of the developer within thirty (30) days of said change.
GC5. Unless otherwise apparent from the context, the term "applicant" shall include the applicant and any other persons, corporation, or other entity making use of this grant. The applicant shall defend, indemnify, and hold harmless the City of Santa Clarita, its agents, officers, and employees from any claim, action, or proceeding against the City or its agents, officers, or employees to attack, set aside, void, or annul the approval of this project by the City, including any related environmental approvals. In the event the City becomes aware of any such claim, action, or proceeding, the City shall promptly notify the applicant. If the City fails to notify the applicant or if the City fails to cooperate fully in the defense, the applicant shall not thereafter be responsible to defend, indemnify, or hold harmless the City. Nothing contained in this condition prohibits the City from participating in the defense of any claim, action, or proceeding, if both of the following occur: 1) the City bears its own attorneys’ fees and costs; and 2) the City defends the
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2 action in good faith. The applicant shall not be required to pay or perform any settlement unless the settlement is approved by the applicant.
GC6. The property shall be developed and maintained in substantial conformance with the approvals granted by the City. Any modifications shall be subject to further review by the City.
GC7. The applicant and property owner shall comply with all inspections requirements as deemed necessary by the City of Santa Clarita.
GC8. The owner, at the time of issuance of permits or other grants of approval, agrees to develop the property in accordance with City codes and other appropriate ordinances including, but not limited to, the California Building Code (Building, Mechanical, Plumbing, Electrical, Green Building, and Energy Codes), Fire Code, Unified Development Code (Grading Code and Undergrounding of the Utilities Ordinance), Utilities Code (Sanitary Sewer and Industrial Waste Ordinance), and Highway Permit Ordinance.
GC9. This grant shall not be effective for any purpose until the applicant has filed their affidavit (Acceptance Form) with the Director of Community Development stating that they are aware of, and agree to accept, all of the conditions of this grant.
GC10. Details shown on the site plan are not necessarily approved. Any details which are inconsistent with the requirements of state or local ordinances, general Conditions of Approval, or City policies, and not modified by this permit, must be specifically approved.
GC11. It is hereby declared and made a condition of this permit that if any condition hereof is violated, or if any law, statute, or ordinance is violated, the City may commence proceedings to revoke this approval.
CITY COUNCIL CONDITIONS
CC1. All development on the ridgeline shall use earth tone colors and materials that blend into the natural environment.
CC2. The paseo on Sand Canyon Road shall be constructed at a width of 16 feet.
CC3. The applicant shall work with the City to install pedestrian crossing improvements at the intersection of Sand Canyon Road and Soledad Canyon Road
CC4. The City of Santa Clarita will prepare an independent appraisal on approximately 132 acres at Bee Canyon and the applicant agrees to accept the appraisal value as the purchase price for the City to purchase, in its sole discretion, the 132 acres.
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3 PLANNING DIVISION
PL1. The applicant is approved for the following entitlements for the Sand Canyon Mixed Use Project associated with Master Case No. 14-077:
a. Tentative Tract Map 53074;
b. Conditional Use Permit 14-014;
c. Ridgeline Alteration Permit 14-001;
d. Hillside Review 14-001;
e. Minor Use Permit 14-016; and
f. Oak Tree Permit 14-008.
PL2. The project is approved to include a maximum of 580 residential units, 60,000 square feet of restaurant and commercial space, and an 8 5,000 square -foot assisted living facility with up to 140 beds.
PL3. The applicant shall comply with the Mitigation Monitoring and Reporting Program (MMRP) as identified in the Final Environmental Impact Report (FEIR) prepared for the project (SCH 2015051005).
PL4. Prior to the 324th occupancy, the applicant agrees to complete rough grading of the entire site, consistent with the grading plans, and complete Phase 1 of the project as shown on Exhibit A. Completion of Phase 1 includes: 1) Certification of pads for both the commercial retail center and for the assisted living facility, as well as start of construction on the commercial retail center including issuance of building permits and foundation inspection for the retail anchor building; 2) Common area landscape in Phase 1, including the frontage of Sand Canyon Road and Soledad Canyon Road; 3) The corner monument sign/water feature; and 4) the updated LMD sign.
PL5. The parking structure and water feature in Planning Area 1 shall be substantially consistent with the approved site plan. Removing these features will be subject to the Planning Commission approval of a Development Review application.
PL6. The applicant shall have approval to construct the 580 residential units within the Planning Areas with the following breakdown:
a. Planning Area 2: 324 apartment units
b. Planning Area 3: 137 townhome units
c. Planning Area 4: 71 single-family units
d. Planning Area 5: 48 single-family units
Subject to the approval of a Development Review by the Director of Community Development, the applicant may shift up to 20 percent of the units between Planning
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4 Area 2 and Planning Area 3. At no time shall the total number of units exceed 580 units within all Planning Areas.
PL7. Development of each of the five planning areas (including the parking structure) shall be subject to the approval of a Development Review by the Director of Community Development.
PL8. The applicant shall install berming along the eastern portions of Planning Area 5 to provide a visual buffer to existing residences to the east of the project site.
PL9. The applicant shall orient the apartment buildings within Planning Area 2 to reduce noise impacts to the existing residences to the west of the project site. This may include positioning buildings parallel to the Sand Canyon frontage to provide a buffer between the parking areas and the residences. In addition, the applicant shall include a mixture of 24-inch, 36-inch, and 48-inch box trees along the western property line of the project site to further buffer noise and views to residences to the west.
PL10. All lighting shall be directed down and shielded from neighboring uses. The applicant shall prepare a photometric study for review and approval with each Development Review application for each planning area that demonstrates that no light will spill over property lines.
PL11. Pedestrian connections shall be provided throughout the development. A final pedestrian plan shall be submitted for each planning area to ensure connections to the adjacent planning areas, recreational facilities, the on-site private park, the commercial portion of the project, as well as the assisted living portion of the project. The applicant shall further connect all pedestrian paths to the trail system along the project frontage, transit stops along the project frontage, as well as the City’s sidewalk system along the project frontage.
PL12. The architecture of the proposed facility shall be consistent with the Community Character and Design Guidelines (CCDG) for the Valencia community. The applicant shall provide elevations that incorporate 360-degree architecture that complies with the CCDG. A copy of the CCDG can be found at http://www.santa-clarita.com/planning.
PL13. All roof-mounted equipment shall be screened from public view.
PL14. The proposed project shall comply with all applicable sections of the UDC.
PL15. All drive aisles shall be a minimum of 26 feet in width unless required by the Los Angeles County Fire Department.
PL16. The applicant shall provide shaded employee break areas within the commercial portions of the project.
PL17. All ground-mounted mechanical equipment shall be identified on the site plan and screened from view.
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5 PL18. All utility connections shall be designed to coordinate with the architectural elements of the building. Power lines and over-head cables less than 34 KV shall be installed underground.
PL19. The applicant shall landscape a minimum of 10 percent of the project site, with five percent of the parking lot being landscaped.
PL20. The applicant shall install a minimum of two fully operational electric vehicle charging stations within Planning Area 1.
PL21. No signage is included within this approval and is subject to a separate permit. The applicant shall provide a sign program prior to the installation of signs on the project site.
PL22. The project, and all construction related activity associated with the project, shall comply with UDC Section 11.44.040, the City of Santa Clarita Noise Ordinance.
Landscape Conditions
LR1. Prior to issuance of grading permit(s) the applicant shall provide final landscape, lighting and irrigation plans (Landscape Document Package) for Planning Division review and approval. The plan must be prepared by a California-registered landscape architect and shall be designed with the plant palette suitable for Santa Clarita (Sunset Western Garden Book Zone 18, minimum winter night temperatures typically 20º to 30º F; maximum summer high temperatures typically 105º F to 110º F). The landscape design plan shall meet the design criteria of the State Water Efficiency Landscape Ordinance as well as all other current Municipal Code/UDC requirements.
LR2. The applicant shall be aware that additional fees will be required to be paid by the applicant for the review of required landscape and irrigation plans by the City’s landscape consultant based on an hourly rate. An invoice will be provided to the applicant at the completion of the review of the plans. The applicant will be required to pay all associated fees to the City of Santa Clarita prior to the release of the approved landscape and irrigation plans for the project.
LR3. Required Landscape Plan Elements. Final landscape plans shall contain all elements as listed in the checklist for preliminary landscape plans (Attachment A), and shall conform to the Landscaping and Irrigation Standards (§17.51.030) in the UDC. The following elements need to be addressed on the preliminary and/or final landscape plans:
a. Landscape plans shall show plant material to screen at maturity all trash enclosures, transformer boxes, vault boxes, backflow devices, and other exterior mechanical equipment. Screening material may include trees, shrubs (15-gallon minimum size), clinging vines, etc. Masonry block (concrete masonry unit) trash enclosures shall be screened with both shrubs and clinging vines;
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6 b. Landscape plans shall show all lighting fixtures, base dimensions, and typical finish elevations;
c. The applicant shall place water-conserving mulching material on all exposed soil in planting areas not covered by turfgrass. Mulching material may include, and is not limited to, shredded bark, river rock, crushed rock, pea gravel, etc., and must be at least two (2) inches deep;
d. Prior to occupancy, the applicant shall install all proposed irrigation and landscape, including irrigation controllers, staking, mulching, etc., to the satisfaction of the Director of Community Development. The Director may impose inspection fees for more than one landscape installation inspection; and
e. Prior to occupancy, the applicant shall submit to the Director of Community Development a letter from the project landscape architect certifying that all landscape materials and irrigation have been installed and function according to the approved landscape plans.
BUILDING AND SAFETY DIVISION
General Comments
BS1. Construction drawings for this project shall be prepared and submitted to the Building and Safety Division for plan review and building permit issuance. Supporting documents; such as structural and energy calculations, and geotechnical reports shall be included in the plan submittal package.
BS2. Construction drawings submitted for plan review shall show full compliance with all applicable local, county, state and federal requirements and codes. Plan review will be based on the following current state building codes: The 2016 California Building (CBC), Mechanical (CMC), Plumbing (CPC), and Electrical (CEC) Codes, the 2017 County of Los Angeles Fire Code, 2016 California Energy Code, and the 2016 California Green Building Standards Code.
BS3. Construction drawings submitted to Building and Safety for plan review shall be complete. Submitted plans shall show all Architectural work (including accessibility requirements), along with all Structural, Mechanical, Plumbing, and Electrical work that will be part of this project. Civil, landscape and other plans not related to the building code are not reviewed by the Building and Safety Division.
BS4. Construction drawings shall be prepared by qualified licensed design professionals (California licensed architects and engineers). Incomplete plans or plans prepared by unqualified individuals will delay the plan review and permit process.
BS5. The City of Santa Clarita has amended some portions of the California Building Codes. A copy of these amendments is available at the Building and Safety public counter and on our website at: http://www.santa-clarita.com/Home/ShowDocument?id=13248.
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7 BS6. Plans may be submitted electronically using our ePLANS system. For more information about ePLANS, please visit: http://www.santa-clarita.com/city-hall/departments/public- works/building-safety/eplans.
BS7. The submitted plans to building and safety shall have a Building Code Analysis and floor area justification for each building containing the following minimum information: types of construction, occupancy groups, occupant loads, any area increases from frontage and/or fire sprinklers, height of building, number of stories, summary of any fire rated walls, occupancy and all other related data.
BS8. The submitted site plan shall show all lot lines, easements, fire separation distances, restricted use areas, etc. Any construction proposed in an easement shall obtain the easement holder’s written permission.
BS9. Clean Air, Van Pool, and Electric Vehicle parking spaces (including future EV Charging Stations) shall be provided within the parking areas for new commercial buildings per the California Green Building Standards Code. In proposed parking areas, 8% of the total provided parking spaces, shall be designated as clean air vehicle parking spaces.
BS10. Electric Vehicle Charging Spaces (future EV Charging Stations) shall be provided within parking facilities for new commercial buildings per the California Green Building Standards Code. The submitted plans shall show the size, location and infrastructure of the future EV charging stations. Some EV Charging Stations shall be sized to be accessible and located on as accessible route to the building entrance per CBC Sections 11B-228.3 and 11B-812. For multi-building projects, such EV Charging Stations shall be dispersed based on the parking spaces provided for each building/facility. EV charging spaces for the residential portions of the project shall comply with Section 4.106.4 of the California Green Building Standards Code.
BS11. Bicycle parking (both short-term and long-term) shall be provided for the commercial portions of the project, based on 5% of the total vehicle parking spaces per the California Green Building Standards Code.
BS12. For an estimate of the building permit fees and the estimated time for plan review, please contact the Building and Safety Division directly at (661) 255-4935.
BS13. Prior to submitting plans to Building and Safety for plan review, please contact Deanna Hamrick or Racheal Allen, at (661) 255-4935, for project addressing.
Clearances
BS14. Prior to issuance of building permits, clearances from the following agencies will be required:
a. Santa Clarita Planning Division,
b. Santa Clarita Engineering Services,
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8 c. Santa Clarita Environmental Services (Construction & Demolition Plan deposit), d. Los Angeles County Fire Prevention Bureau,
e. Los Angeles County Environmental Services (Health Dept. for food service & sales), f. Los Angeles County Environmental Programs (Industrial Waste), g. Los Angeles County Sanitation District,
h. Castaic Lake Water Agency,
i. William S. Hart School District and appropriate elementary school district, j. Santa Clarita Urban Forestry Division (for construction near Oak Trees).
An agency referral list with contact information is available at the Building and Safety public counter. Please contact the agencies above to determine if there are any plan review requirements and/or fees to be paid. Clearances from additional agencies may be required and will be determined during the plan review process.
BS15. Accessibility (disabled access) requirements for the commercial portions of the project shall comply with Chapter 11B of the California Building Code, shall be shown and detailed on the plans. General requirements include but not limited to the following:
a. The plans shall clearly show all areas that are usable by the public and employees to be fully accessible.
b. An accessible route shall be provided between all building entrances, the accessible parking spaces (including an EV charging space) and the public sidewalk. c. All disable access requirements, including site accessibility information and details, shall be shown on the architectural plans (vs the civil plans).
BS16. Accessibility (disabled access) requirements for the residential portions of the project shall comply with Chapter 11A of the California Building Code, shall be shown and detailed on the plans. General requirements include but not limited to the following:
a. All multi-family residential buildings (ground-floor dwelling units and all dwelling units in buildings with elevators) shall be accessible and comply with the Housing Accessibility requirements per CBC Chapter 11A.
b. All common use areas in multi-family residential buildings such as lobbies, laundry facilities, community rooms, clubhouse, swimming pools, fitness rooms, elevator, interior and exterior routes of travel, etc. shall be fully accessible for the disabled per CBC Chapter 11A.
c. Accessible parking spaces shall be provided for each type of parking facility; including garages, carports, assigned and unassigned parking, and guest/visitor parking.
BS17. Covered Multifamily residential projects shall also follow all accessibility regulations including federal requirements that may be more restrictive. Please refer to the following:
a. Fair Housing Act (FHA) Design Manual (over 300 pages). b. Joint Statement of the Department of Housing and Urban Development (HUD) and the Department of Justice (DOJ) issued April 30, 2013 (www.hud.gov).
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9 FHA, HUD and DOJ regulations are not enforced by the local building and safety jurisdictions but are the responsibility of the designer, architect, owner and developer of the project.
Soils Reports and Grading
BS18. A complete soils and geology investigation report will be required for this project. The report shall be formally submitted to the Engineering Services Division for review and approval. The recommendations of the report shall be followed and incorporated into the plans for the project. A copy of the report shall be submitted to Building & Safety at time of plan submittal.
When the soils/geology report recommends grading and/or re-compaction, the following shall be completed prior to issuance of building permits:
a. A grading permit shall be obtained from the Engineering Services Division and all rough grading and/or re-compaction shall be completed.
b. A final compaction report and a Pad Certification shall be submitted to and approved by the Engineering Services Division.
BS19. The footings for all new buildings, additions and other structures, including retaining walls and fences, shall be setback from any adjacent ascending or descending slopes. See Section 1808.7 CBC and/or the Slope Setback handout.
Hazard Zones
BS20. The project is located within the City’s Fire Hazard Zone. New buildings shall comply with the California Building Code Chapter 7A: MATERIALS AND CONSTRUCTION METHODS FOR EXTERIOR WILDFIRE EXPOSURE. A summary of these requirements are available at the Building and Safety’s public counter or visit:
http://www.santa-clarita.com/home/showdocument?id=10685.
The submitted plans to Building & Safety shall show all Fire Zone requirements.
BS21. The site for this project is NOT located within the FEMA Flood Zone.
Assisted Living Facilities
BS22. Residential assisted living facilities with personal care services, shall comply with all requirements for a Group R-2.1 Occupancy, including the additional detailed requirements of CBC Section 420. Licensed 24-Hour Care Facilities in a Group R-2.1 Occupancy shall comply with the Special Provisions of CBC Section 435.
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10 Additional Information
BS23. Each separate detached structure, such as trash enclosures, fences, retaining walls, shade structures require separate applications and building permits. These other structures need not be on separate plans, but may be part of the same plans for the main project.
BS24. Additional comments and more detailed building code requirements will be listed during the plan review process.
ENGINEERING DIVISION
General Requirements
EN1. Prior to Plan approval, the applicant must inform the City if he intends to file multiple Tract Maps. The City Engineer and the Director of Community Development shall approve the phase boundaries and recording sequence.
EN2. Prior to Grading Plan approval, the applicant shall submit a storm drain exhibit that clearly shows and labels the maintenance responsibility of all storm drain reaches. In addition, all necessary storm drain easements shall be shown and labeled on the exhibit.
EN3. Prior to Grading Plan approval, the applicant shall obtain approval of a drainage concept study for the proposed public storm drain system from the Los Angeles County Department of Public Works, Land Development Division.
EN4. Prior to Grading Plan approval, the applicant shall submit a sewer area study for review and approval. Any downstream sewer upgrades required by the study shall be shown on the Plan.
EN5. Prior to Grading Plan approval, the applicant shall provide an exhibit that clearly shows and labels the maintenance responsibility of all slopes, basins, and open space areas.
EN6. Prior to issuance of first building permit, the applicant shall establish a Property/Home Owners’ Association (POA/HOA), or similar entity, to ensure the continued maintenance of all shared/common lots and drainage devices not transferable to the County Flood Control District.
EN7. Prior to Tract Map approval, the applicant shall obtain approval from the City Engineer and the City Attorney for Covenants, Conditions, and Restrictions (CC&Rs) for this development. The applicant shall reimburse the City for the City Attorney’s review and approval fee. The CC&Rs shall:
a. Include a disclosure to comply with the Geologist's recommendations in the Geology Report concerning restrictions on watering, irrigation, and recommend plant types.
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11 b. Grant the City the authority to review and approve/disapprove amendments (including dissolution) of the CC&Rs or the association. c. Grant the City the right (though not the obligation) to enforce the CC&Rs (at a minimum those provisions related to City-required items).
EN8. Prior to first building permit, the applicant shall record the approved CC&Rs with the Los Angeles County Recorder’s office.
EN9. Prior to issuance of building permit, the applicant shall establish a Property/Home Owners’ Association (POA/HOA), or similar entity, to ensure the continued maintenance of all shared/common lots and drainage devices not transferable to the County Flood Control District.
EN10. Prior to first certificate of occupancy, the applicant shall transfer ownership of open space lots to the HOA. The grant deed shall be submitted to Engineering Services for review and approval by the City Engineer prior to Final Map Approval.
Grading, Drainage and Geology Requirements
EN11. Prior to issuance of grading permit, the applicant shall submit a grading plan consistent with the approved Plan, oak tree report, and conditions of approval. The grading plan shall be based on a detailed engineering geotechnical report specifically approved by the geologist and/or soils engineer that addresses all submitted recommendations.
EN12. Prior to grading permit, the applicant shall obtain a notarized Letter of Permission for grading outside of the property lines/tract boundary from the adjacent property owner(s).
EN13. Prior to issuance of grading permits within their respective jurisdiction, the applicant shall acquire applicable permits from the Army Corps of Engineers, California Department of Fish and Game, and the Regional Water Control Board. A copy of the permits, or a response letter from each agency indicating a permit is not required, shall be submitted to the City prior to issuance of grading permits.
EN14. Prior to the issuance of grading permit, the applicant shall obtain approval and connection permit from the Los Angeles County Department of Public Works, Land Development Division to connect the on-site storm drain system to a public storm drain system.
EN15. Prior to the City’s release of any bond monies posted for the construction of storm drain infrastructure, the applicant or subsequent property owners shall be responsible for providing all required materials and documentation to complete the storm drain transfer process from the City of Santa Clarita to the Los Angeles County Flood Control District.
The applicant or subsequent property owners shall also be responsible for providing regularly scheduled maintenance of the storm drain infrastructure, as directed by the City Engineer, until such time that full maintenance is assumed by the Flood Control District.
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12 EN16. Prior to recordation of the Tract Map, the applicant shall form an assessment district to finance the future ongoing maintenance and capital replacement of SUSMP devices/systems identified on the latest approved Drainage Concept/Storm drain plan/Plan. The applicant shall cooperate fully with the City in the formation of the assessment district, including, without limitation, the preparation of the operation, maintenance, and capital replacement plan for the SUSMP devices/systems and the prompt submittal of this information to City for review and approval. The applicant shall pay for all costs associated with the formation of the assessment district. SUSMP devices/systems shall include but are not limited to catch basin inserts, debris excluders, biotreatment basins, vortex separation type systems, and other devices/systems for stormwater quality. The applicant shall be responsible for the maintenance of all SUSMP devices/systems until the district has been established
EN17. This project is a development planning priority project under the City’s NPDES Municipal Stormwater Permit as a development with 10 or more dwelling units. Prior to issuance of grading permit, the applicant shall have approved by the City Engineer, an Urban Stormwater Mitigation Plan (USMP) that incorporates appropriate post construction Best Management Practices (BMPs), maximizes pervious surfaces, and includes infiltration into the design of the project. Refer to the County of Los Angeles Low Impact Development Manual, and the City’s LID Ordinance for details.
EN18. This project will disturb one acre or more of land. Therefore, the applicant must obtain coverage under a statewide General Construction Activities Stormwater Permit (General Permit). In accordance with the General Permit, the applicant shall file with the State a Notice of Intent (NOI) for the proposed project. Prior to issuance of grading permit by the City, the applicant shall have approved by the City Engineer a Stormwater Pollution Prevention Plan (SWPPP). The SWPPP shall include a copy of the NOI and shall reference the corresponding Waste Discharge Identification (WDID) number issued by the State upon receipt of the NOI.
Street Improvement Requirements
EN19. Prior to any construction (including, but not limited to, drive approaches, sidewalks, curb and gutter, etc.), trenching or grading within public or private street right-of-way, the applicant shall submit a street improvement plan consistent with the approved Plan, oak tree report, and conditions of approval; and obtain encroachment permits from the Engineering Division.
EN20. Prior to building final, all new and existing power lines and overhead cables less than 34 KV within or fronting the project site (including alleys) shall be installed underground.
EN21. The property boundaries of the site abut to the State of California, Department of Transportation (Caltrans) jurisdiction. Encroachments into Caltrans jurisdiction shall be permitted by Caltrans prior to issuance of any building permits by the City.
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13 EN22. Prior to street plan approval, the applicant shall submit a street tree location plan to the City’s Urban Forestry Division for review and approval. The location of the street trees shall not conflict with sewer or storm drain infrastructure. The plan shall include proposed sewer lateral locations and storm drain infrastructure for reference.
EN23. Prior to Tract Map approval, the applicant shall prepare the required documents/maps to vacate that portion of Sand Canyon Road that is no longer needed for roadway purposes within Planning Area 2 (PA2), as directed by the City Engineer.
EN24. Prior to issuance of building permits, the applicant shall record easements for all utility companies for the proposed vacated area.
EN25. Prior to the Tract Map being filed with the County Recorder, the applicant shall not grant or record easements within areas proposed to be granted, dedicated, or offered for dedication for public streets or highways, access rights, building restriction rights, or other easements; unless subordinated to the proposed grant or dedication. If easements are granted after the date of tentative map approval, subordination must be executed by the easement holder prior to the filing of the Tract Map.
EN26. Prior to issuance of building permits, the applicant shall construct street pavement per either of the following options. Prior to street plan approval, the selected option shall be indicated on the plan.
a. The applicant shall construct the full pavement section including the final lift of asphalt to finish grade in conformance with the design TI. Prior to building final, the applicant shall refurbish the pavement to the satisfaction of the City Engineer. b. The applicant shall construct a pavement section that is a minimum of 1½” lower than finish grade, in conformance with the design TI. Prior to building final, the applicant shall refurbish the pavement, and complete the final lift of asphalt to meet finish grade to the satisfaction of the City Engineer.
EN27. Prior to first building final, the applicant shall construct the following street improvements along the frontage of the project site, as directed by the City Engineer:
Street Name Inverted
Shoulder
Curb &
Gutter
Base &
Paving
Street
Lights
Street
Trees
Sidewalk
Width
Landscaped
Median
Soledad Canyon Road X X X X Sidewalk
(10’ min) X
Sand Canyon Road X X X X Sidewalk
(5’ min)* X
*See condition TE13 for clarification on the design for the sidewalk on Sand Canyon Road.
EN28. Prior to building final for each phase, the applicant shall construct full street improvements within the project site, as directed by the City Engineer:
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14 Street Name Inverted
Shoulder
Curb &
Gutter
Base &
Paving
Street
Lights
Street
Trees
Sidewalk
(5’ min)
Landscaped
Median
A Street X X X X X
B Street X X X X X
C Street X X X X X
D Street X X X X X
E Street X X X X X
Sewer Improvement Requirements
EN29. The on-site sewer shall be a publicly maintained sewer.
EN30. Prior to issuance of building permits, the applicant shall annex the property into the County Sanitation District. The applicant shall provide the City’s Building and Safety Division with written confirmation from the Sanitation District that the property has been annexed.
EN31. Prior to issuance of building permits, the proposed building(s) shall be connected to the existing sewer main in Sand Canyon Road (PC 10434).
EN32. Prior to sewer plan approval, the applicant shall provide a sewer area study in accordance with City policies for review and approval by the City Engineer.
EN33. Prior to building final, the applicant shall construct all sewer upgrades per the approved sewer area study, to the satisfaction of the City Engineer.
TRAFFIC ENGINEERING DIVISION
TE1. Adequate sight visibility is required at all intersections (street-street intersections or driveway-street intersections) and shall follow the latest Caltrans manual for applicable requirements. Adequate sight visibility (including corner sight visibility) shall be demonstrated on the final map and grading plan. All necessary easements for this purpose shall be recorded with the final map. This shall be shown on all applicable plans prior to issuance of first building permit.
TE2. All private driveways and streets shall intersect at 90 degrees or as close to 90 degrees as topography permits (no less than 80 degrees). This shall be shown on all applicable plans prior to issuance of first building permit.
TE3. The location, width and depth of all project driveways and drive aisles shall conform to the approved site plan. This shall be shown on all applicable plans prior to issuance of first building permit. No additional driveways shall be permitted.
TE4. No access will be permitted within curb return. This shall be included as a note on all applicable plans prior to issuance of first building permit.
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15 TE5. Minimum width of all interior driveways shall be 26 feet and shall be shown on all applicable plans prio r to issuance of first building permit.
TE6. Any dead-end drive aisles serving more than one unit shall extend a minimum of five feet beyond the edge of the last driveway or have turn-around area to facilitate vehicular movements. This shall be shown on all applicable plans prior to issuance of first building permit. Parking stalls are not permitted at the end of any dead-end drive aisles.
TE7. Prior to street plan approval, the applicant shall show on the street plan drive approaches using a modified commercial driveway design (APWA 110-2, Type C or equivalent) that will provide a street/drive approach transition with a maximum algebraic grade difference of 10%. Construction details shall be shown on the street plan providing a transition no greater than this maximum.
TE8. Prior to issuance of the first building occupancy permit, the applicant shall post “No Parking–Fire Lane” signs along all private streets and driveways with a curb -to-curb width of less than 34 feet and serving more than one unit. This shall be shown on all applicable plans prior to issuance of first building permit.
TE9. Prior to issuance of the first building occupancy permit, the applicant shall obtain approval from the Los Angeles County Fire Department for any private street and driveway sections.
TE10. Prior to issuance of first building permit, the applicant shall acquire and dedicate to the City the right-of-way required for all street improvements as identified in the Traffic Study and all subsequent revisions/additions/addenda, to the satisfaction of the City Engineer.
TE11. Prior to issuance of building permits, the applicant shall dedicate additional street right- of-way along Sand Canyon Road for a total of 92 feet within the project site, as directed by the City Engineer.
TE12. Prior to issuance of building permits, the applicant shall dedicate additional street right- of-way along Soledad Canyon Road for a total of 116 feet within the project site, as directed by the City Engineer.
TE13. Prior to issuance of first building occupancy permit, Sand Canyon Road, along t he project frontage, shall be improved to include a Class II bicycle lane and one vehicular travel lane in each direction, and a meandering 12 -foot paseo within a 24 - foot landscaped parkway along the east side (project side).
TE14. Per the Caltrans comment lett er (April 17, 2017) on the Draft EIR, prior to completion of the Caltrans Mitigation Agreement, the applicant shall complete a traffic study for the operation of the off - and on-ramp for SR -14, east of Soledad Canyon Road, especially for the movement and q ueue analysis of the westbound left -
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16 turn phasing from Soledad Canyon Road onto the SR -14 on-ramp. This traffic study shall also include the adjacent intersection of Soledad Canyon Road and Sand Canyon Road. If any improvements to either intersection are re quired as a result of this study, these improvements shall be completed prior to the 100 th certificate of occupancy for the residential component or equivalent trip generation.
TE15. Prior to issuance of the first building occupancy permit, the applicant shall pay a traffic- signal timing fee for the update of the traffic-signal timing at up to ten intersections in the surrounding area. The cost is $4,000 per intersection ($40,000 total). This fee shall be used to improve traffic flow and minimize traffic congestion along the corridors impacted by project-related traffic, through traffic signal retiming and related infrastructure improvements.
TE16. Prior to issuance of building permits, the applicant shall pay the applicable Bridge and Thoroughfare (B&T) District Fee to implement the Circulation Element of the General Plan as a means of mitigating the traffic impact of this project. This project is located in the Eastside B&T District. The current rate for this District is $18,910. The B&T rate is subject to change and is based on the rate at the time of payment.
Standard B&T Fee Calculation:
Commercial = the gross acres (9.6) x the district rate ($18,910) x 5.0 = $907,680 until June 30, 2017
Townhouse = the number of units (580) x the district rate ($18,910) x 0.8 = $8,774,240 until June 30, 2017
Mobile Home = the number of units (123) x the district rate ($18,910) x 0.5 = $1,162,965 (credit) until June 30, 2017
Total B&T = $907,680 + $8,774,240 – $1,162,965 = $8,518,955
ENVIRONMENTAL SERVICES DIVISION
ES1. For the commercial portion of the project: Provide sufficient trash enclosures to house at least six three-yard bins. Three of the bins should be reserved for recyclable materials only. This requirement is subject to change once more information on the project is provided. In addition, space should be added for organics/food waste recycling bins per AB1826. More information is needed to determine what is necessary to meet these requirements. Please contact Environmental Services to discuss.
ES2. For the assisted living portion of the project: Please provide sufficient trash enclosures to house at least 18 three-yard bins. Nine of the bins should be reserved for recyclable materials only. This requirement is subject to change once more information on the project is provided. In addition, space should be added for organics/food waste recycling
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17 bins per AB1826. More information is needed to determine what is necessary to meet these requirements. Please contact Environmental Services to discuss.
ES3. The enclosure(s) should be shown on the site plan with dimensions, consistent with the surrounding architecture and shall be constructed with a solid roof. The enclosure(s) shall be located to provide convenient pedestrian and collection vehicle access (You may place the containers in the underground parking structure if a minimum of 20 feet overhead clearance is provided to allow collection vehicles the ability to enter the parking area and service the container(s)).
ES4. For the residential portion of the project: All single-family residential dwellings shall be designed with space provided (out of public view) for three 90-gallon trash carts, one each for trash, recycling, and green waste.
ES5. All demolition projects regardless of valuation, all renovation or improvement projects valuated greater than $100,000, and all new construction projects valuated greater than $500,000 must comply with the City’s Construction and Demolition Materials (C&D) Recycling Ordinance.
ES6. C&D Materials Recycling Ordinance:
a. A Construction and Demolition Materials Management Plan (C&DMMP) must be prepared and approved by the Environmental Services Division prior to obtaining any grading or building permits.
b. A minimum of 50% of the entire project’s inert (dirt, rock, bricks, etc.) waste and 50% of the remaining C&D waste must be recycled or reused rather than disposing in a landfill.
c. A deposit of 3% of the estimated total project cost or $25,000, whichever is less, is required. The full deposit will be returned to the applicant upon proving that 50% of the inert and remaining C&D waste was recycled or reused.
ES7. Per the California Green Building Standards Code, 100% of trees, stumps, rocks and associated vegetation and soils resulting primarily from land clearing shall be reused or recycled. For a phased project, such material may be stockpiled on site until the storage site is developed.
ES8. All projects within the City that are not self-hauling their waste materials must use one of the City’s franchised haulers for temporary and roll-off bin collection services. Please contact Environmental Services staff at (661) 286-4098 for a complete list of franchised haulers in the City.
SPECIAL DISTRICTS DIVISION
Landscape Maintenance District
SD1. This parcel is located within Landscape Maintenance District (LMD) Zone 2008-1, which was established to fund the construction and maintenance of landscaped medians on
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18 major thoroughfares throughout the City of Santa Clarita. Applicant is required to financially contribute to Zone 2008-1 in a manner reflective of this LMD zone’s assessment methodology.
SD2. No on-site private property landscaping shall be maintained by LMD.
SD3. Prior to the issuance of a grading permit, the applicant shall form a local LMD under the 1972 Act for the ongoing funding of required maintenance and improvement of landscaping, street trees, irrigation, and monument signage on the perimeter of the project, abutting Sand Canyon and Soledad Canyon Roads.
SD4. Prior to occupancy, the applicant shall, at their sole expense, relocate or remove and re- install the existing monument sign in a prominent location in the vicinity of the existing easement that has been granted to the City of Santa Clarita. The monument sign and surrounding landscaping shall be approved by the LMD prior to issuance of a grading permit. The applicant shall grant an easement for landscape maintenance purposes to the City of Santa Clarita for any areas to be maintained by the LMD that are not within the public right of way.
Urban Forestry
SD5. Upon formal submittal, the applicant shall be required to install street trees within the public right of way. Tree species shall be approved by the City Urban Forestry.
SD6. The applicant shall be required to install and maintain irrigation to all trees planted within the public right of way. Irrigation to trees shall be bubbler type irrigation only.
SD7. All trees shall be planted according to the City of Santa Clarita tree planting and staking detail sheet and/or the American Public Works Association (APWA) standard plans for Public Works construction (Section 5,520-3).
SD8. Parkway trees shall be a minimum 24-inch box.
SD9. All trees shall be placed a minimum of five feet from any underground utilities.
Streetlight Maintenance District
SD10. Five of the parcels in this project have been annexed into the City's Streetlight Maintenance District (SMD). The applicant will work with the Special Districts Office to determine how many contiguous parcels they own that remain to be annexed.
SD11. The applicant shall annex the remaining parcels into the SMD to fund the operations and maintenance of street lights and traffic signals.
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19 a. Following the completed annexation, the annual SMD assessment will be included on the property tax bill. The current assessment, for FY 16/17, is $77.34 per Equivalent Benefit Unit (EBU).
b. EBUs are based on land use (table attached). Vacant/unimproved parcels are not assessed.
c. A minimum of 120 days is required to process the annexation, which must be completed prior to final map approval, grading or building permit issuance, whichever occurs first.
Oak Trees
OT1. The project site has a total of three (3) protected oak trees, one (1) of which is Heritage size, Oak Tree Number 2. The other two (2) oaks are of non-heritage size and are proposed for removal due to grading and development requirements of the project. The proposed oak removals include Oak Tree Number 1, and Oak Tree Number 3.
OT2. The applicant is approved to remove two (2) Coast Live Oaks as documented in the submitted oak tree reports dated February 9, 2016, and the addendum dated January 5, 2017, by Kerry Norman of Arbor Essence.
a. The approved oak tree removals include Oak Tree Number 1 and Oak Tree Number
3. b. Collectively these two (2) oaks have an International Society of Arboriculture (ISA) appraised tree values of $43,400.
c. The project/applicant is required to mitigate with approved replacement oak trees within the project site equal to the ISA appraised monetary value of $43,400 for the two (2) oak tree removals.
Approved Oak Tree Removals:
OT3. The applicant is required to bond for the entire ISA Dollar Value of all oak trees proposed for removal and/or relocation prior to issuance of grading permit. The bond will remain in place for the entire mitigation period. Upon successful completion of the three (3) year mitigation, the applicant may request bond exoneration
OT4. The applicant is approved to remove:
a. Oak Tree Number 1 which has an ISA value of $33,200. i. Coast Live Oak (Quercus agrifolia).
ii. Four trunks measuring 22”, 15”, 13” and 5” in diameter. b. Oak Tree Number 3 with an ISA value of $10,200.
iii. Coast Live Oak (Quercus agrifolia)
iv. Four trunks measuring 5”, 8”, 11” and 11” in diameter. c. Collectively these approved oak removals equal $43,400.
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20 Oak Tree Preservation and Protection:
OT5. Oak Tree Number 2 – SHALL NOT BE REMOVED OR ENCROACHED UPON. This Heritage oak has an ISA value of $53,300 and shall be protected at all times throughout development. Oak tree encroachments are permitted into the protected zone as shown on the approved site plan, and in accordance with the Oak Tree Specialist.
a. Additionally, this oak shall be protected with temporary chain link fencing five feet tall installed at the oak tree protected zone, five feet beyond the drip line, prior to any construction activities, including but not limited to, demolition, grading, excavation, or construction.
b. This oak shall be monitored by the project arborist every 60 to 90 days depending on construction activities and condition of tree.
c. Oak Tree Monitoring shall continue for an additional three years after the last certificate of occupancy for the project.
d. Supplemental oak tree monitoring reports shall be submitted electronically to the City Oak Tree Specialist at [email protected].
e. The applicant may be required to provide additional preservation measures to ensure the preservation of the oak tree and may include mulching, watering, and pest control.
Oak Tree Mitigation Plan:
OT6. The applicant is required to submit an Oak Tree Mitigation Plan for the replacement oaks trees to be planted within the project site. The Oak Tree Mitigation Plan shall be submitted to the City Planning Division and the City Oak Tree Specialist prior to Grading Permit Approval.
a. The oak tree mitigation and replacement plan shall equal the removed ISA tree value of $43,400.
b. The oak tree mitigation plan shall include the location of all the proposed oak tree replacements, including the quantity, size, cost, placement and species, of boxed trees.
c. The oak tree mitigation site plan shall have a summary table/legend with the quantity, type, value/cost and size of the replacement oaks.
d. The Oak Tree Mitigation Plan shall be an independent and separate plan from the Landscape Plan. (The Mitigation Oaks shall also be shown on the Landscape Plan). e. All replacement mitigation oaks shall be native Coast Live Oaks, unless otherwise approved by the City.
f. The project is encouraged to locate the replacement mitigation oaks in highly visible prominent locations such as round-a-bouts, large parkways, parks, open space and landscape areas.
g. All mitigation oaks shall have some form of permanent irrigation approved by the City; however, spray or rain-bird type irrigation will not be accepted.
OT7. All mitigation oaks are required to be monitored by the project arborist on behalf of the developer for a minimum of three (3) years or until sufficiently established. Monitoring
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21 shall consist of intervals of three-month, six-month or annual depending on health and condition of mitigation oaks. Monitoring reports shall be submitted electronically to the City Oak Tree Specialist.
OT8. All mitigation oaks that do not live or become sufficiently established shall be replaced and the monitoring continued until adequate establishment.
OT9. Applicant shall comply with the City of Santa Clarita Oak Tree Ordinance and Oak Tree Preservation and Protection Guidelines at all times throughout the completion of the project.
LOS ANGELES COUNTY FIRE DEPARTMENT
FD1. The proposed development may necessitate multiple ingress/egress access for the circulation of traffic an emergency response issues.
FD2. The development of this project must comply with all applicable code and ordinance requirements for construction, access, water mains, fire flows, and fire hydrants.
FD3. Specific fire and life safety requirements for the construction phase will be addressed at the building fire plan check. There may be additional fire and life safety requirements during this time.
FD4. Every building constructed shall be accessible to Fire Department apparatus by way of access roadways with an all-weather surface of not less than the prescribed width. The roadway shall be extended to within 150 feet of all portions of the exterior walls when measured by an unobstructed route around the exterior of the building.
FD5. When involved with subdivision in a city contracting fire protection with the County of Los Angeles Fire Department, Fire Department requirements for access, fire flows, and hydrants are addressed during the subdivision map stage.
FD6. Fire Department requirements for access, fire flows, and hydrants are addressed during the building permit stage.
FD7. Fire sprinkler systems are required in some residential and most commercial occupancies.
For those occupancies not requiring fire sprinkler systems it is strongly suggested that fire sprinkler systems be installed. This will reduce potential fire and life losses. Systems are now technically and economically feasible for residential use.
FD8. The development may require fire flows up to 8,000 gallons per minute at 20 pounds per square inch residual pressure for up to a four-hour duration as outlined in the 2016 County of Los Angeles Code Appendix B. Final fire flows will be based on the size of buildings, its relationship to other structures, property lines, and types of construction used.
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22 FD9. Fire hydrant spacing shall be 300 feet and shall meet the following requirements:
a. No portion of lot frontage shall be more than 200 feet via vehicular access form a public fire hydrant.
b. No portion of a building shall exceed 400 feet via vehicular access from a properly spaced public fire hydrant.
c. Additional hydrants will be required if hydrant spacing exceeds specified distances. d. When cul-de-sac depth exceeds 200 feet on a commercial street, hydrants shall be required at the corner and mid-block.
e. A cul-de-sac shall not be more than 500 feet in length when serving land zoned for commercial use.
FD10. Turning radii shall not be less than 32 feet. This measurement shall be determined at the centerline of the road. A Fire Department approved turning area shall be provided for all driveways exceeding 150 feet in-length and at the end of all cul-de-sacs.
FD11. All on-site driveways/roadways shall provide a minimum unobstructed width of 28 feet clear-to-sky. The on-site driveway is to be within 150 feet of all portions of the exterior walls of the first story of any building. The centerline of the access driveway shall be located parallel to and within 30 feet of an exterior wall on one side of the proposed structure.
FD12. Driveway width for non-residential developments shall be increased when any of the following conditions will exist:
a. Provide 34 feet in-width when parallel parking is allowed on one side of the access roadway/driveway. Preference is that such parking is not adjacent to the structure.
b. Provide 42 feet in-width when parallel parking is allowed on each side of the access roadway/driveway.
c. Any access way less than 34 feet in-width shall be labeled "Fire Lane" on the final recording map and final building plans.
d. For streets or driveways with parking restrictions: The entrance to the street/driveway and intermittent spacing distances of 150 feet shall be posted with Fire Department approved signs stating, "NO PARKING - FIRE LANE" in three- inch high letters. Driveway labeling is necessary to ensure access for Fire Department use.
FD13. Fire hydrant spacing shall be 300 feet and shall meet the following requirements:
a. No portion of lot frontage shall be more than 200 feet via vehicular access from a public fire hydrant.
b. No portion of a building shall exceed 400 feet via vehicular access from a properly spaced fire hydrant.
c. When cul-de-sac depth exceeds 200 feet hydrants will be required at the corner and mid-block.
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23 d. Additional hydrants will be required if the hydrant spacing exceeds specified distances.
FD14. Turning radii shall not be less than 32 feet. This measurement shall be determined at the centerline of the road. A Fire Department approved turning area shall be provided for all driveways exceeding 150 feet in-length and at the end of all cul-de-sacs.
FD15. All on-site driveways shall provide a minimum unobstructed width of 28 feet clear-to- sky. The 28-foot width does not allow for parking and shall be designated as a "Fire Lane" and have appropriate signage. The centerline of the on-site driveway shall be located parallel to and within 30 feet of an exterior wall on one side of the proposed structure. The on-site driveway is to be within 150 feet of all portions of the exterior walls of the first story of any building.
FD16. The 28 feet in-width shall be increased to:
a. 34 feet in-width when parallel parking is allowed on one side of the access way. b. 36 feet in-width when parallel parking is allowed on both sides of the access way. c. Any access way less than 34 feet in-width shall be labeled "Fire Lane" on the final recording map and final building plans.
d. For streets or driveways with parking restrictions: The entrance to the street/driveway and intermittent spacing distances of 150 feet shall be posted with Fire Department approved signs stating, "NO PARKING - FIRE LANE" in three- inch high letters. Driveway labeling is necessary to ensure access for Fire Department use.
FD17. When serving land zoned for residential uses having a density of more than four units per net acre:
a. A cul-de-sac shall be a minimum of 34 feet in-width and shall not be more than 700 feet in-length.
b. The length of the cul-de-sac may be increased to 1000 feet if a minimum of 36 feet in-width is provided.
c. A Fire Department approved turning area shall be provided at the end of a cul-de- sac.
FD18. Fire hydrant spacing shall be 600 feet and shall meet the following requirements:
a. No portion of lot frontage shall be more than 450 feet via vehicular access from a public fire hydrant.
b. No portion of a structure should be placed on a lot where it exceeds 750 feet via vehicular access from a properly spaced public fire hydrant. c. When cul-de-sac depth exceeds 450 feet on a residential street, hydrants shall be required at the corner and mid-block.
d. Additional hydrants will be required if hydrant spacing exceeds specified distances.
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24 FD19. A Fire Department approved turning area shall be provided for all driveways exceeding 150 feet in-length and at the end of all cul-de-sacs.
FD20. Fire Department access shall provide a minimum unobstructed width of 28 feet clear- to-sky and be within 150 feet of all portions of the exterior walls of the first story of any single unit. If exceeding 150 feet provide 20 feet minimum paved width "Private Driveway/Fire Lane" clear-to-sky to within 150 feet of all portions of the exterior walls of the unit. Fire Lanes serving three or more units shall be increased to 26 feet.
FD21. Streets or driveways within the development shall be provided with the following:
a. Provide 36 feet in-width on all streets where parking is allowed on both sides. b. Provide 34 feet in-width on cul-de-sacs up to 700 feet in-length. This allows parking on both sides of the street.
c. Provide 36 feet in-width on cul-de-sacs from 701 to 1000 feet in-length. This allows parking on both sides of the street.
d. For streets or driveways with parking restrictions: The entrance to the street/driveway and intermittent spacing distances of 150 feet shall be posted with Fire Department approved signs stating "NO PARKING - FIRE LANE" in three- inch high letters. Driveway labeling is necessary to ensure access for Fire Department use. Turning radii shall not be less than 32 feet. This measurement shall be determined at the centerline of the road.
FD22. All access devices and gates shall comply with California Code of Regulations, Title 19, Articles 3.05 and 3.16.
FD23. All access devices and gates shall meet the following requirements:
a. Any single-gated opening used for ingress and egress shall be a minimum of 26 feet in-width clear-to-sky.
b. Any divided gate opening (when each gate is used for a single direction of travel i.e., ingress or egress) shall be a minimum width of 20 feet clear-to-sky. c. Gates and/or control devices shall be positioned a minimum of 50 feet from a public right-of-way and shall be provided with a turnaround having a minimum of 32 feet of turning radius. If an intercom system is used the 50 feet shall be measured from the right-of-way to the intercom control device. d. All limited access devices shall be of a type approved by the Fire Department. e. Gate plans shall be submitted to the Fire Department prior to installation. These plans shall show all locations, widths, and details of the proposed gates.
FD24. All proposals for traffic calming measures (speed humps/bumps/cushions, traffic circles, roundabouts, etc.) shall be submitted to the Fire Department for review prior to implementation.
FD25. Disruptions to water service shall be coordinated with the County of Los Angeles Fire
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25 Department and alternate water sources shall be provided for fire protection during such disruptions.
TRANSIT DIVISION
TD1. There is fixed route bus service between the hours of 4:00 a.m. and 11:00 p.m. on Soledad Canyon daily.
TD2. At this time the Transit Impact Fee does not apply to commercial/industrial developments. This fee is currently under revision. Applicant shall pay the fee in place at the time of building permit issuance.
TD3. Applicant shall provide a bus stop/s at the location of: Northwest corner of Soledad Canyon and “A” Street.
TD4. Applicant shall construct a pedestrian path from the bus stop/s to the development.
TD5. Bus stop/s may require additional right of way (ROW) as approved by the City Engineer.
TD6. At the location of the bus stop/s, the applicant shall provide a permanent stylized shelter structure. The bus stops shall consist of: a 10' x 25' concrete pad placed behind the sidewalk, a bench, a trash receptacle, and lighting. Proposed shelter structure and all bus stop amenities shall be approved by City Transit staff prior to installation. All specifications and appropriate paperwork shall be supplied to the Transit Division prior to installation.
TD7. Applicant shall provide a site plan, showing amenities within a 100-foot radius of the bus stop/s. This plan shall show the locations of all utility meters, utility structures, landscaping, buildings, pedestrian walkways, and parking spaces. This plan shall also show all other items not listed above located within the 100-foot radius of the bus stop/s.
TD8. Shelter design, structure and amenities shall be approved by appropriate city staff including Transit, Planning, Building and Safety, and Engineering. All specifications and appropriate paperwork for the bus stop shall be supplied to the Transit Division prior to installation.
TD9. A color elevations and materials board for the proposed bus shelter shall be supplied to Planning with project submittal.
TD10. The bus stop/s location shall be a minimum of 100 feet from the curb return or as specified by city staff.
TD11. At the location of the bus stop/s, the sidewalk shall meet the street for no less than 25 feet.
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26 TD12. The bus stop/s shall comply with all ADA regulations as specified in the most recent version of the California Disabled Accessibility Guidebook (CalDag). Proposed disabled access shall be drawn on all plans.
TD13. Bus stops shall be shown and labeled on the site plan.
TD14. Prior to occupancy of the first building, the bus stop/s shall be installed to the satisfaction of city staff.
PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION
PR1. Prior to the recordation of an applicable final tract/parcel map, the applicant shall set the required Park Dedication Fee equal to the value of the amount of land established per the City’s General Plan, “Parks and Recreation Element”. Private Park credit shall be measured after the Multi-family requirement from UDC 17.57.030 Multifamily Residential Standards, Section G Recreation Facilities has been calculated by the City’s Planning Department. The final park dedication fee calculation is attached. There is a variance to the code requiring fees to be paid at Final Map currently in place by City Council authority that allows fees to be paid at Building Permit for each phase.
PR2. The developer shall construct a Class II bike path with meandering sidewalk, on Sand Canyon Road from Soledad Canyon Road north to the extent of the project boundary.
The Class II Trail shall be built to City standards.
PR3. The developer shall construct a Class II Bike Lane on Soledad Canyon Road.
PR4. All interior trails and paseos shall be HOA owned and maintained.
PR5. All open space parcels shall be owned and maintained by an HOA or POA.
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28 ATTACHMENT A
Preliminary Landscape Plan – Fifteen (15) copies of a landscape plan drawn to scale (minimum plan size 24’ x 36”) indicating:
❑ Project name and location, vicinity map, north arrow and scale (scale to match site plan), property lines and dimensions; label all adjacent streets and provide dimensions to centerline
❑ Date of preparation; date(s) of revisions, if applicable ❑ Name and contact information of the project landscape architect or designer ❑ Existing and proposed land use and zoning
❑ Lot square footage or acreage, proposed lot area for landscaping in square feet, percentage of parking lot area proposed for landscaping, ❑ Location of buildings, parking areas, vehicular/pedestrian circulation, etc. ❑ Location and dimensions of doorways, windows and overhangs, where applicable ❑ Location and dimensions of retaining walls, includin g top -of-wall and base -of-wall spot elevations
❑ Spot elevations indicating pad elevations, hardscape footing elevations, pathway elevations, retaining walls, and all other places where grade change would affect design implementation
❑ Location and dimensions of doorways, windows and overhangs, where applicable ❑ Location and dimensions of all ground -mounted mechanical, electrical, or other equipment, if known (air conditioner condensers, Edison transformer boxes, cable TV boxes, backflow preventers, fire equipme nt/backflow preventers, gang mailboxes, water, sewer, telephone, etc.)
❑ Location of existing and proposed easements
❑ Location and graphic dimensions of all existing and proposed trees and shrubs ❑ Location of all proposed and existing oak trees
❑ Location of all exterior light standards
❑ A Tree Legend in table form indicating symbol or abbreviation, botanical name, common name, size, quantity, and water usage (low, medium, high) ❑ A Plant Legend in table form for all shrubs and ground cover, indicating: symbol or abbreviation, botanical name, common name, size, quantity, water usage (low, medium, high), height and canopy diameter for mature shrubs. Replace height and width with typical spacing for groundcover plantings.
❑ Location, dimensions, and gradient (if applicable) of any turf area ❑ Notes indicating design intent at key locations (e.g. screening, entry treatment, streetscape, property line treatment, etc.).
❑ Detail pedestrian plazas/site furniture and enhanced paving if not shown on the plans. ❑ The height and desi gn of all fencing, walls, trash enclosures, and/or adjacent development, including retaining walls, slopes, fences, etc., that could influence on - site landscaping.
❑ Irrigation system point-of-connection
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29 EXHIBIT A
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Attachment: Resolution (MC23-182: Revision to Sand Canyon Village Conditions of Approval) To: City of Santa Clarita
From: Greystar
CC: Jason Crawford, Patrick LeClaire, Dave Peterson Date: October 16, 2023
RE: Sand Canyon – Justification for modification of Approval Condition PL4 Background
Greystar acquired Planning Areas (PA, collectively PAs) 2, 3, 4 and 5 of the Sand Canyon Plaza project in June 2022, and under the terms of that purchase, committed to complete sitework (utilities, roads, infrastructure and rough graded building pads) for the entire master plan, including Planning Area 1 (PA 1), which is still owned by Sand Canyon Plaza, LLC and under contract to be purchased by Intertex and Link Senior Development, two unaffiliated developers.
The sale of PA1 to Intertex is anticipated to close upon Greystar’s completion of PA 1’s rough graded pad.
After the acquisition in June 2022, Greystar immediately began construction of the sitework, with the forecasted schedule of delivering the PA 1 pad in March 2023, and the completion of the remaining PA pads by November 2023. Since then, the project has encountered several challenges including unforeseen underground conditions (asbestos pipes, hard rock material, underground seepage pits), an unusually rainy winter in 2022/2023, and most recently a 90-year Tropical Storm in August that severely damaged the site and surrounding area. In aggregate, these events have directly increased project costs by more than $15 million and have resulted in schedule delays of more than 9 months. Greystar currently forecasts, with overtime and acceleration, delivering the PA 1 pad in December 2023, and completing the remaining Planning Area pads by June 2024.
At the same time, the outlook for commercial real estate, including multifamily housing, has become increasingly uncertain due to rising interest rates and persistent fears of a recessionary environment. Investment in new development is facing a perfect storm as higher interest rates have resulted in tighter credit standards and a reset of risk tolerance, increasing the threshold required by the capital markets to invest in new projects. Greystar and its capital partner Resmark Companies have committed to-date over $80 million to complete the horizontal site work and are now seeking final approval to invest an additional $130 million to construct 323 apartment homes on PA 2. However, to receive final approval from its construction lender, a modification of project Approval Condition PL4 is required.
Request
Greystar is requesting the Approval Condition PL4 be amended to read:
Prior to the 324th occupancy, the applicant agrees to complete rough grading of the entire site, consistent with the grading plans, and complete Phase 1 of the project as shown on Exhibit A.
Completion of Phase 1 includes:
ATTACHMENT A:
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Attachment: Proposed Justification Statement (Attachment A) (MC23-182: Revision to Sand Canyon Village Conditions of Approval)
1) Certification of pads for both the commercial retail center and for the assisted living facility, as well as start of construction on the commercial retail center including issuance of building permits and foundation inspection for the retail anchor building. The retail anchor building construction is expected to take 9-12 months;
2) common area landscape in Phase 1, including the frontage on Sand Canyon Road and Soledad Canyon Road;
3) the corner monument sign/water feature; and
4) the updated LMD sign.
Condition PL4 currently conditions the occupancy of the 324th residential unit (accounting for all Planning Areas) on, among other things, the completion of PA 1’s commercial anchor building shell (floors, walls, roof) and associated site improvements. Although this reflects a modification that was previously requested by Greystar in 2022, this is no longer viewed as an acceptable level of risk by project’s lender, given that the construction of the commercial development on PA 1 is outside of Greystar’s control. The lender will not finalize the loan to commence vertical construction of the 323 apartment homes on PA 2 until this condition is satisfied. This request replaces the requirement of the commercial anchor building shell construction with (1) the certification of building pads for PA 1, which is fully within Greystar’s control and a prerequisite for the vertical construction on PA 1, and (2) the issuance of building permits and foundation inspection for the anchor building, which, while outside of Greystar’s control, is anticipated to be completed by February 2024, approximately two months after Greystar’s delivery of the PA 1 pad.
Justification
The modification of Condition PL4 as requested would result in the following:
1) Greystar will be able to obtain final loan approvals and commence construction of the 323 apartment units on PA 2 by February 2024, when Intertex is anticipated to complete foundation inspection for the commercial anchor building. Greystar will not be able to obtain a construction loan until Condition PL4 is satisfied. If PL4 is not modified, it would likely not be satisfied until 2025 given Intertex’s anticipated construction schedule. This would further jeopardize the construction of apartments on PA 2 as this would likely result in the redesign of the 323 apartments pursuant to the 2022 California Building Code (it is currently grandfathered into 2019 CBC which, subject to payment of permit fees, would expire in 2024), resulting in over $8 million of estimated additional costs. This additional schedule and budget burden does not result in acceptable investment returns in the current market environment and could likely cause an indefinite pause until conditions improve. Greystar has worked hard to receive equity and loan commitments in a challenging market environment, but cannot proceed in the near-term without a modification to PL4.
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Attachment: Proposed Justification Statement (Attachment A) (MC23-182: Revision to Sand Canyon Village Conditions of Approval)
2) The commercial development on PA 1, anchored by a Sprouts grocery store, will proceed as planned. In recent discussions with the principals at Intertex, the developer under contract to purchase and construct the PA 1 retail component, Greystar has learned that any uncertainty regarding the near-term development of the residential apartments and for-sale homes on PAs 2, 3, 4 and 5 has the potential to delay and/or jeopardize the construction of the commercial buildings. All tenants, including Sprouts, have signed leases under the expectation of the residential units, particularly the 323 apartment homes directly across the street, would move forward in a timely fashion. Even a delay in the construction of the 323 units would be problematic due to the concern over the impact of construction on retail operations over a prolonged period.
3) Greystar will be able to sell PAs 3, 4 and 5, which comprise a total of 119 single-family lots and 138 townhome units, to home builders in 2024, which would allow for residential deliveries in 2025. Home builders are subject to the same capital market conditions and as a result are exhibiting similar risk aversion for new development projects. Greystar is under contract to sell PAs 4 and 5 to Intracorp Homes upon delivery of the PA 4 and 5 rough graded pads (currently anticipated in June 2024); however, the sale will not close until Condition PL4 is satisfied. Home builders are not willing to be subject to a condition that is out of their control. In exploring a potential sale of PA 3 with home builders, Greystar has received the same feedback.
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Attachment: Proposed Justification Statement (Attachment A) (MC23-182: Revision to Sand Canyon Village Conditions of Approval)
Agenda Item: 2
CITY OF SANTA CLARITA
AGENDA REPORT
NEW BUSINESS
CITY MANAGER APPROVAL:
DATE: December 12, 2023
SUBJECT: FISCAL YEAR 2023-2024 MID-YEAR BUDGET ADJUSTMENTS DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council and the City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita:
1. Adopt a resolution amending the budgets for Fiscal Year 2022-2023 and Fiscal Year 2023- 2024.
2. Adopt a resolution amending the classification plan and salary schedules and providing changes to benefit contributions for employees and retirees of the City of Santa Clarita.
BACKGROUND
As the organization approaches the middle of the fiscal year (FY), City of Santa Clarita (City) staff evaluates the adopted budget, revenue projections, and economic conditions for the remainder of the fiscal year. It is standard procedure to perform a mid-year review of the City’s budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under-funded.
Revenues
Recommended mid-year revenue budget amendments total $10,225,032. By fund, the revenue amendments are as follows:
General Fund $ 1,452,585
Various Grant Funds $ 3,273,851
Special Districts Funds $ 5,060,000
Pension Liability Fund $ 396,338
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Recreational Facility Fund (The Cube) $ 344,046
Other Revenue Funds $ 94,614
Transit and Transportation Funds $ 53,000
Gas Tax & SB1 Funds $ (449,402)
Total Proposed Revenue Amendments $ 10,225,032
In the General Fund, the recommended revenue adjustment is an increase of $1,452,585.
Included in this figure are increases of $1.8 million in development revenues attributed to continued residential activities and large projects, $400,000 in property tax revenue, $844,000 in franchise fees, transient occupancy tax for $200,000 due to steady occupancy/room rates and the addition of the new Hampton Inn hotel, facility rentals for $86,659, and $10,386 transfer in from the developer fee fund for fire admin fees. It also includes decreases of $1.6 million in sales tax revenue due to slower than anticipated growth, $278,300 in film permits and fees as a result of the writers’ and actors’ strikes, and $125,000 in animal licenses.
The recommended revenue increase of $3,273,851 in Various Grant Funds includes state grants for the specialized mobile command unit from Assembly Bill 102 for $1.5 million and $764,000 for the Orchard Village Road Protected Class IV pedestrian and bicycle project. It also includes a $1 million adjustment for the Community Development Block Grant (CDBG) from the Department of Housing and Urban Development (HUD) for the Valencia Glen Park Play Area Design-Build project.
Recommended revenue increases in Special Districts Funds for $5,060,000 includes $5 million for bridge and thoroughfare fee obligations from the Tesoro Highlands development, and $50,000 in tourism marketing district (TMD) estimated revenues brought by steady occupancy/room rates and the addition of the new Hampton Inn hotel.
The increase in Pension Liability Fund for $396,338 represents an adjustment to the current fiscal year’s annual payment towards unfunded accrued pension liability (UAL).
Recommended revenue increases in the Recreational Facility Fund (The Cube) for $344,046 represents a $202,335 increase in on-ice revenue, and $141,711 in rental income, food concession, filming, room rentals, and miscellaneous revenues.
Recommended revenue adjustments in Other Revenue Funds for $94,614 represents $56,567 final reimbursement for homeless services coordinator and construction of the Family Promise interim housing facility per agreement with Los Angeles County (County), $20,802 to increase Measure A Safe Park revenue based on updated County estimates, and $17,245 to increase public library grants.
Recommended revenue increases for $53,000 in Transit and Transportation Funds represents County contributions for services related to the local service expansion into the unincorporated area of the FivePoint development.
The recommended revenue decreases for $449,403 in the Gas Tax and SB1 Funds account for updated state revenue estimates.
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Expenditures
Recommended mid-year expenditure budget additions total $4,877,374. By fund, the expenditure amendments are as follows:
General Fund $ 493,477
Various Grant Funds $ 2,036,166
Other Revenue Funds $ 852,050
Special Districts Fund $ 625,480
Pension Liability Funds $ 396,338
Recreational Facility Fund (The Cube) $ 274,821 Self-Insurance Fund $ 120,165
Transit and Transportation Funds $ 48,556
Gas Tax $ 19,935
Developer Fee Fund $ 10,386
Total Proposed Expenditure Amendments $ 4,877,374
In the General Fund, the recommended expenditure budget amendments for $493,477 includes increases of $500,000 for building plan review and inspections consulting contracts, $396,338 to adjust the annual payment towards unfunded accrued pension liability, $205,000 for the increase in vehicle fuel cost, $144,000 for Hurricane Hilary storm damages, $130,000 for night-time and weekend overtime work mainly attributed to large utility projects with a corresponding encroachment permit revenue offset, $100,224 for business license processing fees with a corresponding revenue offset, $90,000 for vehicle and equipment maintenance costs, $89,701 for credit card processing fees attributed to increased number and value of credit card transactions, $67,491 for increase in service costs for animal care and control, and a decrease of $1.3 million for the specialized mobile command unit now funded by State Assembly Grant 102.
The recommended expenditure increase of $2,036,166 in Various Grant Funds includes appropriation of $1.5 million State Assembly Grant 102 funds for the purchase of a specialized mobile command unit, $764,000 for the Orchard Village Road protected Class IV pedestrian and bicycle project, a reduction of $211,540 drug forfeiture funds for the specialized mobile command unit, and a $23,432 Prop C grant reduction for completed Intelligent Traffic Systems (ITS) Phase VI and ITS Phase VII Design projects.
Expenditure increases of $853,625 in Other Funds includes funding for improvements, furniture, fixtures, and equipment at the Valencia Community Center for $758,000, and $95,625 to establish base budget for the operations of the recently acquired Citrus building.
The recommended expenditure increase of $625,480 in Special Districts Funds includes $243,000 for a tourism advertising campaign, tourism economic impact study, and tradeshow marketing for the Tourism Marketing District. It also includes $243,811 for property taxes owed on City properties that are located outside of the City’s boundaries and within the Open Space Preservation District, $65,000 for Bridgeport trail fence replacement, $14,125 to establish operating budget for the Skyline drainage benefit assessment area (DBAA) operations, and $59,544 transfer adjustments to pension liability fund for UAL payments from the Areawide and DBAA funds.
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The recommended expenditure increases in Pension Liability Fund for $396,338 represents adjustment to fiscal year 2023-2024 for the annual required pension UAL payment.
The recommended expenditure increases in Recreational Facility Fund for $274,821 includes $244,821 for The Cube’s operator contract in the areas of payroll, cost of sales, and service maintenance contracts, and $30,000 revenue share as a result of increased operator revenue. This request has a corresponding revenue offset of $344,046.
The recommended expenditure increases for $120,165 in the Self-Insurance Fund represents adjustments to the general liability and property coverage insurance premiums.
The net $48,556 expenditure increase in Transit and Transportation Funds includes a $53,000 increase for local service expansion along the unincorporated areas of the FivePoint development, fully reimbursed by Los Angeles County. It also includes a decrease of $4,444 Prop C local return funding match for the completed ITS Phase VI project.
The recommended expenditure increases in the Gas Tax Fund for $19,935 represents transfer adjustments for the annual required pension UAL payment.
The recommended expenditure increase of $10,386 in the Developer Fees Fund represents a transfer to the General Fund for the City’s five percent share of fire district administrative fees.
Amendment to the FY 2022-2023 Budget
Upon review of the revenues and expenditures for the year ending June 30, 2023, and in anticipation of future facilities funding needs, it is staff’s recommendation to amend the FY 2022-2023 budget and transfer funds from the General Fund to the Facilities Fund in the amount of $15.3 million. In addition, a budget amendment for the Vista Canyon Water Factory maintenance due to the developer for $254,000 and an $515,561 adjustment for the prior year’s actual pension UAL payment is included.
Amend the Classification Plan and Salary Schedules and Provide Changes to Benefit Contributions for Employees and Retirees of the City
This resolution amends the City’s classification plan and salary schedule and provides changes to City-paid benefit contributions for active and retired employees effective January 2024.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Approval of the Fiscal Year 2023-2024 mid-year budget amendments will increase estimated revenues for all funds by $10,225,032 and budgeted expenditures by $4,877,374. Additionally, the Fiscal Year 2022-2023 budget will be amended by net of $769,561.
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ATTACHMENTS
Resolution Amending the Budgets for FY 2022-23 and FY 2023-24 Resolution Approving Classification Salary Schedules and Benefit Allowance Change 2 Packet Pg. 54
1 RESOLUTION NO. 23-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, AMENDING THE BUDGETS
FOR FISCAL YEARS 2022-2023 AND 2023-2024
WHEREAS, the City Council of the City of Santa Clarita (City) may authorize amendments to the Fiscal Year 2022-2023 budget; and
WHEREAS, the City Council of the City may authorize amendments to the Fiscal Year 2023-2024 budget.
NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:
SECTION 1. The budget for the Fiscal Year, commencing July 1, 2023, and ending June 30, 2024, shall be amended to incorporate budget adjustments detailed in Exhibit A.
SECTION 2. The budget for the Fiscal Year, commencing July 1, 2022, and ending June 30, 2023, shall be amended to incorporate budget adjustments detailed in Exhibit A.
SECTION 3. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract.
SECTION 4. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 12th day of December 2023.
______________________________
MAYOR
ATTEST:
_______________________________
CITY CLERK
DATE:__________________________
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Attachment: Resolution Amending the Budgets for FY 2022-23 and FY 2023-24 [Revision 2] (FISCAL YEAR 2023-2024 MID-YEAR BUDGET 2 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 23- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 12th day of December 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
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Attachment: Resolution Amending the Budgets for FY 2022-23 and FY 2023-24 [Revision 2] (FISCAL YEAR 2023-2024 MID-YEAR BUDGET 3 Fund Name Operating CIP Transfers Out Total Exp. Revenue Transfers In Total Revenue 100 General Fund (112,182)$ -$ 460,859$ 348,677$ 1,298,199$ 10,386$ 1,308,585$ 601 General Fund-Capital Projects - 144,800 - 144,800 0 144,000 144,000 Subtotal General Fund (112,182) 144,800 460,859 493,477 1,298,199 154,386 1,452,585 106 Pension Liability Fund 396,338 - - 396,338 - 396,338 396,338 120 Recreational Facility Fund 274,821 - - 274,821 344,046 - 344,046 130 Citrus Facility Fund 95,625 - 95,625 - - - 203 CDBG - - - 1,009,267 - 1,009,267 228 ARPA - - - 16,878 - 16,878 229 Misc. Federal Grant (93,712) - - (93,712) - - - 230 Gas Tax - - 19,935 19,935 (337,492) - (337,492) 232 AQMD - (1,575) - (1,575) - - - 259 Miscellaneous Grants 1,389,310 764,000 2,153,310 2,271,138 - 2,271,138 260 Prop C LR - (4,444) - (4,444) - - - 265 Prop C 25% Grant - (23,432) - (23,432) (23,432) - (23,432) 267 SB1 RMRA - - - - (111,911) - (111,911) 269 Measure A Safe Parks - - - - 20,802 - 20,802 272 Measure H Homeless Initiative - - - - 56,567 - 56,567 302 Via Princessa B&T - - - - 10,000 - 10,000 303 Valencia B&T - - - - 5,000,000 - 5,000,000 306 Developer Fees - - 10,386 10,386 - - - 309 Public Library - - - - 17,245 - 17,245 351 DBAA 14,125 - 373 14,498 - - - 358 OSPD 243,811 - - 243,811 - - - 360 Tourism Marketing District 243,000 - - 243,000 50,000 - 50,000 367 Areawide Fund 65,000 - 59,171 124,171 - - 700 Transit Fund 53,000 - - 53,000 53,000 - 53,000 721 Self-Insurance Fund 120,165 - - 120,165 - - - 723 Facilities Fund - 758,000 - 758,000 - - - TOTAL2,689,301$ 1,637,349$ 550,724$ 4,877,374$ 9,674,308$ 550,724$ 10,225,032$ CITY OF SANTA CLARITAFY 2023-2024Exhibit AExpenditure BudgetRevenue BudgetMid-Year Budget Amendments - Summary By Fund
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Attachment: Resolution Amending the Budgets for FY 2022-23 and FY 2023-24 [Revision 2] (FISCAL YEAR 2023-2024 MID-YEAR BUDGET 4 Exhibit ACITY OF SANTA CLARITAMid-Year Budget Amendments - OperationsFY 2023-2024Item Division Title Fund Title Division # Title of Request Mid-YearRequest On-going Cost Reason for Requesting Mid-Year AdjustmentGF 1008102 (1,294,598.00) - Federal Grant 2296150 (93,712.00) - Misc. Grant Fund2596151 (117,828.00) - Misc. Grant Fund2598102 1,507,138.00 - TOTAL HRLS 1,000$ -$ 2 Contract Services Self-Ins. 7212306JPIAA Insurance premium adjustment120,165 120,165 Adjustment to cover increase in general liability and property coverage insurance premiums.1002102 Credit Card Processing Fees 89,701 89,701 Request to increase base budget as a result of increased number and value of credit card transactions.1002102 Business License Processing Fees 100,224 100,224 Request to increase budget for Business License Processing Fees.TOTAL AS 310,090$ 310,090$ 4 Animal Care General Fund 1003203Animal Care and Control Increased Service Costs67,491 - Increase in service costs for Animal Care and Control.5 Building & Safety General Fund 1003800Building & Safety On-Call Consulting Contracts500,000 - Increase budget to keep pace with high volume of construction activity, with corresponding revenue offset.TOTAL CD 567,491$ -$ 3603504US Travel Association (IPW Tradeshow)50,000 - Request funding for the largest travel trade show in Los Angeles in 2024, to increase Santa Clarita's presence at the show through marketing and partnerships. 3603504 Supplemental Advertising Campaign 153,000 - Requested funding largely for digital advertising targeted to City's drive market. 3603504 Tourism Economic Impact Study 40,000 - Request funding to conduct a study which would analyze post-COVID tourism trends and include the impacts of the additional five hotels that have opened since the study was last completed. The study would include information on visitor volume, group size and visitor day, local retail and lodging taxes, and employment trends.7 Transit Transit 7003700Increase to the Base Budget for Local Service Expansion 53,000 109,000 Los Angeles County's request to expand local transit service area into the Five Points development behind Six Flags Magic Mountain, with corresponding revenue offset.TOTAL ED 296,000$ 109,000$ 8 Eng. Services General Fund 1004300Increase in Overtime Expenditure Budget130,000 130,000 Request to increase budget for night-time and weekend work, mainly attributed to large utility projects. Revenue offset from issuance of encroachment permits.1004503Increase to Vehicle Maintenance for Vehicle / Equipment Repairs90,000 90,000 Request to fund unscheduled vehicle and equipment repairs on aging fleet.1004503 Increase for Vehicle / Equipment Fuel 205,000 - Request to fund current rate increases in fuel cost.TOTAL PW 425,000$ 220,000$ 10Trails & City-Owned OSArea Wide 3677305 Trail Fence Replacement 65,000 - Request funding for the immediate replacement of trail fence along Bridgeport trail.DBAA 33 Skyline DBAA 3517214 Establish Base Budget 14,125 28,250 To establish base budget for Skyline Ranch DBAA, which has recently been turned over to the City for maintenance.Citrus Building MaintenanceCitrus Facility Fund1307414 Establish Base Budget 95,625 131,940 To establish base budget to maintain the new facility. 13Open Space Preservation Dist.OSPD 3587501 Property Taxes 243,811 - Request funding for property taxes owed on city properties within the Open Space Preservation District.TOTAL NS 418,561$ 160,190$ 1205120 Contractual Services 244,821 244,821 This request supports the projected increase in revenue from general attendance, figure skating, and hockey programs.1205120 Revenue Share 30,000 30,000 Adjustment to the budget based on projected revenue for FY 2024.TOTAL RCS 274,821$ 274,821$ 15Pension Liability PaymentPension Liability1069006 UAL Payment 396,338 - Adjust annual payment towards Unfunded Accrued Pension Liability.TOTAL ND 396,338$ -$ TOTAL 2,689,301$ 1,074,101$ 14 The CubeRecreational Facility FundTourism Mktg DistTMD1269 Request to modify the Mobile Command Unit funding source to account for a recently awarded State Grant, funded through Assembly Bill 102. 11Vehicle MaintenanceGeneral Fund
1Specialized Mobile Command Unit - State GrantEmergency Mgt.3 Treasury General Fund
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Attachment: Resolution Amending the Budgets for FY 2022-23 and FY 2023-24 [Revision 2] (FISCAL YEAR 2023-2024 MID-YEAR BUDGET 5 Exhibit ACITY OF SANTA CLARITAMid-Year Personnel Position AdjustmentsFY 2023-2024Title of Request Budget Impact Personnel Position AdjustmentsPersonnel adjustments None. Funds contained within the current FY 2023-2024 budget. To account for approved full-time equivalent (FTE) positions increasing by two new positions: one Office Assistant and one Senior Librarian. Includes reclassification of one Transit Coordinator to Transit Analyst, one Administrative Analyst to Project Development Coordinator, three Library Assistants to Circulation Supervisors, and one Stormwater Compliance Administrator to Stormwater Administrator.Fund Account TitleMid-YearAdjustmentReason for Requesting Mid-Year AdjustmentGeneral FundTransfer In from Dev Fees Fund10,386$ Adjust FY 22-23 5% fire admin fees (68K)Pension LiabilityTransfer In from various funds396,338 Adjust transfer for pension liability paymentGeneral Fund-Capital ProjectsTransfer In from General Fund144,000 Adjust transfer for Hurricane Hilary storm damagesTOTAL - TRANSFER IN 550,724$ Developer FeeTransfer Out to General Fund10,386$ Adjust FY 22-23 5% fire admin fees (68K)Various FundsTransfer Out to Pension Liability396,338 Adjust transfer for pension liability paymentGeneral FundTransfer Out to General Fund Capital144,000 Adjust transfer for Hurricane Hilary storm damagesTOTAL - TRANSFER OUT 550,724$ Exhibit ACITY OF SANTA CLARITAMid-Year Budget Amendments - Interfund TransfersFY 2023-2024
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Attachment: Resolution Amending the Budgets for FY 2022-23 and FY 2023-24 [Revision 2] (FISCAL YEAR 2023-2024 MID-YEAR BUDGET 6 Item # Project Title FundCurrent Budget Mid-Year Request Project Status Reason for Requesting Mid-Year Adjustment1Orchard Village Road Protected Pedestrian and Bicycle FacilityMisc. State Grants - 764,000 Not Started To install a temporary Class IV pedestrian and bicycle facility quick-build demonstration project.-$ 764,000$ 2200,000 184,000 Bid & Award/ Construction To provide for furniture, fixtures and equipment at the Valencia Community Center in anticipation for Spring 2024 opening.31,318,000 574,000 Bid &Award/ Construction Additional project funding in anticipation for Spring 2024 opening of Valencia Community Center.1,518,000$ 758,000$ Prop C Local Return 4,444 (4,444)Prop C Grant 17,507 (17,507)21,951$ (21,951)$ AQMD 1,575 (1,575)Prop C Grant 5,925 (5,925)7,500$ (7,500)$ 6Hurricane Hilary Storm Response - August 2023Genl Capital Projects- 144,800 Emergency response to damage around the City as a result of Hurricane Hilary-$ 144,800$ TOTAL 1,547,451$ 1,637,349$ Valencia Community Center Improvements Facilities Fund4ITS PHASE VI Complete Project is complete. Complete Project is complete.5ITS PH VII - DesignCITY OF SANTA CLARITAMid-Year Budget Amendments - Capital Improvement ProjectsFY 2023-2024Exhibit A Fund Account Title Adjustment Reason for Requesting AdjustmentVista Canyon WastewaterVista Canyon Water Factory Maintenance254,000$ Additional appropriations for FY 2023 expensesPension LiabilityUAL Payment515,561 Amend pension liability paymentVarious FundsTransfer Out to Pension Liability515,561 Amend transfer to pension liability fundPension LiabilityTransfer In from Various Funds(515,561)Amend transfer from various funds for pension liability paymentGeneral FundTransfer Out To Facilities Fund15,250,000 Additional fund transfer for future facilities projectsFacilities FundTransfer In From GF(15,250,000) Additional fund transfer for future facilities projectsTOTAL 769,561$ Exhibit ACITY OF SANTA CLARITABudget Amendments FY 2022-2023
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Attachment: Resolution Amending the Budgets for FY 2022-23 and FY 2023-24 [Revision 2] (FISCAL YEAR 2023-2024 MID-YEAR BUDGET
RESOLUTION 23-___
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE
CLASSIFICATION PLAN AND SALARY SCHEDULES AND PROVIDING
CHANGES TO BENEFIT CONTRIBUTIONS FOR THE EMPLOYEES AND
RETIREES OF THE CITY
WHEREAS, Section 37206 of the Government Code requires the City Council to prescribe the time and method of paying salaries, wages and benefits for employees of the City;
WHEREAS, the City Council has authorized and directed, under provisions of the Municipal Code of the City of Santa Clarita, Section 2.080.060, the City Manager to prepare a proposed salary plan for all employees of the City;
WHEREAS, pursuant to California Code of Regulations, Title 2, Section 570.5, CalPERS requires governing bodie s of local agencies contracting with CalPERS to approve and adopt a publicly available pay schedule for every employee position in accordance with public meeting laws ; and
WHEREAS, the City Council desires to amend the City’s classification plan and salary schedules for all regular, seasonal, temporary and part-time positions.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Santa Clarita as follows:
SECTION 1. The attached Classification Plan and Salary Schedule effective January 1, 2024, is hereby approved and adopted in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5. This plan includes classifications and salaries for:
Regular, unrepresented positions; City Manager and Councilmember positi ons; Service Employees’ International Union (SEIU) represented positions; and part-time, temporary, seasonal (PTS) positions. The Classification Plan and Salary Schedule will be posted on the City’s website, and will be made available for public inspectio n for not less than five years.
Any amendments or revisions to the Classification Plan and Salary Schedule shall be submitted to the City Council for approval and adoption.
SECTION 2. The City’s Classification Plan and Salary Schedule is hereby amended effective January 1, 2024, as follows:
(A) The classification of Transit Coordinator (salary grade 49) shall be eliminated and a new classification of Transit Analyst (salary grade 45) shall be established.
(B) The classification of Circulation Supervisor (salary grade 36) shall be established.
(C) The classification of Stormwater Compliance Administrator (salary grade 51) shall be eliminated and a new classification of Stormwater Administrator (salary grade 45) shall be established.
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change (FISCAL YEAR 2023-2024 MID-YEAR
(D) The starting salary for the salary range for PTS Office Clerk will be increased to meet the California minimum wage rate of $16.00 per hour, with a maximum salary of $19.43 per hour
(E) The hourly salary for PTS Lifeguard Candidate will be increased to meet the California minimum wage rate of $16.00 per hour.
SECTION 3. Effective January 1, 2024, the City-paid benefit contribution for all active employees will be adjusted as shown below. Active employees include City Council members, regular unrepresented employees, and regular employees covered by the Service Employees’ International Union (SEIU) who are actively working for the City. The City has a two tier plan for City-Paid benefit allowances:
• Tier 1 includes active employees hired into regular, benefitted positions prior to January 1, 2018.
• Tier 2 includes active employees hired or re-hired after a break in service into benefitted positions on or after January 1, 2018. A break in service is defined as when the employee voluntarily or involuntarily separates from city service and is later rehired.
For active employees hired before January 1, 2018 (TIER 1) who enroll in a City- provided health insurance plan, the maximum monthly benefit allowance will be based on the level of medical coverage selected (i.e., employee only, employee plus one, or family). For 2024, the benefit allowances will be as described in the schedule below:
• Employee only coverage: Up to $1,426.12 per month to cover health, dental, and vision premiums.
• Employee plus one coverage: Up to $1,502.00 per month to cover health, dental, and vision premiums.
• Employee family coverage: Up to $1,939.00 per month to cover health, dental, and vision premiums.
For active employees hired or re-hired on or after January 1, 2018 (TIER 2) who enroll in a City-provided health insurance plan, the maximum monthly benefit allowance will be based on the level of medical coverage selected (i.e., employee only, employee plus, or family). For 2024, the benefit allowances will be as described in the schedule below:
• Employee only coverage: Up to $745.00 per month to cover health, dental, and vision premiums.
• Employee plus one coverage: Up to $1,486.00 per month to cover health, dental, and vision premiums.
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change (FISCAL YEAR 2023-2024 MID-YEAR
• Employee family coverage: Up to $1,939.00 per month to cover health, dental, and vision premiums.
Active employees hired prior to January 1, 2011, will receive a monthly taxable cash amount of $1,016.58 less any applicable health, dental, and vision premiums. This taxable cash amount is inclusive of the benefit allowances listed above, not in addition to those amounts.
Active employees hired or re-hired on or after January 1, 2011, who are not enrolled in a City- provided health insurance plan, will receive a monthly taxable cash amount of $352.36 less any applicable dental and vision premiums. This amount is equal to half of the employee only rate for the lowest cost CalPERS’ health insurance plan available to City employees who reside in Santa Clarita. For 2024, this plan is Blue Shield Trio HMO.
Benefit allowances and taxable cash will be pro-rated for employees who are part-time, benefitted, regular employees based on their work hours and leave accrual hours used per pay period.
The maximum benefit allowances may be adjusted based on changes to health, dental, and vision plans. Changes to future benefit allowances for active employees will be subject to City Council approval.
SECTION 4. Effective January 1, 2024, the retiree health care contribution for City Council members and regular employees, both unrepresented and SEIU, hired prior to January 1, 2008, and retiring from the City before January 1, 2012, will be a monthly medical benefit up to $1,260.26. Effective January 1, 2024, the retiree health care contribution for City Council members and regular employees, hired prior to January 1, 2008, and retiring from the City on or after January 1, 2012, will be a monthly medical benefit up to the employee plus one dependent rate for the lowest cost health insurance plan offered by CalPERS. For 2024, this plan is Health Net Salud Y Mas HMO. This monthly maximum rate will be $1,260.26 effective January 1, 2024. This maximum amount includes the minimum employer health premium contribution under the Public Employees’ Medical and Hospital Care Act (PEMHCA). Retirees include City Council members, regular unrepresented employees, and regular employees covered by the SEIU who left in good standing from the City and retired from CalPERS within 120 days of leaving the City.
The actual amounts for each individual retiree are based on the costs of the City-provided health insurance plan selected by the retiree, any applicable vesting schedules, and any applicable provisions in the SEIU Memorandum of Understanding. The surviving spouses or other dependents of retirees are only eligible for the CalPERS minimum contribution.
Employees hired on or after January 1, 2008, are only eligible for the CalPERS minimum contribution. Changes to future retiree healthcare contributions will be subject to City Council approval.
SECTION 5. All prior resolutions and parts of resolutions in conflict with this resolution are hereby rescinded.
SECTION 6. The City Clerk shall certify to the adoption of this resolution.
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change (FISCAL YEAR 2023-2024 MID-YEAR
PASSED, APPROVED, AND ADOPTED this 12th day of December 2023.
______________________________
MAYOR
ATTEST:
__________________________________________________
CITY CLERK
DATE:__________________________
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk, of the City of Santa Clarita, do hereby certify that the foregoing Resolution 23 - was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 12
th day of December 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change (FISCAL YEAR 2023-2024 MID-YEAR Step 1 Step 2 Step 3 Step 4 Step 5
18 Office Assistant $24.21 $25.42 $26.69 $28.03 $29.43 18 Mail Clerk $24.21 $25.42 $26.69 $28.03 $29.43
18 Preschool Teacher $24.21 $25.42 $26.69 $28.03 $29.43 22 Office Specialist $26.72 $28.06 $29.46 $30.94 $32.48 23 Account Clerk $27.39 $28.76 $30.20 $31.71 $33.29
23 Library Assistant $27.39 $28.76 $30.20 $31.71 $33.29 23 Program Specialist $27.39 $28.76 $30.20 $31.71 $33.29 24 Graffiti Worker $28.08 $29.48 $30.95 $32.50 $34.13
26 Administrative Assistant $29.50 $30.97 $32.52 $34.15 $35.85 27 Graffiti Specialist $30.24 $31.75 $33.33 $35.00 $36.75 27 Mail Services Specialist $30.24 $31.75 $33.33 $35.00 $36.75 28 Permit Specialist $30.99 $32.54 $34.17 $35.88 $37.67 28 Planning Technician $30.99 $32.54 $34.17 $35.88 $37.67 29 General Accounting Specialist $31.77 $33.35 $35.02 $36.77 $38.61 32 Buyer $34.21 $35.92 $37.71 $39.60 $41.58
32 Executive Administrative Assistant $34.21 $35.92 $37.71 $39.60 $41.58 32 Human Resources Technician $34.21 $35.92 $37.71 $39.60 $41.58 32 Payroll Technician $34.21 $35.92 $37.71 $39.60 $41.58 32 Project Technician $34.21 $35.92 $37.71 $39.60 $41.58 34 Arts and Special Events Coordinator $35.94 $37.74 $39.62 $41.61 $43.69 34 Graffiti Coordinator $35.94 $37.74 $39.62 $41.61 $43.69 City of Santa Clarita
Classification Plan and Salary Schedule
Effective January 1, 2024
Classifications and Salaries ‐ Regular, Unrepresented Positions Pay
Grade Classification Title
Hourly Salaries
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change Step 1 Step 2 Step 3 Step 4 Step 5
34 Recreation and Community Services Coordinator $35.94 $37.74 $39.62 $41.61 $43.69 36 Assistant Planner I $37.76 $39.65 $41.63 $43.71 $45.90 36 Circulation Supervisor $37.76 $39.65 $41.63 $43.71 $45.90 36 Deputy City Clerk $37.76 $39.65 $41.63 $43.71 $45.90 36 Engineering Technician $37.76 $39.65 $41.63 $43.71 $45.90 36 Executive Office Administrator $37.76 $39.65 $41.63 $43.71 $45.90 36 Librarian $37.76 $39.65 $41.63 $43.71 $45.90
36 Traffic Signal Technician $37.76 $39.65 $41.63 $43.71 $45.90 38 Environmental Field Specialist $39.67 $41.65 $43.74 $45.92 $48.22 38 Information Technology Specialist $39.67 $41.65 $43.74 $45.92 $48.22 38 Landscape Maintenance Specialist $39.67 $41.65 $43.74 $45.92 $48.22 38 Supervisor $39.67 $41.65 $43.74 $45.92 $48.22
39 Administrative Analyst $40.66 $42.70 $44.83 $47.07 $49.43 39 Communications Specialist $40.66 $42.70 $44.83 $47.07 $49.43 39 Tree Specialist $40.66 $42.70 $44.83 $47.07 $49.43
40 GIS Technician $41.68 $43.76 $45.95 $48.25 $50.66
42 Arts and Special Events Supervisor $43.79 $45.98 $48.28 $50.69 $53.23 42 Assistant Planner II $43.79 $45.98 $48.28 $50.69 $53.23 42 Financial Analyst $43.79 $45.98 $48.28 $50.69 $53.23 42 Project Development Coordinator $43.79 $45.98 $48.28 $50.69 $53.23 42 Recreation and Community Services Supervisor $43.79 $45.98 $48.28 $50.69 $53.23 42 Senior Building Inspector $43.79 $45.98 $48.28 $50.69 $53.23 42 Senior Code
Enforcement Officer $43.79 $45.98 $48.28 $50.69 $53.23
42 Senior Librarian $43.79 $45.98 $48.28 $50.69 $53.23 Classification Title
Hourly Salaries
Classifications and Salaries ‐ Regular, Unrepresented Positions Pay
Grade
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change Step 1 Step 2 Step 3 Step 4 Step 5
42 Supervising Public Works Inspector $43.79 $45.98 $48.28 $50.69 $53.23 42 Supervising Vehicle Maintenance Mechanic $43.79 $45.98 $48.28 $50.69 $53.23 42 Traffic Signal Specialist $43.79 $45.98 $48.28 $50.69 $53.23 45 Acquisition Analyst $47.16 $49.51 $51.99 $54.59 $57.32 45 Administrator $47.16 $49.51 $51.99 $54.59 $57.32
45 Arts and Special Events Administrator $47.16 $49.51 $51.99 $54.59 $57.32 45 Assistant Engineer $47.16 $49.51 $51.99 $54.59 $57.32 45 Human Resources Analyst $47.16 $49.51 $51.99 $54.59 $57.32 45 Information Technology Analyst $47.16 $49.51 $51.99 $54.59 $57.32 45 Landscape Maintenance Administrator $47.16 $49.51 $51.99 $54.59 $57.32 45 Library Administrator $47.16 $49.51 $51.99 $54.59 $57.32 45 Management Analyst $47.16 $49.51 $51.99 $54.59 $57.32 45 Parks Administrator $47.16 $49.51 $51.99 $54.59 $57.32 45 Project Manager $47.16 $49.51 $51.99 $54.59 $57.32
45 Recreation and Community Services Administrator $47.16 $49.51 $51.99 $54.59 $57.32 45 Stormwater Adminstrator $47.16 $49.51 $51.99 $54.59 $57.32 45 Supervising Building Inspector $47.16 $49.51 $51.99 $54.59 $57.32 45 Transit Analyst $47.16 $49.51 $51.99 $54.59 $57.32
45 Transportation Planning Analyst $47.16 $49.51 $51.99 $54.59 $57.32 45 Urban Forestry Administrator $47.16 $49.51 $51.99 $54.59 $57.32 47 Associate Planner $49.54 $52.02 $54.62 $57.35 $60.22 47 Economic Development Associate $49.54 $52.02 $54.62 $57.35 $60.22 47 Senior
Financial Analyst $49.54 $52.02 $54.62 $57.35 $60.22
49 Payroll Administrator $52.05 $54.65 $57.39 $60.26 $63.27 Classifications and Salaries ‐ Regular, Unrepresented Positions Pay
Grade Classification Title
Hourly Salaries
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change Step 1 Step 2 Step 3 Step 4 Step 5
49 Senior Management Analyst $52.05 $54.65 $57.39 $60.26 $63.27 50 Associate Engineer $53.35 $56.02 $58.82 $61.76 $64.85 50 Senior Project Manager $53.35 $56.02 $58.82 $61.76 $64.85 50 Senior Information Technology Analyst $53.35 $56.02 $58.82 $61.76 $64.85 51 City Clerk $54.69 $57.42 $60.29 $63.31 $66.47
51 Senior Human Resources Analyst $54.69 $57.42 $60.29 $63.31 $66.47 51 Senior Planner $54.69 $57.42 $60.29 $63.31 $66.47
52 Engineer $56.05 $58.86 $61.80 $64.89 $68.13
53 Environmental Administrator $57.46 $60.33 $63.34 $66.51 $69.84 53 Finance Administrator $57.46 $60.33 $63.34 $66.51 $69.84 53 Purchasing and Contracts Administrator $57.46 $60.33 $63.34 $66.51 $69.84 56 Senior Engineer $61.87 $64.97 $68.22 $71.63 $75.21
56 Senior Traffic Engineer $61.87 $64.97 $68.22 $71.63 $75.21 56 Traffic Signal System Administrator $61.87 $64.97 $68.22 $71.63 $75.21 57 Intergovernmental Relations Officer $63.42 $66.59 $69.92 $73.42 $77.09 61 Arts and Special Events Manager $70.00 $73.50 $77.18 $81.04 $85.09 61 Communications Manager $70.00 $73.50 $77.18 $81.04 $85.09 61 Community Preservation Manager $70.00 $73.50 $77.18 $81.04 $85.09 61 Environmental Services Manager $70.00 $73.50 $77.18 $81.04 $85.09 61 General Services Manager $70.00 $73.50 $77.18 $81.04 $85.09 61 Parks Manager $70.00 $73.50 $77.18 $81.04 $85.09
61 Parks Planning and
Open Space Manager $70.00 $73.50 $77.18 $81.04 $85.09
61 Planning Manager $70.00 $73.50 $77.18 $81.04 $85.09 61 Recreation and Community Services Manager $70.00 $73.50 $77.18 $81.04 $85.09 Classifications and Salaries ‐ Regular, Unrepresented Positions Pay
Grade Classification Title
Hourly Salaries
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change Step 1 Step 2 Step 3 Step 4 Step 5
61 Special Districts Manager $70.00 $73.50 $77.18 $81.04 $85.09 61 Transit Manager $70.00 $73.50 $77.18 $81.04 $85.09
62 Assistant City Engineer $71.75 $75.34 $79.11 $83.06 $87.22 62 City Building Official $71.75 $75.34 $79.11 $83.06 $87.22 63 Assistant to the City Manager $73.55 $77.23 $81.09 $85.14 $89.40 63 City Librarian $73.55 $77.23 $81.09 $85.14 $89.40
63 Finance Manager $73.55 $77.23 $81.09 $85.14 $89.40
63 Human Resources Manager $73.55 $77.23 $81.09 $85.14 $89.40 65 Information Services Manager $77.27 $81.13 $85.19 $89.45 $93.92 70 City Engineer $87.43 $91.80 $96.39 $101.21 $106.27
74 Director of Administrative Services $96.50 $101.33 $106.39 $111.71 $117.30 74 Director of Community Development $96.50 $101.33 $106.39 $111.71 $117.30 74 Director of Economic Development $96.50 $101.33 $106.39 $111.71 $117.30 74 Director of Human Resources and Library Services $96.50 $101.33 $106.39 $111.71 $117.30 74 Director of Neighborhood Services $96.50 $101.33 $106.39 $111.71 $117.30 74 Director of Recreation and Community Services $96.50 $101.33 $106.39 $111.71 $117.30 78 Director of Public Works $106.52 $111.85 $117.44 $123.31 $129.47 79 Assistant City Manager $109.18 $114.64 $120.37 $126.39 $132.71 1 Office Assistant: Y‐rated salary $32.83/hour
Pay
Grade Classification Title
Hourly Salaries
Classifications and Salaries ‐ Regular, Unrepresented Positions
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change City Manager
City Councilmember
Step 1 Step 2 Step 3 Step 4 Step 5
124 General Maintenance Worker $28.08 $29.48 $30.95 $32.50 $34.13 124 Groundskeeper I $28.08 $29.48 $30.95 $32.50 $34.13 127 Aquatics Specialist $30.24 $31.75 $33.33 $35.00 $36.75 127 General Maintenance Specialist $30.24 $31.75 $33.33 $35.00 $36.75 127 Groundskeeper II $30.24 $31.75 $33.33 $35.00 $36.75 127 Street Maintenance Worker $30.24 $31.75 $33.33 $35.00 $36.75 127 Tree Trimmer $30.24 $31.75 $33.33 $35.00 $36.75
133 Building Inspector I $35.06 $36.82 $38.66 $40.59 $42.62 133 Code Enforcement Officer I $35.06 $36.82 $38.66 $40.59 $42.62 137 Vehicle Maintenance Mechanic $38.70 $40.64 $42.67 $44.80 $47.04 138 Building Inspector II $39.67 $41.65 $43.74 $45.92 $48.22 138 Code Enforcement Officer II $39.67 $41.65 $43.74 $45.92 $48.22 138 Public Works Inspector $39.67 $41.65 $43.74 $45.92 $48.22 VMT Vehicle Maintenance Technician $32.24 $33.85 $35.54 $37.32 $39.19 $167.01/hour per resolution
Classifications and Salaries ‐ SEIU Represented Positions $2,328.28/ month per resolution
Pay
Grade Classification Title
Hourly Salaries
Classification Title Salaries
Classifications and Salaries ‐ City Manager and City Councilmember
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change Step 1 Step 2 Step 3
AP01 PTS Assistant Pool Manager $23.07 $23.76 n/a
CA07 PTS Camp Assistant Director $17.96 $18.50 $19.05
CC08 PTS Camp Counselor $16.22 n/a n/a
CD09 PTS Camp Director $20.02 $20.62 $21.24
CG18 PTS Crossing Guard $21.63 n/a n/a
CG19 PTS Crossing Guard Lead $23.25 n/a n/a
IA10 PTS Inclusion Aide I $16.71 $17.21 $17.73
IA11 PTS Inclusion Aide II $17.96 $18.50 $19.05
IA12 PTS Inclusion Aide III $20.02 $20.62 $21.24
IN20 PTS Intern ‐ Graduate Level
IN21 PTS Intern ‐ Undergrad Level
LA01 PTS Library Aide I $16.71 $17.21 $17.73
LA02 PTS Library Aide II $17.96 $18.50 $19.05
LG02 PTS Lifeguard I $18.21 $18.76 n/a
LG03 PTS Lifeguard II $19.43 $20.01 n/a
LG04 PTS Lifeguard III $21.86 $22.52 n/a
RO06 PTS Lifeguard Candidate $16.00 n/a n/a
MW22 PTS Maintenance Worker I $17.61 n/a n/a
MW23 PTS Maintenance Worker II $20.62 n/a n/a
OA24 PTS Office / Administrative Support
OC28 PTS Office Clerk
PM05 PTS Pool Manager $26.72 $27.52 n/a
PT13 PTS Preschool Teacher $23.02 $23.71 $24.42
Range from $16.00 to $19.43
Range from $19.57 to $52.02
Range from $24.78 to $29.73
Range from $18.57 to $23.52
Classifications and Salaries ‐ Part Time, Temporary, Seasonal (PTS) Positions Hourly SalariesClass
Code Classification Title
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change Step 1 Step 2 Step 3
PT14 PTS Preschool Teacherʹs Aide $16.71 $17.21 $17.73 RL15 PTS Recreation Leader I $16.71 $17.21 $17.73
RL16 PTS Recreation Leader II $17.96 $18.50 $19.05
RL17 PTS Recreation Leader III $20.02 $20.62 $21.24
SA27 PTS Sports Attendant $16.22 n/a n/a
SU26 PTS Youth Employment Services $16.22 n/a n/a
Class
Code Classification Title
Hourly Salaries
Classifications and Salaries ‐ Part Time, Temporary, Seasonal (PTS) Positions
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Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change
Agenda Item: 3
CITY OF SANTA CLARITA
AGENDA REPORT
NEW BUSINESS
CITY MANAGER APPROVAL:
DATE: December 12, 2023
SUBJECT: REQUEST FOR MODIFICATION TO THE METROWALK SPECIFIC PLAN UNIT TYPES IN PLANNING AREA 1 AND PLANNING
AREA 2
DEPARTMENT: Community Development
PRESENTER: Erika Iverson
RECOMMENDED ACTION
City Council:
1. Receive staff presentation.
2. Direct staff to process the requested modification to the MetroWalk Specific Plan administratively through the Development Review and Architectural Design Review process.
BACKGROUND
In March 2021, the City Council approved a Zone Change and General Plan Amendment and adopted the MetroWalk Specific Plan (MWSP) for an approximately 20-acre parcel of vacant land at the southeast corner of Lost Canyon Road and Harriman Drive. The MWSP area is situated just south of the Vista Canyon Specific Plan area and the recently completed Vista Canyon Multi-Modal Center.
The MWSP allows the development of up to 498 residential units within four planning areas.
The planning areas consisted of a variety of housing types as follows:
• Planning Area 1 (PA-1), consists of 179 market-rate apartment units within two, four- story buildings.
• Planning Area 2 (PA-2), consists of 119 market-rate, senior apartments (for ages 55 and above) within a four-story building.
• Planning Area 3 (PA-3), consists of 49 deed-restricted, affordable (65% area median 3 Packet Pg. 73
income) senior apartments, and one manager unit within a four-story building. • Planning Area 4 (PA-4), consists of 150 for-sale townhome units and a nearly one-acre community park.
PROPOSED MODIFICATION
On October 27, 2023, staff received an application requesting a modification (Letter of Request provided as an attachment) to the MWSP, which would change the unit types in PA-1 and PA-2 from apartment to townhome, reduce the number of units in PA-1 and PA-2, and eliminate the market-rate senior apartment product type originally contemplated for PA-2. The requested modification would reduce the overall number of residential units in the MWSP from 498 to 337.
Specifically, the number of units and unit types for PA-1 and PA-2 would be modified as follows:
• Planning Area 1 (PA-1), to consist of 93, for-sale, townhome units. • Planning Area 2 (PA-2), to consist of 44, for-sale, townhome units.
The request does not modify PA-3 or PA-4, the deed-restricted affordable senior apartment building and the for-sale townhome units. It should be noted, that in all cases, the MWSP requires that the number of restricted affordable senior units is not less than 50 (inclusive of one manager unit).
Revisions to the Planning Areas are governed by the MWSP. The requested change in product type and the reduction in the overall number of units require a Development Review, however, the elimination of the senior market-rate apartment component is not regulated by the MWSP.
Staff received a request, accompanied by an application for a Development Review and Architectural Design Review, to process the modification to PA-1 and PA-2. This request is eligible for administrative review by the Director of Community Development (Director). Any determination by the Director will require that all parking, landscape, open space, setbacks, vehicle and pedestrian circulation, and architectural character required by the MWSP are satisfied. Upon direction from the City Council, staff is prepared to process the request administratively as a Director determination through the Development Review and Architectural Design Review process.
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ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact associated with this action.
ATTACHMENTS
Letter of Request
Site Plan
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2488 Historic Decatur Rd, Suite 220 (619) 523-1930
San Diego, CA 92106 AtlantisSD.com
Letter of Request
October 27, 2023
Ms. Erika Iverson
Senior Planner
City of Santa Clarita
23920 Valencia Blvd
Santa Clarita, CA 9135
VIA EMAIL: [email protected]
Re: MetroWalk Specific Plan – Proposed Minor Administrative Modification
Dear Ms. Iverson:
On behalf of NUWI Santa Clarita, LLC (“Applicant”), please accept this letter of request for a minor administrative modification to the MetroWalk Specific Plan (the “SP”). This request seeks to modify building typologies within Planning Areas 1 and 2 (“PA-1”) and (“PA-2”) and will reduce the overall density of the proposed project, while continuing to comply with all applicable development standards included in the SP related to use, setbacks, parking, open space, circulation, and landscape. A site plan and table demonstrating compliance with these development standards is provided as Exhibit “A” to this request.
Specifically, this request seeks to replace the market rate rental apartment units in PA-1 and PA-2 with for-sale attached townhome units. The total unit count within the SP will be reduced from 498 to 337 units. Within PA-1 and PA-2, the total unit count will be reduced from 298 to 137. No changes to the onsite senior affordable housing are proposed. This contemplated change results from a desire to complete the Project on a timely basis, deliver for-sale housing opportunities to the public as soon as possible, and avoid costly and impactful phased and prolonged construction activities on the Project site.
It is understood that financing rental apartment construction is not currently feasible and such development is not expected to return to feasibility for the foreseeable future given current economic conditions. Therefore, to deliver housing opportunities in a timely manner, we believe the Project must be adjusted to respond to the changes in market conditions that
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Attachment: Letter of Request (Metrowalk Specific Plan Modification)
2 have occurred since the SP’s adoption by delivering for-sale attached townhome units in lieu of rental apartments, while continuing to meet all applicable standards of the specific plan.
I. 1Background and Short Conclusion
The SP authorizes Project construction consisting of up to 498 multi-family housing units on a
20.4 acre Project site adjacent to the Vista Canyon master plan. The SP exists to provide a comprehensive set of regulations governing the use and development of the Project site and supersedes the requirements of the City of Santa Clarita Unified Development Code (“UDC”).
Because those comprehensive regulations include the goal of “provid[ing] a measure of flexibility to respond and adjust to changing economic and market conditions” (SP Section 2.2) and because the SP's land use designations already provide additionally flexibility within PA 1 and PA 2, the contemplated change in building typology is permitted by the SP. Furthermore, consideration of the contemplated change in building type, reduction in density, and reduction in lot area is a “minor deviation” or “administrative modification” pursuant to Section 6.4.1 and Section 4.9.2 of the SP and is eligible for review by the City’s Director of Community Development (the “Director”) with approval available through an administrative “substantial conformance” process, as further explained below.
II. Substantial Conformance for Minor Deviations
SP Section 2.2 specifically provides that the SP was adopted with the goal of “provid[ing] a measure of flexibility to respond and adjust to changing economic and market conditions of providing flexibility.” Moreover, Section 4.9.2 of the SP expressly acknowledges that “The City and the applicant will retain certain flexibility with respect to the details of the Specific Plan” and notes that administrative modifications by the Director may include changes to the size and configuration of lots or parcels, reductions in density within one or more planning areas, and modifying the design of internal circulation elements.
In that light, SP Chapter 6 addresses Project implementation and administration of the SP itself. It includes specific procedures for consideration of “minor deviations” to the approved plan. Specifically, SP Section 6.4.1 authorizes the Director to administratively review minor deviations to the SP by ministerial development processes including an administrative permit, or over the counter review such as the substantial conformance process. 2
1 No changes to the deed restricted affordable senior apartments located within planning area 3 (“PA-3”) are proposed.
2 While a minor change from rental apartments to for-sale townhomes can be reviewed administratively by the Director, the Director does have the discretion to refer any such modification request to the City Council and/or Planning Commission.
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Attachment: Letter of Request (Metrowalk Specific Plan Modification)
3 The SP further identifies eight types of proposed changes that qualify as “minor deviations “and are eligible for such administrative substantial conformance review. These include “modification(s) to the approved building types, unit mix, and unit size [which] may vary provided the use is permitted under this Specific Plan, the overall 498-unit count is not exceeded, with no new significant environmental impacts” (emphasis added). Additionally, planning area boundary and/or acreage adjustments, changes in exterior building color or material, alignment and location of pedestrian pathways and/or parking spaces, landscape plan modifications, and open space plan modifications are all also deemed minor deviations eligible for Director review in most circumstances. Moreover, the design and configuration of lots and related improvements within the Specific Plan site may be reconfigured and redesigned by the applicant. “Such reconfiguration and redesign may include making one or more planning areas less dense, and modifying the design of streets, curbs, gutters, sidewalks.” These changes are permitted as an Administrative Modification approved by the Director.
The SP includes two underlying land use designations, Residential (“R”) and Open Space (“OS”). The residential designation is “applied to areas appropriate for a variety of attached residential units” (emphasis added) including apartments, townhomes, and other similar residential product types. PA-1 and PA-2 are two of those “R” designated areas. Accordingly, as a matter of zoning, attached for-sale townhome units are already permitted as a use within PA-1 and PA-2 by right and no changes are proposed by this minor modification.
Therefore, the current proposal to modify the building types, unit mix, and unit size within PA-1 and PA-2 to build for-sale attached townhome units instead of apartments should be considered a minor deviation eligible for ministerial substantial conformance review by the Director. That is the case not only because attached for-sale townhomes are multifamily units already permitted in PA1 and PA2 but also because all of the findings for a minor deviation and administrative modification can be made as follows:
1. The proposed modification will not exceed SP’s 498 unit maximum. The total number of units in the Project will decrease from 498 to 337 units as a result of the change in building typology.
2. The Project’s footprint would not change.
3. No significant new environmental impacts would result from the change of building typology. The proposed reduction in density will reduce some of the environmental impacts previously analyzed (e.g., total daily traffic trips would be reduced; construction staging length and phasing etc.).
4. No new infrastructure would be required to accommodate the proposed change in building typology.
5. All circulation, grading, and phasing plans would remain substantially the same as approved in the existing SP.
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Attachment: Letter of Request (Metrowalk Specific Plan Modification)
4 6. Adjustments to planning area boundaries and acreages would not exceed the 20% maximum provided by Section 6.4.1(c) of the SP.
7. As demonstrated on the attached Exhibit “A”, the project as modified by this proposed minor modification will continue to meet all development standards as follows:
a. Open Space (650 SF/unit required; 692 SF/unit provided) b. Parking (2.5 spaces/unit required; 2.63 spaces provided) c. Setbacks (20’ to Lost Canyon Rd.; 10’ to Harriman Drive; 15’ to Railroad).
d. Minimum Building Separation (10’)
e. Maximum Building Height (40’)
III. Conclusion
The proposed change to the building typology, unit mix, and unit size are entirely consistent with the SP’s “flexibility” objectives and specific use regulations. Further, building for-sale townhomes in lieu of rental apartment units is a “minor deviation” under the SP and is appropriate for consideration administratively by the Director via a substantial conformance review process. However, should the Director determine that this modification request should be referred to the City Council as an informational item, we respectfully request this item is placed on a city council agenda as soon as possible.
Please do not hesitate to reach out in the event you have further questions on this matter.
Sincerely,
Jonathan Frankel
Atlantis Group
3.a
Packet Pg. 79
Attachment: Letter of Request (Metrowalk Specific Plan Modification)
3.b
Packet Pg. 80
Attachment: Site Plan (Metrowalk Specific Plan Modification)
CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, November 28, 2023 5:00 PM City Council Chambers
CALL TO ORDER
Mayor Gibbs called to order the Special Meeting at 5:04 p.m.
ROLL CALL
All Councilmembers were present, with Mayor Pro Tem Smyth participating remotely.
PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
Addressing the Council were Douglas (no last name provided), Steve Petzold, and Diane Zimmerman.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Position Title: City Manager
RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Gibbs recessed the meeting to Closed Session at 5:09 p.m.
RECONVENE TO OPEN SESSION
Mayor Gibbs reconvened the meeting to Open Session at 6:29 p.m.
CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.
ADJOURN
Mayor Gibbs adjourned the Special Meeting at 6:29 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
4 Packet Pg. 81
Minutes Acceptance: Minutes of Nov 28, 2023 5:00 PM (Consent Calendar)
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, November 28, 2023 6:00 PM City Council Chambers
INVOCATION
Councilmember Miranda delivered the invocation.
CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:32 p.m.
ROLL CALL
All Councilmembers were present, with Mayor Pro Tem Smyth participating remotely.
FLAG SALUTE
Cub Scout Pack 40 led the pledge of allegiance and flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
The City Manager requested to amend the recommended action on Agenda Item 5. Agenda Items 4, 5, and 6 received requests to speak.
AWARDS AND RECOGNITIONS
Councilmember Weste discussed the Los Angeles County Sanitation Districts' work on constructing, operating, and maintaining facilities that collect and treat wastewater.
Councilmember Weste announced the City's recognition of the Los Angeles County Sanitation Districts for their 100th anniversary and invited Chief Engineer and General Manager Robert Ferrante to the dais to accept the certificate and take a photo. 5 Packet Pg. 82
Minutes Acceptance: Minutes of Nov 28, 2023 6:00 PM (Consent Calendar)
PRESENTATIONS
Mayor Gibbs invited Deputy Director of Planning, Annie Nam, from the Southern California Association of Governments (SCAG) to present its long-range Regional Transportation Plan, Connect SoCal 2024. Ms. Nam discussed creating a safe transportation infrastructure.
Council thanked Ms. Nam for her presentation and made inquiries regarding 15-minute communities, freeway infrastructure, multi-modal roadways, and future projects in Santa Clarita, and Ms. Nam responded.
PUBLIC PARTICIPATION
Addressing the Council were Douglas (no last name provided) regarding lack of a small claims court and the MV bus strike; Diane Zimmerman regarding support for Israel, Abelia Road speed humps, Cemex mining projects, elections, and the new California state; Steve Petzold regarding posters at the College of the Canyons, antisemitism, and the Human Relations Roundtable; Lourdes Garcia, representing Teamsters Local 572, regarding the MV bus strike; Elaine (no last name provided) regarding trash rates at mobile home parks and antisemitism; Rachael Benson regarding the MV bus strike; Arjun Kamarsu, representing Mana Andari Telugu, regarding an invitation to a Deepavali event at Sierra Vista Junior High School; Crystal Kacmar regarding the MV bus strike; Sandra Cattell, representing Sierra Club and North Angeles Forest Coalition, regarding establishing a national monument in the North Angeles Forest; and Kenneth Thornton regarding the MV bus strike.
STAFF COMMENTS
City Manager Ken Striplin commented that the City has addressed trash rates with the mobile home park management and is awaiting a decision, and discussed the City's support for resolving the MV bus strike by providing MV Transportation with flexibility in the contract to negotiate a compromise.
Councilwoman McLean inquired about staff reaching out to Ms. Cattell regarding the status of the North Angeles Forest monument project, and Mr. Striplin responded he transmitted a memo to Council and is awaiting Council direction. Councilwoman McLean requested, and Council concurred, to agendize the support of North Angeles Forest monument.
Councilwoman McLean expressed her desire for a Council stance on racism, terrorism, and actions against humanity. Councilmember Weste suggested a Council letter in the newspaper. To prevent delay in transmitting a letter, Council concurred for a letter signed by the Mayor only.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste requested to adjourn the meeting in memory of founding City Councilmember Jan Heidt.
Councilmember Miranda requested to adjourn the meeting in memory of Parks, Recreation and Community Services Commissioner Don Cruikshank.
Councilwoman McLean spoke about the kindness and contributions of Jan Heidt and Don Cruikshank; discussed attending several recent holiday events including the Boys & Girls Club 5 Packet Pg. 83
Minutes Acceptance: Minutes of Nov 28, 2023 6:00 PM (Consent Calendar)
Festival of Trees, Old Town Newhall Light Up Main Street, Salvation Army Ribbon Cutting, and serving at one of the Thanksgiving dinner events at the Community Centers. Councilwoman McLean discussed the Metrolink Christmas Train on December 9 and the inclusion of residents of Santa Clarita by requesting access to the train, and invited residents to attend the galactic themed Family Literacy Festival at the Old Town Newhall Library branch on December 2.
Mayor Gibbs thanked Council for their adjournments.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the November 14, 2023, Special Meeting.
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the November 14, 2023, Regular Meeting.
ITEM 3
CHECK REGISTER NO. 24
Check Register No. 24 for the Period 10/20/23 through 11/02/23 and 11/09/23. Electronic Funds Transfers for the Period of 10/23/23 through 11/03/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 24.
ITEM 4
FISCAL YEAR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM
The City of Santa Clarita has been awarded a grant for a total of $23,677 by the United States Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant program. The program allows state and local governments to support a broad range of activities to prevent and respond to crime, based on local needs and conditions.
RECOMMENDED ACTION:
City Council:
1. Accept Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant funds from the U.S. Department of Justice, Bureau of Justice Assistance. 5 Packet Pg. 84
Minutes Acceptance: Minutes of Nov 28, 2023 6:00 PM (Consent Calendar)
2. Appropriate funds in the amount of $23,677 to Justice Assistance Grant 2023 (Fund 206) Special Supplies account 2066106-511101 and increase BJA Law Enforcement Grant (Fund 206) revenue account 206-446124 by $23,677.
3. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval.
Addressing the Council was Nancy (no last name provided).
ITEM 5
LOCAL APPOINTMENTS LIST
Government Code Section 54972 requires that, on or before December 31 of each year, the legislative body, or City Council, must cause to be prepared a list of appointments of all ongoing boards, commissions, and committees which are appointed by the City Council.
RECOMMENDED ACTION:
City Council approve the Local Appointments List and designate all branches of the Santa Clarita Public Library to receive a copy of the list.
City Manager Ken Striplin requested to include a recommended action to amend the Local Appointments List to reflect a vacancy on the Parks, Recreation, and Community Services Commission due to Commissioner Don Cruikshank's passing.
Addressing the Council was Steve Petzold.
In response to public comment regarding censure of conservative books at the library, Mayor Gibbs inquired if books are censored, and Mr. Striplin confirmed that they are not.
Council concurred to approve the amended recommended action.
ITEM 6
MCBEAN PARKWAY REALIGNMENT, PROJECT S1047 - DEVELOPER AGREEMENT
BETWEEN THE CITY OF SANTA CLARITA, HENRY MAYO NEWHALL HOSPITAL,
AND HCN G&L VALENCIA SUB, LLC
The proposed McBean Parkway Realignment Project will improve circulation on McBean Parkway at Orchard Village Road and improve ingress and egress at Henry Mayo Newhall Hospital.
RECOMMENDED ACTION:
City Council:
1. Approve the draft developer agreement between the City of Santa Clarita, Henry Mayo Newhall Hospital, and HCN G&L VALENCIA SUB, LLC, stipulating Henry Mayo Newhall Hospital and HCN G&L VALENCIA SUB, LLC, will provide all project related costs above and beyond grant funds obtained by the City of Santa Clarita and providing the City of Santa Clarita right-of-entry to construct and stage on Henry Mayo Newhall Hospital and HCN 5 Packet Pg. 85
Minutes Acceptance: Minutes of Nov 28, 2023 6:00 PM (Consent Calendar)
G&L VALENCIA SUB, LLC, properties.
2. Authorize the City Manager or designee to execute all required documents, subject to City Attorney approval.
Addressing the Council was Linda Rompal.
ITEM 7
PARCEL MAP NO. 83898, ABANDONMENT OF EASEMENT (23206 LYONS AVENUE AT
WAYMAN STREET)
Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map and Abandonment of Easement for Parcel Map No. 83898.
RECOMMENDED ACTION:
City Council:
1. Approve parcel map for Parcel Map No. 83898.
2. Abandon the existing easement for slope purposes per instrument No. 3481, recorded October 23, 1970.
3. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Parcel Map for Parcel Map No. 83898, which indicates all special assessments levied by the City of Santa Clarita are paid.
5. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the Parcel Map for Parcel Map No. 83898, which embodies the approval of said map, and abandonment of easement described thereon.
6. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the Parcel Map for Parcel Map No. 83898, which provides for verification that the map is technically correct.
7. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of the Parcel Map for Parcel Map No. 83898, which provides for verification of substantial conformance with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval.
8. Find Parcel Map No. 83898 exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction.
5 Packet Pg. 86
Minutes Acceptance: Minutes of Nov 28, 2023 6:00 PM (Consent Calendar)
PUBLIC PARTICIPATION II
Addressing the Council were John Parks regarding the MV bus strike; James Campbell regarding the MV bus strike; Cindy Josten regarding public safety, District Attorney Gascon, and elections; Nancy (no last name provided) regarding the William S. Hart School District Board; and Austin Wright regarding the MV bus strike, state officials, and constitutional rights.
ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting in memory of founding City Councilmember Jan Heidt and Parks, Recreation and Community Services Commissioner Don Cruikshank at 8:16 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
5 Packet Pg. 87
Minutes Acceptance: Minutes of Nov 28, 2023 6:00 PM (Consent Calendar)
Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: December 12, 2023
SUBJECT: CHECK REGISTER NO. 25
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council approve and ratify for payment the demands presented in Check Register No. 25.
BACKGROUND
Check Register No. 25 for the Period 11/03/23 through 11/16/23 and 11/22/23 in the aggregate amount of $10,507,243.88, inclusive of Electronic Funds Transfers for the Period 11/06/23 through 11/17/23 in the aggregate amount of $3,571,009.08.
FISCAL IMPACT
No Fisical Impact.
ATTACHMENTS
Memo - Check Register No. 25
Check Register No. 25 (available in the City Clerk's Reading File) 6 Packet Pg. 88
6.a
Packet Pg. 89
Attachment: Memo - Check Register No. 25 (Check Register No. 25)
6.a
Packet Pg. 90
Attachment: Memo - Check Register No. 25 (Check Register No. 25)
6.a
Packet Pg. 91
Attachment: Memo - Check Register No. 25 (Check Register No. 25)
6.a
Packet Pg. 92
Attachment: Memo - Check Register No. 25 (Check Register No. 25)
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: December 12, 2023
SUBJECT: THE NORTHERN ANGELES NATIONAL FOREST NATIONAL
MONUMENT PROPOSAL
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian
RECOMMENDED ACTION
City Council support efforts to designate the Northern Angeles National Forest as a national monument.
BACKGROUND
At the November 28, 2023, regular City Council meeting, the City Council requested a future agenda item to consider supporting recent efforts to designate the Northern Angeles National Forest as a national monument.
Proponents of the Northern Angeles Forest Campaign are advocating to designate 180,000 acres of the Angeles National Forest, located directly north of the City of Santa Clarita (City), as a national monument. The proposed area connects to the Tehachapi Mountains, Los Padres Forest, Tejon Ranch Conservancy, Mojave Desert, and San Gabriel Mountains.
Additionally, the proposed area contains significant natural resources and amenities including wildlife corridors, segments of the Pacific Crest National Scenic Trail, and endangered species including the California red legged frog and unarmored three-spined stickleback. The proposed area also includes sensitive historical and cultural features including undeveloped lands of the Tataviam Band of Mission Indians, the Saint Francis Dam National Memorial and Monument, and Power Plant One, the first power plant to generate electricity for the City of Los Angeles.
A designation of a national monument will bring the Northern Angeles National Forest significant resources to better support and maintain the natural and historical features in the proposed area. Additionally, the designation of a national monument will require the United States Forest Service to develop and maintain a management plan, which would include efforts to better protect wildlife corridors, enhance visitor services, and address recreational needs and 7 Packet Pg. 93
accessibility.
Supporters of the Northern Angeles Forest Campaign include Assemblywoman Pilar Schiavo (D-40-Santa Clarita), Assemblyman Tom Lackey (R-34-Palmdale), Los Angeles County Supervisor Kathryn Barger, Santa Clarita Valley Chamber of Commerce, Safe Action for the Environment, Saint Francis Dam National Memorial Foundation, National Parks Conservation Association, Sierra Club, and Pacific Crest Trail Association.
ALTERNATIVE ACTION
Other direction, as provided by the City Council.
FISCAL IMPACT
The resources required to implement the recommended action are contained within the City of Santa Clarita’s adopted Fiscal Year 2023-24 budget.
7 Packet Pg. 94
Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: December 12, 2023
SUBJECT: SANTA CLARITA 2024 EXECUTIVE AND LEGISLATIVE
PLATFORM
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian
RECOMMENDED ACTION
City Council adopt the Santa Clarita 2024 Executive and Legislative Platform.
BACKGROUND
Many cities, special districts, and other organizations that frequently take positions on federal and state legislation, adopt an annual legislative program or platform. The legislative platform outlines policy statements regarding legislative and regulatory issues that are of interest to the organization and are likely to come forward during the congressional session or state legislative session. The City Council adopted the Santa Clarita 2023 Executive and Legislative Platform on December 13, 2022.
The attached Santa Clarita 2024 Executive and Legislative Platform outlines policy statements regarding legislative and regulatory issues that are of interest to the City of Santa Clarita (City) and may come forward during the 118th Congress and the California Legislature’s 2023-24 Session.
The proposed changes to the 2024 Executive and Legislative Platform include:
• Adding the following item to the federal and state section: “Support legislation, regulatory proposals, or administrative actions that increase penalties for possession or purchase of fentanyl with the intention to sell or administer.” • Removing item 4 in the federal section and items 13-16 in the state section, related to the COVID-19 pandemic.
• Revising item 13 in the federal section and item 23 in the state section to support policies that provide direct funding to cities to address homelessness issues. • Revising item 52 in the state section to exclude any additional Cap-and-Trade funds 8 Packet Pg. 95
towards the California High-Speed Rail project.
The aforementioned proposed changes to the 2024 Executive and Legislative Platform were presented to the City Council Legislative Committee on November 20, 2023.
The 2024 Executive and Legislative Platform is consistent with previous positions adopted by the City Council and is designed to provide City staff, as well as the City’s federal and state legislative delegation, with general guidance on legislative and regulatory issues of interest and concern to the City Council. The 2024 Executive and Legislative Platform will also inform organizations with an advocacy presence in Washington and Sacramento of the Santa Clarita City Council’s legislative interests. Finally, the document will assist staff in communicating about legislative and regulatory issues of interest and concern and will enable staff to quickly respond in the event an issue of direct impact to the City requires immediate action.
ALTERNATIVE ACTION
Other direction, as provided by the City Council.
FISCAL IMPACT
No additional resources beyond those contained within the adopted Fiscal Year 2023-24 budget are required for implementation of the recommended action.
ATTACHMENTS
Santa Clarita 2024 Executive and Legislative Platform (Redline) 8 Packet Pg. 96
1 CITY OF SANTA CLARITA, CALIFORNIA
20243 Executive and Legislative Platform
An executive and legislative platform, approved by the City Council, enables City of Santa Clarita elected officials and staff to act quickly in reaching out to legislators, executive branch elected officials, and legislative, administrative, or regulatory staff in communicating the City’s interests at the federal and state levels of government. The components within the 20243 Executive and Legislative Platform are primarily based upon positions previously adopted by the City Council.
The Santa Clarita City Council establishes the City of Santa Clarita’s official policy position on all legislative, administrative, and regulatory matters with which the City is involved.
Position statements regarding legislative, administrative, regulatory, and other matters for which City Council established policy exists may be communicated by the City Manager or designated staff to legislators, legislative staff, administration officials, administrative staff, regulatory board members, and other entities, as appropriate, reflecting the City Council’s adopted policy.
For those matters in which no City Council policy exists, bills and other legislative, administrative, or regulatory matters will be brought to the City Council Legislative Committee for a recommendation to the full City Council. These matters may also be brought directly to the City Council, upon the request of the Council or in the event that timeliness of action by the City Council is required.
8.a
Packet Pg. 97
Attachment: Santa Clarita 2024 Executive and Legislative Platform (Redline) (Santa Clarita 2024 Executive and Legislative Platform)
2 The purpose of the Santa Clarita 20243 Executive and Legislative Platform is to outline the position of the City Council on priority issues and matters that impact the City's ability to operate effectively. City staff will monitor federal and state legislation, and administrative or regulatory proposals; taking appropriate action when required in compliance with the adopted Legislative Platform in order to safeguard and/or advance the City’s interests in Washington, D.C. and Sacramento.
The statements outlined below are intended to assist the City Council and City staff to efficiently and appropriately address proposed legislation, administrative, or regulatory actions to promote City interests and protect local authority, as necessary.
FEDERAL
1. Support legislation seeking to implement the Rim of the Valley Corridor Special Resource Study; containing boundary adjustments that include portions of the Santa Clarita Valley, but does not eliminate or limit current authority of the City of Santa Clarita.
2. Support funding opportunities to be used toward the construction and long-term management of the Saint Francis Dam Disaster National Memorial and National Monument.
3. Support infrastructure legislation and direct grant funding to local governments for a federal investment in transportation, water resources, housing, and community development.
3.4. Support legislation, regulatory proposals, or administrative actions that increase penalties for possession or purchase of fentanyl with the intention to sell or administer.
4. Support legislation, regulatory proposals, administrative actions, or public health orders to allow and support businesses that have been forced to limit or close their operations, due to the COVID-19 pandemic, to responsibly reopen and operate to the capacity that will safely initiate the economic recovery process.
5. Support legislation, administrative proposals, or grant opportunities that will secure funding for Santa Clarita’s emergency management services and pre-disaster mitigation funding, including resources to assist with wildfire mitigation.
6. Support legislation, regulatory proposals, or grant applications that will bring program flexibility and funding beneficial to the City of Santa Clarita under legislation, reauthorizing the Infrastructure Investment and Jobs Act.
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Packet Pg. 98
Attachment: Santa Clarita 2024 Executive and Legislative Platform (Redline) (Santa Clarita 2024 Executive and Legislative Platform)
3 7. Oppose legislation that limits or eliminates local discretionary review of the installation of small cell wireless equipment or any wireless technology facilities on public infrastructure or in the public right of way.
8. Oppose regulatory efforts by Congress or the Federal Communications Commission to erode, limit, or eliminate local government authority regarding siting of cellular communications towers, transmission sites, or other infrastructure.
9. Support legislation that enables local governments to enact ordinances or exercise regulatory authority governing residential recovery facilities, including, but not limited to, drugs and alcohol.
10. Support legislation to increase funding for, creating enhancements to, or expanding the boundaries of the San Gabriel Mountains National Monument.
11. Work with Members of Congress regarding issues related to the potential legislative establishment of a Castaic Wilderness area.
12. Support legislation and grant opportunities that will preserve or increase funding for the Community Development Block Grant (CDBG) program and HOME Investment Partnerships Program.
13. Support legislation, regulatory proposals, or administrative efforts that provide additional authority or direct funding for municipalitiesto cities to address homelessness issues within their communities.
14. Support legislation or grant opportunities for local governments that provide funding for development or enhancing alternative fueling stations for vehicles.
15. Support legislation, administrative proposals, or grant opportunities that will increase funding for Santa Clarita’s community services; including, but not limited to, funding for local law enforcement Community Oriented Policing Services (COPS) and enhanced Justice Assistance Grants (JAG).
16. Support legislation, administrative actions, or regulatory proposals ensuring that contract cities for law enforcement services are treated equally with municipalities providing full service or in-house law enforcement services.
17. Support legislation or funding opportunities for development of a community arts center.
18. Support funding opportunities to be used toward the operation or programming of the Santa Clarita Valley Senior Center.
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Attachment: Santa Clarita 2024 Executive and Legislative Platform (Redline) (Santa Clarita 2024 Executive and Legislative Platform)
4 19. Support incentives and programs utilized by states and local governments designed to keep filming within the United States, and in particular, California.
20. Work with the Federal Emergency Management Agency to secure updated community flood maps and mitigation funding.
21. Oppose the imposition of unfunded or less-than-fully-funded mandates on local governments.
STATE
1. Oppose legislation that would interfere with, limit, or eliminate the decision-making authority of municipalities in the area of local land use.
2. Support legislative efforts to address the negative impacts of AB 109, Proposition 47, and Proposition 57 on local governments and provide local law enforcement with the appropriate tools to reduce criminal activity.
3. Oppose legislation, regulatory proposals, special directives, or administrative actions that preempt judicial discretion in the review and sentencing of misdemeanors and felonies, including the issuance of bail.
3.4. Support legislation, regulatory proposals, or administrative actions that increase penalties for possession or purchase of fentanyl with the intention to sell or administer.
4.5. Support legislation, regulatory proposals, or administrative actions to accelerate the development and implementation of enhanced electrical utility infrastructure, including undergrounding of utility equipment, that ensures reliable utility service and public safety and prevents the use of public safety power shutoffs.
5.6. Support legislation that would increase local involvement in the review and petition of a person’s parole.
6.7. Oppose legislation or regulatory action that seeks to limit or eliminate municipal authority to regulate or ban commercial growing, processing, licensing, sale, or transport of cannabis or cannabis products for recreational or medical use.
7.8. Support legislation that authorizes a local agency the authority to regulate the delivery of cannabis or cannabis products within its jurisdictional boundaries.
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Attachment: Santa Clarita 2024 Executive and Legislative Platform (Redline) (Santa Clarita 2024 Executive and Legislative Platform)
5 8.9. Oppose legislation that proposes to convert the Regional Housing Need Assessment (RHNA) from a planning process to a production standard.
9.10. Oppose legislation that penalizes a city or local government if the units identified in the RHNA are not constructed.
10.11. Support legislation that authorizes a local agency to receive RHNA credit for the conversion of above-moderate income units to moderate-income or below moderate- income units.
11.12. Support legislation that seeks to revise the formula for allocating vehicle license fee adjustment amounts to restore revenues to cities that have annexed developed areas.
12.13. Support legislation to authorize state funding to assist local agencies in the development of affordable housing, infrastructure, and economic development projects.
13. Support legislation, regulatory proposals, administrative actions, or public health orders to allow and support businesses that have been forced to limit or close their operations, due to the COVID-19 pandemic, to responsibly reopen and operate to the capacity that will safely initiate the economic recovery process.
14. Support legislation, regulatory proposals, or administrative actions that require a public health order issued by the State or County of Los Angeles, during the COVID- 19 pandemic State of Emergency, to be based on local data and input, rather than on statewide or countywide data.
15. Support legislation, regulatory proposals, or administrative actions that end the State of Emergency related to the COVID-19 pandemic.
16. Support legislation, regulatory proposals, administrative actions, or public health orders that authorize a COVID-19 vaccine exemption for children ages 5 to 11 for religious or medical purposes.
17.14. Oppose legislation that seeks to impose district-based voting systems in municipal elections or otherwise mandates specific actions for municipalities to implement when challenged regarding compliance with the California Voting Rights Act.
18.15. Oppose legislation that removes or limits the authority of local jurisdictions to determine how best to comply with provisions of the California Voting Rights Act.
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Attachment: Santa Clarita 2024 Executive and Legislative Platform (Redline) (Santa Clarita 2024 Executive and Legislative Platform)
6 19.16. Support legislation that provides more transparency and contact between mobilehome park owners and residents; particularly in the areas of mobilehome park owner/tenant relations, conversion of senior parks to family parks, mobilehome lease agreements, mobilehome rent adjustments, and mobilehome park maintenance and evictions.
20.17. Support legislation that requires local government consultation and approval before the State of California may issue approval or permits in a manufactured housing community, which, were it not for preemptive state jurisdiction, would otherwise require local government review and approval.
21.18. Oppose legislation that changes the composition of the Los Angeles County Metropolitan Transportation Authority Board of Directors (Metro), resulting in a reduction of Santa Clarita’s representation or influence with the Board of Directors.
22.19. Oppose legislation that seeks to circumvent local control and local circumstances when addressing homelessness.
23.20. Support legislation, regulatory, or administrative efforts that provide additional authority or funding for municipalitiesto cities to address homeless issues within their communities.
24.21. Support legislation, administrative proposals, or grant opportunities that will secure funding for Santa Clarita’s emergency management services and pre-disaster mitigation funding, including resources to assist with wildfire mitigation, with the California Office of Emergency Services.
25.22. Oppose legislation, regulatory proposals, or administrative actions to limit or eliminate local government authority or mandate by-right approvals relative to the siting or modification of telecommunications equipment or infrastructure, including small cell wireless and fiber equipment.
26.23. Oppose legislation that limits or eliminates local discretionary review of the installation of small cell wireless equipment or any wireless or broadband technology facilities on public infrastructure or in the public right of way.
27.24. Support legislation, regulatory proposals, or administrative actions to assure timely reimbursements of mandated reimbursements owed to the City of Santa Clarita by the State of California.
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Attachment: Santa Clarita 2024 Executive and Legislative Platform (Redline) (Santa Clarita 2024 Executive and Legislative Platform)
7 28.25. Support legislation that maintains or enhances the City’s ability to keep and protect existing state and local funding sources providing revenues to the City of Santa Clarita.
29.26. Oppose legislation that limits local control of municipal public services or imposes new financial burdens.
30.27. Support legislation that provides greater stability and security of the California Public Employees Retirement System.
31.28. Take an active approach on legislation, regulatory proposals, or other actions regarding the proposed California High-Speed Rail Authority project. Oppose alignment proposals that are not fully underground within the Palmdale to Burbank project section or otherwise negatively impact Santa Clarita residents and the community.
32.29. Oppose legislation that would infringe upon the authority of local governments to effectively administer and consider unique local circumstances when processing permits and enforcing building and safety standards.
33.30. Oppose legislation that seeks to limit or eliminate municipal authority to regulate street or sidewalk vendors.
34.31. Support legislation requiring transparency in the state licensing requirements for alcohol and drug residential rehabilitation or recovery facilities on par with public noticing requirements for group home facilities.
35.32. Oppose legislation that seeks to limit or eliminate municipal authority to permit, regulate, or prohibit shared mobility devices.
36.33. Support legislation that provides local governments with a role in regulating the location of state licensed alcohol or drug recovery facilities.
37.34. Support legislation that will preserve or enhance the tools, incentives, and programs utilized by local governments and the state that will promote filming in California.
38.35. Advocate for measures that support the City’s continued efforts to retain and promote the growth or expansion of local businesses.
39.36. Support legislation, regulatory proposals, or grant opportunities for local governments that provide funding for developing or enhancing alternative fueling stations for vehicles.
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Attachment: Santa Clarita 2024 Executive and Legislative Platform (Redline) (Santa Clarita 2024 Executive and Legislative Platform)
8 40.37. Support legislation or funding opportunities for development of a community arts center.
41.38. Support legislative and regulatory efforts to ensure Santa Clarita receives its fair share of transportation revenue; based upon appropriate population statistics or proportionate to transportation tax dollars generated in the City and increase funding for local transportation, transit programs, and projects.
42.39. Oppose legislation that would prohibit or limit local governments’ ability to contract out for the provision of services.
43.40. Oppose legislation that mandates local governments provide specific benefits to employees or removes or limits local authority to determine the level of benefits to be provided to employees.
44.41. Support measures that provide funding to local agencies for training, effective disaster preparedness, sheriff’s station infrastructure, homeland security, and emergency planning.
45.42. Support legislation, regulations, or administrative actions ensuring all cities, including contract cities, have equal access to funding which increases public safety services.
46.43. Support legislation, regulations, or administrative actions ensuring all cities, including contract cities, have equal access to funding for parks, recreation, and open space.
47.44. Support legislation and administrative actions that protect the ability for a local government to preserve open space in and around a local government’s jurisdiction.
48.45. Monitor and influence legislation or other actions related to the reasonable management of water, consistent with being good water stewards, and oppose policies that outright prohibit local water accessibility.
49.46. In partnership with the Santa Clarita Valley Sanitation District, work with state legislators and administration officials in seeking funding to continue reduction of self-regenerating water softeners and/or provides funding for the chloride compliance project.
50.47. Support legislation that enhances transparency in the decision-making process of the State Water Resources Control Board and the Regional Water Quality Control Board.
8.a
Packet Pg. 104
Attachment: Santa Clarita 2024 Executive and Legislative Platform (Redline) (Santa Clarita 2024 Executive and Legislative Platform)
9 51.48. Support full funding of the state’s obligation to support local public libraries pursuant to existing formulas established in the state’s education code.
52.49. Support legislation that directs a portion of Cap-and-Trade funds toward local transportation projects, excluding additional funds for the California hHigh-Sspeed Rrail project.
53.50. Support legislation that increases penalties for possession of date rape drugs with the intention of committing sexual assault.
54.51. Oppose the imposition of unfunded or inadequately funded state mandates.
FOR ADDITIONAL INFORMATION PLEASE CONTACT:
Masis Hagobian
Intergovernmental Relations Officer
[email protected]
(661) 286-4057
8.a
Packet Pg. 105
Attachment: Santa Clarita 2024 Executive and Legislative Platform (Redline) (Santa Clarita 2024 Executive and Legislative Platform)
Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: December 12, 2023
SUBJECT: LANDSCAPE MAINTENANCE DISTRICT IRRIGATION
CONTROLLER REPLACEMENTS
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams
RECOMMENDED ACTION
City Council:
1. Approve a contract with Wildscape Restoration, Inc., DBA Urban Greening, to remove and replace irrigation equipment supporting Landscape Maintenance District Zone T67 - Miramontes and T69 - West Hills, for a base amount of $64,329 with a 15 percent contingency in the amount of $9,650 for a total amount not to exceed $73,979.
2. Approve purchase of 21 WeatherTRAK controllers from Site One Landscape Supply in an amount not to exceed $113,187.
3. Appropriate funds in the amount of $187,166 from the Landscape Maintenance District Fund Balance (357) to expenditure accounts 3572457-516113 for $8,777 and 3572462-516113 for $178,389.
4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
In 2009, following a request for proposal process, staff initiated the project of replacing the City of Santa Clarita (City) Landscape Maintenance District's (LMD) existing irrigation controllers with a state-of-the-art irrigation controller, known as WeatherTRAK from HydroPoint Data Systems (HydroPoint). As a result, HydroPoint became the City's certified distributor, and Site One Landscape Supply was recognized by Purchasing staff as the City's single-source supplier for irrigation controllers. Since 2009, the City, through various bid processes and multiple annexations, has accumulated over 700 WeatherTRAK irrigation controllers. 9 Packet Pg. 106
After integrating WeatherTRAK controllers into the LMD operations, the City has saved over two billion gallons of water. Currently, the City maintains the largest single deployment of WeatherTRAK controllers in the United States and is a leader in water conservation best management practices.
The City's supplier, Site One Landscape Supply, has provided pricing for 20 WeatherTRAK controllers to replace outdated controllers in LMD Zone T69 - West Hills. All areas within Zone T69 became City jurisdiction effective November 2018 following annexation from Los Angeles County. As a result of the annexation, the City inherited an irrigation system that was not congruent with the WeatherTRAK system and is now at the end of its useful life. Additionally, the City received pricing to replace one outdated controller in LMD Zone T67 - Miramontes.
Accordingly, staff recommends awarding the purchase of 21 controllers from Site One Landscape Supply at a total sale price of $113,187, which includes a performance management subscription through 2025, consistent with the City’s existing subscription.
To secure pricing for the installation of the 21 controllers, an informal Invitation to Bid, Number LMD-23-24-01, was published and circulated on the City's e-procurement platform, BidNet, in July 2023. Twenty-five vendors downloaded the bid specifications, with three bids submitted to the City and reviewed by staff in August 2023. The results are as follows:
Company Location Bid Amount
1 Wildscape Restoration, Inc., DBA Urban Greening Ventura, CA $64,329 2 JAS Landscape, Inc. Oxnard, CA $69,880
3 Stay Green, Inc. Santa Clarita, CA $90,560
Following the opening of bids, staff identified Wildscape Restoration, Inc., DBA Urban Greening (Wildscape), as the lowest responsive and responsible bidder. Wildscape possesses a valid State Contractor’s License and is in good standing with the Contractor State License Board.
Moreover, staff reviewed their bid for accuracy and conformance to the contract documents and found it complete. Therefore, staff recommends awarding the installation contract to Wildscape.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
This action requires a one-time appropriation from the Landscape Maintenance District Fund Balance (357) to expenditure account 3572457-516113 in the amount of $8,777 and to expenditure account 3572462-516113 in the amount of $178,389.
ATTACHMENTS
Site One Quote #6391903
BID # LMD-23-24-01 (available in the City Clerk's Reading File) 9 Packet Pg. 107
LMD-23-24-01 Response File (available in the City Clerk's Reading File) 9 Packet Pg. 108
Quotation
Valencia CA #140
28145 Avenue Crocker
Valencia, CA 91355-3440
W: (661)775-0930
Bill To:
City Of Santa Clarita (#206082)
23920 Valencia Blvd Ste 120
Valencia, CA 91355-5316
W: (661)290-2224
Ship To:
City Of Santa Clarita (#206082)
23920 Valencia Blvd Ste 120
Valencia, CA 91355-5316
W: (661)290-2224
Created
Quote#
Due Date
Expected Award Date
Expiration Date
06/28/2023
6391903
06/28/2023
06/28/2023
07/28/2023
Printed
Job Name
Job Description
Job Start Date
08/16/2023 15:55:42
Calsense Upgrades
06/28/2023
Line
#
Item #
Item Desc
Qty
UOM
Unit
Price
Extended
Price
1 C
THIS QUOTE REPLACES 6203851
0.000
2 T-51
0.000
3 C
Controller Removed
0.000
4 C
0.000
5 T-67
0.000
6 SA10-WT3-
24 GT HYDP WTPRO3-24 18SS Retro Sat Assy
Item Note:
Controller G
- 28468 Incline
1 EA
4,090.258
4,090.26
7 C
0.000
8 T-69
0.000
9 SA10-WT3-
36 GT HYDP WTPRO3-36 18SS Retro Sat Assy
Item Note:
#1 Alta Vista
1 EA
4,739.384
4,739.38
10 SA10-WT3-
48 GT HYDP WTPRO3-48 18SS Retro Sat Assy
Item Note:
#30B Bellows
1 EA
5,388.613
5,388.61
11 SA10-WT3-
24 GT HYDP WTPRO3-24 18SS Retro Sat Assy
Item Note:
#31
28921 West Hills Dr
1 EA
4,090.258
4,090.26
12 SA26-WT3-
12 GT HYDP WTPRO3-12 SSE Retro Sat Assy
Item Note:
#34
29015 West Hills Dr
1 EA
3,263.154
3,263.15
13 SA26-WT3-
48 GT HYDP WTPRO3-48 SSE Retro Sat Assy
Item Note:
#39 29015 West Hills Dr
1 EA
5,184.070
5,184.07
14 SA10-WT3-
24 GT HYDP WTPRO3-24 18SS Retro Sat Assy
Item Note:
#41
West Hills Dr
1 EA
4,090.258
4,090.26
15 SA10-WT3-
42 GT HYDP WTPRO3-42 18SS Retro Sat Assy
Item Note:
#49
24083 Copper Hill
1 EA
5,064.008
5,064.01
16 SA10-WT3-
24 GT HYDP WTPRO3-24 18SS Retro Sat Assy
Item Note:
#51
24199 Copper Hill
1 EA
4,090.258
4,090.26
9.a
Packet Pg. 109
Attachment: Site One Quote #6391903 (LMD IRRIGATON CONTROLLER REPLACEMENTS) 17 SA10-WT3-
36 GT HYDP WTPRO3-36 18SS Retro Sat Assy
Item Note:
#57
28809 West Hills Dr
1 EA
4,739.384
4,739.38
18 SA10-WT3-
36 GT HYDP WTPRO3-36 18SS Retro Sat Assy
Item Note:
#59
24351 Copper Hill
1 EA
4,739.384
4,739.38
19 SA10-WT3-
36 GT HYDP WTPRO3-36 18SS Retro Sat Assy
Item Note:
#60
24351 Copper Hill
1 EA
4,739.384
4,739.38
20 SA10-WT3-
42 GT HYDP WTPRO3-42 18SS Retro Sat Assy
Item Note:
#63
Copper Hill
Alta Vista
1 EA
5,064.008
5,064.01
21 SA26-WT3-
42 GT HYDP WTPRO3-42 SSE Retro Sat Assy
Item Note:
#12
28323 Blacksmith
1 EA
4,886.105
4,886.11
22 SA26-WT3-
36 GT HYDP WTPRO3-36 SSE Retro Sat Assy
Item Note:
#14
28326 Steel Ln
1 EA
4,561.475
4,561.48
23 SA26-WT3-
42 GT HYDP WTPRO3-42 SSE Retro Sat Assy
Item Note:
#16
28424 Steel Ln
1 EA
4,886.105
4,886.11
24 SA26-WT3-
36 GT HYDP WTPRO3-36 SSE Retro Sat Assy
Item Note:
#20A
28938 Hearth Ct
1 EA
4,561.475
4,561.48
25 SA26-WT3-
36 GT HYDP WTPRO3-36 SSE Retro Sat Assy
Item Note:
#20B
24938 Hearth Ct
1 EA
4,561.475
4,561.48
26 SA26-WT3-
24 GT HYDP WTPRO3-24 SSE Retro Sat Assy
Item Note:
#25
28662 Iron Village
1 EA
3,912.334
3,912.33
27 SA26-WT3-
42 GT HYDP WTPRO3-42 SSE Retro Sat Assy
Item Note:
#28
24924 Shadow Ridge
1 EA
4,886.105
4,886.11
28 SA26-WT3-
42 GT HYDP WTPRO3-42 SSE Retro Sat Assy
Item Note:
#6
28148 Anvil Ct
1 EA
4,886.105
4,886.11
29 ST
Subtotal Line 1
0.000
96,423.62
30 C
0.000
31 CIM-1YA
1 Year Central Internet Management Weathertrak
21 EA
162.049
3,403.03
32 NSI-PSPM-
2Y
Hydropoint Performance Management
21 200.000
4,200.00
33 sales tax
sales tax @ 9.5
1 9,160.244
9,160.24
34 NOTE
Note:
Item Note:
***CONTROLLERS WILL BE FULLY SUBSCRIBED TO THE
CIM+HPM UNTIL
6/30/25***
EA
0.000
Total Price:
$
113,186.89
SiteOne Landscape Supply is not responsible for the accuracy of the items contained in this quotation.
Please review carefully.
Please add appropriate sales tax.
Prices on this quote are good for 30 days after the entered bid date.
Local tax may differ based on locations and local codes.
9.a
Packet Pg. 110
Attachment: Site One Quote #6391903 (LMD IRRIGATON CONTROLLER REPLACEMENTS)
Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: December 12, 2023
SUBJECT: LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES T- 20, T-44, T-48, T-62, T-67, T-71
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams
RECOMMENDED ACTION
City Council:
1. Award six contracts to Specialized Landscape Management Services, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T-20 (El Dorado Village), Zone T-44 (Bouquet Canyon), Zone T-48 (Shadow Hills), Zone T-62 (Canyon Heights), Zone T-67 (Miramontes), and Zone T-71 (Haskell Canyon Ranch), for a two-year contract amount not to exceed $132,484; $40,000; $40,524; $76,000; $218,968; and $142,574, respectively.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
4. Appropriate a one-time budget increase in Fiscal Year 2023-24 of $1,220 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572453- 516110 El Dorado Village and $2,970 to expenditure account 3572458-516110 Haskell Canyon Ranch.
10 Packet Pg. 111
5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $2,440 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572453-516110 El Dorado Village and $5,940 to expenditure account 3572458-516110 Haskell Canyon Ranch.
6. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.
BACKGROUND
The City of Santa Clarita (City) administers 62 financially independent zones within the Landscape Maintenance District (LMD), providing landscape maintenance services through contracts with private companies. Request for Proposal (RFP) LMD-23-24-15 for the maintenance of LMD Zone T-20 (El Dorado Village), Zone T-44 (Bouquet Canyon), Zone T-48 (Shadow Hills), Zone T-62 (Canyon Heights), Zone T-67 (Miramontes), and Zone T-71 (Haskell Canyon Ranch) was published and circulated via the City’s e-procurement system BidNet on September 25, 2023.
Unlike a bid procurement, where the recommended contract award is based upon the lowest, most responsive bid, the RFP procurement approach utilizes multiple weighted criteria to evaluate and score proposals. This approach reinforces performance expectations and ensures that vendors dedicate adequate employees to service the contract. While the price for services is a component constituting 10 percent of the weighted evaluation criteria, 90 percent of the evaluation criteria focuses on the overall value provided, including the composition and structure of the contractor’s crew, their schedule to rotate through the maintenance areas, understanding of the specifications, and references.
The following categories comprised the weighted criteria used to evaluate proposals:
• Value Provided - Team Composition/Crew Structure/Rotation Schedule (65%) • Acknowledgement and Understanding of Specifications (15%) • Proposal Amount (10%)
• References and Certifications (10%)
The City transmitted the solicitation to 656 vendors on BidNet, of which 87 vendors downloaded the RFPs. Seven companies provided proposals for consideration. An evaluation panel comprised of staff representing the City’s Special Districts division scored the responses based on a 300-point system, with the results outlined below. 10 Packet Pg. 112
ZONE PROPOSALS
RECEIVED
COMPANY LOCATION POINTS
AWARDED
Proposal 1 Specialized Landscape
Management Service, Inc.
Simi Valley, CA 271.33
Proposal 2 Stay Green, Inc. Santa Clarita, CA 254.00
Proposal 3 Far East Landscape and
Maintenance, Inc.
Van Nuys, CA 252.00
Proposal 4 SGD Enterprises Van Nuys, CA 247.00
Proposal 5 Oakridge Landscape, Inc. Santa Clarita, CA 228.33 Proposal 6 JAS Landscape, LLC Oxnard, CA 173.00
Proposal 7 eLawns, LLC Mountain House, CA 157.67
In reviewing proposals, the evaluation team awarded the highest score to Specialized Landscape Management Services, Inc. (SLM). The evaluation team determined that SLM’s proposal offered the best overall value to meet the landscape maintenance needs within LMD Zones T-20, T-44, T-48, T-62, T-67, and T-71. Specialized Landscape Management Services, Inc.’s proposal dedicates 19 monthly hours of management staff time to overseeing zone operations. It also provides a solid overall team composition and maintenance rotation schedule that positions them to manage landscape services in the respective zones successfully. The proposed crew structure, approach for rotating personnel throughout the six assigned LMD zones, and proposed modification of operations due to seasonal changes are consistent with LMD’s standards for overall maintenance. Staff has completed a due-diligence review of SLM’s professional references and determined their work history meets the City's standards and performance expectations. Based on the above, staff recommends awarding the six landscape maintenance contracts to Specialized Landscape Management Services, Inc.
To support these contracts, staff is requesting an ongoing appropriation of $8,380, which is specific to Zones T-20 ($2,440) and T-71 ($5,940), and will be combined with the funds previously appropriated during the annual budget process. If approved, the total budget for recurring monthly landscape maintenance services, including additional appropriations, will be $66,242 in Zone T-20; $20,000 in Zone T-44; $20,262 in Zone T-48; $38,000 in Zone T-62; $109,484 in Zone T-67; and $71,287 in Zone T-71. The requested ongoing base adjustment is reflective of rising fuel and industry labor costs. Moreover, the recommended contract amounts are required to ensure SLM can perform monthly landscape maintenance and repairs, maximize operational efficiencies, and ensure such work is completed promptly. Maintenance and repairs include, but are not limited to, responding to emergencies, irrigation repairs, or replacement of irrigation systems; addressing vandalism; and one-time beautification enhancement projects.
The increase in expenditure authority granted by the City Council does not represent any guarantee of additional compensation under the terms of the recommended contracts. Beyond retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time enhancement projects performed by SLM under all six contracts will continue to require staff review and advanced authorization by the City’s Special Districts division. Furthermore, to improve maintenance standards and enforce accountability, the solicitation also includes provisions to impose payment reductions for poor performance should 10 Packet Pg. 113
the contractor fail to meet their maintenance obligations.
California Environmental Quality Act (CEQA) Determination This award of contracts is not subject to CEQA review pursuant to CEQA Guidelines Article 19 - Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The recommended action requires a one-time appropriation of $4,190 in the current fiscal year and an ongoing appropriation of $8,380 beginning in Fiscal Year 2024-25 from the Landscape Maintenance District Fund Balance (Fund 357) to support recurring landscape maintenance costs associated with the award of these contracts. Funding for future years is contingent upon the appropriations of funds by the City Council in the annual budget for such fiscal year.
ATTACHMENTS
LMD-23-24-15 Zones T20, T44, T48, T62, T67, T71 RFP Documents (available in the City Clerk's Reading File)
LMD-23-24-15 Zones T20, T44, T48, T62, T67, T71 Specialized Landscape Maintenance Response File (available in the City Clerk's Reading File) 10 Packet Pg. 114
Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: December 12, 2023
SUBJECT: STORMWATER PERMIT COMPLIANCE SOFTWARE CONTRACT WITH 2ND NATURE
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council:
1. Award a three-year contract to 2ND NATURE for a stormwater permit compliance software in the amount of $90,000 and authorize a contingency in the amount of $9,000 for a total amount not to exceed $99,000.
2. Authorize the City Manager or designee to execute up to two additional one-year renewal options beginning in year four, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) must comply with the requirements of the National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit Order No. R4-2021-0105 (Permit), which became effective September 11, 2021. This Permit is the basis of the stormwater program. Additionally, the City must implement an area-specific Watershed Management Plan (WMP) for the Upper Santa Clara River.
Over the years with multiple iterations of the Permit, compliance has become increasingly complex. Record-keeping of essential duties of the stormwater program are required to be tracked, analyzed, and reported to demonstrate the City’s compliance with the Permit. 11 Packet Pg. 115
Additionally, data on other City functions such as development and capital improvement projects throughout the City that affect water-quality are required to be reported.
• City functions that need to be tracked and reported include:
• Catch-basin cleaning
• Trash-excluder maintenance
• Construction site inspections
• Industrial inspections
• Commercial inspections
• Post-construction treatment device inspections
• Illicit-discharges to the storm drain
• Storm drain outfalls with associated drainage areas
• Receiving waters
• Low-impact development construction and maintenance
• Capital improvement treatment device project construction and maintenance
Staff previously relied on using multiple programs to track and report information, including individual Excel data-sheets, internal databases, and geographical information systems (GIS).
However, the increasing requirements make these efforts more difficult.
Due to the unique functions of the stormwater program and details needed to comply with the Permit obligations, reporting requirements, and water quality data need, it was staff's desire to partner with technical firms that have experience with stormwater management software. A Request for Proposal (RFP) for the project was prepared and posted on BidNet on September 6, 2023. On October 6, 2023, four firms submitted proposals. Proposals were evaluated based on set criteria, including firm qualifications, addressing stormwater permit requirements, providing a user-friendly interface, program management, compatibility, and cost. Staff reviewed the proposals and, based on their evaluations, scored the firms on a 100-point scale as follows:
Bidder Location Score (/100)
2ND NATURE Santa Cruz, CA 85.8
NJB Soft, LLC. Phoenix, AZ 75.6
Assetas Inc. Denver, CO 66.8
SwiftComply Pleasanton, CA 66.4
Based in Santa Cruz, California, 2ND NATURE has experience with other municipalities complying with requirements from the California Water Board and Federal Clean Water Act.
The 2ND NATURE team has professional expertise in watershed hydrology, pollution dynamics, water quality monitoring, biogeochemical cycling, and NPDES permit requirements. The 2ND NATURE team also has experience with spatial analytics, numeric and statistical modeling, database construction, data visualization, and development of high-performance web applications. The outcome of using this software will help with overall management of the stormwater program, ease staff time spent on data-collection for reporting, and accelerate the pace in which the stormwater program can move away from paper records and the use of multiple information systems for record-keeping and analytics. Staff recommends awarding a 11 Packet Pg. 116
contract to 2ND NATURE.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in Fund 356 Stormwater Utility to support the recommended action.
ATTACHMENTS
2ND NATURE Proposal (available in the City Clerk's Reading File) 2ND NATURE Cost (available in the City Clerk's Reading File) 11 Packet Pg. 117
Agenda Item: 12
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: December 12, 2023
SUBJECT: ACQUISITION AND RELOCATION OF THE PERKINS
COLLECTION TO THE CITY OF SANTA CLARITA HISTORICAL
ARCHIVES
DEPARTMENT: Human Resources and Library Services
PRESENTER: Shannon Vonnegut
RECOMMENDED ACTION
City Council:
1. Approve the acquisition and relocation of the Perkins Collection to the City of Santa Clarita Historical Archives.
2. Authorize the City Manager or designee to execute the contract and all associated documents.
BACKGROUND
On June 29, 2023, Marguerite R. Perkins (Perkins) contacted the Santa Clarita Public Library to discuss the donation of the Perkins Family Collection (Collection) to the City of Santa Clarita Historical Archives (Archives). A former Newhall resident now residing in Northern California, Perkins is an author and historian who published Newhall (Images of America) in 2010 and The Oak of the Golden Dream: The Legend and the History in 2011. Perkins is also the granddaughter of Newhall’s first historian, Arthur B. Perkins. Due to the Collection’s research value and historical significance to the Santa Clarita Valley (Valley), Perkins is interested in gifting the Collection to the Archives to ensure it is properly preserved and made available to the public.
Arthur B. Perkins arrived in Newhall in 1919 and became a property owner and developer, businessman, civic leader, author, and local historian. His contributions to the growing Newhall community included serving as justice of the peace, managing the Newhall Water System, campaigning for the establishment of William S. Hart High School, and co-founding the Masonic Lodge and Kiwanis Club. During his retirement, Arthur Perkins focused his efforts on preserving the region’s history by collecting stories, images, and records that documented the 12 Packet Pg. 118
early days of the Valley. He also gave history lectures and authored numerous articles, including a column entitled “The Story of Our Valley,” which originally appeared in The Newhall Signal and Saugus Enterprise from April 1954 to January 1955. These materials comprise a significant portion of the Collection.
On September 28, 2023, Archives staff traveled to Northern California to survey the Collection.
The Collection measures approximately 110 cubic feet and includes an estimated 630 books, correspondence, photographic material, documents, manuscripts, ledgers, maps, digital files, and artifacts that document the Perkins’s Family history, their professional and civic activities, and the history of the Valley. Topics of historical significance include Perkins genealogy; Rancho Camulos and the del Valle Family; the St. Francis Dam Disaster; oil, transportation, and mining history; Newhall development; local family and community histories; and Southern California history as it relates to the Valley. The Collection also contains Arthur and Marguerite R.
Perkins’s historical files, which document their research and publishing activities. Marguerite Perkins continues to research historical topics and the Archives staff anticipates receiving future accruals to the Collection.
Upon completion of the survey, staff put together a tentative list of items that would be needed to accept and relocate the Collection, including a project budget, list of professional moving companies, and planning efforts for the Collection’s preservation and storage needs. Should the City Council approve the recommended action, staff will execute a Deed of Gift to transfer ownership of the Collection to the Archives; travel to northern California to stabilize and pack the Collection for relocation; and ensure the Collection's proper relocation to the Archives. The relocation project is estimated to take one year and cost approximately $20,000.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Sufficient funds to facilitate the recommended actions are available in Expenditure Account 3098200-511101 (Library Fund 309).
12 Packet Pg. 119
Agenda Item: 13
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: December 12, 2023
SUBJECT: CONTRACT AMENDMENT BETWEEN THE CITY AND MV
TRANSPORTATION FOR THE OPERATION AND MAINTENANCE
OF THE CITY'S BUS SYSTEM
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Amend the Transit budget for Fiscal Year (FY) 2023-24 to do the following: appropriate a total amount of $1,222,372 from fund balance of the Transit Fund (Fund 700) to increase expenditure accounts 7003700-516116 (Local and On-Demand) by $653,236; 7003700- 511617 (Dial-A-Ride) by $202,000; 7003700-516118 (Commuter) by $70,836; and 7003700-516119 (Administration) by $296,300.
2. Adjust the FY 2023-24 billing rates for MV Transportation as follows: local and special services to $91.32 per revenue hour, Dial-A-Ride to $46.98 per trip, commuter services to $91.32 per revenue hour, on-demand service to $78.87 per revenue hour, and administration fee to $405,292.46 per month.
3. Increase the annual Consumer Price Index cap from three percent to four percent, allow MV to subcontract up to 20 percent of the Dial-A-Ride and ADA trips to a City-approved contractor, and amend the contract so that the two-year optional contract extensions beginning FY 2027-28 require mutual agreement.
4. Authorize the City Manager or designee to exercise the two-year option beginning in FY 2024-25, not to exceed the adjusted cost of FY 2023-24, plus an adjustment based on the Consumer Price Index with a minimum of two percent and not to exceed an adjustment of four percent, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and execute all documents subject to City Attorney approval.
X
13 Packet Pg. 120
BACKGROUND
In 2018, the City Council awarded a four-year contract, with three two-year renewal options, to MV Transportation (MV) for the operation and maintenance of the City of Santa Clarita’s (City) transit service system. Following the expiration of the initial contract in 2022, the City elected to exercise the first of the two-year renewal options based on overall performance outcomes.
When the contract was awarded to MV, the proposed wage scale for staff was within industry and regional standards. As a result of the COVID-19 pandemic, the economy experienced significant inflation, which caused increases across all sectors, including labor. By 2023, inflation had outpaced the wage scale used to develop MV’s pricing model, and the billing rates could not support the wage demands from the bus drivers’ union, Teamsters Local 572 (Union).
Following approximately 12 months of negotiations beginning in 2022, MV and the Union were unable to reach a labor agreement. Consequently, the Union went on strike on October 9, 2023.
Following an eight-week strike and extensive discussions with MV staff, the City agreed to contract modifications that create flexibility for MV and allowed them to reach an agreement with the Union.
MV’s proposal was presented to the Union membership on Sunday, December 3, 2023, and was approved. The bus drivers, as well as mechanics, dispatchers, road supervisors, and call center staff, returned to work on Monday, December 4, 2023.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact to the General Fund associated with this action. Adequate Transit Fund in the amount of $1,222,372, will be available upon approval of the recommended action in the following expenditure accounts: 7003700-516116; 7003700-511617; 7003700-516118; and 7003700-516119.
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