Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: January 9, 2024
SUBJECT: POOL CHEMICALS CONTRACT
DEPARTMENT: Recreation and Community Services
PRESENTER: Lance O'Keefe
RECOMMENDED ACTION
City Council:
1. Award a 17-month contract to HASA, Inc., for pool chemicals and delivery through June 30, 2025, in an amount not to exceed $534,316, and authorize a contingency of $53,432, for a total contract not to exceed $587,748.
2. Appropriate ongoing funds in the amount of $246,762 from the General Fund balance (Fund 100) to expenditure account 1005104-516101 beginning February 1, 2024.
3. Authorize the City Manager, or designee, to execute up to three annual renewal options for the contract with HASA, Inc., beginning FY 2025-26 not to exceed $377,165, plus a contingency in the amount of $37,717, plus Consumer Price Index adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year.
4. Authorize the City Manager, or designee, to execute all contracts and associated documents, and execute renewals, in accordance with the terms provided herein, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) currently operates and programs six aquatic facilities, which include five park pools and the Santa Clarita Aquatic Center. In 2024, the Valencia Community Center (VCC) will be open for public use, including the City’s first indoor pool. In order to safely and legally operate the seven facilities, various pool chemicals are required to maintain proper water balance and to meet sanitation standards and requirements set by the Los Angeles County Department of Health.
An invitation to bid was prepared and advertised through the City’s e-procurement platform, BidNet, to supply pool chemicals for all City pools. Two bids were submitted and opened on December 14. The results of the bids are shown below.
Vendor Location Cost
Waterline Technologies, Inc. Santa Ana, CA $ 534,316
HASA, Inc. Saugus, CA $ 538,146
The City’s “In Support of Santa Clarita Businesses” ordinance allows local vendors who are within 10 percent to match the lowest price. The lowest responsible, responsive bidder is Waterline Technologies, Inc. HASA, Inc., a local business whose bid is within the 10% threshold, has agreed to match their bid of $534,316.
Staff recommends the project be awarded to HASA, Inc. The bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. Staff has determined awarding to a single vendor will provide for the timely delivery of all necessary pool chemicals and is consistent with the City’s Aquatics operational best management practices.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended action, $246,762 will be added beginning February 1, 2024, to the existing base budget of $168,119 in expenditure account 1005104-516101 for a total amount of $414,881.
ATTACHMENTS
HASA, Inc., Bid Submittal (available in the City Clerk's Reading File)