Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: January 23, 2024
SUBJECT: NEWHALL RANCH ROAD AND BOUQUET CANYON ROAD
INTERSECTION IMPROVEMENTS, PROJECT C4017 - PLANS,
SPECIFICATIONS, AND CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Newhall Ranch Road and Bouquet Canyon Road Intersection Improvements, Project C4017.
2. Award the construction contract to Toro Enterprises, Inc., in the amount of $418,593 and authorize a contingency in the amount of $62,789, for a total contract amount not to exceed $481,382.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
In anticipation of ongoing and future development in and around the City of Santa Clarita (City), and overall traffic increases, the Newhall Ranch Road and Bouquet Canyon Road Intersection Improvements project, shown on the attached location map, will modify medians and striping to enhance traffic flow and accommodate future traffic volumes. The proposed improvements include modifications to the raised medians, traffic signals, signing and striping, and paving. In addition, a catch basin will be relocated to accommodate a third westbound left-turn lane on Newhall Ranch Road. This project supports the Sustaining Public Infrastructure theme of the City of Santa Clarita’s five-year strategic plan, Santa Clarita 2025.
Requirements for the California Environmental Quality Act (CEQA) for the project were satisfied through Master Case 18-089 (Bouquet Canyon Project) which was certified by the
Santa Clarita City Council on November 10, 2020. The Environmental Impact Report (State Clearinghouse Number 2018121009) was certified, and the Mitigation Monitoring and Reporting Program was adopted. The Newhall Ranch Road and Bouquet Canyon Road intersection improvements were analyzed in the Environmental Impact Report.
Construction Solicitation Process
An invitation to bid was prepared and published twice in The Signal newspaper, on November 21 and 28, 2023, and was posted on BidNet. A total of two bids were submitted to the City and opened by Purchasing on December 21, 2023. The results of the bid are shown below:
Company Location Bid Amount
Toro Enterprises, Inc. Oxnard, CA $418,593
R.C. Becker and Son, Inc. Valencia, CA $451,101
Staff recommends awarding the construction contract to Toro Enterprises, Inc., the lowest responsive and responsible bidder. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete.
The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.
The requested construction contingency will cover the cost of unforeseen site conditions such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, field adjustments, additional work requested by the City, and unanticipated costs associated with nighttime work.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in the expenditure account C4017233-516101 (TDA Article 8 Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Bid Proposal for Toro Enterprises, Inc. (available in the City Clerk's Reading File)