CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, February 13, 2024
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Weste
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
Black History Month Proclamation
PRESENTATIONS
One Story One City 2024 Presentation
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
PUBLIC HEARINGS
1. AMEND CONDITIONS OF APPROVAL FOR THE VISTA CANYON PROJECT
AND CONSIDER ACTIONS PERTAINING TO THE VISTA CANYON ROAD BRIDGE PROJECT, S3037, AND WATER FACTORY - Council consideration to eliminate conditions of approval for Master Case No. 07-127 and adopt a resolution to assign developer’s contracts to the City for the design of the Vista Canyon Road Bridge project.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing to consider eliminating conditions of approval EN42 and EN43 of Master Case No. 07-127; requiring construction of the Vista Canyon Road Bridge.
2. Adopt a resolution which would do the following:
a. Eliminate Condition Nos. EN42 and EN43 regarding construction of the Vista Canyon Road Bridge so that the City can construct the Bridge; b. Accept the Water Factory facility completed by Vista Canyon Ranch, LLC; c. Accept fencing, parking, and construction staging easements from Vista Canyon Ranch, LLC;
d. Authorize the City Manager to execute agreements to acquire plans and specifications for design and construction of the Vista Canyon Road Bridge project in an amount not to exceed $999,661; and
e. Authorize a loan from the General Fund (100) to the Eastside Bridge & Thoroughfare District Fund (301) in the amount of $1,100,000 and appropriate to expenditure account S3037301-516101.
NEW BUSINESS
2. CITY DELEGATE AND ALTERNATE REPRESENTATIVE FOR THE 2024
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS' GENERAL ASSEMBLY - Each year, the City Council appoints a Delegate and an Alternate to the Southern California Association of Governments (SCAG) General Assembly. SCAG holds an annual Regional Conference and General Assembly Meeting where the Delegates take part in panel discussions with fellow elected officials and stakeholders throughout Southern California and may vote on resolutions proposed to the General Assembly.
RECOMMENDED ACTION:
City Council appoint a Delegate and an Alternate to the 2024 Southern California Association of Governments’ General Assembly.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
3. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the January 23, 2024 Special Meeting.
4. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the January 23, 2024 Regular Meeting.
5. CHECK REGISTER NOS. 02 AND 03 - Check Register No. 02 for Period 12/15/23 through 12/28/23 and 01/04/24. Electronic Funds Transfers for the Period 12/18/23 through 12/29/23. Check Register No. 03 for Period 12/29/23 through 01/11/24 and 01/18/24. Electronic Funds Transfer for the Period 01/01/24 through 01/12/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 02 and Check Register No. 03.
6. ASSIGNMENT AGREEMENT WITH VITAL RECORDS CONTROL FOR
RECORDS SERVICES - The City contracts for records storage services and destruction of inactive records. This item would approve the assignment agreement for these services with Vital Records Control.
RECOMMENDED ACTION:
City Council:
1. Approve the assignment agreement with Vital Records Control.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
7. CITYWIDE JANITORIAL SUPPLIES CONTRACT - This item considers awarding a contract to American Sanitary Supplies for $117,534 to provide Citywide Janitorial Supplies.
RECOMMENDED ACTION:
City Council:
1. Award a one-year contract to American Sanitary Supply for Citywide janitorial supplies in an amount not to exceed $97,945 and authorize a contingency of $19,589, for a total amount not to exceed $117,534.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year two, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
8. ACCEPTANCE OF AN EASEMENT FROM SOUTHERN CALIFORNIA
EDISON (CITY HALL PARKING LOT) - This item considers the acceptance of an easement from Southern California Edison for a section of the City Hall Parking Lot.
RECOMMENDED ACTION:
City Council approve and authorize the City Manager or designee to accept an easement from Southern California Edison Company, as described and shown on Exhibit “A” Legal Description and Exhibit “B” Partial Quitclaim of Easement, and execute a Certificate of Acceptance subject to City Attorney approval.
9. 2023-24 CONCRETE REHABILITATION PROGRAM, PROJECT M0152 AND 2023-24 ADA ACCESS RAMPS, PROJECT D0004 - PLANS AND
SPECIFICATIONS AND CONSTRUCTION CONTRACT - The sidewalk repair program will replace selected existing sidewalks damaged by tree roots and pavement settlement. The access ramp construction program will serve people with disabilities through the installation of new access ramps.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2023-24 Concrete Rehabilitation Program, Project M0152, and 2023-24 ADA Access Ramps, Project D0004.
2. Award the construction contract to R.C. Becker and Son, Inc., in the amount of $544,053 and authorize a contingency in the amount of $54,400, for a total contract amount not to exceed $598,453.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Thomas Frew IV and Greg Finley
FUTURE MEETINGS
The next regular meeting of the City Council will be held February 27, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On February 8, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California
PROCLAMATION
Black History Month
February 2024
WHEREAS, Black History Month allows for a special opportunity to celebrate the history of African Americans, and to honor the many African Americans who have contributed to the progress of our nation; and
WHEREAS, such recognition and knowledge can strengthen the insight of our community regarding the numerous accomplishments and contributions made by African Americans; and
WHEREAS, many African Americans have made important contributions to our society, including Martin Luther King, Jr., one of the nation’s greatest civil rights activists; Rosa Parks, whose famous decision to remain in her bus seat symbolized the spirit and defining moment of the Civil Rights Movement; Claudette Colvin, a 15-year-old who was arrested for refusing to give up her seat to a white passenger on a segregated bus in Montgomery, Alabama, which inspired an entire wave of the Civil Rights Movement; Jackie Robinson and Earl Lloyd, the first African Americans to integrate Major League Baseball and the National Basketball Association, respectively; and Thurgood Marshall, the first African American United States Supreme Court Justice; and
WHEREAS, it is important to recognize the courage and strength demonstrated by each of these leaders, along with many other African Americans by celebrating their success and national achievement.
NOW, THEREFORE, the City of Santa Clarita does hereby proclaim February 2024, as Black History Month.
Signed this 13th day of February, 2024.
Cameron Smyth, Mayor
Santa Clarita, California
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Attachment: Black History Month Proclamation 2024 (Black History Month Proclamation)
Agenda Item: 1
CITY OF SANTA CLARITA
AGENDA REPORT
PUBLIC HEARINGS
CITY MANAGER APPROVAL:
DATE: February 13, 2024
SUBJECT: AMEND CONDITIONS OF APPROVAL FOR THE VISTA CANYON
PROJECT AND CONSIDER ACTIONS PERTAINING TO THE
VISTA CANYON ROAD BRIDGE PROJECT, S3037, AND WATER
FACTORY
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Conduct a public hearing to consider eliminating conditions of approval EN42 and EN43 of Master Case No. 07-127; requiring construction of the Vista Canyon Road Bridge.
2. Adopt a resolution which would do the following:
a. Eliminate Condition Nos. EN42 and EN43 regarding construction of the Vista Canyon Road Bridge so that the City can construct the Bridge; b. Accept the Water Factory facility completed by Vista Canyon Ranch, LLC; c. Accept fencing, parking, and construction staging easements from Vista Canyon Ranch, LLC;
d. Authorize the City Manager to execute agreements to acquire plans and specifications for design and construction of the Vista Canyon Road Bridge project in an amount not to exceed $999,661; and
e. Authorize a loan from the General Fund (100) to the Eastside Bridge & Thoroughfare District Fund (301) in the amount of $1,100,000 and appropriate to expenditure account S3037301-516101.
BACKGROUND
On April 26, 2011, the City Council adopted Resolution No. 11-23, which approved the Vista Canyon project (Master Case 07-127), including the final Conditions of Approval (COA). The Vista Canyon project included up to 1,100 residential units, 950,000 square feet of commercial space, the Vista Canyon Multi-Modal Transit Center, a water reclamation plant (Water Factory), 1 Packet Pg. 8
and over 21 acres of recreational amenities. In addition, Vista Canyon Ranch, LLC (Developer) was conditioned to construct the Vista Canyon Road Bridge over the Santa Clara River from the intersection of Soledad Canyon Road and Lost Canyon Road to the Vista Canyon development as shown on the attached Location Map.
On October 25, 2018, the City of Santa Clarita (City) was allocated $20 million in Los Angeles County Metropolitan Transportation Authority Measure R funds for construction of the Vista Canyon Road Bridge. The allocation requires construction funds be spent by June 30, 2026, and the Vista Canyon Road Bridge to be constructed by the City. This project supports the Enhancing Economic Vitality theme of the City of Santa Clarita’s five-year strategic plan, Santa Clarita 2025.
The Developer has experienced significant financial difficulties given the current challenges of obtaining financing for real estate projects and is unable to pay for recent elements of the bridge design nor the completion of the design without significant delays to the project. The bridge design plans are currently at 90 percent completion.
To facilitate the completion of the bridge design in a timely manner, City staff recommends that the existing bridge design contracts between the Developer and its consultants be assigned to the City. The scope of work for these contracts include design for bridge structural, civil, electrical, water resources and embankment protection, geotechnical, dry and wet utility, and landscape services required to prepare construction documents. These documents consist of complete plans, specifications, and engineer’s estimates for construction of the bridge and the associated road improvements.
The Developer’s contracts have an aggregate total of $999,661 and include payments for work completed by the consultants that remain unpaid by the Developer, payment for work required to complete the design, and a 10 percent contingency.
The requested contingency will cover the costs of unforeseen design constraints and potential design modifications requested by the City and other permitting agencies while finalizing the design phase. This includes potential adjustments to the structural drawings, engineered grades, and change orders made by either the design firms or the City.
The design consultants currently working on the Vista Canyon Road Bridge project are the most knowledgeable and qualified to complete the design. Since these services are being completed by design professionals, they constitute “professional services” for purposes of the City’s Purchasing Policy. Under these circumstances, where the design, plans, and specifications are 90 percent complete, it is unnecessary to seek different design professionals to complete these tasks.
As part of the assignment of the contracts to the City, each consultant agreed to additional insurance and indemnification requirements to the satisfaction of the City Attorney.
The bridge and associated road improvements will provide a connection from the intersection of Soledad Canyon Road and Lost Canyon Road to the Vista Canyon development including the recently completed Vista Canyon Multi-Modal Transit Center. The bridge improvements include a two-lane bridge with an emergency lane and shared-use sidewalk. The road improvements 1 Packet Pg. 9
include a new traffic signal at the intersection of Soledad Canyon Road and Lost Canyon Road, and modifications to the roundabout south of the bridge to provide access to the Vista Canyon Multi-Modal Transit Center.
Mitigation measures in the project’s Final Environmental Impact Report require the bridge connection to increase access, improve traffic circulation, and transit services for the development and surrounding neighborhoods. Additionally, the connection will provide emergency access for the development and provide an additional emergency evacuation route for the neighboring Sand Canyon community.
The City reviewed the proposed actions in accordance with the California Environmental Quality Act (CEQA). Per Title 14 of the California Code of Regulations section 15168(c)(2), if a project is proposed which has been the subject of a prior certified Environmental Impact Report (EIR), and if the agency finds that pursuant to Section 15162, no new effects could occur or new mitigation measures would be required, the agency can approve the activity as being within the scope of the project covered by the EIR, and no new environmental document would be required.
On April 26, 2011, the City Council certified the Vista Canyon project’s final EIR (SCH No. 2007071039). Authorizing the proposed actions will not result in any new environmental effect not already considered in the final EIR regarding the project. Consequently, no additional environmental review is required.
Comprehensive Resolution
Staff recommends the City Council adopt the resolution, which would accomplish the following:
A. Modifying Conditions of Approval
Acting as the Planning Agency, the City Council would eliminate Condition Nos. EN42 and EN43. These conditions originally required design and construction of the bridge by the Developer.
B. Accepting the Water Factory
In May 2023, the City Council authorized the City Manager to negotiate an operations agreement with PERC Water Corporation. Those negotiations are concluded; the parties are expected to execute an agreement in February 2024. Additionally, the facility is now ready to be accepted from the Developer.
C. Accepting Real Property Easements
As identified in Exhibit A to the resolution, the City requested easements on the Developer’s property to complete the construction of various infrastructure improvements. These consist of a temporary construction easement located near the intersections of Vista Canyon Road and Humphreys Parkway (APNs 2840-031-020 and 2840-031-017) and Vista Canyon Road and Mitchell Drive (APN 2840-031-004); an easement for a fence located adjacent to the Vista Canyon Multi-Modal Center (APN 2840-031-004) and for a temporary parking lot for the Vista Canyon Metrolink Station (pending completion of a parking structure in connection with future development). This temporary parking lot easement is located on parcels south of the intersection of Mitchell Drive and Lincoln Place (APNs 2840-031-001, 2840-031-002, and 2840-031-003).
D. Acquisition of Bridge Designs
The City Manager would be authorized to acquire and pay for bridge design documents prepared by the design professionals; a total of nine contracts would be transferred to the 1 Packet Pg. 10
City for the design of the Vista Canyon Road Bridge project in an aggregate amount of $908,784 and authorize a contingency in the aggregate amount of $90,877, for a total aggregate contract amount not to exceed $999,661 as follows:
Consultant Design Services Fee
Amount
Contingency Total
Contract
Amount
Dokken
Engineering
Bridge Engineering $460,000 $46,000 $506,000
R.T. Frankian &
Associates
Soils Engineering $112,476 $11,247 $123,723
Alliance Land
Planning &
Engineering, Inc.
Civil Engineering $150,200 $15,020 $165,220
IDS Group Electrical Engineering $18,418 $1,841 $20,259 Dexter Wilson
Engineering, Inc.
Water Utility $47,760 $4,776 $52,536
BJ Palmer and
Associates, Inc.
Electrical Utility $15,300 $1,530 $16,830
Yamasaki
Landscape
Architecture
Landscape $11,430 $1,143 $12,573
Pacific Advanced
Water
Engineering, Inc.
Water Resources and
Embankment
Protection
Engineering
$63,700 $6,370 $70,070
Kimley Horn &
Associates, Inc.
Traffic Engineering $29,500 $2,950 $32,450
Total $908,784 $90,877 $999,661
E. Interfund Loan
To pay for the design professional’s costs and anticipated project costs including staff time, project management, and permitting fees, the resolution would also authorize a loan from the General Fund (100) to the Eastside Bridge & Thoroughfare District Fund (301) in the amount of $1,100,000. The loan will be repaid with future Bridge & Thoroughfare fees generated by the Vista Canyon development project.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
Upon approval of the recommended action, adequate funds will be available in expenditure account S3037301-516101 (Eastside B&T Fund) to support the recommended contracts and administrative costs.
ATTACHMENTS
Public Hearing Notice
Location Map
Resolution
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CITY OF SANTA CLARITA
COMMUNITY DEVELOPMENT DEPARTMENT
23920 Valencia Boulevard, Suite 302
Santa Clarita, CA 91355
NOTICE OF PUBLIC HEARING
APPLICATION: Vista Canyon Project – Master Case 07-127
PROJECT APPLICANT: City of Santa Clarita
PROJECT LOCATION: Vista Canyon Specific Plan Area (generally bounded by State Route 14 to the north, La Veda Avenue to the east, the Union Pacific Railroad right-of- way to the south, and Lost Canyon Road to the west)
PROJECT DESCRIPTION:
The City of Santa Clarita Department of Public Works is requesting revisions to Master Case 07-127 (the Vista Canyon Project), including modifications to previously approved Engineering conditions of approval EN42 and EN43. These revisions address the construction of the previously approved bridge from the intersection of Soledad Canyon Road and Lost Canyon Road to the Vista Canyon development.
The requested revision would permit the City of Santa Clarita to construct the bridge and would not change any of the physical improvements within the approved project.
The City of Santa Clarita City Council will conduct a public hearing on this matter on the following date:
DATE: Tuesday, February 13, 2024
TIME: At or after 6:00 p.m.
LOCATION: City Hall, Council Chambers
23920 Valencia Blvd., First Floor
Santa Clarita, CA 91355
ENVIRONMENTAL REVIEW: On April 26, 2011, the City Council certified the Project’s Final EIR (SCH No. 2007071039). Authorizing the proposed actions will not result in any new environmental effect not already considered in the FEIR regarding the Project. Consequently, no additional environmental review is required.
If you wish to challenge the action taken on this matter in court, you may be limited to raising only those issues you or someone else raised at the public hearings described in this notice, or written correspondence delivered to the City of Santa Clarita at, or prior to, the public hearings. If you wish to have written comments included in the materials the City Council receives prior to the public hearing, it must be submitted to the Public Works Department by Thursday, February 8, 2024.
For further information regarding this proposal, you may contact the project manager at the City of Santa Clarita, Permit Center, 23920 Valencia Blvd., Suite 140, Santa Clarita, CA 91355. Telephone:
(661) 255-4968. Website: https://santaclarita.gov/capital-improvement-projects/. Send written correspondence to: 23920 Valencia Blvd., Suite 304, Santa Clarita, CA 91355. Project Manager:
Shannon Pickett, Assistant City Engineer, [email protected].
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Attachment: Public Hearing Notice (VISTA CANYON ROAD BRIDGE, PROJECT S3037 - ADOPT RESOLUTION AND ASSIGNMENT OF DESIGN Mary Cusick, MMC
City Clerk
Published: The Signal, February 3, 2024 and February 8, 2024
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Attachment: Public Hearing Notice (VISTA CANYON ROAD BRIDGE, PROJECT S3037 - ADOPT RESOLUTION AND ASSIGNMENT OF DESIGN
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Attachment: Location Map (VISTA CANYON ROAD BRIDGE, PROJECT S3037 - ADOPT RESOLUTION AND
RESOLUTION NO. 24-___
A RESOLUTION MODIFYING CONDITIONS OF APPROVAL FOR MASTER CASE NO. 07-127; ACCEPTING EASEMENTS; ACCEPTING FACILITIES IDENTIFIED AS THE “WATER FACTORY” LOCATED ON REAL PROPERTY LOCATED AT 17365 HUMPHREYS PARKWAY; AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSIGNMENT AND ASSUMPTION AGREEMENTS WITH DESIGN PROFESSIONALS FOR VARIOUS INFRASTRUCTURE PROJECTS; AND AUTHORIZING A LOAN FROM
THE GENERAL FUND TO THE EASTSIDE BRIDGE AND THOROUGHFARE DISTRICT IN THE AMOUNT OF $1,100,000
The City Council of the City of Santa Clarita, California, does hereby resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. On April 26, 2011, the City Council adopted Resolution No. 11-23 approving Master Case No. 07-127 to annex and develop a 185 acre project identified as the “Vista Canyon Project” (the “Project”);
B. Among other things, the Project was conditioned to construct infrastructure that would eventually be dedicated to the City for public use. Such infrastructure included, without limitation, bridge for vehicle traffic (the “bridge”) and a wastewater treatment facility identified as the “Water Factory” (collectively, “Infrastructure Projects”);
C. In December 2023, the Vista Canyon, LLC (the “Developer”) informed the City Manager that it was unable to complete the Infrastructure Projects in accordance with the 2011 conditions of approval. The Developer further informed the City Manager that the Water Factory was complete and could be acquired by the City; it also informed the City Manager that design work for the bridge was substantially complete; and
D. Based upon the entirety of the administrative record including, without limitation, the staff report submitted to the City Council regarding the Project, it is apparent that it is in the public interest for the City to assume control over the Infrastructure Projects. Failure of the City to assume control over the Infrastructure Projects could result in significant impacts to public health and safety since the bridges and the Water Factory were specifically designed to alleviate impacts to vehicle circulation and water quality.
SECTION 2: Santa Clarita Planning Agency. Pursuant to Government Code § 65100, the City Council temporarily withdraws authority otherwise delegated to the Planning Commission set forth in the Santa Clarita Municipal Code (“SCMC”) as to modifying the Project conditions of approval (“COA”). Notwithstanding anything to the contrary in the SCMC including, without limitation, SCMC Chapter 2.26 and SCMC § 17.02.030(C), the City Council will act as the Santa Clarita Planning Agency for all matters otherwise delegated to the Planning Commission as to the Project.
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Attachment: Resolution (VISTA CANYON ROAD BRIDGE, PROJECT S3037 - ADOPT RESOLUTION AND ASSIGNMENT OF DESIGN
SECTION 3: General Plan Findings. The City Council incorporates by references the General Plan findings set forth in Section 3 of Resolution No. 11-23, adopted April 26, 2011.
The actions authorized by this resolution do not alter those findings other than changing the entity responsible for designing and constructing the Infrastructure Projects. Consequently, no additional findings are required to modify the conditions of approval in Section 4 of this resolution.
SECTION 4: Modification of COA. Based upon the findings set forth in Sections 1, 2, and 8 of this resolution, the City Council amends Condition Nos. EN42 and EN43, as follows:
A. “EN42. Intentionally Blank.”
B. “EN43. Intentionally Blank.”
SECTION 5: Acceptance of Water Factory. The “Water Factory,” identified in the Project conditions (see, e.g., CEQA Mitigation Measures 4.21-1, 4.21-2, and 4.21-3) as the “Vista Canyon Water Factory,” located at 17365 Humphreys Parkway, Canyon Country, CA 91387 (APN 2840-029-900), is accepted as a public facility. The City Manager is authorized to execute such documents that are needed to further memorialize that acceptance in a form approved by the City Attorney.
SECTION 6: Acceptance of Easements. The City Manager is authorized to accept easements on real property as depicted in attached Exhibit “A,” which is incorporated by reference (“Easements”). The Easements are generally required for parking, fencing, and construction staging. The City Manager may execute such documents that are needed to effectuate this acceptance, in a form approved by the City Attorney.
SECTION 7: Assignment and Assumption Agreements; Bridge Design. The City Manager is authorized to execute assignment and assumption agreements, in a form approved by the City Attorney, with design professionals (“Design Contracts”) responsible for completing plans for the bridge. The City Engineer’s estimate is that such plans and specifications are currently at 90% completion; the Design Contracts will ensure that the City acquires all ownership rights to the bridge plans and specifications needed for design immunity, bidding, and construction.
SECTION 8: Interfund Loan. Authorize a loan from the General Fund (100) to the Eastside Bridge & Thoroughfare District Fund (301) in the amount of $1,100,000 for the purpose of designing and constructing the bridge. The amount of the loan will be paid back at a future time when funds in the amount of $1,100,000 are available to repay the loan back to the City’s General Fund. The loan will be paid back at an interest rate equivalent to the yield of the average monthly investment portfolio.
SECTION 9: Environmental Assessment. The City Council reviewed this resolution in accordance with the California Environmental Quality Act (Public Resources Code §§ 21000, et seq.; “CEQA”) and the CEQA Guidelines (14 California Code of Regulations §§ 15000, et seq.).
CEQA Guidelines § 15168(c)(2) states that if a project is proposed which has been the subject of a prior certified EIR, and “[i]f the [City] finds that pursuant to Section 15162, no new effects could occur or new mitigation measures would be required, the agency can approve the activity
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Attachment: Resolution (VISTA CANYON ROAD BRIDGE, PROJECT S3037 - ADOPT RESOLUTION AND ASSIGNMENT OF DESIGN
as being within the scope of the project covered by the … EIR, and no new environmental document would be required.” On April 26, 2011, the City Council certified the Project’s Final EIR (SCH No. 2007071039). Based upon the findings in Section 1 of this resolution, adopting this resolution will not result in any new environmental effect not already considered in the FEIR regarding the Project. Consequently, the actions authorized by this resolution do not require additional environmental review.
SECTION 10: Delegation of Authority. The City Manager is authorized to make clerical corrections; minor technical changes; and other non- substantive edits to any of the instruments identified in this resolution, in a form approved by the City Attorney. Unless substantive changes are required, no additional City Council action is required to ratify such changes.
SECTION 11: Reliance on Record. Each and every one of the findings and determinations in this r esolution are based on the competent and substanti al evidence, both oral and written, contained in the entire record relating to the project. The findings and determinations constitute the independent findings and determinations of the City Council in all respects and are fully and completely supported by substantial evidence in the record as a whole.
SECTION 12: Limitations. The City Council’s analysis and evaluation of the project is based on the best information currently available. It is inevitable that in evaluating a project that absolute and perfect knowledge of all possible aspects of the project will not exist. One of the major limitations on analysis of the project is the City Council’s lack of knowledge of future events. In all instances, best efforts have been made to form accurate assumptions. Somewhat related to this are the limitations on the City's ability to solve what are in effect regional, state, and national problems and issues. The City must work within the political framework within which it exists and with the limitations inherent in that framework.
SECTION 13: Summaries of Information. All summaries of information in the findings, which precede this section, are based on the substantial evidence in the record. The absence of any particular fact from any such summary is not an indication that a particular finding is not based in part on that fact.
SECTION 14: If any part of this resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this resolution are severable.
SECTION 15: This resolution will become effective immediately upon adoption.
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Attachment: Resolution (VISTA CANYON ROAD BRIDGE, PROJECT S3037 - ADOPT RESOLUTION AND ASSIGNMENT OF DESIGN
PASSED, APPROVED, AND ADOPTED this 13th day of February 2024.
______________________________
MAYOR
ATTEST:
_______________________________
CITY CLERK
DATE:__________________________
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing resolution No. 24- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 13
th day of February 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
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Attachment: Resolution (VISTA CANYON ROAD BRIDGE, PROJECT S3037 - ADOPT RESOLUTION AND ASSIGNMENT OF DESIGN
EXHIBIT A
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Attachment: Resolution (VISTA CANYON ROAD BRIDGE, PROJECT S3037 - ADOPT RESOLUTION AND ASSIGNMENT OF DESIGN
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Attachment: Resolution (VISTA CANYON ROAD BRIDGE, PROJECT S3037 - ADOPT RESOLUTION AND
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Attachment: Resolution (VISTA CANYON ROAD BRIDGE, PROJECT S3037 - ADOPT RESOLUTION AND
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Attachment: Resolution (VISTA CANYON ROAD BRIDGE, PROJECT S3037 - ADOPT RESOLUTION AND
Agenda Item: 2
CITY OF SANTA CLARITA
AGENDA REPORT
NEW BUSINESS
CITY MANAGER APPROVAL:
DATE: February 13, 2024
SUBJECT: CITY DELEGATE AND ALTERNATE REPRESENTATIVE FOR THE 2024 SOUTHERN CALIFORNIA ASSOCIATION OF
GOVERNMENTS' GENERAL ASSEMBLY
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian
RECOMMENDED ACTION
City Council appoint a Delegate and an Alternate to the 2024 Southern California Association of Governments’ General Assembly.
BACKGROUND
The Southern California Association of Governments (SCAG) region encompasses six counties (Imperial, Los Angeles, Orange, Riverside, San Bernardino, and Ventura) and 191 cities in an area covering more than 38,000 square miles. The SCAG develops long-range regional transportation plans including sustainable communities’ strategy and growth forecast components, regional transportation improvement programs, regional housing needs allocations, and a portion of the South Coast Air Quality management plans.
The SCAG recently released an update to its long-range vision for transportation and housing within the six-county region, known as Connect SoCal. The updated programs and policies included in Connect SoCal will likely be the focal point of discussions and presentations at this year's General Assembly.
Each year, the City Council appoints a Delegate and an Alternate to SCAG’s General Assembly, which will be held on May 2-3, 2024, in Palm Desert. A municipality's Delegate and Alternate must be an elected member of that jurisdiction's governing body. Every member jurisdiction within the SCAG region is requested to appoint a Delegate, who has the opportunity to vote on any proposed changes to SCAG bylaws or propose and vote upon resolutions to be considered by SCAG’s membership at the General Assembly. In the absence of the Delegate, the Alternate may represent the jurisdiction’s governing body at the General Assembly.
2 Packet Pg. 24
Councilwoman McLean and Councilmember Gibbs serve on the SCAG Transportation Committee.
ALTERNATIVE ACTION
Other action, as determined by the City Council.
FISCAL IMPACT
No additional resources beyond those contained within the City's adopted Fiscal Year 2023-24 budget are required.
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CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, January 23, 2024 5:30 PM City Council Chambers
CALL TO ORDER
Mayor Smyth called to order the Special Meeting at 5:32 p.m.
ROLL CALL
All Councilmembers were present, with Councilmember Gibbs participating remotely.
PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of case: City of Santa Clarita v. County of Los Angeles LASC Case No. 22STCP01395
RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Smyth recessed the meeting to Closed Session at 5:33 p.m.
RECONVENE TO OPEN SESSION
Mayor Smyth reconvened the meeting to Open Session at 6:11 p.m.
CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.
ADJOURN
Mayor Smyth adjourned the Special Meeting at 6:12 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
3 Packet Pg. 26
Minutes Acceptance: Minutes of Jan 23, 2024 5:30 PM (Consent Calendar)
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, January 23, 2024 6:00 PM City Council Chambers
INVOCATION
Councilmember Gibbs delivered the invocation.
CALL TO ORDER
Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:16 p.m.
ROLL CALL
All Councilmembers were present, with Councilmember Gibbs participating remotely.
FLAG SALUTE
Mayor Smyth led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
Requests to speak were received for items 7 and 10.
AWARDS AND RECOGNITIONS
Mayor Smyth congratulated the Valencia High School Pride of the Vikings Marching Band and Color Guard that earned silver in the 2A Division of the 2023 Southern California Schools Band and Orchestra Association Championship in November. Mayor Smyth invited Valencia High School Band Director Kevin Flores and members of the band and color guard to the dais to receive a certificate and take a photo.
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Minutes Acceptance: Minutes of Jan 23, 2024 6:00 PM (Consent Calendar)
PUBLIC PARTICIPATION
Addressing the Council were Douglas (no last name provided) regarding mobile home park hearings and small claims court location; Diane Zimmerman regarding New California State; John McKinney regarding his candidacy for Los Angeles County District Attorney; Elaine (no last name provided) regarding City Manager Ken Striplin's assistance with mobile home park issues, the City's mayoral selection process, and animal control.
Councilmember Weste commented on the loss of Los Angeles County Animal Control officers during the pandemic and that Animal Control is still shorthanded.
STAFF COMMENTS
There were none.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste acknowledged 101 years-old Joe Alexander, who will be recounting his experience of survival during World War II at an event at Hart High Auditorium on February 4.
Councilmember Weste stated that the event will be filmed by SCVTV and encouraged all to attend.
Mayor Pro Tem Miranda announced that at the last Council meeting, his nomination for the Parks, Recreation, and Community Services Commission was chosen; however, the nominee withdrew his nomination. Mayor Pro Tem Miranda commented that with the City Manager's guidance, a new recruitment will begin shortly.
Mayor Smyth requested that the City Manager explain the appointment process, and Mr. Striplin explained that the vacancy will be declared, the application process will open, and an item will return to Council in late February or early March for nomination. Councilmember McLean expressed that she had concerns about the process and requested Council consensus to agendize discussion of the appointment process. Council did not concur. Councilwoman McLean commented on misconceptions, maintaining public trust, and the need for Council to address it.
Councilwoman McLean commented that residents who are not in the fire district received letters to comply with brush clearance, which has led to confusion. Councilwoman McLean advised residents to check if they are in the district on the CAL FIRE website. Councilwoman McLean stated that the County will consider using new maps and expansion of the fire zone, with the amount taxed of $151.00 per year on individual's property taxes. Councilwoman McLean continued that the only way to protest is to show up at the Los Angeles County Board of Supervisors' meeting on March 12, and let your voices be heard; and spoke of a protest meeting in Santa Clarita on February 24. Councilwoman McLean commented on the 30th anniversary of the Northridge earthquake and encouraged all to prepare the next earthquake with emergency kits and lights.
Councilmember Gibbs echoed Councilmember Weste's comments and encouraged all to attend Mr. Alexander's event.
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Minutes Acceptance: Minutes of Jan 23, 2024 6:00 PM (Consent Calendar)
Mayor Smyth commented on the Martin Luther King Jr. Day Unity Walk that was a well- attended, inspirational community event and thanked staff for working with the community.
Mayor Smyth announced the upcoming Big I Do wedding event on Valentine's day where couples will get a chance to win a cruise, donated by Princess Cruises.
NEW BUSINESS
ITEM 1
COUNCIL COMMITTEE APPOINTMENTS
On an annual basis, the Mayor and City Council undertake a discussion in open session for the purpose of updating the Council Committee Appointments List.
RECOMMENDED ACTION:
City Council:
1. Review, discuss, make changes to, and approve the City Council Committee Appointments for 2024.
2. Direct the City Clerk to update the Agency Report of Public Official Appointments Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place updated Form 806 on the City of Santa Clarita website.
Addressing the Council was Steve Petzold.
Mayor Smyth reviewed the list of Council Committee Delegates and Alternates for 2024.
After brief discussion, the following changes were made to the list of appointments set forth the in the agenda materials:
Committee 2023 2024
City Selection Committee Gibbs/Smyth Alt. Smyth/Miranda Alt.
Sanitation Districts 1st Dir. Gibbs/2nd Dir.
Weste/McLean Alt.
1st Dir. Smyth/2nd Dir.
Weste/McLean Alt.
Santa Clara River Watershed
Area Steering Committee
Gibbs Weste
Budget Committee Gibbs/Smyth/Miranda Alt. Smyth/Miranda/Gibbs Alt.
Legislative Committee Weste Alt. McLean Alt.
Homeless Issues Ad Hoc
Committee
Smyth/McLean/Miranda Alt. McLean/Smyth Alt.
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Bill Miranda, Mayor Pro Tem
AYES: Smyth, Miranda, Gibbs, McLean, Weste
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Minutes Acceptance: Minutes of Jan 23, 2024 6:00 PM (Consent Calendar)
ITEM 2
ADJUSTMENTS TO LOS ANGELES COUNTY BUSINESS LICENSING REGULATIONS
FOR GUN AND AMMUNITION DEALERS
On November 7, 2023, the Los Angeles County Board of Supervisors adopted a Gun and Ammunition Dealers Ordinance, establishing new business licensing requirements for gun and ammunition dealers in unincorporated areas of the County. Since the Ordinance has taken effect, the City of Santa Clarita has the option to either adopt an ordinance in conformance with the County's regulations and continue to have the County Treasurer Tax Collector regulate gun and ammunition dealers located within the City, or the City may decide not to adopt the County's changes and defer to existing state and federal laws governing gun and ammunition dealers. This item is for the City Council to review the two options and provide direction to staff.
RECOMMENDED ACTION:
City Council receive a presentation on recent changes to Los Angeles County business licensing regulations for gun and ammunition dealers, review the options presented, and provide direction to staff.
Community Preservation Manager Tracy Sullivan provided the staff report.
Addressing the Council were Steve Petzold, Elaine (no last name provided), and Dennis Fuller.
Council discussed current safety measures regulated by the Bureau of Alcohol and Firearms and the Department of Justice, the increased costs of doing business without additional safety, and the fact that the County's ordinance is duplicative of current State and Federal laws.
Mayor Smyth requested that the City Attorney explain the implications of not adopting the County's ordinance, and Mr. Montes replied that if the City does not adopt the additional gun regulations in the County ordinance, the County will no longer enforce or require business licenses for gun and ammunition dealers. Mr. Montes continued that the City would then need to issue letters to local firearms businesses, stating that there are no local requirements to comply, and that these letters would prove to the State that they are in compliance with local regulations.
Councilmember Gibbs made a motion to approve Option 2 outlined in the agenda report: not adopt the County Gun and Ammunition Dealers Ordinance and authorize the City Manager or designee to issue letters to local firearms dealers of this decision, pursuant to Penal Code Section 26700.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jason Gibbs, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: Smyth, Miranda, Gibbs, McLean, Weste
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Minutes Acceptance: Minutes of Jan 23, 2024 6:00 PM (Consent Calendar)
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jason Gibbs, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: Smyth, Miranda, Gibbs, McLean, Weste
ITEM 3
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the January 9, 2024, Regular Meeting.
ITEM 4
CHECK REGISTER NO. 01
Check Register No. 01 for Period 12/01/23 through 12/14/23 and 12/21/23. Electronic Funds Transfers for the Period 12/04/23 through 12/15/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 01.
ITEM 5
FISCAL YEAR 2022-23 ANNUAL COMPREHENSIVE FINANCIAL REPORT AND OTHER
RELATED REPORTS
The City’s independent audit firm, The Pun Group, LLP, has completed the City's annual audit for fiscal year ending June 30, 2023. Based on the audit performed, The Pun Group, LLP, issued an unmodified "clean" audit opinion letter, which reflects the best level an organization can receive on its financial statements.
RECOMMENDED ACTION:
City Council approve the Annual Comprehensive Financial Report and other related reports for fiscal year ending June 30, 2023.
ITEM 6
AMENDMENT TO MICROSOFT ENTERPRISE LICENSE AGREEMENT
The City of Santa Clarita utilizes Microsoft software to operate desktop computers, servers, databases, applications, and email. This item makes a recommendation to amend the existing contract for the Microsoft Enterprise Agreement to add additional Client Access Licenses.
RECOMMENDED ACTION:
City Council:
1. Amend the existing three-year contract with SoftwareOne, Inc., to include additional Microsoft Client Access Licenses and authorize an expenditure authority increase in the amount of $72,754 for a total contract amount not to exceed $213,637.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
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Minutes Acceptance: Minutes of Jan 23, 2024 6:00 PM (Consent Calendar)
ITEM 7
CRYWOLF FALSE ALARM AND NOISE DISTURBANCE MANAGEMENT SERVICES
CONTRACT
City Council to consider awarding a three-year contract with an option for two one-year renewals to CentralSquare Technologies for false alarm and noise disturbance management services.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract in an amount of $270,000 with an option for two one-year renewals in an amount of $90,000 annually, not to exceed a 26 percent net revenue share paid to CentralSquare Technologies for false alarm and noise disturbance management services.
2. Appropriate an ongoing annual amount of $45,000 to Treasury expenditure account 1002102-516137 (General Fund); increase revenue account 100-451102 (General Fund) by $140,000.
3. Authorize the City Manager or designee to execute contract and all associated documents, subject to City Attorney approval.
Addressing the Council was Elaine (no last name provided).
Mayor Smyth requested comments from the City Manager, and Mr. Striplin replied that he will have staff meet with Elaine to explain the item.
ITEM 8
2024 COMMUNITY SERVICES AND ARTS GRANTS
City Council consideration to approve the 2024 Community Services and Arts Grants program funding recommendations by the Grants Committee and Peer Review Rating Panel.
RECOMMENDED ACTION:
City Council:
1. Approve the 2024 Community Services and Arts Grants Committee’s program funding recommendations in an amount not to exceed $99,545 for Community Services Grants and $99,500 for Arts Grants, for a total not to exceed $199,045.
2. Direct staff to execute Grants Program Agreements with the agencies approved for funding. 4 Packet Pg. 32
Minutes Acceptance: Minutes of Jan 23, 2024 6:00 PM (Consent Calendar)
ITEM 9
NEWHALL RANCH ROAD AND BOUQUET CANYON ROAD INTERSECTION IMPROVEMENTS, PROJECT C4017 - PLANS, SPECIFICATIONS, AND CONSTRUCTION
CONTRACT
This item awards a construction contract for the Newhall Ranch Road and Bouquet Canyon Road Intersection Improvements project. The improvements include modifying the existing roadway improvements to enhance circulation, traffic flow, and accommodate future traffic volumes at the intersection.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Newhall Ranch Road and Bouquet Canyon Road Intersection Improvements, Project C4017.
2. Award the construction contract to Toro Enterprises, Inc., in the amount of $418,593 and authorize a contingency in the amount of $62,789, for a total contract amount not to exceed $481,382.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
ITEM 10
FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 61924 (GOLDEN TRIANGLE)
Pursuant to Section 66474.1 of the Subdivision Map Act, this item would approve the final tract map and accept offers of dedication for Tract No. 61924. The map is for subdivision purposes and is located at the southwest corner of Golden Triangle Road and Isabella Parkway.
RECOMMENDED ACTION:
City Council:
1. Approve the Final Tract Map for Tract No. 61924.
2. Accept on behalf of the public the offer of dedication and grant of: (1) the easements for public use and road purposes; (2) the easements for sanitary sewers and sanitary sewers ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; (4) the easements for sight distance purposes; (5) the easements for public use and sidewalk purposes; and (6) the right to restrict or prohibit any and all allowable uses, including but not limited to any and/or all development within lot 4.
3. Make findings as follows: This map is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 61924, which indicates all special assessments levied by the City of Santa Clarita are paid.
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Minutes Acceptance: Minutes of Jan 23, 2024 6:00 PM (Consent Calendar)
5. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of Final Tract Map for Tract No. 61924, which embodies the approval of said map and the acceptance of the dedications shown thereon.
6. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of Final Tract Map for Tract No. 61924, which provides for verification that the map is technically correct.
7. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Final Tract Map for Tract No. 61924, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval.
Addressing the Council was Ashe Mahoney.
Councilmember Weste inquired if the plan is to build condominiums or rental apartments, and Assistant City Engineer Shannon Pickett responded that the entitlement is a condominium project, however, the developer is not required to sell the units and the units could become rentals.
Councilmember Gibbs requested clarification on when entitlement was given, and Assistant City Engineer Amalia Marreh responded that the Planning Commission approved the master case in 2021.
ITEM 11
CONTRACT EXPENDITURE AUTHORITY FOR SOUND AND STAGE SERVICES FOR EVENTS
A request for an increase in expenditure authority for a contract with Advantage Productions, which will provide as-needed sound and stage services to the City of Santa Clarita, due to unanticipated events.
RECOMMENDED ACTION:
City Council:
1. Authorize an expenditure authority increase to the existing contract with Advantage Productions in the amount of $30,000, for an annual contract amount not to exceed $75,720, plus the cost of any Consumer Price Index (CPI) increases.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
PUBLIC PARTICIPATION II
Addressing the Council was Steve Petzold regarding the local appointment process and Paul Kessler.
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Minutes Acceptance: Minutes of Jan 23, 2024 6:00 PM (Consent Calendar)
Councilmember Weste commented that an adjournment was provided a few weeks ago in honor of Mr. Kessler.
ADJOURNMENT
Mayor Smyth adjourned the Regular Meeting at 7:33 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
4 Packet Pg. 35
Minutes Acceptance: Minutes of Jan 23, 2024 6:00 PM (Consent Calendar)
Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 13, 2024
SUBJECT: CHECK REGISTER NOS. 02 AND 03
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council approve and ratify for payment the demands presented in Check Register No. 02 and Check Register No. 03.
BACKGROUND
Check Register No. 02 for the Period 12/15/23 through 12/28/23 and 01/04/24 in the aggregate amount of $8,585,814.13 inclusive of Electronic Funds Transfers for the Period 12/18/23 through 12/29/23 in the aggregate amount of $932,157.31.
Check Register No. 03 for the Period 12/29/23 through 01/11/24 and 01/18/24 in the aggregate amount of $7,193,629.66 inclusive of Electronic Funds Transfers for the Period 01/01/24 through 01/12/24 in the aggregate amount of $1,162,102.91.
FISCAL IMPACT
There is no fiscal impact.
ATTACHMENTS
Memo-Check Register No. 02
Memo-Check Register No. 03
Check Register No. 02 (available in the City Clerk's Reading File) Check Register No. 03 (available in the City Clerk's Reading File) 5 Packet Pg. 36
5.a
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Attachment: Memo-Check Register No. 02 (Check Register No. 02 & No. 03)
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Attachment: Memo-Check Register No. 02 (Check Register No. 02 & No. 03)
5.a
Packet Pg. 39
Attachment: Memo-Check Register No. 02 (Check Register No. 02 & No. 03)
5.b
Packet Pg. 40
Attachment: Memo-Check Register No. 03 (Check Register No. 02 & No. 03)
5.b
Packet Pg. 41
Attachment: Memo-Check Register No. 03 (Check Register No. 02 & No. 03)
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Attachment: Memo-Check Register No. 03 (Check Register No. 02 & No. 03)
Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 13, 2024
SUBJECT: ASSIGNMENT AGREEMENT WITH VITAL RECORDS CONTROL
FOR RECORDS SERVICES
DEPARTMENT: Administrative Services
PRESENTER: Benny Ives
RECOMMENDED ACTION
City Council:
1. Approve the assignment agreement with Vital Records Control.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The City Clerk serves as the official custodian of all City of Santa Clarita (City) records and is charged with the overall responsibility for maintaining records related to City business. The City’s current inventory consists of approximately 2,900 boxes, an equivalent of 3,900 cubic feet. For space-savings and security purposes, the City has traditionally contracted with an outside vendor for records storage and destruction services. Most recently, at the December 14, 2021, regular meeting, City Council approved a five-year contract with File Keepers, LLC, for said services. Subsequently, Vital Records Control (VRC) assumed responsibility of the contract after a merger with File Keepers, LLC.
After successful negotiations regarding contract terms, VRC agreed to all obligations and requirements of the original File Keepers, LLC, agreement. The recommendation is to formally assign the original agreement to VRC in light of its merger with File Keepers, LLC.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
Adequate funds are available in the Fiscal Year 2023-24 budget to support the contract. 6 Packet Pg. 44
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 13, 2024
SUBJECT: CITYWIDE JANITORIAL SUPPLIES CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Bryan Peck
RECOMMENDED ACTION
City Council:
1. Award a one-year contract to American Sanitary Supply for Citywide janitorial supplies in an amount not to exceed $97,945 and authorize a contingency of $19,589, for a total amount not to exceed $117,534.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year two, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) supplies a range of janitorial products throughout all City-owned facilities, such as bath tissue, soap, paper towels, toilet seat covers, hand sanitizer, trash can liners, air freshener cartridges, urinal screens, feminine hygiene products, and more.
An invitation to bid was prepared and posted on the City’s website. A total of 15 bids were submitted and opened on January 17, 2024. The results are shown below:
Company Location Bid Amount
Mini Wing USA Palos Verdes, CA $73,790
American Sanitary Supply Anaheim, CA $97,946
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Office Solutions Business Products & Svcs,
dba Gale Supply Company
Santa Fe Springs, CA
$99,353
J&M Supply Co. Redlands, CA $104,212
The Home Depot Commerce, CA $106,141
SCV Janitorial Supply Valencia, CA $109,678
Brady Industries of California Santa Fe Springs, CA $118,917 Maintex, Inc. City of Industry, CA $140,160
Waxie Sanitary Supply Ontario, CA $143,514
Malor & Company, Inc. New York, NY $157,131
McCalla Company Van Nuys, CA $165,230
Aviate Enterprises, Inc. McClellan, CA $181,723
ConServ Flag Company Sidney, NE $203,548
Agni Enterprises, LLC (dba) Head to Heels
Safety Supplies
Miami Lakes, FL
$13,024,745
Pacific Star Corporation Houston, TX $21,252,170
Upon reviewing the bids, staff determined the response from the apparent low bidder, Mini Wing USA, to be non-responsive for failure to provide required documentation. Therefore, staff recommends awarding the project to American Sanitary Supply, the second lowest bidder.
American Sanitary Supply’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended action, adequate funds will be available in expenditure accounts 3677411-511104 (Park Facilities Maintenance), 3677307-511104 (Areawide Park Maintenance), 3677403-511104 (Newhall Community Center and Offsite Pools Maintenance), 3677406-511104 (SCSC Maintenance), 3677408-511104 (Canyon Country Community Center Maintenance), 3507313-511105 (Golden Valley Ranch Open Space Maintenance District), 1007404-511104 (City Hall Maintenance), 1007405-511104 (Newhall Parking Structure Maintenance), 1007410-511104 (Corporate Yard Maintenance), 3097412-511105 (Library Facilities Maintenance), 7003701-511104 (Transit Maintenance Facility Maintenance), 3577312- 511104 (Tesoro Adobe Park Maintenance), and 7007407-511104 (Transit Facilities Maintenance).
ATTACHMENTS
American Sanitary Supply Bid Response (available in the City Clerk's Reading File) 7 Packet Pg. 46
Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 13, 2024
SUBJECT: ACCEPTANCE OF AN EASEMENT FROM SOUTHERN
CALIFORNIA EDISON (CITY HALL PARKING LOT)
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council approve and authorize the City Manager or designee to accept an easement from Southern California Edison Company, as described and shown on Exhibit “A” Legal Description and Exhibit “B” Partial Quitclaim of Easement, and execute a Certificate of Acceptance subject to City Attorney approval.
BACKGROUND
As part of the Santa Clarita 2025 Strategic Plan, the City of Santa Clarita (City) identified a goal of completing energy efficiency upgrades to City facilities. As a result, the Citywide Energy Efficiency Project was approved by the City Council on September 27, 2022, which includes various energy efficiency upgrades throughout City facilities that will save money, reduce greenhouse gas emissions, and help meet growing energy demand.
The project also includes the installation of solar canopies in the parking lot of City Hall. In order to connect the solar panels to electrical equipment in City Hall, the City must accept an easement from Southern California Edison (SCE) that currently conflicts with the location of the electrical infrastructure required by this project.
The City has formally requested the transfer of easement from SCE on City property, as described in the attachment. Staff recommends the acceptance of an easement from SCE.
ALTERNATIVE ACTION
Other actions determined by the City Council.
8 Packet Pg. 47
FISCAL IMPACT
There is no impact to the General Fund associated with this item.
ATTACHMENTS
Quitclaim of Easement
8 Packet Pg. 48
8.a
Packet Pg. 49
Attachment: Quitclaim of Easement (Accept Easement from Southern California Edison)
8.a
Packet Pg. 50
Attachment: Quitclaim of Easement (Accept Easement from Southern California Edison)
Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 13, 2024
SUBJECT: 2023-24 CONCRETE REHABILITATION PROGRAM, PROJECT M0152 AND 2023-24 ADA ACCESS RAMPS, PROJECT D0004 -
PLANS AND SPECIFICATIONS AND CONSTRUCTION
CONTRACT
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2023-24 Concrete Rehabilitation Program, Project M0152, and 2023-24 ADA Access Ramps, Project D0004.
2. Award the construction contract to R.C. Becker and Son, Inc., in the amount of $544,053 and authorize a contingency in the amount of $54,400, for a total contract amount not to exceed $598,453.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The annual Concrete Rehabilitation Program consists of two efforts awarded under one contract to make the most efficient use of available funding. The sidewalk repair program will replace existing sidewalks damaged by tree roots and pavement settlement. The access ramp construction program will serve people with disabilities through the installation of new access ramps while meeting the requirements outlined in Title 21 of the Americans with Disabilities Act.
Attached is a list of construction locations identified during the annual Citywide sidewalk inspection and locations submitted by residents. This project is a component of the Sustaining Public Infrastructure theme of the City of Santa Clarita's (City) five-year strategic plan, Santa 9 Packet Pg. 51
Clarita 2025.
Substantial constraints and controls were established in the construction documents to reduce potential impacts on traffic and to homeowners during construction. Construction is scheduled to begin in April 2024 and is anticipated to be completed within 55 working days following the Notice to Proceed.
An invitation to bid was published on November 17, 2023, and posted on BidNet. Seven responsive bids were submitted electronically and opened by Purchasing on December 7, 2023.
The results are shown below:
Company Name Location Base Bid Amount
R.C. Becker and Son, Inc. Santa Clarita, CA $544,053 Dash Construction Company Woodland Hills, CA $598,863 CJ Construction Santa Fe, CA $628,803
Addison-Miller, Inc. Orange, CA $639,984
FS Contractors, Inc. Sylmar, CA $648,176
LCR Earthwork & Engineering Corp. Jurupa, CA $799,800 Onyx Paving Company, Inc. Anaheim, CA $888,000
The lowest base bid amount for this project is consistent with the engineer's estimate.
Staff recommends the contract be awarded to R.C. Becker and Son, Inc., the lowest responsive bidder. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. The contractor's bid was reviewed for accuracy and conformance to the contract documents and found to be complete.
The requested construction contingency will cover the costs of unforeseen site conditions, change order requests made by the contractor, and change orders for additional work ordered by the City. The remaining funds will provide for construction support such as surveying, tree maintenance, project management, labor compliance, and miscellaneous administrative costs.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure accounts M0152264-516101 (Measure R Fund), and D0004233-516101 (TDA 8 Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Locations List
Bid Proposal R.C. Becker and Son, Inc. (available in the City Clerk's Reading File) 9 Packet Pg. 52
1 30429 Abelia Road 46 29218 Poppy Meadow Street
2 19703 Aldbury St 47 29355 Poppy Meadow Street
3 27825 Audrey Ct 48 27132 Red Maple Court
4 28114 Bakerton Avenue 49 27132 Red Maple Court
5 28234 Bakerton Avenue 50 15733 Rosehaven Lane
6 27112 Bonlee Avenue 51 29156 Sand Canyon Road
7 27920 Calypso Ln 52 29302 Snapdragon Place
8 29364 Canyon Rim Place 53 19525 Steinway St
9 18615 Cedar Valley Way 54 19708 Steinway St
10 20332 Cedarcreek Street 55 30015 Sunridge Place
11 20326 Cedarcreek Street 56 30425 Sunrose Place
12 17339 Coast Redwood Lane 57 30233 Sunrose Place
13 14821 Daffodil Avenue 58 26630 Swan Lane
14 18803 Delight Street 59 28126 Thorley Ct
15 28107 Dowell Dr 60 29604 Wistaria Place
16 28289 Enderly St ADA 21500 Winterset Drive
17 28241 Enderly St ADA 19855 Meryhill Street
18 27465 English Ivy Lane ADA 19124 Sierra Estates Dr
19 27456 English Ivy Lane ADA 19863 Steinway St
20 20141 Ermine St
21 20146 Ermine St
22 20124 Ermine St
23 20032 Ermine St
24 20032 Ermine St
25 19029 Fairweather Street
26 28145 Florence Ln
27 19508 Four Oaks St
28 26142 Friendly Valley Pkwy
29 27536 Glasser Ave
30 29567 Abelia Road
31 14515 Grandifloras Road
32 30341 Honeysuckle Hill Dr
33 28228 Hot Springs Ave
34 18504 Ironshire Street
35 Jakes Way
36 Jakes Way
37 19847 Keaton St
38 18717 Kimborough Street
39 28118 Langside
40 19762 Merryhill St
41 29453 N Sequioa Road
42 14911 Narcissus Crest
43 27803 Northbrook Ave
44 27902 Oakgale Avenue
45 19342 Old Friend Rd
Canyon Country
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Attachment: Locations List (2023-24 CONCRETE REHABILITATION PROGRAM) 61 23754 Fambrough St
62 25403 Hampton Place
63 Railroad Avenue (1)
64 Railroad Avenue (2)
65 Railroad Avenue (3)
66 Railroad Avenue (4)
67 Railroad Avenue (5)
68 Railroad Avenue (6)
69 Railroad Avenue (7)
70 Railroad Avenue (8)
71 Railroad Avenue (9)
72 Railroad Avenue (10)
73 Railroad Avenue (10)
74 Railroad Avenue (11)
75 Railroad Avenue (1)
76 Railroad Avenue (2)
77 Railroad Avenue (3)
78 Railroad Avenue (4)
79 Railroad Avenue (5)
80 Railroad Avenue (6)
81 Railroad Avenue (7)
82 Railroad Avenue (8)
83 Railroad Avenue (9)
84 21811 Agajanian Dr 104 Hob Ave and Pin Court
85 21134 Altena Drive 105 19817 Lanfranca Drive
86 21218 Altena Drive 106 Newhall Ranch Road
87 28646 Apricot Place 107 27412 Onlee Ave
88 29117 Black Pine Way 108 20101 Patricia Pl
89 22922 Boxwood Lane 109 28704 Persimmon Ln
90 27135 Cabrera Avenue 110 27455 Raindance Pl
91 22314 Canones Cir 111 29048 Raintree Lane
92 28938 Canyon Oak Pl 112 27638 Santa Clarita Rd
93 27359 Catala Ave 113 27817 Santa Clarita Rd
94 28848 Deodar Place 114 27611 Santa Clarita Rd
95 29101 Discovery Ridge Drive 115 27404 Seco Cyn Road
96 27227 Elias Ave 116 29073 Seco Cyn Road
97 28805 Elm Court 117 28885 Shadow Valley Lane
98 28402 Fig Court 118 28824 Silkwood Ct
99 27362 Garza Drive 119 29149 Summer Oak Place
100 21625 Grovepark Dr 120 29141 Summer Oak Place
101 28602 Haskell Canyon Road 121 20606 Susan Ruth St
102 28460 Haskell Canyon Road 122 20347 Tamara Pl
103 Hob Ave and David Way
Newhall
Saugus
9.a
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Attachment: Locations List (2023-24 CONCRETE REHABILITATION PROGRAM) 123 27600 Cypress Ridge Cir 164 24176 Reyes Adobe Way
124 28119 Angelica Pl 165 23957 Sarda Rd
125 28119 Angelica Pl 166 Tesoro Del Valle
126 29194 Benardo Way 167 23701 Via Andorra
127 28510 Calex Drive ADA 25429 Avenida Cappela
128
Casa Luna Place and
Tesoro Del Valle ADA 23903 Via Aranda
129 23504 Hearthside Court
130 23882 Copper Hill Dr
131 26848 Cuatro Milpas Street
132 24449 Gable Ranch Lane
133 26310 Goldcrest Drive
134 26310 Goldcrest Drive
135 29312 Hacienda Ranch Court
136 29200 Las Brisas Rd
137 29303 Las Brisas Rd
138 29200 Las Brisas Rd
139
McBean Pkwy NB
(between Baywood and
Newhall Rnch Rd)
140 23836 Mission Puebla
141 27947 Palmetto Ridge Drive
142 27941 Palmetto Ridge Drive
143 24274 Palo Verde Dr
144 23805 Rio Ranch Way
145 23864 Rio Ranch Way
146 23233 Sageview Ct
147 23728 Stoney Creek Road
148 29267 Las Palmas Court
149
Tesoro Del Valle and
Rancho Tesoro
150 Valencia Blvd
151 25979 Via Catalina
152 29353 Via Milagro
153 29309 Via Milagro
154 28632 Vista Del Rio Drive
155 26401 Bouquet Canyon Road
156 27554 Courtview Dr
157 26837 Palacete Dr
158 23542 Silverhawk Pl
159 27011 Vista Encantada
160 23350 Beaumont Street
161 27858 Bloomfield Ct
162 Dickason and Smyth
163 26832 Marina Point Lane
Valencia
9.a
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Attachment: Locations List (2023-24 CONCRETE REHABILITATION PROGRAM)