Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 13, 2024
SUBJECT: CITYWIDE JANITORIAL SUPPLIES CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Bryan Peck
RECOMMENDED ACTION
City Council:
1. Award a one-year contract to American Sanitary Supply for Citywide janitorial supplies in an amount not to exceed $97,945 and authorize a contingency of $19,589, for a total amount not to exceed $117,534.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year two, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) supplies a range of janitorial products throughout all City-owned facilities, such as bath tissue, soap, paper towels, toilet seat covers, hand sanitizer, trash can liners, air freshener cartridges, urinal screens, feminine hygiene products, and more.
An invitation to bid was prepared and posted on the City’s website. A total of 15 bids were submitted and opened on January 17, 2024. The results are shown below:
Company Location Bid Amount
Mini Wing USA Palos Verdes, CA $73,790
American Sanitary Supply Anaheim, CA $97,946
Office Solutions Business Products & Svcs,
dba Gale Supply Company
Santa Fe Springs, CA
$99,353
J&M Supply Co. Redlands, CA $104,212
The Home Depot Commerce, CA $106,141
SCV Janitorial Supply Valencia, CA $109,678
Brady Industries of California Santa Fe Springs, CA $118,917 Maintex, Inc. City of Industry, CA $140,160
Waxie Sanitary Supply Ontario, CA $143,514
Malor & Company, Inc. New York, NY $157,131
McCalla Company Van Nuys, CA $165,230
Aviate Enterprises, Inc. McClellan, CA $181,723
ConServ Flag Company Sidney, NE $203,548
Agni Enterprises, LLC (dba) Head to Heels
Safety Supplies
Miami Lakes, FL
$13,024,745
Pacific Star Corporation Houston, TX $21,252,170
Upon reviewing the bids, staff determined the response from the apparent low bidder, Mini Wing USA, to be non-responsive for failure to provide required documentation. Therefore, staff recommends awarding the project to American Sanitary Supply, the second lowest bidder.
American Sanitary Supply’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended action, adequate funds will be available in expenditure accounts 3677411-511104 (Park Facilities Maintenance), 3677307-511104 (Areawide Park Maintenance), 3677403-511104 (Newhall Community Center and Offsite Pools Maintenance), 3677406-511104 (SCSC Maintenance), 3677408-511104 (Canyon Country Community Center Maintenance), 3507313-511105 (Golden Valley Ranch Open Space Maintenance District), 1007404-511104 (City Hall Maintenance), 1007405-511104 (Newhall Parking Structure Maintenance), 1007410-511104 (Corporate Yard Maintenance), 3097412-511105 (Library Facilities Maintenance), 7003701-511104 (Transit Maintenance Facility Maintenance), 3577312- 511104 (Tesoro Adobe Park Maintenance), and 7007407-511104 (Transit Facilities Maintenance).
ATTACHMENTS
American Sanitary Supply Bid Response (available in the City Clerk's Reading File)