Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 27, 2024
SUBJECT: 2022-23 PASEO BRIDGE MAINTENANCE AND PAINTING
PROGRAM, PROJECT M1038, PLANS, SPECIFICATIONS, AND
CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2022-23 Paseo Bridge Maintenance and Painting Program, Project M1038.
2. Find the 2022-23 Paseo Bridge Maintenance and Painting Program exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Slater Waterproofing, Inc., in the amount of $272,660 and authorize a contingency in the amount of $27,266, for a total contract amount not to exceed $299,926.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The annual Paseo Bridge Maintenance and Painting Program addresses necessary repairs to paseo bridges to maintain them in good serviceable condition. In 2017, inspections were performed on each of the 34 paseo bridges within the City of Santa Clarita (City) to prepare a five-year plan to identify the ongoing maintenance and painting needs of the bridges. Each bridge received an overall condition rating based upon the condition of its major components, including deck surface, superstructure (all exposed metalwork), substructure (bridge footings and mounting attachments/bearing pads), and approaches.
Eighteen of the 34 bridges have previously been repaired as part of the Paseo Bridge Maintenance and Painting Program. The 2022-23 Paseo Bridge Maintenance and Painting Program includes three bridges, located at McBean Parkway at Sunset Hills Drive, McBean Parkway at the Mall Entrance, and El Paseo Drive at Alberto Court, as shown on the attached location map. These bridges require new joint seals, repair of cracks in the approach slab, repair of stucco finishes, cleaning and painting of bearing pad assemblies, painting of bottom side of structural steel deck, painting of steel truss members, painting of steel roof members, and other minor work. This program is an integral part of maintaining the City's paseo bridges, and supports the Sustaining Public Infrastructure theme of the City of Santa Clarita’s five-year strategic plan, Santa Clarita 2025.
The 2022-23 Paseo Bridge Maintenance and Painting Program is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because it will be performing repairs and maintenance to the existing bridges.
An invitation to bid was prepared and published twice in The Signal newspaper, on December 13 and 20, 2023, and was posted on BidNet. A total of four bids were submitted to the City and opened by Purchasing on January 17, 2024. Each of the bids included a base bid and five alternate bid items. The basis for award was the total for the base bid. The results of the total base bids are shown below:
Company Location Bid Amount
Slater Waterproofing, Inc. Montclair, CA $235,985
Color New Co. Woodland Hills, CA $259,450
AJ Fistes Corporation San Pedro, CA $361,314
Harbor Coating & Restoration Orange, CA $380,600
Staff recommends awarding the construction contract to Slater Waterproofing, Inc., the lowest responsive and responsible bidder, in the amount of $272,660, which includes $235,985 for the base bid, $36,675 for alternate bid items one through three, and authorizing a contingency in the amount of $27,266 for a total contract amount not to exceed $299,926. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete. The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
The requested construction contingency will cover the cost of unforeseen site conditions such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, field adjustments, additional work requested by the City, and unanticipated costs associated with nighttime work.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in the project expenditure account M1038357-516101 (Landscape Maintenance District Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Bid Proposal for Slater Waterproofing, Inc. (available in the City Clerk's Reading File)