CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, March 12, 2024
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
McLean
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
NEW BUSINESS
1. INTRODUCTION OF AN ORDINANCE CONCERNING COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE SECTION 36516 - City
Government Code Section 36516(a) allows regular adjustments to the City Council compensation. City Council to consider Councilmember compensation increase to be effective 2025. The last increase of Councilmember compensation was effective in 2023.
RECOMMENDED ACTION:
City Council introduce and pass to second reading an ordinance entitled "AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING CITY COUNCIL SALARY."
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
2. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the February 27, 2024 Regular Meeting.
3. CHECK REGISTER NO. 05 - Check Register No. 05 for the Period 01/26/24 through 02/08/24 and 02/15/24. Electronic Funds Transfers for the Period of 01/29/24 through 02/09/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 05.
4. CONTRACT FOR NEWHALL PARK POOL PUMP ROOM DESIGN, PROJECT P2021 - This item considers awarding a design contract to Pacific Advanced Civil Engineering, Inc., for $206,570 to design the Newhall Park pool pump room and storage area.
RECOMMENDED ACTION:
City Council:
1. Award the design contract to Pacific Advanced Civil Engineering, Inc., for the Newhall Park Pool Pump Room Design, Project P2021, in the amount of $187,790 and authorize a contingency in the amount of $18,780, for a total contract amount not to exceed $206,570.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
5. MEMORANDUM OF UNDERSTANDING AMENDMENT WITH LOS
ANGELES COUNTY FLOOD CONTROL DISTRICT FOR THE PROPOSITION 1 DISADVANTAGED COMMUNITY INVOLVEMENT PLANNING GRANT
PROGRAM - This item considers amending the Memorandum of Understanding for the Disadvantaged Community Planning Grant for the Upper Santa Clara River Integrated Regional Water Management region.
RECOMMENDED ACTION:
City Council authorize the City Manager or designee to execute “Amendment 1” to the Memorandum of Understanding with Los Angeles County Flood Control District (LACFCD) for the implementation of the 2016 Proposition 1 Disadvantaged Community Involvement Program for the Upper Santa Clara River watershed within LACFCD's jurisdictional boundaries, subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
CERTIFICATION
On March 7, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
_____________________________
Mary Cusick
City Clerk
Santa Clarita, California
Agenda Item: 1
CITY OF SANTA CLARITA
AGENDA REPORT
NEW BUSINESS
CITY MANAGER APPROVAL:
DATE: March 12, 2024
SUBJECT: INTRODUCTION OF AN ORDINANCE CONCERNING
COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE
SECTION 36516
DEPARTMENT: Human Resources and Library Services
PRESENTER: Kenneth W. Striplin
RECOMMENDED ACTION
City Council introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING CITY COUNCIL SALARY."
BACKGROUND
Members of the Santa Clarita City Council are compensated monthly by the City of Santa Clarita (City), under specific provisions of state law, for the substantial amount of time and effort they contribute leading our local government. In addition to participating in regular meetings, City Councilmembers represent the City on regional and statewide boards and commissions and organizations. Councilmembers also participate in a wide variety of community events and meet with constituents on issues of concern to residents of the City.
Government Code Section 36516(a) sets forth basic provisions which allow regular adjustments to the City Council compensation. Government Code Section 36516.5 requires City Council compensation adjustments be adopted by the present City Council to be effective after a future City Council election. The Government Code also provides for Councilmember compensation to be increased up to 5 percent for each calendar year from the effective date of the last salary adjustment or up to an amount equal to inflation since January 1, 2024, based on the California Consumer Price Index but not to exceed 10 percent per calendar year.
On January 1, 2023, Councilmember compensation was increased to $2,328.28 per month. This increase was equal to 2.5 percent per year for the calendar years 2021 and 2022. This compensation increase was less than the 5 percent per year allowed by Government Code. The 1 Packet Pg. 5
City Council has not received a salary adjustment since January 1, 2023, and the earliest the next increase can be effective is January 1, 2025.
Consistent with the Government Code, Councilmember compensation may be reviewed for consideration of a salary adjustment anytime prior to the November 2024 election. A salary adjustment is proposed for a total pay increase of up to 5 percent (not compounded) for the calendar years, 2023 and 2024, for a total increase of up to 10 percent, to go into effect January 1, 2025, or after the November 2024 election results are certified by the Los Angeles County Registrar Recorder and the Santa Clarita City Clerk, whichever date is later.
The proposed monthly salary adjustment is as follows:
Current salary Proposed salary up to
$2,328.28 $2,561.11
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The maximum budget impact would be $232.83 per month per Councilmember or an annual increase to the City budget of $13,969.80 for all five Councilmembers. Should the City Council approve a lesser percentage adjustment, the adopted budget will reduce the fiscal impact accordingly. The annual percent change for the Consumer Price Index (CPI) for the Los Angeles Area since the last Council salary adjustment is 5.8 percent for January 2023. The annual percent change for California Consumer Price Index (CCPI) for 2024-25 is 3.18 percent.
ATTACHMENTS
Ordinance - Council Compensation effective 2025
1 Packet Pg. 6
ORDINANCE NO. 24-___
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048
OF THE SANTA CLARITA MUNICIPAL CODE
CONCERNING CITY COUNCIL SALARY
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. That Section 2.04.048 is amended to read as follows:
"2.04.048 City Council Salaries
The salary for City Councilmembers shall be increased as provided for in Government Code Section 36516 from the amount of $2,328.28 to $2,561.11 per month effective on January 1, 2025 or after the November 2024 election results are certified by the Los Angeles County Registrar Recorder and the Santa Clarita City Clerk, whichever date is later. This salary increase represents a total pay increase of 5 percent (not compounded) for the calendar years 2023 and 2024, for a total increase of 10 percent. Such salary shall be payable on a monthly basis and in the same manner as salaries are paid to other officers and employees of the City of Santa Clarita."
SECTION 2. This ordinance shall take effect as set forth in Government Code section 36937, but the date set forth in section 2.04.048 reflects that the change in salary will not apply to any Councilmembers during their current term of office. Instead it shall apply after one or more members of the council has become eligible for such change in salary by virtue of commencing a new term of office, at which time it shall apply to all Councilmembers.
SECTION 3. The City Clerk shall certify to the passage of this ordinance and shall cause the same to be published as required by law.
PASSED, APPROVED, AND ADOPTED this _ day of ____, 2024.
______________________________
MAYOR
ATTEST:
CITY CLERK
DATE:________________________
1.a
Packet Pg. 7
Attachment: Ordinance - Council Compensation effective 2025 (INTRODUCTION OF AN ORDINANCE CONCERNING COUNCILMEMBER
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Ordinance 24- was regularly introduced and placed upon its first reading at a regular meeting of the City Council on the __th day of _______ 2024. That thereafter, said ordinance was duly passed and adopted at a regular meeting of the City Council on the __th day of ______ 2024, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
AND I FURTHER CERTIFY that the foregoing is the original of Ordinance No. 24- and was published in The Signal newspaper in accordance with State Law (G.C. 40806).
______________________________
CITY CLERK
1.a
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Attachment: Ordinance - Council Compensation effective 2025 (INTRODUCTION OF AN ORDINANCE CONCERNING COUNCILMEMBER
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, February 27, 2024 6:00 PM City Council Chambers
INVOCATION
Mayor Pro Tem Miranda delivered the invocation.
CALL TO ORDER
Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:01 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Mayor Pro Tem Miranda led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
Councilwoman McLean spoke of the remarkable achievements of women throughout the world, highlighting the diverse roles and contributions of women in our society. Councilwoman McLean announced that the City proclaims March 8, 2024, as International Women's Day, and invited Nicole Miller, President of Zonta Club of Santa Clarita, Laura Chesler, President of Soroptimist International of Valencia, and Renee Leon, President of Soroptimist International of Greater Santa Clarita Valley to the dais to accept the proclamation and take a photo.
Mayor Pro Tem Miranda acknowledged the 30th anniversary of La Cocina restaurant and 2 Packet Pg. 9
Minutes Acceptance: Minutes of Feb 27, 2024 6:00 PM (Consent Calendar)
congratulated Amador Lopez and family for their dedication and service to the community.
Mayor Smyth invited the Lopez family to the dais to receive their certificate and take a photo.
PUBLIC PARTICIPATION
Addressing the Council were Diane Zimmerman regarding pot holes and street hazards, freeway maintenance, and Cemex; Glenda Yakel concerning City Councilmembers and Cemex; Douglas (no last name provided) regarding library hours and written comment cards; Cindy Josten regarding public safety and District Attorney elections; Steve Petzold regarding a presentation at Hart High School, school mascots, College of the Canyons, and the Human Relations Roundtable; Nancy (no last name provided) regarding District Attorney elections and prayer; and Elaine (no last name provided) regarding trash costs for mobile home parks, uneven sidewalks, graffiti, food banks, and a possible teamster and IATSE strike.
STAFF COMMENTS
City Manager Ken Striplin addressed street maintenance and will relay information regarding needed repairs outside of City jurisdiction to Los Angeles County. Mr. Striplin remarked on the bridge expansion near Tesoro and spoke about the continuing success of the City's annual Sidewalk Inspection Program. The City Manager communicated that City Council continues to prevent Cemex from coming to the City, discussed library hours, and reaffirmed that the City is not working with Intertex on the Advanced Technology Center project. Mr. Striplin also commented that staff contacted the mobile home park attorney regarding trash rates, and mobile home property owners and the attorneys will have final say in changes and adjustments.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste spoke regarding crime and the importance of voting. Councilmember Weste also noted that the City is accepting applications for the Animal Care Grant Program, available online at SantaClarita.gov/AnimalCare. Councilmember Weste mentioned the well- attended presentation by Joe Alexander at Hart High School on February 25, filming of the presentation by SCVTV, and thanked Mr. Striplin, for his forward-thinking, and Susan Shapiro, for preserving this presentation for future generations.
Mayor Pro Tem Miranda mentioned the full schedule of events for the One Story One City program kick off and also highlighted an art exhibit at The MAIN theater on March 3.
Councilwoman McLean spoke regarding the Vital Intervention and Directional Alternatives (VIDA) program for at-risk teens and shared that she cannot wait to celebrate the success of youth currently in the program. Councilwoman McLean mentioned an active shooter presentation by the Valley Industry Association (VIA), which included speakers Jenny Ketchepaw and Captain Justin Diez talking about workplace safety, and spoke regarding Senate Bill 553, which requires workplace violence prevention plans. Councilwoman McLean acknowledged Joseph Alexander's positive and articulate presentation at Hart High School, and highlighted the upcoming community hikes and family activities featured at SantaClarita.gov/OutdoorRecreation.
2 Packet Pg. 10
Minutes Acceptance: Minutes of Feb 27, 2024 6:00 PM (Consent Calendar)
Mayor Smyth thanked City staff for the success of The Big I Do and announced The Big I Do will return for the Cowboy Festival. Mayor Smyth also mentioned the State deficit and the eventuality of cities in California having to return State funds, and asked staff to be prepared.
Mr. Striplin responded that staff continues to monitor the State's reporting on ongoing deficit and any vulnerabilities.
PUBLIC HEARINGS
ITEM 1
DRAINAGE BENEFIT ASSESSMENT AREA 2023-1 (BOUQUET CANYON) TRACT 82126 Pursuant to the conditions of approval for the Bouquet Canyon project, the property owner shall establish a Drainage Benefit Assessment Area to ensure the continued maintenance of any drainage improvements that are not eligible for transfer to the Los Angeles County Flood Control District.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing and open and review ballots.
2. If no majority protest exists, adopt resolutions approving the Engineer's Report for Drainage Benefit Assessment Area (DBAA) 2023-1, and authorize the annual levy and collection of the assessments within DBAA 2023-1, beginning Fiscal Year 2024-25. If a majority protest exists, no action will be required.
Mayor Smyth opened the Public Hearing.
City Clerk Mary Cusick stated that all notices required by law have been provided.
Council waived staff report.
No requests for public comment were received.
Mayor Smyth closed the public comments.
Environmental Services Manager Darin Seegmiller relocated to the Carl Boyer Conference Room to tabulate the ballots in an open setting.
Council proceeded to the next agenda item while the ballots were tabulated.
Council returned to the item after consent vote.
City Clerk Mary Cusick announced that 100 percent of the ballots are in favor and 0 percent are opposed. Therefore, there is no majority protest.
Adopted Resolution Nos. 24-6 and 24-7.
2 Packet Pg. 11
Minutes Acceptance: Minutes of Feb 27, 2024 6:00 PM (Consent Calendar)
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Jason Gibbs, Councilmember
AYES: Smyth, Miranda, Gibbs, McLean, Weste
ITEM 2
RESULTS OF THE 2024-25 COMMUNITY NEEDS ASSESSMENT SURVEY FOR THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
A needs assessment process is conducted annually as part of the Community Development Block Grant program.
RECOMMENDED ACTION:
City Council conduct a public hearing and receive information regarding the results of the annual Community Needs Assessment Survey conducted as part of the Community Development Block Grant Program for the 2024-25 Program Year.
Mayor Smyth opened the Public Hearing.
City Clerk Mary Cusick stated that all notices required by law have been provided.
Community Preservation Manager Tracy Sullivan provided the staff presentation.
No requests for public comment were received.
Mayor Smyth closed the public comments.
UNFINISHED BUSINESS
ITEM 3
LOCAL APPOINTMENTS
Resident applications for a position on the Parks, Recreation, and Community Services Commission will be considered due to an unscheduled vacancy.
RECOMMENDED ACTION:
Mayor Pro Tem Miranda nominate and City Council approve the unscheduled vacancy appointment to the unexpired term on the Parks, Recreation, and Community Services Commission, ending December 31, 2026.
Addressing the Council was Steve Petzold.
Mayor Pro Tem Miranda nominated Di Thompson.
On roll call vote, Council approved the nomination.
2 Packet Pg. 12
Minutes Acceptance: Minutes of Feb 27, 2024 6:00 PM (Consent Calendar)
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Miranda, Mayor Pro Tem
SECONDER: Marsha McLean, Councilmember
AYES: Smyth, Miranda, Gibbs, McLean, Weste
CONSENT CALENDAR
All items approved except Item 12.
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Jason Gibbs, Councilmember
AYES: Smyth, Miranda, Gibbs, McLean, Weste
ITEM 4
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the February 13, 2024, Special Meeting.
ITEM 5
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the February 13, 2024, Regular Meeting.
ITEM 6
CHECK REGISTER NO. 04
Check Register No. 04 for Period 01/12/24 through 01/25/24 and 02/01/24. Electronic Funds Transfers for the Period 01/15/24 through 01/26/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 04.
ITEM 7
AGREEMENT AUTHORIZING PROPOSITION 1 GRANT WITH THE SANTA CLARITA
VALLEY WATER AGENCY AND CALIFORNIA DEPARTMENT OF WATER
RESOURCES TO FUND STORMWATER INFILTRATION FACILITY AT VIA PRINCESSA PARK
The agreement with Santa Clarita Valley Water Agency and California Department of Water Resources is to accept $4,882,804 Proposition 1 Grant funds that will help fund the construction of a regional stormwater infiltration facility at Via Princessa Park.
RECOMMENDED ACTION:
City Council:
1. Approve and authorize the City Manager or designee to execute an agreement with the Santa Clarita Valley Water Agency and California Department of Water Resources, subject to City Attorney approval.
2. Appropriate $757,163 to expenditure account P3033259 (Miscellaneous Grant) and decrease 2 Packet Pg. 13
Minutes Acceptance: Minutes of Feb 27, 2024 6:00 PM (Consent Calendar)
expenditure account P3033271 (Measure W) by $757,163 for Via Princessa Park design; increase revenue account 259-462101 (Miscellaneous Grant) by $757,163.
ITEM 8
SKYLINE RANCH PARK SPORTS LIGHTING INSTALLATION
This item considers awarding a contract to Corner Keystone Construction Corporation for $318,5500 for sports lighting installation and approving a contract with Musco Sports Lighting, LLC, for $525,600 for the purchase of lighting equipment.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the sports lighting equipment and installation at Skyline Ranch Park.
2. Approve the use of a “piggyback” contract for the purchase of lighting and associated electrical equipment from Musco Sports Lighting, LLC, through the Sourcewell cooperative purchasing contract (contract #041123-MSL) in an amount not to exceed $525,600.
3. Award a construction contract for sports lighting equipment installation to Corner Keystone Construction Corporation in the amount of $277,000 with a contingency in the amount of $41,550, for a total contract amount not to exceed $318,550.
4. Appropriate $844,150 from General Fund Capital Project Fund 601 to expenditure account P4034601-516101.
5. Find that a Negative Declaration for the Skyline Ranch Park Lighting Project was previously approved and no further CEQA review is required pursuant to CEQA Guideline 15162.
6. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.
ITEM 9
DEDICATION OF EASEMENT TO SOUTHERN CALIFORNIA EDISON IN TAPIA OPEN SPACE
This item would grant an easement to Southern California Edison, Assessor Parcel Number 2865-021-903.
RECOMMENDED ACTION:
City Council approve and authorize the City Manager or designee to execute the attached Grant of Easement to Southern California Edison Company, Easement APN 2865-021-903, subject to City Attorney approval.
2 Packet Pg. 14
Minutes Acceptance: Minutes of Feb 27, 2024 6:00 PM (Consent Calendar)
ITEM 10
VALENCIA COMMUNITY CENTER POOL RENOVATION P1018
This item considers an award of construction contract for the pool renovation at the Valencia Community Center.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Valencia Community Center Pool Renovation Project P1018.
2. Award a construction contract for renovation services to National Pools, Inc., in the amount of $288,938 and authorize a contingency in the amount of $43,340, for a total contract amount not to exceed $332,278.
3. Find the Valencia Community Center Pool Renovation Project P1018 exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
ITEM 11
2022-23 PASEO BRIDGE MAINTENANCE AND PAINTING PROGRAM, PROJECT M1038, PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT This item awards a construction contract for the 2022-23 Paseo Bridge Maintenance and Painting Program project. The improvements include repairs to concrete, stucco, and expansion joints, and paint on metal and stucco surfaces.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2022-23 Paseo Bridge Maintenance and Painting Program, Project M1038.
2. Find the 2022-23 Paseo Bridge Maintenance and Painting Program exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Slater Waterproofing, Inc., in the amount of $272,660 and authorize a contingency in the amount of $27,266, for a total contract amount not to exceed $299,926.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
2 Packet Pg. 15
Minutes Acceptance: Minutes of Feb 27, 2024 6:00 PM (Consent Calendar)
ITEM 12 WAS MOVED TO ITEMS PULLED FOR A SEPARATE VOTE
ITEM 13
VETERANS HISTORICAL PLAZA SIGNAGE
A request by Eagle Scout Ron-Paul Tamayo to add a sign at the Veterans Historical Plaza with a Quick Response (QR) Code to connect visitors to a website where they can listen to recorded interviews with Santa Clarita veterans.
RECOMMENDED ACTION:
City Council approve the request to add a sign at the Veterans Historical Plaza.
Mayor Smyth commended Eagle Scout Ron-Paul Tamayo for his QR code project and lent his support.
ITEM 14
CONTRACT FOR THE PURCHASE OF A TRANSIT BUSINESS INTELLIGENCE
PLATFORM
City Council to consider awarding a contract to TransSIGHT for the development of a transit business intelligence platform and provide three years of licensing and support. This platform would ingest, aggregate, and analyze transit data from different sources to generate new insights and lead to more impactful data-driven decisions.
RECOMMENDED ACTION:
City Council:
1. Award a contract to TransSIGHT to develop a transit analytics platform and provide three years of licensing and support for a total contract amount not to exceed $374,988.
2. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.
One written comment was received in support.
ITEM 15
TAX-SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. 1116, 1135, AND 1136
The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process.
RECOMMENDED ACTION:
City Council:
1. Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1116, 1135, and 1136.
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Minutes Acceptance: Minutes of Feb 27, 2024 6:00 PM (Consent Calendar)
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
Adopted Resolution Nos. 24-8, 24-9, 24-10, 24-11, 24-12, 24-13, and 24-14.
ITEM 16
STATE LEGISLATION: AB 1772, AB 1779, AB 1802, AB 1804, AB 1848, SB 905, SB 923, AND SB 928
The following state legislative items were presented to the City Council Legislative Committee on February 13, 2024, and are being presented to the City Council for consideration to adopt a position: AB 1772 (Ramos), AB 1779 (Irwin), AB 1802 (Jones-Sawyer), AB 1804 (Patterson), AB 1848 (Davies), SB 905 (Wiener), SB 923 (Archuleta), and SB 928 (Niello).
RECOMMENDED ACTION:
City Council:
1. Support AB 1772 (Ramos), AB 1779 (Irwin), AB 1802 (Jones-Sawyer), AB 1804 (Patterson), AB 1848 (Davies), SB 905 (Wiener), SB 923 (Archuleta), and SB 928 (Niello).
2. Transmit position statements to the authors of the bills, Santa Clarita’s state legislative delegation, appropriate legislative committees, Governor Newsom, and other stakeholder organizations.
Addressing City Council was Nancy (no last name provided).
ITEMS PULLED FOR A SEPARATE VOTE
ITEM 12
UPDATE TO SPEED HUMP/CUSHION PROGRAM
This item would streamline the City's Speed Hump/Cushion Program application process and bring responsibility for installation costs into conformance with existing practice.
RECOMMENDED ACTION:
City Council approve the update to the Citywide Speed Hump/Cushion Program (Program), which will allow an individual property owner to request a speed hump/cushion evaluation. The City of Santa Clarita would assume responsibility of surveying affected property owners on the subject street and the costs associated with Program implementation.
Addressing City Council were Diane Zimmerman and Glenda Yakel.
Councilwoman McLean expressed concern over spending money at the behest of one person to initiate a study. Councilwoman McLean commented it is a detriment to emergency vehicles, cited reasons from the item's text as to why speed humps may not be an ideal solution in every instance, and proposed this item be returned to staff to set a number of petition signatures that should be required to initiate a study.
Councilmember Gibbs questioned staff regarding a single person being able to initiate a survey 2 Packet Pg. 17
Minutes Acceptance: Minutes of Feb 27, 2024 6:00 PM (Consent Calendar)
and asked staff to clarify proposed policy, specifically about timelines regarding approval of speed humps and how long before removal of speed humps can be discussed. Councilmember Gibbs asked if there is a removal request, and 67 percent agreement is not met, is there a timeline for when another request can be made.
Mr. Striplin responded there is not. Councilmember Gibbs requested a 10 percent agreement of property owners to add a speed hump and would like policy to reflect that if a removal request is denied by the majority after the survey is done and approved by the City, that there is an additional timeline for when the policy can continue.
Councilwoman McLean asked that staff rework the language in the policy and add the cost of each study. Mr. Striplin commented that staff will make amendments to the item for the Council to review, create a timeline in cases of denial, and confirmed that cost will also be addressed. Mr.
Striplin clarified that residents who live in affected areas will be able to initiate the survey.
City Attorney Joseph Montes asked whether there should be a time between when a request for removal can be made and if a request is not granted.
Councilmember Weste spoke regarding residents being fearful for their children's safety and called for balance.
Mayor Smyth, with Council concurrence, asked that staff return this item with updated information at a future regular meeting.
PUBLIC PARTICIPATION II
No additional requests to speak were received.
ADJOURNMENT
Mayor Smyth adjourned the Regular Meeting at 7:28 p.m.
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MAYOR
ATTEST:
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CITY CLERK
2 Packet Pg. 18
Minutes Acceptance: Minutes of Feb 27, 2024 6:00 PM (Consent Calendar)
Agenda Item: 3
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: March 12, 2024
SUBJECT: CHECK REGISTER NO. 05
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council approve and ratify for payment the demands presented in Check Register No. 05.
BACKGROUND
Check Register No. 05 for the Period 01/26/24 through 02/08/24 and 02/15/24 in the aggregate amount of $6,268,434.90 inclusive of Electronic Funds Transfers for the Period 01/29/24 through 02/09/24 in the aggregate amount of $1,582,680.16.
FISCAL IMPACT
No fiscal impact.
ATTACHMENTS
Memo - Check Register No. 05
Check Register No. 05 (available in the City Clerk's Reading File) 3 Packet Pg. 19
3.a
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Attachment: Memo - Check Register No. 05 (Check Register No, 05)
3.a
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Attachment: Memo - Check Register No. 05 (Check Register No, 05)
3.a
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Attachment: Memo - Check Register No. 05 (Check Register No, 05)
Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: March 12, 2024
SUBJECT: CONTRACT FOR NEWHALL PARK POOL PUMP ROOM DESIGN, PROJECT P2021
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Award the design contract to Pacific Advanced Civil Engineering, Inc., for the Newhall Park Pool Pump Room Design, Project P2021, in the amount of $187,790 and authorize a contingency in the amount of $18,780, for a total contract amount not to exceed $206,570.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
Newhall Park was constructed in 1949 by the County of Los Angeles (County) and was operated by the County until the City of Santa Clarita's (City) incorporation in 1987. The 14.3-acre community park boasts a range of amenities, including a pool, multi-purpose room, and recreational facilities catering to the active and passive needs of the community.
The current pool pump room is 55 years old and beyond its useful life and repair. In an effort to address the condition and functional limitations of the current infrastructure, this project aims to finance the design of a new pool pump room and storage area at the Newhall Park Pool. The redesign is necessary to accommodate essential components such as pumps, filters, chemical vats, electrical and plumbing systems, and to enhance storage for recreational equipment.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting firms to create a design for the Newhall Park Pool Pump Room. The RFP was advertised on the City's website on October 31, 2023. Thirty-three companies downloaded bid specifications, and the RFP closed on November 30, 2023, with no proposals submitted. 4 Packet Pg. 23
As a result, consistent with the City purchasing policy, staff identified three qualified vendors and requested proposals through an informal process. One vendor opted not to submit, while another failed to respond to staff inquiry regarding the project. However, Pacific Advanced Civil Engineering, Inc. (PACE) did submit a proposal that met the project's needs. Staff has completed its due diligence review of PACE's proposal and determined that their past performance meets the City's high standards. Therefore, staff recommends awarding the design contract to PACE.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account P2021601-516101 to support the recommended action.
ATTACHMENTS
Pump Room Building
Pump Room Wall
PACE Proposal (available in the City Clerks Reading File) 4 Packet Pg. 24
4.a
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Attachment: Pump Room Building (Newhall Park Pool Pump Room Design)
4.b
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Attachment: Pump Room Wall (Newhall Park Pool Pump Room Design)
Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: March 12, 2024
SUBJECT: MEMORANDUM OF UNDERSTANDING AMENDMENT WITH LOS
ANGELES COUNTY FLOOD CONTROL DISTRICT FOR THE
PROPOSITION 1 DISADVANTAGED COMMUNITY
INVOLVEMENT PLANNING GRANT PROGRAM
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council authorize the City Manager or designee to execute “Amendment 1” to the Memorandum of Understanding with Los Angeles County Flood Control District (LACFCD) for the implementation of the 2016 Proposition 1 Disadvantaged Community Involvement Program for the Upper Santa Clara River watershed within LACFCD's jurisdictional boundaries, subject to City Attorney approval.
BACKGROUND
Approved by voters in 2014, Proposition 1 authorizes $7.545 billion in general obligation bonds to fund California's water quality, supply, and infrastructure projects. Furthermore, Proposition 1 approved the appropriation of approximately $51 million for the Disadvantaged Community Involvement Program to ensure the involvement of Disadvantaged Communities (DACs) in Integrated Regional Water Management (IWRM) planning efforts.
A Memorandum of Understanding (MOU), executed in 2017, required the three IRWM regions (Upper Santa Clara, Greater Los Angeles, and Ventura County) to work collaboratively to improve the involvement of DACs in IRWM planning efforts to ensure balanced access and opportunity for participation in the process. The outreach identified the water management needs of DACs on a funding area basis and developed strategies that address DACs' water management needs.
The MOU established the City of Santa Clarita (City) as the program manager for outreach efforts in the Upper Santa Clara River IRWM. In exchange, the City would receive up to $147,000 of staff time reimbursement. Over the course of implementation, it was found to be 5 Packet Pg. 27
more efficient for the project management role to be with the Los Angeles County Flood Control District (LACFCD) acting as the grant manager, preparing quarterly reports, reviewing invoices, participating in meetings, developing scopes of work, and hiring consultants. As a result, the City will now receive $8,000 of staff time reimbursement.
This amendment enables the LACFCD the authority to act as the project manager on behalf of the IRWM on matters related to the DAC. It provides information the State requires by the Grant Agreement's provisions. Implementation of this program is required to obtain Proposition 1 grant funding, which is used to construct structural management practices identified in the City's Watershed Management Program.
ALTERNATIVE ACTION
Other action as determined by City Council.
FISCAL IMPACT
Upon approval of the recommended action a reimbursement will be made to the City of Santa Clarita for a total of $8,000 into Miscellaneous Revenue 356-462101.
ATTACHMENTS
Amendment 1, DAC Area MOU, March 2024 (available in the City Clerk's Reading File) 5 Packet Pg. 28