Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: March 12, 2024
SUBJECT: CONTRACT FOR NEWHALL PARK POOL PUMP ROOM DESIGN, PROJECT P2021
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Award the design contract to Pacific Advanced Civil Engineering, Inc., for the Newhall Park Pool Pump Room Design, Project P2021, in the amount of $187,790 and authorize a contingency in the amount of $18,780, for a total contract amount not to exceed $206,570.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
Newhall Park was constructed in 1949 by the County of Los Angeles (County) and was operated by the County until the City of Santa Clarita's (City) incorporation in 1987. The 14.3-acre community park boasts a range of amenities, including a pool, multi-purpose room, and recreational facilities catering to the active and passive needs of the community.
The current pool pump room is 55 years old and beyond its useful life and repair. In an effort to address the condition and functional limitations of the current infrastructure, this project aims to finance the design of a new pool pump room and storage area at the Newhall Park Pool. The redesign is necessary to accommodate essential components such as pumps, filters, chemical vats, electrical and plumbing systems, and to enhance storage for recreational equipment.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting firms to create a design for the Newhall Park Pool Pump Room. The RFP was advertised on the City's website on October 31, 2023. Thirty-three companies downloaded bid specifications, and the RFP closed on November 30, 2023, with no proposals submitted.
As a result, consistent with the City purchasing policy, staff identified three qualified vendors and requested proposals through an informal process. One vendor opted not to submit, while another failed to respond to staff inquiry regarding the project. However, Pacific Advanced Civil Engineering, Inc. (PACE) did submit a proposal that met the project's needs. Staff has completed its due diligence review of PACE's proposal and determined that their past performance meets the City's high standards. Therefore, staff recommends awarding the design contract to PACE.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account P2021601-516101 to support the recommended action.
ATTACHMENTS
Pump Room Building
Pump Room Wall
PACE Proposal (available in the City Clerks Reading File)