February 19, 2024
(February 08, 2024 – revised)
Katie Knybel
Project Manager
Parks Planning and Open Space
City of Santa Clarita
Phone: (661) 290-2235
Cell: (661) 312-0485
Re: Newhall Park Pool Pump Room Replacement | #PPOS-23-24-P2021 Revised Professional Engineering Design Services Proposal #C258
Dear Katie,
PACE is pleased to provide our proposal for engineering design for the Newhall Park Pool Pump Room Replacement project. Our enclosed proposal includes background qualifications information about PACE, Recreational Water Broch ure, resumes of key team members, Work Statement, Schedule, and proposed Sub-consultant background information.
A stormwater drainage design task is added to th is revised proposal as an optional task. The fee for this task is a Time and Expense (T&E) term – see task 4.4 in the proposal.
Based on the instructions in your earlier email, we are sending the proposed fee for our services broken down by task, manpower category and ho urs to Mariela Delgado mdelgado@santa - clarita.com.
We appreciate the opportunity to be of service to the City of S anta Clarita and look forward to the successful completion of the pump room replacement design. Please contact me if there are any questions or if we may provide any additional information.
Sincerely,
Zirang Song, PE
Vice President - Recreational Water Division
ZS/ch
Enclosures: Professional Services Proposal, PACE Recreational Water Brochure and PACE Team Member resumes
cc: Mariela Delgado [email protected] (cost proposal)
R:\C258\3-Contracts - Proposals\1. Proposal\1. KKnybel Cov Ltr 2-19-24.doc
INTRODUCTION
The City of Santa Clarita will select a consultant who has experience in community pool design and construction consulting services for the existing Newhall Park Swimming Pool Pump Room Building Replacement Design. The consultant will work closely with the City’s Project Manager when preparing the site plan, assessment of existing equipment, and design of the items included in the scope of work below.
It is extremely important that the Consultant work closely with City staff to successf ully complete the project goals and protect the interest of the city.
QUALIFICATIONS OF FIRM AND ASSIGNED STAFF
About PACE
Pacific Advanced Civil Engineering, Inc. (PACE) is a specialized civil engineering firm formed in 1987 offering advanced water resource services worldwide. With over 35 years of experience, we offer a wide range of engineering services related to water, wastewater, stormwater management and water resource permitting and regulatory compliance to ensure projects are both economically viable and environmentally sustainable. Our engineering approach focuses on maximizing value by creating multi -use infrastructure systems, cost-effective phasing strategies and systems that include environmental, aesthetic and recreation uses. PACE staff members include licensed professional engineers with PhDs, university instructors and policy-makers in the water resource arena.
PACE Recreational Water Brochure
The PACE Recreational Water Brochure is attached to this proposal in a separate document.
Primary Representative
Zirang Song, MS, PE
Project Manager - Vice President / Recreational Water Division Manager D (714) 481-7212 | C (714) 514-8824
[email protected]
CA Licensed PE: 69315
As the Project Manager, Zirang Song will serve as the primary representative for this project. Mr. Song has civil design/engineering experience spanning back to 1990. From concept to final design and specifications, his areas of expertise include all areas of water infrastructure including swimming pool filtration system design, lake system design, water storage, water feature/fountain design, pump station design, water conveyance, and construction management. He has specific water feature expertise in concept design, site grading, mechanical engineering design of aquatic facilities, electronic controls, telemetry, advanced disinfection systems and hydraulics. Other responsibilities include construction support and coordination.
Alternate Representative
Mark Krebs, PE
Principal / QA/QC
D (714) 481-7222 | C (714) 514-8822
[email protected]
CA Licensed PE: 049292
As the Principal / QA/QC, Mark Krebs will serve as the alternate representative for this project. Mr. Krebs has engineering and construction experience specific to water resources spanning back to 1988 with both
public and private sector projects. His project design and construction experience includes all phases of infrastructure, grading, drainage, stormwater treatment, roadway, water, sewer, reclaimed water, storage, distribution, wetland evaluation and mitigation, and a wide range of stormwater quality experience including manmade lake treatment BMP’s, and TMDL source control. He has highly specialized background in recreational pools and water play areas, water feature engineering, including both small and large-scale manmade lakes, formal fountains, streams, and waterfalls. In addition to the responsibility of being an officer of the company and President of PACE, Mr. Krebs maintains role as Principal/Sr.
Project Manager and the lead design engineer on numerous water resource projects. Moreover, with his knowledge of operational and maintenance requirements of aquatic facilities, he imparts field technical support and construction administration services for water feature projects.
Past Municipal Pool Renovation Projects
1. Peak Park and Boisseranc Park Pool Improvements– City of Buena Park, CA ✓ Peak Park Pool (165 feet x 65 feet) – entire pool deck replacement, new ADA ramp, new pool plaster, new landscape planters, new diving boards and water slide, new pool lights and deck lighting
✓ Boisserranc pool (60 feet x 38 feet) – new pool deck/pool coping, new wrought iron pool fence and gates, pool equipment relocation and renovation
Agency name:
City of Buena Park – Public Works
Contact Info: Hysun Lee Phone: (714) 562-3691 Email: [email protected] Dates services performed: 2023 - 2024
2. William Woollett Jr. Aquatic Center Pool Re-plastering– Irvine, CA ✓ One Olympic size (50 meters x 25 yards) competition pool ✓ One Olympic size (50 meters x 25 yards) diving pool
✓ One instructional pool (25 meters x 25 yards)
Agency name:
City of Irvine – Public Works and Transportation Department Contact Info: Michael Courtney Phone: (949) 337-7017 Email: [email protected] Dates services performed: 2021 – 2024
3. City Hall Fountain Renovation – City of La Mirada, CA ✓ Existing City Hall fountain renovation including reduced fountain basins, new deck and sitting area, new landscape design, equipment and piping replacement Agency name:
City of La Mirada
Contact Info: Tony Moreno Phone: (562) 902-2354 Email: [email protected] Dates services performed: 2022 – 2024
4. Memorial Pool and Civic Center Fountain Renovation – City of Santa Ana, CA ✓ One Olympic size (167 feet x 65 feet) competition pool - assessment of the existing system and determined the minimum level of action necessary to rectify the pool's issues and reduce the City's operational and maintenance cost, audit of equipment and operations to ensure current Health codes were met. Final recommendations and design services were performed to repair the pool shell including waterproofing, plaster, fittings, lighting, and tile. Decking renovations were also recommended and the pumping system was redesigned to comply with current Health codes including a new pump as well as repair of cracks in the pump station room. A chemical storage room was also designed to provide proper ventilation.
✓ Civic Center fountain improvement
Agency name:
City of Santa Ana
Contact Info: Kenny Nguyen Phone: (714) 647-5632 Email: [email protected] Dates services performed: 2008 – 2011
WORK STATEMENT
Newhall Park Pool Pump Room Replacement design scope includes:
Task 1 – Preliminary Investigation
• Existing site reconnaissance, existing documents review • Perform a local horizontal and vertical control survey to support the topographic survey work. • AutoCAD Base File of the project site survey to be completed at 1’ = 40’ scale with a 1 -foot contour interval.
• Provide potholing to identify the location of the existing pipelines. • Drilling and geotechnical logging of two (2) exploratory borings in the area of proposed improvements.
• Laboratory testing of representative soil samples collected from the borings • Engineering analysis of field and laboratory data
• Preparation of Geotechnical Report with our findings, conclusions, and recom mendations Task 2 – Project Management
• Project management, meetings, coordination among project design team, the city and agencies • Prepare a project design schedule for the City’s review and approval. • Prepare a project quality control plan and implement the plan throughout the project .
Task 3 – Preliminary Design
• Prepare a preliminary site plan to indicate proposed building size, location, access, and grading . • Develop a layout for the pool pump building.
• Generate 3D Model / color renderings for meeting/coordination/design approval and plan submittal purposes.
• Produce design documents that illustrate refinement of design, form, character and appearance of the overall project.
• Prepare a preliminary paving and drainage plan.
• Provide a preliminary wet utility plan that includes storm drain, domestic water, and sewer.
• Prepare a preliminary estimate of probable construction cost based on the program established in the preliminary design.
Task 4 – Construction Documents
Prepare PS&E documents and provide the necessary deliverables at each specified design milestone.
Plans shall be prepared, reviewed and approved in phases based on the construction phasing prepared by the Consultant and approved by the City.
4.1: Plans, Specifications, and Estimates (PS&E)
• Map existing utilities on project base plans based on as-builts obtained from utility companies, Underground Service Alert (USA) markings, and potholing information. • Provide coordination with required utility companies to assist with any additional upgrades or services necessary to supply the project site.
• Prepare plans and calculations based on the proposed project construction phasing that include , but are not limited to the following:
o Site Civil Plans
- Demolition, Grading, Paving, and Drainage Plans
- Grading coordination with adjacent development
- Wet Utility Plan
- Utility Composite Plan
- Electrical Plans
- Equipment Power
o Building Plans
- Architectural Plans
- Structural Plans
- Electrical Plans
- Mechanical Plans
- Plumbing Plans
• Consultant shall prepare specifications in a format consistent with the latest edition of the Standard Specifications for Public Works Construction (SSPWC). For work items not adequately covered in the SSPWC, project specific specifications shall be developed. • The submitted plans and specification shall be issued in a condition such that the documents are complete, fully coordinated between disciplines, and ready to be issued for plan checking. • Prepare a construction cost estimate. The estimate should include a breakdown of costs for each item of work and match the bid schedule, item by item, included in the specifications. • Provide electronic copy of all documents developed during the contracted period with the city.
Drawings are to be developed on AutoCAD Version 2022 or equivalent and documents shall be prepared utilizing Microsoft Office Suite (i.e., “Word,” “Excel,” “PowerPoint,” and “Project.”)
4.2: Plan Approval and Permits
• Receive plan check approvals from all City divisions including, but not limited to, Building and Safety, Recreation and Community Services, Park Maintenance, Parks Planning, and outside agencies such as L.A. County Fire or as needed for construction permits. • Los Angeles County approvals for any associated storm drain and sanitation permits. • The Consultant is to provide the City with an original and/or updated complete set of approved plans, specifications, and estimate. Construction specifications shall be written specific to the project.
4.3: Bid Meetings and Support
• Attend Pre-Bid meeting.
• Respond to Bidders questions.
• Write addendums in response to bidder questions and design changes. • Assist in analyzing the bids to identify lowest responsible bidder. • Assist in City’s RFP preparation for Materials Testing and Special Inspections.
4.4: Stormwater Drainage Design (Optional Task) (T&E)
• Coordinate with County and City for stormwater drainage design requirements for this project , and determine the stormwater drainage design criteria, priority level etc. • If required, prepare LID or SUSMP design per the City’s Municipal Code Chapter 17.95 • If required, prepare preliminary storm runoff analysis subject to NPDES permit. Please note that a Storm Water Pollution Prevention Plan (SWPPP) id appilicalbe for construction activities. The preparation of the SWPPP shall be done by the project contractor.
Task 5 – Construction Support – Optional Task
If the City elects to award this phase of work, the Consultant shall assist the City during construction phase through final close-out of the project. This phase shall include, but not be limited to, the following tasks.
5.1: Construction Meetings and Support
• Attend Pre-Construction Meeting
• Attend weekly jobsite meetings and job inspection visits • Respond to RFI’s and review submittals and shop drawings • Prepare construction bulletins as needed
• Prepare construction correction notices as needed
• Assist with reviewing, analyzing, and advising the City on Contract Change Order requests. • Meet with the City approximately once a month to report on the progress of the work. A brief written summary of these meetings shall be prepared by the Consultant and submitted to the Project Manager.
• Complete Sustainability Certification documentation and submittal package, if needed. • Perform final review and contribute to the punch list with the contractor.
5.2: As-Built Plans
• Consultant shall prepare As-Built Drawings upon completion of the project and acquire the Contractor’s daily red lined plans from the Contractor and their subcontractors. Final Record Drawing will need to be both in electronic files (CAD and PDF) and hard copies.
Assumptions and Exclusions:
1. The Client’s responsibilities shall include providing PACE with the base data and project information in a timely manner, coordination and management of other team consultants to assure that the project schedule can be met, and prompt payment of invoices in accordance with the terms and conditions included herein. The specific items that are to be provided by the Client or other consultants include the following:
a. Client input pertaining to project design issues and requirements including scheduling. b. Any other data that directly impacts PACE ability to perform the design in an efficient and economic manner.
2. Any proposed project changes which affect work in progress or previously completed will be justification for additional compensation.
3. We assume all existing utilities are shown on the as-built plans in the RFP documents.
4. Due to the size of this project, we excluded construction management software for coordination and filing of construction documents. We will provide the construction documents to the city in electronic format.
5. We assume all existing pool mechanical equipment will be re-used in the new building construction. If new design for the pool equipment is required, a separate scope and fee will be submitted for approval.
6. New electrical design plans are included in the proposal because the new building will require new electrical design plans to meet current codes. We assume the current electrical power source for the existing site is sufficient and no electrical power upgrade will be required for the new building. If additional electrical power is required, a separate scope and fee will be submitted for approval.
7. No environmental documentation or support, including no environmental permitting.
8. Local government approval meetings, hearings, etc., and preparation of presentation graphics will be under separate work authorization, if required.
9. For all the data delivered to PACE for the purpose of digital mapping, including but not limited to GIS and AutoCAD, PACE requires said data be delivered in one of the recognized standard coordinate systems such as the Stateplane Coordinate System or the Universe Transverse Mercator (UTM). In addition, PACE requires all datums, vertical and horizontal, be documented in a metadata sheet and be included along with the delivered data. If the coordinate system is in what is often referred to as a “Local Coordinate System,” and the deliverer does not have the capability to convert data into one of the recognized standard coordinate systems, PACE requires a Control Conversion document (CCD) be included in the deliverable. The CCD will include all the necessary coordinate transformation information and scale factors needed to make an accurate translation of the data to PACE’s acceptable coordinate systems. If this information is not available, PACE will require an addendum to this proposal to include Time and Materials used to translate the delivered data into the appropriate standard coordinate system.
10. The fees proposed herein shall apply until one year from date of proposal. Due to ever -changing costs, Consultant will increase those portions of the contract fee for which work must still be completed after one year from date of proposal, as negotiated with the Client up to a maximum of ten-percent (10%).
SCHEDULE
Based on PACE's current understanding of this project from the information provided in the RFP, the following is the proposed project design schedule:
Activity Start Date Finish Date
CONTRACT AWARD February 2024 March 2024
PROJECT KICK-OFF MEETING March 2024 March 2024
SITE RECONNAISSANCE April 2024 April 2024
PRELIMINARY DESIGN April 2024 May 2024
CONSTRUCTION DOCUMENTS
(65%, 95% and 100% DRAWINGS, SPECS)
June 2024 August 2024
PERMITTING September 2024 October 2024
BIDDING AND CONSTRUCTION CONTRACT AWARD November 2024 November 2024 CONSTRUCTION November 2024 May 2025
PACE is aware of the desire to complete the design for the project as quickly as possible. We approach our projects with a mentality that if we can minimize design revisions, the project can proceed ahead more quickly. We will apply our experience with fast-paced design-build and design-bid-build projects to ensure schedule objectives are always met.
SUB-CONSULTANTS
PACE has been collaborating with our sub-consultants for many past projects, including municipal pool renovation projects listed in our reference projects section.
Spire Structural Engineering Inc. – Structural Design
Spire Structural Engineering, Inc. was established in 2005 to provide structural engineering analysis and design of many types of new and existing structures utilizing all materials. Spire’s staff of ten are determined to provide its clients with designs that take into account cost, ease of construction, and cutting-edge construction methods to meet the objectives of each project. The firm’s principals, Jeremy Welton and Alexandros Bletsos, are California registered structural engineers with many years of experience in the design and analysis of various structures, utilizing computer modeling appl ications such as SAP2000, ETABS, and RISA3D. Spire focuses on new construction as well as structural upgrades and seismic retrofits meeting the current building code, ASCE 31/41 or other criteria. The firm has experience with all types of analysis including linear and nonlinear techniques. Nonlinear static (pushover) techniques have been applied in evaluating existing complex structures and the firm’s principal also has past experience with both linear and nonlinear response history analyses.
Square 1 Design Group – Architecture
SQUARE [1] Design Group is a unique form of a group design partnership that has embarked on new markets, focusing on the extensive experience of the new staff in the design of recreation developments, city/county facilities, and public schools. The firm is centrally located within Southern California. Work is generated in collaboration with the client in the field, from design sessions to construction administration.
The organizational philosophy of the firm is one of a studio effort, with teams of design and technical personnel working with the Partner-in-Charge and Project Manager throughout the life of a project, from design through construction.
Huitt-Zollars – Survey Engineering
Huitt-Zollars also offers a complete range of land surveying services to support all types of clients and projects, ranging from On-Call Surveying contracts with City, County, and State governmental agencies to developers, construction companies, Title Companies, and the real estate industry. With their experienced group of Professional Land Surveyors, multiple field crews, office Survey Technicians, and state-of-the-art surveying and mapping equipment, they are able to provide clients with well -coordinated, cost-effective surveys and related documentation in a timely and efficient manner.
American Geotechnical – Geotechnical Engineering
American Geotechnical is a firm of consulting engineers and geologists specializing in geotechnical engineering, geology, groundwater hydrology, and seismology. American Geotec hnical was founded in 1984 as a California corporation and provides services regionally and nationally. In addition to new development projects, their experience also includes property evaluations/risk management, moisture intrusion and groundwater studies, earthquake and fault studies, slope stability and landslide evaluations, etc. They also have significant experience in performing distress investigations and forensic studies and providing remedial recommendations to correct problems to existing structur es and other improvements.
TOTAL COST
PACE has prepared design fee total cost and breakdown costs, together with hourly rates. Please see separate project design fee cost work sheet submitted separately.
Hourly Rate
$300
$260
$245
$250
$220
Instrumentation & Controls Specialist $185
ENGINEERING FEE ESTIMATE $190
PROJECT WORKSHEET $175
Design Engineer $150
Project Data CAD Designer/GIS Analyst $145
Project Name: Newhall Park Pool Equipment Graphic Designer $125 Building Replacement Project Coordinator $105
Client: City of Santa Clarita Administrative Support $100 PACE Job Number: C258 Assistant Designer $85
Estimate Date: 02/08/2024 Survey Consultant $290 $187,790 Geotechnical Consultant $250
1 Preliminary Investigation
1.1 1.1 Kick-off Meeting and Field Reconnaissance 4 2 8 8 16 4 56 34 $32,800 $400 $33,200
1.2 1.2 Document Research and Review 2 2 4 8 $2,980 $2,980 2 Project Management
2.1 2.1 Monthly Meetings (assume 6 months) 12 4 $3,420 $3,420
2.2 2.2 Schedule 2 2 $710 $710
2.3 2.3 Quality Control 4 4 4 16 $7,220 $7,220
3 Preliminary Design (Optional Task) 4 28 8 16 24 24 24 $26,800 $26,800 4 Construction Documents
4.1 Plans, Specs, & Estimates (60%, 90%, 100%) 4 77 16 16 80 40 24 $54,540 $400 $54,940
4.2 Plan Approval and Permits 20 4 8 20 24 8 4 $17,400 $17,400
4.3 Bid Meetings & Support 4 4 $2,040 $2,040
4.4 SW Drainage Design (Optional) (T&E) 20 40 20 8 $15,340 $15,340 5 Construction Support (Optional Task)
5.1 5.1 Construction Meetings and Support 16 4 16 16 40 $18,180 $400 $18,580
5.2 5.2 As-built Plans 4 8 8 8 $5,160 $5,160
16 157 36 120 0 160 200 84 22 56 34 $186,590 $1,200 $187,790 2024 PACE Hourly Rate Schedule
Description
Principal
Sr. Electrical Engineer/Sr. GIS Analyst
Proj. Mgr./Consulting Engr./Sr. I&C Specialist
Sr. Proj. Engr./Sr. Design Engr.
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Reimburs.
Expenses
Geotechnical
Consultant
Total Fee Amount:
Design
Engineer
Man-Power
Subtotal
Project
CoordinatorWork Item Description Principal
Electrical
Design
Engineer
Proj. Engr.Elec. Design Engr./Design Engineer II
Sr. CAD Designer
Architectural/Structural Consulting Engr.
Sr. Electrical
Engineer
Estimated Manhours
Project Manager
Sr. CAD
Designer
TOTALS
Architectural /
Structural
Consulting Engr.
C
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Total Task
CostsItem No. Survey Consultant
Sr. Project
Engineer/Sr.
Design Engr.