Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: March 26, 2024
SUBJECT: SAUGUS PHASE I: BOUQUET CANYON TRAIL TO CENTRAL PARK, PROJECT C0066 - PLANS, SPECIFICATIONS, AND
CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Saugus Phase I: Bouquet Canyon Trail to Central Park, Project C0066.
2. Find the Saugus Phase I: Bouquet Canyon Trail to Central Park project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Sections 15301 and 15304.
3. Award the construction contract to R.C. Becker and Son, Inc., in the amount of $672,306 and authorize a contingency in the amount of $100,846, for a total contract amount not to exceed $773,152.
4. Extend the current contract and authorize an increased expenditure authority for construction support services for the Saugus Phase I: Bouquet Canyon Trail to Central Park, Project C0066 with Dokken Engineering, Inc., in the amount of $10,000 and authorize a contingency in the amount of $1,500, for a revised total contract amount not to exceed $172,171.
5. Appropriate one-time funds in the amount of $462,130 in Measure M ATP funds (Fund 268) to the Saugus Phase I: Bouquet Canyon Trail to Central Park, Project C0066, expenditure account C0066268-516101 and increase Measure M ATP revenue account 268-442614 by $462,130.
6. Authorize the City Manager or designee to execute all documents, including the License Agreement with Santa Clarita Valley Water Agency for Bouquet Canyon Trail, subject to City Attorney approval.
BACKGROUND
The project will construct a separated Class I trail that will improve bicycle and pedestrian access to Central Park, utilizing the existing southerly maintenance access road along the Bouquet Creek Channel. The Class I trail will have access points along Bouquet Canyon Road north of Espuella Drive and at Central Park’s west driveway entrance as shown in the Location Map. Improvements include pavement rehabilitation, striping, and fencing on the existing maintenance access road, and new trail construction through Central Park. The construction of the trail will provide connectivity to the recently enhanced Class II buffered bicycle lanes fronting Central Park. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025, and the City’s adopted Non-Motorized Transportation Plan.
The Saugus Phase I: Bouquet Canyon Trail to Central Park project is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Sections 15301 and 15304, which exempts from CEQA review of projects that consist of the repair, maintenance, or minor alteration of existing public or private facilities, or topographical features involving negligible or no expansion of existing or former use, the addition of safety devices, grading on land with a slope of less than 10 percent, and the creation of bicycle lanes on existing right-of-way. Examples include, but are not limited to, existing highways and streets, sidewalks, bicycle and pedestrian trails, and similar facilities, which includes alterations such as the addition of bicycle facilities. This project meets the criteria for these exemptions because it will be performing maintenance and minor alteration to the existing access road and the existing trail and will construct the missing sections needed for connectivity. The project involves a negligible or no expansion of use and does not create additional automobile lanes.
Construction Solicitation Process
An invitation to bid was prepared and published twice in The Signal newspaper, on January 31, and February 7, 2024, and was posted on BidNet. A total of three bids were submitted to the City and opened by Purchasing on February 29, 2024. Each of the bids included a base bid and one bid alternate. The basis for award was for the base bid only. The results of the bids are shown below:
Company Location Bid Amount
R.C. Becker and Son, Inc. Santa Clarita, CA $672,306
F.S. Contractors, Inc. Sylmar, CA $762,484
Foster Construction Santa Clarita, CA $775,837
Staff recommends awarding the construction contract to R.C. Becker and Son, Inc., the lowest responsive and responsible bidder. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete.
The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.
The requested construction contingency will cover the cost of unforeseen site conditions such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, field adjustments, and additional work requested by the City.
Civil Engineering Construction Support
The City Council awarded a design contract for a total amount not to exceed $160,671 to Dokken Engineering, Inc. (Dokken) at the May 10, 2022, City Council meeting. Dokken was selected through a request for proposal process and is the Engineer of Record for this project.
In order to provide appropriate construction and design support throughout the construction period, it is recommended that the existing contract amount with Dokken be increased by a total of $11,500, including contingency. This increase will allow Dokken to provide construction support at regular meetings, review submittals, respond to requests for information, and address design issues as the project is constructed. Dokken’s proposal is available in the City Clerk’s Reading File.
Santa Clarita Valley Water Agency License Agreement
The license agreement with Santa Clarita Valley Water Agency (SCVWA) allows the City to construct, operate, and maintain the short segment of Bouquet Canyon Trail located on SCVWA- owned property, northwest of Central Park. The license agreement has been reviewed and approved by the City Attorney’s office and SCVWA attorney’s office. The license agreement is available in the City Clerk’s Reading File.
The requested budget appropriation accounts for increased construction costs and alignment with Los Angeles County Flood Control District conditions regarding the width of the trail and additional fencing requirements. These funds will also be used for construction support costs, which include labor compliance services, staff oversight, utility fees, construction engineering, inspection, and project management.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure accounts C0066268-516101 (Measure M ATP Fund) and C0066233-516101 (TDA 8 Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Bid Proposal for R.C. Becker & Son, Inc. (available in the City Clerk's Reading File) Bid Proposal for Dokken Engineering, Inc. (available in the City Clerk's Reading File) License Agreement with Santa Clarita Valley Water Agency (available in the City Clerk's Reading File)