Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: March 26, 2024
SUBJECT: SOUND, STAGE, TRUSSING, LIGHTING, AND POWER
CONTRACT FOR CONCERTS IN THE PARK
DEPARTMENT: Economic Development
PRESENTER: Phil Lantis
RECOMMENDED ACTION
City Council:
1. Award a contract to SOS Entertainment for sound, stage, trussing, lighting, and power services for the 2024 Concerts in the Park series, in an amount of $95,000; and authorize a contingency of $9,500, for a total amount not to exceed $104,500.
2. Authorize the City Manager or designee to execute up to four optional, one-year renewals, not to exceed the annual contract amount, inclusive of a contingency of $9,500, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor.
3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) entertains thousands of residents and visitors each year at the annual Concerts in the Park held at Central Park. Beginning on July 6, 2024, the series runs for eight consecutive weeks, culminating on August 24.
The City’s Purchasing division, in collaboration with the Arts and Events division, issued an invitation to bid for sound, stage, trussing, lighting, and power services for the Concerts in the Park series. The invitation to bid was publicly advertised on January 26, 2024, on BidNet, the City’s e-procurement platform. The bid was downloaded by 20 vendors, and two bids were received. Purchasing staff opened the bids on February 27, 2024. The results are as follows:
Vendor Location Cost
1. SOS Entertainment Santa Clarita, CA $95,000
2. Brahma Media Group, Inc. Santa Clarita, CA $162,308
Staff recommends City Council award the contract to SOS Entertainment for sound, stage, trussing, lighting, and power services for the 2024 Concerts in the Park series, with the option of four one-year renewals.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The funds for this agreement have been requested in the expenditure account 1003607-512103 (Concerts in the Park-Equipment Rental), as part of the Fiscal Year 2024-25 budget and are contingent upon appropriation of the funds by the City Council. Funds for future years are contingent upon appropriation of funds by the City Council during the annual budget process.