Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 9, 2024
SUBJECT: 2023-24 OVERLAY AND SLURRY SEAL PROGRAM - OVERLAY A, PROJECT M0153 - PLANS, SPECIFICATIONS, AND
CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program – Overlay A, Project M0153.
2. Find the 2023-24 Overlay and Slurry Seal Program is exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to LCR Earthwork and Engineering, Corp., in the amount of $1,382,146 and authorize a contingency in the amount of $276,429, for a total contract amount not to exceed $1,658,575.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The annual overlay and slurry seal projects are an integral part of the City of Santa Clarita’s (City) Overlay and Slurry Seal Program. Each year, streets are evaluated and identified for the need for pavement preservation and rehabilitation treatments. The 2023-24 Overlay and Slurry Seal Program is divided into five projects: Overlay A, Overlay B, Overlay C, Overlay D, and Slurry Seal, to resurface streets, seal cracks, and coat the surface of streets in various areas of the City. The overlay treatment for this project will provide a smoother ride for vehicles and reconstruct the roadway. The Overlay A project, if approved and awarded, is expected to begin
construction in various areas of the City (see attached Project Location List) in May 2024 and will be completed by the end of July 2024. Overlay projects B-D and Slurry Seal will be brought before the City Council for consideration at a later date. This project supports the Sustaining Public Infrastructure theme of the City of Santa Clarita’s five-year strategic plan, Santa Clarita 2025.
The 2023-24 Overlay and Slurry Seal Program is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the 2023-24 Overlay and Slurry Seal Program will be performing repairs and maintenance to existing streets.
An invitation to bid was prepared and published twice on February 21 and 28, 2024, and was posted on BidNet. A total of six bids were submitted to the City and opened by Purchasing on March 18, 2024. The results of the bids are shown below:
Company Location Total Bid
LCR Earthwork & Engineering, Corp. Jurupa Valley, CA $1,382,146 Onyx Paving Company, Inc. Anaheim, CA $1,432,731
Toro Enterprises, Inc. Oxnard, CA $1,455,821
FS Contractors, Inc. Sylmar, CA $1,601,678
R.C. Becker and Son, Inc. Santa Clarita, CA $1,611,689 All American Asphalt Corona, CA $1,643,717
Staff recommends awarding the construction contract to LCR Earthwork and Engineering, Corp., the lowest responsive and responsible bidder. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete.
The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.
The requested 20 percent contingency for the Overlay A contract will allow for additional streets from the City's pre-designed inventory and streets that may need treatment due to this year's rain to be added to the project if funds are available after construction of the original scope of work.
Additionally, the remaining contingency will cover costs associated with unforeseen site conditions, such as potential utility conflicts and abandoned utilities not shown in record drawings that are often discovered during construction, as well as change order requests made by
the contractor.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure accounts M0153233-516101 (TDA 8 Fund), M0153264-516101 (Measure R Local Return), M0153266-516101 (Measure M Local Return), and M0153267-516101 (Senate Bill 1) to support the recommended contract and associated project costs.
ATTACHMENTS
Project Location List
Bid Proposal for LCR Earthwork and Engineering, Corp. (available in the City Clerk's Reading File)