Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 9, 2024
SUBJECT: THE RINK SPORTS PAVILION - PHASE 1 (GRADING), PROJECT P3034 - PLANS AND SPECIFICATIONS, CONSTRUCTION
CONTRACT, AND SUPPORT SERVICES CONTRACTS
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for The Rink Sports Pavilion – Phase I (Grading), Project P3034.
2. Award the construction contract to R.C. Becker & Son, Inc., in the amount of $477,839 and authorize a contingency in the amount of $47,784, for a total contract amount not to exceed $525,623.
3. Extend the current contract and authorize an increased expenditure authority for construction support services for The Rink Sports Pavilion – Phase I (Grading), Project P3034, with Anil Verma Associates, Inc. in the amount of $44,807 and authorize a contingency in the amount of $4,480, for a total additional contract amount not to exceed $49,287.
4. Extend the current contract and authorize an increased expenditure authority for geotechnical support services for The Rink Sports Pavilion – Phase I (Grading), Project P3034, with R.T.
Frankian and Associates in the amount of $56,200 and authorize a contingency in the amount of $11,240, for a total additional contract amount not to exceed $67,440.
5. Extend the current contract and authorize an increased expenditure authority for construction management services for The Rink Sports Pavilion – Phase I (Grading), Project P3034 with RP Development Services in the amount of $274,914 and authorize a contingency in the amount of $27,491, for a total additional contract amount not to exceed $302,405.
6. Appropriate one-time funds in the amount of $980,201 to The Rink Sports Pavilion, Project
P3034, from the Facilities Fund (Fund 723) to expenditure account P3034723-516101.
7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Rink Sports Pavilion (Rink), formerly referred to as the Santa Clarita Roller Skating Rink, will be the first of its kind in the City of Santa Clarita (City) and will offer the community a new intergenerational recreation amenity. The Rink's multi-use facility will offer a roller-skating rink with overlays of a basketball court, pickleball courts, a volleyball court, spectator seating, an audio/disc jockey booth with a sound and lighting system, designated area for special events, and a commercial kitchen/concession area to meet the future needs of the community. Other improvements include landscape and hardscape enhancements surrounding the facility. The project is located at the Santa Clarita Sports Complex, adjacent to the gymnasium, as shown on the attached Location Map. This project supports the Building and Creating Community theme of the City of Santa Clarita's five-year strategic plan, Santa Clarita 2025.
The Rink will be constructed in two phases. Phase I construction includes the rough grading, relocation of the sand volleyball court to a temporary site, grading certification of the building pad, and utility adjustments. Phase II will include the construction of the Rink building, landscaping, walkways, utility connections, and parking lot improvements. Phase I construction is anticipated to begin in Summer 2024. Phase II design is anticipated to be completed and construction is anticipated to start by the end of the year.
The California Environmental Quality Act (CEQA) requirements were previously completed for the final build out (Phases IV-VI) of the Santa Clarita Sports Complex. On December 19, 2006, the City of Santa Clarita Planning Commission passed, approved, and adopted Resolution P06- 31, approving Master Case 06-114, Conditional Use Permit 06-009, and adopted the Initial Study and Mitigated Negative Declaration for the project. A Notice of Completion was posted at the State Clearinghouse Number 2006111072.
An invitation to bid was prepared and published twice, on February 14 and 21, 2024, and was posted on BidNet. A total of two bids were submitted to the City and opened by Purchasing on March 12, 2024. Each of the bids included a base bid and two bid alternates. The basis for award was the total for the base bid. The results of the bids are shown below:
Company Location Bid Amount
R.C. Becker & Son, Inc. Santa Clarita, CA $460,539
Toro Enterprises, Inc. Oxnard, CA $608,173
Staff recommends awarding the construction contract to R.C. Becker & Son, Inc., the lowest responsive and responsible bidder, in the amount of $477,839, which includes $460,539 for the base bid, $17,300 for both bid alternates, and authorizing a contingency in the amount of $47,784 for a total contract amount not to exceed $525,623. The contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it
to be complete. The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.
The requested construction contingency will cover the cost of unforeseen site conditions such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, field adjustments, change order requests made by the contractor, and additional work requested by the City.
Construction Support Services
Anil Verma Associates, Inc., (AVA) was awarded a design contract for this project in April 2022 through a Request for Proposal (RFP) process. The City Council subsequently authorized contract amendments in April 2023 and November 2023 to increase the total contract amount in order to complete the design and required contract documents for the project, for a total contract amount of $1,663,300. AVA is the architect of record.
In order to provide appropriate construction and design support throughout Phase I construction, it is recommended that the existing contract with AVA be increased by a total of $49,287, including contingency. This increase will allow AVA to provide construction support at regular meetings, review submittals, respond to requests for information, and address design issues as the project is constructed.
R.T. Frankian and Associates (RTFA) was awarded a contract in June 2023 through an RFP process for as-needed services to prepare a geotechnical investigation report, for a total contract amount of $32,700. RTFA also prepared the geotechnical report for the Santa Clarita Sports Complex in 2009.
Based on RTFA's experience, familiarity with the project, and the need for geotechnical field observation services, staff is recommending that the existing contract with RTFA be increased by a total of $67,440, including contingency. This increase will allow RTFA to provide construction support at regular meetings and perform soil testing and observation services required for the construction work.
RP Development Services was awarded a contract for constructability review by the City Council in April 2023. The contract was awarded through an RFP process for a total contract amount of $274,844.
In order to provide appropriate construction management services through Phase I construction and continue the constructability review services for Phase II, it is recommended that the existing contract with RP Development Services be increased by a total of $302,405, including contingency. This increase will allow RP Development Services to provide construction management services and support at regular meetings, review submittals, respond to requests for information, address design issues as Phase I is constructed, and allow for continued constructability review services for Phase II.
The requested budget appropriations will be used for construction cost, construction support cost fees, and services associated with the project such as temporary power and project administrative costs.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure accounts P3034228-516101 (American Rescue Plan Act Fund) and P3034723-516101 (Facilities Fund) to support the recommended contracts and project administrative costs.
ATTACHMENTS
Location Map
Proposal for R.C. Becker and Son, Inc. (available in the City Clerk's Reading File) Proposal for Anil Verma Associates, Inc. (available in the City Clerk's Reading File) Proposal for R.T. Frankian and Associates (available in the City Clerk's Reading File) Proposal for RP Development Services (available in the City Clerk's Reading File)