Agenda Item: 3
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 9, 2024
SUBJECT: TRANSIT MAINTENANCE FACILITY HVAC UPGRADES,
PROJECT M1042 - PLANS, SPECIFICATIONS, AND
CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Transit Maintenance Facility HVAC Upgrades, Project M1042.
2. Find the Transit Maintenance Facility HVAC Upgrades construction project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Pardess Air, Inc., in the amount of $476,000 and authorize a contingency in the amount of $71,400, for a total contract amount not to exceed $547,400.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Transit Maintenance Facility HVAC Upgrades project will replace several original pieces of air-conditioning equipment at the Transit Maintenance Facility (TMF). The upgrades will include the replacement of ten water-sourced heat pumps in the administration building and one make-up air unit serving the bus driver locker rooms in the bus maintenance building. This equipment has been in use for more than 18 years and is past its useful life. This project supports the Sustaining Public Infrastructure theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
The Transit Maintenance Facility HVAC Upgrades construction project is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consist of maintenance of existing public facilities or mechanical equipment involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing interior or exterior partitions, plumbing, electrical conveyances, publicly-owned utilities, and rehabilitation of deteriorated mechanical equipment to meet current standards of public health and safety. This project meets the criteria for this exemption because the Transit Maintenance Facility HVAC Upgrades construction project will be rehabilitating existing HVAC components.
An invitation to bid was prepared and published twice in The Signal newspaper on February 16 and February 23, 2024, and was posted on BidNet. A total of two bids were submitted to the City and opened by Purchasing on March 19, 2024. The results of the bids are shown below:
Company Location Bid Amount
Pardess Air, Inc. Los Angeles, CA $450,000
Simco Mechanical, Inc. Glendale, CA $467,900
Staff recommends awarding the construction contract to Pardess Air, Inc., the lowest responsive and responsible bidder, for the base bid and one alternate item for select work on weekends and nights for when work must be completed with a vacant building, for $476,000. This contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete. The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
The requested construction contingency will cover the cost of unforeseen site conditions such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, field adjustments, additional work requested by the City, and unanticipated costs associated with nighttime work.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure account M1042700-516101 (Transit Funds) to support the approval of the recommended action and associated project costs.
ATTACHMENTS
Location Map
Bid Proposal for Pardess Air, Inc. (available in the City Clerk's Reading File)