CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, April 23, 2024
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Weste
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
National Volunteer Week Proclamation
National Arbor Day Proclamation
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
UNFINISHED BUSINESS
1. UPDATE TO SPEED HUMP/CUSHION PROGRAM - This item would streamline the City's Speed Hump/Cushion Program application process and bring responsibility for installation costs into conformance with existing practice.
RECOMMENDED ACTION:
City Council approve the update to the Citywide Speed Hump/Cushion Program, which will allow an individual property owner to request a speed hump/cushion evaluation with the initial support of ten percent of the property owners on the subject street and establish timelines for subsequent installation or removal requests. The City of Santa Clarita would assume responsibility of surveying affected property owners on the subject street and costs associated with program implementation.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the April 9, 2024 Special Meeting.
3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the April 9, 2024 Regular Meeting.
4. CHECK REGISTER NO. 08 - Check Register No. 08 for the Period 03/08/24 through 03/21/24 and 03/28/24. Electronic Funds Transfers for the Period of 03/11/24 through 03/22/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 08.
5. LMD ZONE 2008-1 LANDSCAPE MAINTENANCE CONTRACT - City Council consideration to award a contract to Stay Green Inc. to provide recurring landscape maintenance services for Landscape Maintenance District Zone 2008-1 Major Thoroughfare Medians.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Stay Green Inc. to provide landscape maintenance services for Landscape Maintenance District Zone 2008-1 Major Thoroughfare Medians, for a two-year contract amount not to exceed $3,064,598.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
4. Appropriate a one-time budget increase in Fiscal Year 2023-24 from the Areawide Fund Balance (Fund 367) to expenditure account 3672400-516110 in the amount of $33,920.
5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $407,043 from the Areawide Fund Balance (Fund 367) to expenditure account 3672400-516110.
6. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.
6. AUTHORITY TO EXECUTE A CONTRACT AMENDMENT WITH THE
COUNTY OF LOS ANGELES FOR THE CITY OF SANTA CLARITA'S FISCAL YEAR 2024-25 MEASURE H ALLOCATION - City Council to consider approval of a contract amendment with Los Angeles County to receive Measure H funding for the construction of Family Promise of Santa Clarita Valley's interim housing facility and for a Homeless Coordinator to continue the implementation of the Community Plan to Address Homelessness.
RECOMMENDED ACTION:
City Council:
1. Approve and authorize the City Manager or designee to execute an amendment to the contract with the County of Los Angeles Homeless Initiative to receive Measure H funding in the amount of $335,217 to assist with completing construction on Family Promise of Santa Clarita Valley’s interim housing facility in the Newhall community and for a Homeless Services Coordinator to continue the implementation of the Community Plan to Address Homelessness.
2. Increase revenue account 272-462101 by $335,217, and appropriate $25,979 to expenditure account 2723205-500201 for the Homeless Services Coordinator, and $309,238 to expenditure account 2723205-516101 for the Family Promise interim housing facility.
3. Authorize the City Manager or designee to execute all contracts and associated documents and make non-material amendments that may arise, subject to City Attorney approval.
7. CIRCULATION IMPROVEMENT PROGRAM, PHASE III - CATCH BASIN RELOCATION, PROJECT C0064 - PLANS, SPECIFICATIONS, AND
CONSTRUCTION CONTRACT - This item awards a construction contract for the Circulation Improvement Program, Phase III - Catch Basin Relocation. The improvements include relocating an existing storm drain catch basin to allow for the construction of additional circulation improvements at the intersection of Copper Hill Drive and Newhall Ranch Road.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Circulation Improvement Program, Phase III – Catch Basin Relocation, Project C0064.
2. Find the Circulation Improvement Program, Phase III exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Toro Enterprises, Inc., in the amount of $248,402 and authorize a contingency in the amount of $24,840, for a total contract amount not to exceed $273,242.
4. Authorize the transfer of TDA Art 8 - Street & Road (Fund 233) funds in the amount of $300,000 from expenditure account C0072233-516101, Circulation Improvement Program, Phase III, to expenditure account C0064233-516101, Circulation Improvement Program, Phase III – Catch Basin Relocation.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
8. CIRCULATION IMPROVEMENT PROGRAM, PHASE III, PROJECT C0072 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item considers awarding a construction contract for the Circulation Improvement Program, Phase III. The improvements include increasing capacity and improving traffic flow at five proposed locations within the City of Santa Clarita. The scope of work generally includes the construction of street improvements, traffic signal modifications, landscaping, and signing and striping.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Circulation Improvement Program, Phase III, Project C0072.
2. Find the Circulation Improvement Program, Phase III, project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to R.C. Becker, Inc., in the amount of $2,535,562 and authorize a contingency in the amount of $380,334, for a total contract amount not to exceed $2,915,896.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held May 14, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On April 18, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California