CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, April 23, 2024
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Weste
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
National Volunteer Week Proclamation
National Arbor Day Proclamation
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
UNFINISHED BUSINESS
1. UPDATE TO SPEED HUMP/CUSHION PROGRAM - This item would streamline the City's Speed Hump/Cushion Program application process and bring responsibility for installation costs into conformance with existing practice.
RECOMMENDED ACTION:
City Council approve the update to the Citywide Speed Hump/Cushion Program, which will allow an individual property owner to request a speed hump/cushion evaluation with the initial support of ten percent of the property owners on the subject street and establish timelines for subsequent installation or removal requests. The City of Santa Clarita would assume responsibility of surveying affected property owners on the subject street and costs associated with program implementation.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the April 9, 2024 Special Meeting.
3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the April 9, 2024 Regular Meeting.
4. CHECK REGISTER NO. 08 - Check Register No. 08 for the Period 03/08/24 through 03/21/24 and 03/28/24. Electronic Funds Transfers for the Period of 03/11/24 through 03/22/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 08.
5. LMD ZONE 2008-1 LANDSCAPE MAINTENANCE CONTRACT - City Council consideration to award a contract to Stay Green Inc. to provide recurring landscape maintenance services for Landscape Maintenance District Zone 2008-1 Major Thoroughfare Medians.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Stay Green Inc. to provide landscape maintenance services for Landscape Maintenance District Zone 2008-1 Major Thoroughfare Medians, for a two-year contract amount not to exceed $3,064,598.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
4. Appropriate a one-time budget increase in Fiscal Year 2023-24 from the Areawide Fund Balance (Fund 367) to expenditure account 3672400-516110 in the amount of $33,920.
5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $407,043 from the Areawide Fund Balance (Fund 367) to expenditure account 3672400-516110.
6. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.
6. AUTHORITY TO EXECUTE A CONTRACT AMENDMENT WITH THE
COUNTY OF LOS ANGELES FOR THE CITY OF SANTA CLARITA'S FISCAL YEAR 2024-25 MEASURE H ALLOCATION - City Council to consider approval of a contract amendment with Los Angeles County to receive Measure H funding for the construction of Family Promise of Santa Clarita Valley's interim housing facility and for a Homeless Coordinator to continue the implementation of the Community Plan to Address Homelessness.
RECOMMENDED ACTION:
City Council:
1. Approve and authorize the City Manager or designee to execute an amendment to the contract with the County of Los Angeles Homeless Initiative to receive Measure H funding in the amount of $335,217 to assist with completing construction on Family Promise of Santa Clarita Valley’s interim housing facility in the Newhall community and for a Homeless Services Coordinator to continue the implementation of the Community Plan to Address Homelessness.
2. Increase revenue account 272-462101 by $335,217, and appropriate $25,979 to expenditure account 2723205-500201 for the Homeless Services Coordinator, and $309,238 to expenditure account 2723205-516101 for the Family Promise interim housing facility.
3. Authorize the City Manager or designee to execute all contracts and associated documents and make non-material amendments that may arise, subject to City Attorney approval.
7. CIRCULATION IMPROVEMENT PROGRAM, PHASE III - CATCH BASIN RELOCATION, PROJECT C0064 - PLANS, SPECIFICATIONS, AND
CONSTRUCTION CONTRACT - This item awards a construction contract for the Circulation Improvement Program, Phase III - Catch Basin Relocation. The improvements include relocating an existing storm drain catch basin to allow for the construction of additional circulation improvements at the intersection of Copper Hill Drive and Newhall Ranch Road.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Circulation Improvement Program, Phase III – Catch Basin Relocation, Project C0064.
2. Find the Circulation Improvement Program, Phase III exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Toro Enterprises, Inc., in the amount of $248,402 and authorize a contingency in the amount of $24,840, for a total contract amount not to exceed $273,242.
4. Authorize the transfer of TDA Art 8 - Street & Road (Fund 233) funds in the amount of $300,000 from expenditure account C0072233-516101, Circulation Improvement Program, Phase III, to expenditure account C0064233-516101, Circulation Improvement Program, Phase III – Catch Basin Relocation.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
8. CIRCULATION IMPROVEMENT PROGRAM, PHASE III, PROJECT C0072 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item considers awarding a construction contract for the Circulation Improvement Program, Phase III. The improvements include increasing capacity and improving traffic flow at five proposed locations within the City of Santa Clarita. The scope of work generally includes the construction of street improvements, traffic signal modifications, landscaping, and signing and striping.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Circulation Improvement Program, Phase III, Project C0072.
2. Find the Circulation Improvement Program, Phase III, project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to R.C. Becker, Inc., in the amount of $2,535,562 and authorize a contingency in the amount of $380,334, for a total contract amount not to exceed $2,915,896.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held May 14, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On April 18, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
_____________________________
Mary Cusick
City Clerk
Santa Clarita, California
PROCLAMATION
National Volunteer Week
April 21–27, 2024
WHEREAS, the month of April has been designated nationwide as the time to recognize the hard work, commitment, and passion of volunteers; and
WHEREAS, along with the rest of the country, we celebrate volunteers during National Volunteer Week, April 21-27, 2024; and
WHEREAS, every year, thousands of Santa Clarita volunteers accomplish significant projects and help with events in the community; and
WHEREAS, in 2023, the City of Santa Clarita had 5,849 volunteers with 57 volunteers being awarded the President’s Volunteer Service Award for having volunteered more than 100 hours throughout the year; and
WHEREAS, we partner with residents, businesses, faith-based organizations, schools, and community-based organizations to make a difference and make Santa Clarita a better place to live, work, and play; and
WHEREAS, our volunteers are vital to Santa Clarita’s economic and social well-being; and
WHEREAS, the City of Santa Clarita celebrates Volunteer Week by recognizing our valued volunteers.
NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 21-April 27, 2024, as National Volunteer Week, and encourage residents to recognize the positive impact of volunteerism in our community, to thank those who serve, and to find ways to volunteer and give back to our community.
Signed this 23rd day of April, 2024.
Cameron Smyth, Mayor
Santa Clarita, California
a
Packet Pg. 7
Attachment: National Volunteer Week 2024 (National Volunteer Week Proclamation)
PROCLAMATION
Arbor Day
April 26, 2024
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees and this holiday called Arbor Day was first observed with the planting of more than a million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world and the celebration of Arbor Day encourages the planting of trees in urban forests and wildland areas, encourages appreciation, protection, renewal, and sound management of our forests, and encourages a healthy ecosystem; and
WHEREAS, trees and shrubs improve the quality of urban environments by preventing erosion, controlling the wind, reducing noise and air pollution, and by enhancing the aesthetic quality of life; and
WHEREAS, trees can help offset the greenhouse effect by turning carbon dioxide, the primary cause of global warming, into life-giving oxygen; and
WHEREAS, the planting of these trees in the City of Santa Clarita will also help conserve energy use by shading and cooling buildings and pavement; and
WHEREAS, through the participation of residents of California and Santa Clarita in Arbor Day activities and in its principles throughout the year, we can pass on an enduring heritage of vital natural resources to future generations.
NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 26, 2024, as Arbor Day, and urges all residents to observe this day and the month of April by planting trees throughout our beautiful community.
Signed this 23rd day of April, 2024.
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Cameron Smyth, Mayor
Santa Clarita, California
a
Packet Pg. 8
Attachment: Arbor Day Proclamation 2024 (National Arbor Day Proclamation)
Agenda Item: 1
CITY OF SANTA CLARITA
AGENDA REPORT
UNFINISHED BUSINESS
CITY MANAGER APPROVAL:
DATE: April 23, 2024
SUBJECT: UPDATE TO SPEED HUMP/CUSHION PROGRAM
DEPARTMENT: Public Works
PRESENTER: Joel Bareng
RECOMMENDED ACTION
City Council approve the update to the Citywide Speed Hump/Cushion Program, which will allow an individual property owner to request a speed hump/cushion evaluation with the initial support of ten percent of the property owners on the subject street and establish timelines for subsequent installation or removal requests. The City of Santa Clarita would assume responsibility of surveying affected property owners on the subject street and costs associated with program implementation.
BACKGROUND
On July 13, 2010, the City Council adopted the City of Santa Clarita’s (City) Citywide Speed Hump/Cushion Program (Program). The Program established procedures and criteria for the installation of speed humps/cushions on residential streets. On July 10, 2018, the City Council updated the Program to change the minimum average daily traffic volume requirement from 2,000 vehicles to 1,500 vehicles. On February 27, 2024, the City Council considered amendments to the Program and directed staff to return with revisions.
The Program updates proposed action make the following modifications to the request, survey, and removal processes and formalizes the City's financial responsibilities for the Program.
Request for Speed Cushions
The current Program requires that a Neighborhood Watch Group or Homeowners Association initiate the request for speed cushions, which excludes neighborhoods without either group. The proposed update instead requires an individual property owner on the subject street segment to request speed cushions. Once the City receives this request, staff will establish preliminary boundaries of the subject street segment for speed cushions and require the requester to collect signatures from ten percent of property owners within the preliminary street segment to demonstrate support in concept for installation of speed cushions. 1 Packet Pg. 9
Survey Process
After the property owner demonstrates ten percent support, the City will conduct engineering and traffic evaluations to ensure the street segment meets Program criteria. If so, staff will conduct a survey of property owners within the established boundary, to ascertain 67 percent support of installation. In alignment with the current process, property owners outside the established boundary will not be surveyed, which may include property owners on the same street but outside the limits of the proposed speed cushions or property owners on adjacent streets not included in the request. Property owners outside of the subject street segment typically do not meet minimum criteria for speed cushions. The established boundary defines the property owners that are directly affected by speeding and the speed cushions on a subject street segment.
The current Program requires that the requester be responsible for collecting signatures. The proposed update authorizes the City to conduct the survey. Staff will mail a survey form to property owners within the established boundary, and if no response is received from an address, staff will make at least two attempts on separate days to contact the property owner.
Upon staff verification, property owners will be notified in writing of the results.
Removal and Duplicate Request Procedures
The proposed update to the Program establishes a timeline for removal requests and for requests for installation/removal after the initial request fails to gain sufficient property owner support.
After speed cushions have been installed, property owners on the subject street segment must wait at least 36 months to initiate a removal request. If the City receives a removal request after sufficient time has passed, staff will survey property owners within the prior established boundary, and if 67 percent support removal, the City will remove the speed cushions.
In the event that a request for installation or removal fails to meet minimum Program requirements, property owners on the subject street segment must wait at least 36 months to submit another request.
Financial Responsibility
The current Program requires installation of speed cushions to be funded by the property owners through a benefit assessment district; however, to date, the City has funded installation of all speed cushions. The proposed update to the Program brings financial responsibility for installation of speed cushions into conformance with the practice implemented since the start of the Program.
Throughout the process as proposed through this update, the City would be responsible for supporting staff and equipment/material costs associated with evaluating street conformance to traffic and engineering standards set forth in the Program, completing the survey of 67 percent support, and installing the speed cushions, if warranted and supported by the property owners on the subject street segment and funded and approved by the City Council.
Costs to the City will vary based on a variety of circumstances, including the collection and evaluation of traffic and engineering data, response rate of property owners to the survey, and 1 Packet Pg. 10
scope of the potential installation. Staff estimates that the preliminary traffic and engineering evaluation of a request costs $3,000 in staff time. If a street meets the minimum traffic criteria, the City would conduct the survey of property owners on the subject street segment, which includes mailing survey forms and following up in person on two separate days if the property owner does not respond, estimated to cost $5,000 in staff time. If the request meets both the traffic criteria and gains 67 percent support from property owners on the subject street segment, it is added to the City's speed cushion priority list. All installations and associated costs are funded and approved by the City Council through individual agenda items, subject to available funding.
Since January 2023, the City has received over 40 requests for speed cushions. Not every street segment requested meets traffic and engineering standards outlined in the Program or gains the required support from other property owners.
To date, the City has successfully installed speed cushions on 11 street segments. In all cases, the installation of speed cushions reduced prevailing speeds and collision rates as compared to pre- installation conditions.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in the Traffic and Transportation Planning Administration (1004400) budget for Fiscal Year 2023-2024 to support the recommended action.
ATTACHMENTS
Speed Hump/Cushion Program Package
1 Packet Pg. 11
Department of Public Works
Traffic and Transportation Planning Division
SPEED HUMP/CUSHION PROGRAM PACKAGE
Updated by City Council 4/23/2024
1.a
Packet Pg. 12
Attachment: Speed Hump/Cushion Program Package (UPDATE TO SPEED HUMP/CUSHION PROGRAM)
Speed Hump/Cushion Program
2 On July 13, 2010, the City of Santa Clarita (City) City Council adopted procedures and policies to allow the placement of speed humps/cushions (speed cushions) on City-maintained roads.
Speed cushions are designed to discourage speeding.
Speed Cushion Installation Requirements
To be eligible for consideration of speed cushions:
• 10% of property owners on the subject street must support the initiation of the speed cushion evaluation, and
• The subject street segment must:
o Have a speed limit of 25 mph and 85% of vehicles travelling at 30 mph or greater, as observed during a City-conducted traffic study,
o Have at least 1,500 vehicles using it every day,
o Be at least 500 feet long,
o Have only one lane in each direction, and
o Not exceed an average sustained grade of six percent. • Other physical characteristics that may limit the feasibility of speed cushions on a particular street include locations of driveways, locations of access covers to underground utilities, locations of catch basins and other drainage structures, existing drainage issues or difficulties, and visibility for safe stopping distance from speed cushions. • Speed cushion installation should not cause significant diversion of traffic to other residential streets, to the satisfaction of the City Traffic Engineer. • If these are all met, 67% of property owners on the subject street must support installation of speed cushions based on a City-conducted survey.
Requesting Speed Cushions
A property owner living on the subject street interested in having speed cushions installed must submit a Speed Hump/Speed Cushion Request Form to the City.
The Speed Hump/Speed Cushion Request Form (see page 6) can be sent to the City’s Traffic and Transportation Division by email at [email protected] or mail:
City of Santa Clarita
Traffic and Transportation Planning Division
23920 Valencia Blvd., Suite 300
Santa Clarita, CA 91355
Property owners can also submit a virtual form at SantaClarita.gov/RSC.
For additional information, contact the Traffic Division at (661) 255-4942.
1.a
Packet Pg. 13
Attachment: Speed Hump/Cushion Program Package (UPDATE TO SPEED HUMP/CUSHION PROGRAM) Speed Hump/Cushion Program
3 Procedures for Processing Speed Cushion Requests
1. An individual property owner that believes the residents on their street will support the installation of speed cushions must submit a Speed Hump/Speed Cushion Study Request Form to the City (see page 6). The City will determine on a preliminary basis the property owners on the subject street segment that would abut the potential speed cushion installation and direct the requestor to collect signatures to demonstrate at least 10% of those property owners support the evaluation of speed cushions.
2. City staff will conduct a formal evaluation, including collecting traffic speed and volume measurements and reviewing the traffic accident history for the subject street. Staff will also consult with the Sheriff’s Department, Fire Department and Transit Division. The City will use speed and volume data to determine limits of affected property owners.
3. If the required minimum street criteria for speed cushions are met, the City will send a survey form to all abutting property owners on the subject street segment as determined by the traffic survey. Each survey form received back by the City must contain full name, address, and signature of the property owner. Any survey form with incomplete information is subject to rejection. If no response is received from an address, City staff will make at least two attempts on separate days to contact the property owner.
4. At least 67% of the abutting property owners on the subject street segment, as determined by the traffic survey, must support installation of speed cushions. Upon verification of the survey, the property owners will be notified in writing of the results of the survey.
5. If the subject street segment meets both the minimum street/traffic criteria and property owner support, the subject street segment will be added to the City’s speed cushion priority list. Based on available funding and approval by the City Council, the City will proceed with installation of speed cushions.
Speed Cushion Subsequent Request Timeline
Installation Requests
A Speed Hump/Speed Cushion Request Form must come from a property owner on the subject street segment to initiate this process. No property owner-initiated request for speed cushions will be considered within 36 months of any prior formal request for speed cushions on the subject street that failed to gain 67% support.
Removal Requests
The removal of any speed cushion or series of speed cushions will be based on a two-thirds vote of property owners on the subject street segment, administered by the City at the request of an abutting property owner with a petition signed by 10% of property owners within the established boundary. No removal requests will be considered within 36 months after speed cushion installation to allow sufficient time for the speed cushions to have the desired traffic-calming effect; nor will a removal request be considered within 36 months of a previous removal request that failed to gain 67% support.
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Packet Pg. 14
Attachment: Speed Hump/Cushion Program Package (UPDATE TO SPEED HUMP/CUSHION PROGRAM) Speed Hump/Cushion Program
4 Frequently Asked Questions
What is a speed cushion?
Speed cushions in the City typically consist of three or four raised, separated mounds that are similar to traditional speed humps in that they are designed to discourage speeding. Speed cushions allow emergency vehicles to pass through freely and can have less of an impact on bicyclists and motorcyclists than speed humps.
Are speed cushions effective?
Speed cushions have been shown to
reduce the speed of vehicles on
residential streets. Studies indicate the
85th percentile speed (the speed at which
85% of all vehicles travel) decreased 4
to 6 miles per hour after speed
humps/cushions were installed.
Will a speed cushion affect emergency
response times to my home?
No, speed cushions are designed to have
a negligible impact on emergency
vehicle access. Emergency vehicles can
pass over the speed cushions at or near
the speed limit.
Can speed cushions be installed on any street?
Speed cushions are not intended for use on all streets. They are permitted on residential streets maintained by the City that have a minimum length of 500 feet, posted or prima facie speed limit of 25 mph, daily traffic volume of at least 1,500 vehicles, and do not exceed a sustained grade of six percent, among other requirements listed on page 2. Streets that meet this criteria will be evaluated by City staff to determine if traffic volumes warrant speed cushion installation.
Who can request speed cushions?
An individual property owner with an address on the subject street can submit a Speed Hump/Cushion Study Request Form for speed cushion consideration. After the City receives the request, City staff will direct the requestor to collect signatures from at least 10% of the property owners on the subject street segment based on preliminary review by City staff. If an installation request fails to gain sufficient support from property owners on the subject street segment, subsequent installation requests will not be considered within 36 months.
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Packet Pg. 15
Attachment: Speed Hump/Cushion Program Package (UPDATE TO SPEED HUMP/CUSHION PROGRAM) Speed Hump/Cushion Program
5 Who pays for the traffic study, property owner survey, and installation of speed cushions?
The City is responsible for all costs associated with studying, formal surveying, and installing speed cushions and is also responsible for the ongoing maintenance of the speed cushions. The requestor is responsible for demonstrating 10% of property owners within a preliminary boundary on the subject street segment provided by the City support speed cushion installation.
How do I know if my neighbors will be interested in having speed cushions installed?
If you observe a large number of vehicles speeding on your street, your neighbors may share your concerns. Some neighbors may be opposed to speed cushions for the following reasons:
• The additional traffic signs, street painting, and speed cushions detract from the appearance of the neighborhood.
• Parking on some areas of the street may be limited due to placement of the speed cushions. • Some drivers may speed up between speed cushions to make up for perceived time lost. • Some residents report that noise levels increase with vehicles going over speed cushions.
I live on a private street – can I participate in this Program?
The City does not have jurisdiction over private streets. The Program only applies to residential streets that are maintained by the City and meet the criteria defined on page 2 of this packet. If you aren’t sure if you live on a private street, call the Traffic Division at (661) 255-4942.
Can speed cushions be removed?
Property owners on the subject street segment can request that speed cushions be removed with a petition demonstrating 10% of property owners support removal. The City will conduct a survey, and with two-thirds agreement, will remove the speed cushions. No requests for removals will be considered within 36 months after speed cushion installation to allow sufficient time for the speed cushions to have the desired traffic-calming effect, nor will a removal request be considered within 36 months of a previous removal request.
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Packet Pg. 16
Attachment: Speed Hump/Cushion Program Package (UPDATE TO SPEED HUMP/CUSHION PROGRAM)
Speed Hump/Cushion Study Request Form
6 CITY USE ONLY
Eligible Not Eligible Initials: ______
The following is an application form to request speed cushions. Each request must be made by an individual property owner on the subject street. Upon receipt of this request, City staff will determine a preliminary boundary of affected property owners on the subject street segment, to the satisfaction of the City Traffic Engineer, and will provide the requester with a petition form. The requester must demonstrate a minimum of 10% of the total number of those property owners on the subject street segment support the request for speed cushions. The request will be processed in accordance to the City of Santa Clarita’s adopted Speed Cushion Program. No request for speed cushions will be considered within 36 months of any prior formal request for speed cushions.
Street Study Information
Each request must provide the name of the street (s) on which a study is requested and the boundaries of the street segment.
Requested Street: _____________________________________ Boundary Area: From: _____________________________To: ____________________________
Requested Street: _____________________________________ Boundary Area: From: _____________________________To: ____________________________
If more streets are requested, please attach a separate sheet.
City staff retains the right to modify this request by either expanding or shortening the project boundary area as well as including neighboring streets not initially requested, to the satisfaction of the City Traffic engineer.
Contact Information
Name: ____________________________________________
Address: ____________________________________________
Santa Clarita, CA Zip: ___________
Phone: ____________________________________________
Signature: ____________________________________________
Submission Options
Via mail: Via email:
City of Santa Clarita
Traffic and Transportation Planning Division
23920 Valencia Blvd., Suite 300
Santa Clarita, CA 91355
[email protected]
Online:
SantaClarita.gov/RSC
1.a
Packet Pg. 17
Attachment: Speed Hump/Cushion Program Package (UPDATE TO SPEED HUMP/CUSHION PROGRAM)
Speed Hump/Cushion Study Removal Form
7 CITY USE ONLY
Eligible Not Eligible Initials: ______
The following is an application form to request removal of speed cushions. Each request must be made by an individual property owner on the subject street. Upon receipt of this request, City staff will determine a preliminary boundary of affected property owners on the subject street segment, to the satisfaction of the City Traffic Engineer, and will provide the requester with a petition form. The requester must demonstrate a minimum of 10% of the total number of those property owners on the subject street segment support the removal of speed cushions. The request will be processed in accordance to the City of Santa Clarita’s adopted Speed Cushion Program. No requests removals will be considered within 36 months after speed cushion installation to allow sufficient time for the speed cushions to have the desired traffic -calming effect; nor will a removal request be considered within 36 months of a previous removal request.
Street Information
Each request for removal of speed cushions must provide the name of the street or streets on which the removal(s) is/are being requested.
Requested Street: _____________________________________ Boundary Area: From: _____________________________To: ____________________________
Requested Street: _____________________________________ Boundary Area: From: _____________________________To: ____________________________
Contact Information
Name: ____________________________________________
Address: ____________________________________________
Santa Clarita, CA Zip: ___________
Phone: ____________________________________________
Signature: ____________________________________________
Submission Options
Via mail: Via email:
City of Santa Clarita
Traffic and Transportation Planning Division
23920 Valencia Blvd., Suite 300
Santa Clarita, CA 91355
[email protected]
Online:
SantaClarita.gov/RSC
1.a
Packet Pg. 18
Attachment: Speed Hump/Cushion Program Package (UPDATE TO SPEED HUMP/CUSHION PROGRAM)
1.a
Packet Pg. 19
Attachment: Speed Hump/Cushion Program Package (UPDATE TO SPEED HUMP/CUSHION PROGRAM)
SPEED CUSHION MARKING DETAILNOT TO SCALE
14'
6'CONSTRUCTION NOTES:1.SPEED CUSHIONS SHALL BE 14' X 6' X 3"2.SPEED CUSHIONS SHALL BE INSTALLEDACROSS THE ROADWAY AS INDICATED ONCITY STANDARD PLAN 002-1.3.W17-1 "SPEED HUMP" SIGNS SHALL ONLY BEINSTALLED FOR STREET LOCATIONS WITH ASINGLE ROW OF SPEED CUSHIONS. INSTALLIN EACH DIRECTION AT LEAST 100' PRIOR TOTHE SINGLE SPEED CUSHION ROW.4.W84(CA) "SPEED HUMPS AHEAD" SIGNSSHALL BE INSTALLED FOR A SERIES OFSPEED CUSHION ROWS ALONG A STREETSEGMENT. INSTALL EACH SIGN AT LEAST100' PRIOR TO THE FIRST SPEED CUSHIONROW OF THE SERIES IN THE RESPECTIVEDIRECTION OF TRAVEL.5.W13-1P(15) ADVISORY SPEED PLAQUE SIGNSHALL BE INSTALLED TO SUPPLEMENTW17-1 OR W84(CA).MODULE DIMENSIONSWIDTH - 18" (+/- 116")LENGTH - 42" (+/- 18")THICKNESS - 3" (+/- 18")SPEED CUSHION SPECSWIDTH - 6'LENGTH - 14'HEIGHT - 3" MPH
PHYSICAL PROPERTIESMATERIAL - 100% RECYCLED SYNTHETIC AND NATURAL RUBBER COMPOSITETENSILE STRENGTH - MINIMUM 500PSISHORE HARDNESS - MINIMUM 70ASPECIFIC GRAVITY - 1.1MARKINGS - RUBBER MODULES ALL BLACK, BLACK WITH WHITE REFLECTIVESQUARE MARKINGS AND WHITE REFLECTIVE ARROW CHEVRONS SIGN LEGEND:
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Attachment: Speed Hump/Cushion Program Package (UPDATE TO SPEED HUMP/CUSHION PROGRAM)
CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, April 9, 2024 5:30 PM City Council Chambers
CALL TO ORDER
Mayor Smyth called to order the Special Meeting at 5:30 p.m.
ROLL CALL
All Councilmembers were present.
PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property Location: West of the Old Road and North of the Taylor Open Space Assessor’s Parcel Nos. 2826-019-031 and 2826-023-014
Negotiating Parties: Daniel Regan and Lyons Canyon Development City’s Authorized Negotiator: City Manager
Under Negotiation: Price and Terms of Payment
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) - one matter
RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Smyth recessed the meeting to Closed Session at 5:30 p.m.
RECONVENE TO OPEN SESSION
Mayor Smyth reconvened the meeting to Open Session at 6:03 p.m.
CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that in closed session, with respect to the potential initiation of litigation item, the City Council voted unanimously to authorize a nuisance abatement proceeding with respect to the property at 27952 Oakgale. The proceeding will be an administrative process, followed by civil litigation if necessary. .
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Minutes Acceptance: Minutes of Apr 9, 2024 5:30 PM (Consent Calendar)
ADJOURN
Mayor Smyth adjourned the Special Meeting at 6:03 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
2 Packet Pg. 22
Minutes Acceptance: Minutes of Apr 9, 2024 5:30 PM (Consent Calendar)
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, April 9, 2024 6:00 PM City Council Chambers
INVOCATION
Councilmember Gibbs delivered the invocation.
CALL TO ORDER
Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:07.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Gibbs led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
Councilwoman McLean requested a correction to the March 26, 2024, Regular Meeting Minutes.
AWARDS AND RECOGNITIONS
Mayor Smyth spoke of the Autism Society of America's Celebrate Difference campaign in honor of Autism Acceptance Month and the City's Inclusive Services that partners with organizations throughout the community. Mayor Smyth announced that the City proclaims April 2024 as Autism Acceptance Month and invited SNAP Sports Board members Kim Soash and Chandra Neal, coaches, and athletes to the dais to accept the proclamation and take a photo. 3 Packet Pg. 23
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Consent Calendar)
Mayor Smyth acknowledged the incredible donation of $60,000 from Steve Ioerger to be used toward the maintenance and creation of trails throughout the City's open space. Mayor Smyth spoke of the time and dedication of The Elder volunteer group, founded by Mr. Ioerger, for their help in building and maintaining open space trails. Mayor Smyth invited Mr. Ioerger and members of The Elder group to the dais to receive a certificate and take a photo.
Councilmember Weste recognized newly retired General Maintenance Specialist Joe Mastroianni for his service to the City and invited Mr. Mastroianni to the dais to receive a certificate and take a photo.
PUBLIC PARTICIPATION
Addressing the Council were Kari McCoy, representing LEAP Children’s Museum, regarding benefits of the museum; Diane Zimmerman regarding New California State, City Manager and City Attorney contracts, and homeless issues; Felicia Sheppard and David Stears, representing the theatre community, regarding thanking Council for the support of The Main and upcoming theater productions; Cindy Josten regarding the November election; and Thomas Graney regarding a proposed trail next to his property.
One written comment was received regarding Mr. Mastroianni.
STAFF COMMENTS
City Manager Ken Striplin commented that staff will speak with Mr. Graney before he leaves the chambers this evening, and Arts and Events Manager Phil Lantis will reach out to Ms. McCoy regarding the LEAP Children's Museum.
Councilmember Weste commented on meeting, along with Assistant City Manager Frank Oviedo, with Ms. McCoy regarding the children's museum, and suggested that Town Center could be a possible good location for it.
Councilwoman McLean spoke also of meeting with Ms. McCoy, giving her advice on promoting the idea, and wished her the best of luck on the museum.
Councilmember Miranda discussed the Council's long-term agenda to create a cultural museum; the possibility of the LEAP children's museum being a a part of it; but would support an interim step of a temporary facility.
Councilmember Miranda commented on Ms. Sheppard's and Mr. Stears' support for the arts and the great talent displayed in the arts district in Old Town Newhall.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste requested adjournment of tonight's meeting in memory of Peter Donald Rimac. Councilmember Weste announced that the 28th Annual Cowboy festival will be at Hart Park April 19 through 21.
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Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Consent Calendar)
Councilmember Weste commented that Hart Park has a lack of personnel since the pandemic and requested that the City look into working with Los Angeles County (County) on a temporary memorandum of understanding to have City staff work at the park, giving staff an opportunity to learn more about the park and to increase security. Councilwoman McLean commented that the County should take responsibility for keeping the park safe prior to the transition to the City.
Councilmember Weste commented on the important artifacts located at the park, this action is a short-term measure, and the City should work with the County to ensure that the park remains intact. City Manager Ken Striplin responded to the Mayor's inquiry regarding conversations with the County, stated that he has met with the County to discuss the issues, is awaiting their response to a request for a corrective action plan, and their commitment to additional staffing.
Council concurred to wait to hear the County's proposal.
Mayor Pro Tem Miranda invited cancer victims and their loved ones to an upcoming open forum meeting, Demystifying Cancer, at the College of the Canyon's Performing Arts Center where UCLA Health Doctors will hold a free meeting on April 18 to share what they are doing to fight cancer.
Councilwoman McLean mentioned attending the Easter Egg Hunt held at the Aquatic Center and also the ribbon cutting ceremony for the City's 38th park, Skyline Ranch Park. Councilwoman McLean commented on the eclipse of the sun and spoke of attending a San Fernando Valley Council of Governments meeting, and as Chair, called for a recess for all in attendance to view the eclipse at 11:05 a.m.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Smyth, Miranda, Gibbs, McLean, Weste
ITEM 1
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the March 26, 2024, Regular Meeting.
ITEM 2
CHECK REGISTER NO. 07
Check Register No. 07 for the Period 02/23/24 through 03/07/24 and 03/14/24. Electronic Funds Transfers for the Period of 02/26/24 through 03/08/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 07. 3 Packet Pg. 25
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Consent Calendar)
ITEM 3
TRANSIT MAINTENANCE FACILITY HVAC UPGRADES, PROJECT M1042 - PLANS,
SPECIFICATIONS, AND CONSTRUCTION CONTRACT
This item considers awarding a construction contract for the Transit Maintenance Facility HVAC Upgrades project. The improvements include replacing several pieces of air-conditioning equipment at the Transit Maintenance Facility including ten water-sourced heat pumps and one make-up air unit.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Transit Maintenance Facility HVAC Upgrades, Project M1042.
2. Find the Transit Maintenance Facility HVAC Upgrades construction project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Pardess Air, Inc., in the amount of $476,000 and authorize a contingency in the amount of $71,400, for a total contract amount not to exceed $547,400.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
ITEM 4
THE RINK SPORTS PAVILION - PHASE 1 (GRADING), PROJECT P3034 - PLANS AND
SPECIFICATIONS, CONSTRUCTION CONTRACT, AND SUPPORT SERVICES
CONTRACTS
This item considers the plans and specifications, a construction contract, and support services contracts for The Rink Sports Pavilion - Phase I project.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for The Rink Sports Pavilion – Phase I (Grading), Project P3034.
2. Award the construction contract to R.C. Becker & Son, Inc., in the amount of $477,839 and authorize a contingency in the amount of $47,784, for a total contract amount not to exceed $525,623.
3. Extend the current contract and authorize an increased expenditure authority for construction support services for The Rink Sports Pavilion – Phase I (Grading), Project P3034, with Anil Verma Associates, Inc. in the amount of $44,807 and authorize a contingency in the amount of $4,480, for a total additional contract amount not to exceed $49,287. 3 Packet Pg. 26
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Consent Calendar)
4. Extend the current contract and authorize an increased expenditure authority for geotechnical support services for The Rink Sports Pavilion – Phase I (Grading), Project P3034, with R.T.
Frankian and Associates in the amount of $56,200 and authorize a contingency in the amount of $11,240, for a total additional contract amount not to exceed $67,440.
5. Extend the current contract and authorize an increased expenditure authority for construction management services for The Rink Sports Pavilion – Phase I (Grading), Project P3034 with RP Development Services in the amount of $274,914 and authorize a contingency in the amount of $27,491, for a total additional contract amount not to exceed $302,405.
6. Appropriate one-time funds in the amount of $980,201 to The Rink Sports Pavilion, Project P3034, from the Facilities Fund (Fund 723) to expenditure account P3034723-516101.
7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
ITEM 5
2023-24 OVERLAY AND SLURRY SEAL PROGRAM - OVERLAY A, PROJECT M0153 -
PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT
The annual overlay and slurry seal projects are an integral part of the City’s pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments. This item considers the award of a construction contract for the Overlay A project.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program – Overlay A, Project M0153.
2. Find the 2023-24 Overlay and Slurry Seal Program is exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to LCR Earthwork and Engineering, Corp., in the amount of $1,382,146 and authorize a contingency in the amount of $276,429, for a total contract amount not to exceed $1,658,575.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
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Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Consent Calendar)
ITEM 6
CONTRACT WITH MODEL 1 BUS SALES FOR THE PURCHASE AND DELIVERY OF DIAL-A-RIDE AND GO! SANTA CLARITA BUSES
This item considers the award of a contract to Model One Bus Sales for the purchase and delivery of two CNG cutaway buses and one zero-emission van to replace vehicles at the end of their useful life.
RECOMMENDED ACTION:
City Council:
1. Appropriate $208,400 in Metro Access For All grant funding and $63,100 in local return revenue to account 7003702-520103, for a total of $271,500, increase revenue account 700- 462101 by $208,400, and increase revenue account 700-442207 by $63,100.
2. Authorize the City Manager or designee to negotiate and execute a contract with Model 1 Bus Sales for the purchase of two CNG cutaway buses, one zero-emission van, charger, tools, training, and spare parts for an amount not to exceed $719,744, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.
ITEM 7
TERMINATION OF CONTRACT WITH EL DORADO NATIONAL AND REPLACEMENT
CONTRACT WITH NEW FLYER CORPORATION FOR THE PURCHASE AND
DELIVERY OF NEW FUEL CELL BUSES
This item considers the termination of the existing contract with El Dorado National and the award of a contract to New Flyer Corporation for the purchase and delivery of four new zero- emission hydrogen fuel cell buses.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to terminate the two existing contracts will El Dorado National Corporation for the purchase and delivery of zero-emission fuel cell buses.
2. Authorize the City Manager or designee to negotiate and execute a contract with New Flyer Corporation for the purchase of four hydrogen fuel cell electric buses, training, and spare parts in an amount not to exceed $6,130,050, or modify the award in the event issues of impossibility of performance arise subject to City Attorney approval.
PUBLIC PARTICIPATION II
No additional requests to speak were received.
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Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Consent Calendar)
ADJOURNMENT
Mayor Smyth adjourned the Regular Meeting in memory of Peter Donald Rimac at 7:02 p.m. ______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
3 Packet Pg. 29
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Consent Calendar)
Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 23, 2024
SUBJECT: CHECK REGISTER NO. 08
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council approve and ratify for payment the demands presented in Check Register No. 08.
BACKGROUND
Check Register No. 08 for the Period 03/08/24 through 03/21/24 and 03/28/24 in the aggregate amount of $11,288,047.07 inclusive of Electronic Funds Transfers for the Period 03/11/24 through 03/22/24 in the aggregate amount of $2,989,227.29.
FISCAL IMPACT
There is no fiscal impact.
ATTACHMENTS
Memo - Check Register No. 08
Check Register No. 08 (available in the City Clerk's Reading File) 4 Packet Pg. 30
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Attachment: Memo - Check Register No. 08 (Check Register No, 08)
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Attachment: Memo - Check Register No. 08 (Check Register No, 08)
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Attachment: Memo - Check Register No. 08 (Check Register No, 08)
Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 23, 2024
SUBJECT: LMD ZONE 2008-1 LANDSCAPE MAINTENANCE CONTRACT DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams
RECOMMENDED ACTION
City Council:
1. Award a contract to Stay Green Inc. to provide landscape maintenance services for Landscape Maintenance District Zone 2008-1 Major Thoroughfare Medians, for a two-year contract amount not to exceed $3,064,598.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
4. Appropriate a one-time budget increase in Fiscal Year 2023-24 from the Areawide Fund Balance (Fund 367) to expenditure account 3672400-516110 in the amount of $33,920.
5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $407,043 from the Areawide Fund Balance (Fund 367) to expenditure account 3672400-516110.
6. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.
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BACKGROUND
The City of Santa Clarita (City) administers 62 financially independent zones within the Landscape Maintenance District (LMD), providing landscape maintenance services through contracts with private companies. Request for Proposal (RFP) LMD-23-24-26 for the maintenance of LMD Zone 2008-1 (Area Wide Major Thoroughfare Medians) was published and circulated via the City’s e-procurement system BidNet on February 13, 2024.
Unlike a bid procurement, where the recommended contract award is based upon the lowest, most responsive bid, the RFP procurement approach utilizes multiple weighted criteria to evaluate and score proposals. This approach reinforces performance expectations and ensures that vendors dedicate adequate employees to service the contract. While the price for services is a component constituting 10 percent of the weighted evaluation criteria, 90 percent of the evaluation criteria focuses on the overall value provided, including the composition and structure of the contractor’s crew, their schedule to rotate through the maintenance areas, understanding of the specifications, and references.
The following categories comprised the weighted criteria used to evaluate proposals:
• Value Provided - Team Composition/Crew Structure/Rotation Schedule/Response Times (65%)
• Acknowledgement and Understanding of Specifications (15%) • Proposal Amount (10%)
• References and Certifications (10%)
The City transmitted the solicitation to 568 vendors on BidNet, of which 36 vendors downloaded the RFP. Seven companies submitted proposals for consideration. An evaluation panel comprised of staff representing the City’s Special Districts division scored the responses based on a 300-point system, with the results outlined below:
COMPANY LOCATION POINTS
AWARDED
ANNUAL
COST
Stay Green Inc. Santa Clarita, CA 291 $1,413,312
Marina Landscape Services, Inc. Stevenson Ranch, CA 272 $1,448,640 Mariposa Landscapes, Inc. Irwindale, CA 272 $1,582,896 Oakridge Landscape, Inc. Valencia, CA 222 $1,827,468 SGD Enterprises DBA Four Seasons
Landscaping
Van Nuys, CA 200 $1,252,960
Elite Maintenance & Tree Service Clovis, CA 184 $907,368 American Heritage Landscape, Inc. Canoga Park, CA 157 $2,156,880
In reviewing proposals, Stay Green Inc. (Stay Green) was awarded the highest score by the evaluation team. The evaluation team determined that Stay Green’s proposal offered the best overall value to meet the landscape maintenance needs within LMD Zone 2008-1. Stay Green’s proposal demonstrated an excellent “Value Provided” ranking, the highest of all proposers in this category. Stay Green also earned the highest score in the category of “Rotation Schedule” and 5 Packet Pg. 35
second highest in “Team Composition.” Additionally, City staff coordinated with Stay Green to further reduce the proposed monthly maintenance service cost from $1,413,312 to $1,247,040 annually by reducing the proposed crew size of 17 to 15 to more accurately reflect the historical manpower required to meet City standards. While SGD Enterprises DBA Four Seasons Landscaping and Elite Maintenance & Tree Service submitted lower-cost proposals in comparison to Stay Green’s initial cost offering, their scores out of 300 points (200 for SGD Enterprises and 184 for Elite Maintenance & Tree Service, respectively) highlighted to the evaluation team their inadequate proposed manpower, ineffective rotation schedules, and a lack of comprehensive understanding of the City’s expectations for a contract of this magnitude.
Continuing the evaluation process, staff requested revised pricing from the second-highest ranked firms, Marina Landscape Services, Inc., and Mariposa Landscapes, Inc. Analysis of the revised cost files confirmed that Stay Green remained the frontrunner among all proposers. Stay Green also committed to reducing their monthly invoice by $320 per person during inclement weather, resulting in anticipated savings of approximately $30,000 annually. Staff completed a due-diligence review of Stay Green’s professional references and determined their work history meets the City's standards and performance expectations. Based on the above, staff recommends awarding the landscape maintenance contract to Stay Green Inc.
To support these contracts, staff is requesting an ongoing appropriation of $407,043, specific to LMD Zone 2008-1. The requested ongoing base adjustment is reflective of rising fuel and industry labor costs. Moreover, the recommended contract amount is necessary to ensure Stay Green can perform monthly landscape maintenance and repairs, maximize operational efficiencies, and complete such work promptly. Maintenance and repairs include responding to emergencies, irrigation repairs, replacement of irrigation systems, addressing vandalism, and one-time beautification enhancement projects.
The increase in expenditure authority granted by the City Council does not guarantee additional compensation under the terms of the recommended contract. Beyond retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time enhancement projects performed by Stay Green under the contract will continue to require staff review and advanced authorization by the City’s Special Districts division. Furthermore, to improve maintenance standards and enforce accountability, the solicitation also includes provisions to impose payment reductions for poor performance should the contractor fail to meet their maintenance obligations.
This award of this contract is not subject to California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Article 19 - Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. This contract meets the criteria for this exemption because the scope of work falls under existing landscape maintenance.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
The recommended action requires a one-time appropriation of $33,920 in the current fiscal year and an ongoing appropriation of $407,043 beginning in Fiscal Year 2024-25 from theArewide Fund Balance (Fund 367) to support recurring landscape maintenance costs associated with the award of this contract. Funding for future years is contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
ATTACHMENTS
LMD Zone 2008-1 RFP Documents (available in the City Clerk's Reading File) LMD Zone 2008-1 Stay Green, Inc. Proposal With Revised Cost File (available in the City Clerk's Reading File)
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Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 23, 2024
SUBJECT: AUTHORITY TO EXECUTE A CONTRACT AMENDMENT WITH
THE COUNTY OF LOS ANGELES FOR THE CITY OF SANTA
CLARITA'S FISCAL YEAR 2024-25 MEASURE H ALLOCATION
DEPARTMENT: Community Development
PRESENTER: Tracy Sullivan
RECOMMENDED ACTION
City Council:
1. Approve and authorize the City Manager or designee to execute an amendment to the contract with the County of Los Angeles Homeless Initiative to receive Measure H funding in the amount of $335,217 to assist with completing construction on Family Promise of Santa Clarita Valley’s interim housing facility in the Newhall community and for a Homeless Services Coordinator to continue the implementation of the Community Plan to Address Homelessness.
2. Increase revenue account 272-462101 by $335,217, and appropriate $25,979 to expenditure account 2723205-500201 for the Homeless Services Coordinator, and $309,238 to expenditure account 2723205-516101 for the Family Promise interim housing facility.
3. Authorize the City Manager or designee to execute all contracts and associated documents and make non-material amendments that may arise, subject to City Attorney approval.
BACKGROUND
In March 2017, Los Angeles County (County) voters approved Measure H, a quarter-cent sales tax dedicated to preventing and addressing homelessness countywide. The measure was projected to raise $355 million annually for 10 years, with a sunset date of 2027.
Since the inception of Measure H, the City of Santa Clarita (City) has received direct allocations totaling approximately $1.2 million, including the most recent allocation of $319,565 for Fiscal Year 2024-25 and a continuation of previously-awarded funds totaling $15,652. Over the years, 6 Packet Pg. 38
these funds have been leveraged to address homelessness locally, supporting various programs and initiatives.
In 2018, the City received a $50,000 Measure H grant to develop a comprehensive plan to combat and address homelessness in Santa Clarita. Following this, in 2019, the City entered into an agreement with the County to receive Measure H funding in the amount of $548,493. With this funding, the City provided Family Promise of Santa Clarita Valley (Family Promise) with $300,015 for pre-construction-related costs associated with the development of an interim housing facility in Newhall. In addition, the City completed a Notice of Funding Availability process in late 2020, providing $126,493 in innovation grants to six local-serving, non-profit organizations. This funding helped facilitate a shared housing program and student-housing feasibility study, among others, all aimed at addressing homelessness and housing insecurity in our community. The portion of these funds also went towards funding a Homeless Services Coordinator (Coordinator), who was instrumental in implementing the action items identified in the Community Action Plan to Combat Homelessness.
In Fiscal Year 2023-24, the City was awarded $266,743 in Measure H funding, of which $247,383 was provided to Family Promise to continue its efforts to construct a new interim housing facility. The $19,360 in remaining funds supported a Coordinator to assist in completing the 2022 Community Action Plan to Combat Homelessness, adopted by the Community Task Force on Homelessness (Task Force) in July 2022.
For Fiscal Year 2024-25, the City is being awarded $319,565 in Measure H funding and a continuation of previously-awarded funds totaling $15,652, for a total amount of $335,217. Staff recommends that $309,238 of the funding go to Family Promise to complete the construction of its interim housing facility. The project is fully entitled and is estimated to be completed and operational by fall 2024, but continues to have a funding shortfall. An agenda item will be presented to the City Council at a future date to authorize a grant agreement with Family Promise.
The $25,979 in remaining Measure H funds are recommended to be retained by the City for a Coordinator. The remaining funding will provide approximately 1,000 hours of staff time for the Coordinator, who will help culminate the 2022 Community Action Plan to Combat Homelessness, and help develop and implement the new 2024 Community Action Plan to Combat Homelessness.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate budget will be available in Fiscal Year 2024-25 to fund a part-time Homeless Services Coordinator and provide financial assistance to Family Promise of Santa Clarita Valley for the construction of its approved interim housing facility. These activities will be offset by Measure H dollars and will have no impact on the General Fund.
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Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 23, 2024
SUBJECT: CIRCULATION IMPROVEMENT PROGRAM, PHASE III - CATCH BASIN RELOCATION, PROJECT C0064 - PLANS,
SPECIFICATIONS, AND CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Circulation Improvement Program, Phase III – Catch Basin Relocation, Project C0064.
2. Find the Circulation Improvement Program, Phase III exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Toro Enterprises, Inc., in the amount of $248,402 and authorize a contingency in the amount of $24,840, for a total contract amount not to exceed $273,242.
4. Authorize the transfer of TDA Art 8 - Street & Road (Fund 233) funds in the amount of $300,000 from expenditure account C0072233-516101, Circulation Improvement Program, Phase III, to expenditure account C0064233-516101, Circulation Improvement Program, Phase III – Catch Basin Relocation.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
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BACKGROUND
The Circulation Improvement Program, Phase III - Catch Basin Relocation project will relocate an existing storm drain catch basin to allow for the construction of additional circulation improvements at the intersection of Copper Hill Drive and Newhall Ranch Road as shown on the attached Location Map. This project supports the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.
The Circulation Improvement Program, Phase III, including the Catch Basin Relocation project, is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review, projects that consist of the operation, repair, maintenance, safety improvements, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the Circulation Improvements Phase III project will be performing minor alterations and safety improvements to existing streets, medians, storm drain, and other public facilities.
An invitation to bid was prepared and published twice in The Signal newspaper, on March 28 and April 4, 2024, and posted on BidNet. A total of 21 companies downloaded the bid, and one bid was submitted to the City and opened by Purchasing on April 12, 2024. The results of the bids are shown below:
Company Location Bid Amount
Toro Enterprises, Inc. Oxnard, CA $248,402
Due to the volatile bidding environment and high construction activity throughout Southern California, the City has experienced receiving fewer project bids. Staff followed up with other plan holders to assess why they did not bid on the project. The feedback included some contractors expressing conflicts with existing project schedules, while others highlighted difficulties in securing subcontractors for bidding due to their full schedules.
Staff recommends awarding the construction contract to Toro Enterprises, Inc. Staff evaluated the bid and found it to be responsive and responsible. This contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete. The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.
The requested construction contingency will cover the cost of unforeseen site conditions, any change orders submitted by the contractor for unforeseen required work, and unanticipated costs associated with the potential nighttime and weekend work to help minimize impacts on motorists.
The additional funds will be used for construction support costs, which include labor compliance services, staff oversight, utility fees, construction engineering, inspection, and project 7 Packet Pg. 41
management.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure accounts C0064233-516101 (TDA Art 8 - Street & Road Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Bid Proposal for Toro Enterprises, Inc. (available in the City Clerk’s Reading File) 7 Packet Pg. 42
7.a
Packet Pg. 43
Attachment: Location Map (CIRCULATION IMPROVEMENT PROGRAM, PHASE III - CATCH BASIN
Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 23, 2024
SUBJECT: CIRCULATION IMPROVEMENT PROGRAM, PHASE III, PROJECT C0072 - PLANS, SPECIFICATIONS, AND CONSTRUCTION
CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Circulation Improvement Program, Phase III, Project C0072.
2. Find the Circulation Improvement Program, Phase III, project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to R.C. Becker, Inc., in the amount of $2,535,562 and authorize a contingency in the amount of $380,334, for a total contract amount not to exceed $2,915,896.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Circulation Improvement Program, Phase III, project will modify medians, pavement, and striping to enhance circulation at the following five intersections: McBean Parkway and Newhall Ranch Road, Valley Center Drive and Golden Valley Road, Soledad Canyon Road and Golden Oak Road, Copper Hill Drive and Rio Norte Drive, and Copper Hill Drive and Newhall Ranch Road, as shown on the attached Location Map.
8 Packet Pg. 44
In anticipation of ongoing and future development in and around the City of Santa Clarita (City), and overall traffic increases, circulation improvement projects are needed to increase intersection capacity and maintain traffic flow in the City. The proposed improvements include modifications to raised center medians to accommodate a northbound triple left-turn lane configuration on McBean Parkway at Newhall Ranch Road, an extension of the existing acceleration lane for southbound right-turning traffic from Golden Valley Road onto westbound Valley Center Drive, a bus stop relocation on Soledad Canyon Road and Golden Oak Road, an extension of the existing westbound left-turn lane on Copper Hill Drive at Rio Norte Drive, and an eastbound triple left-turn lane configuration on Newhall Ranch Road at Copper Hill Drive. The modifications are based on staff’s analyses of traffic volumes and observations of traffic patterns at the selected intersections. This project supports the Sustaining Public Infrastructure theme of the City of Santa Clarita’s five-year strategic plan, Santa Clarita 2025.
The Circulation Improvement Program, Phase III, project is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review, projects that consist of the operation, repair, maintenance, safety improvements, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the Circulation Improvement Program, Phase III, project will be performing minor alterations and safety improvements to existing streets, medians, and other public facilities.
An invitation to bid was prepared and published twice on February 13 and 20, 2024, and was posted on BidNet. One bid was submitted to the City and opened by Purchasing on March 13, 2024. The results of the bids are shown below:
Company Location Bid Amount R.C. Becker, Inc. Santa Clarita, CA $2,535,562 Due to the volatile bidding environment and high construction activity throughout Southern California, the City has experienced receiving fewer project bids. Staff followed up with the plan holders to assess why they did not bid on the project. The feedback included some contractors expressing conflicts with existing project schedules, while others highlighted difficulties in securing subcontractors for bidding due to their full schedules.
Staff recommends awarding the construction contract to R.C. Becker, Inc. Staff evaluated the bid and found it to be responsive and responsible. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete.
The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
The requested construction contingency will cover the cost of unforeseen site conditions such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, field adjustments, additional work requested by the City, and unanticipated costs associated with 8 Packet Pg. 45
nighttime work.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure accounts C0072229-516101 (Misc Federal Grants Fund), C0072233-516101 (TDA Article 8 - Street and Road Fund), and C0072306- 516101 (Developer Fees Fund) to support the recommended contract and associated project costs.
ATTACHMENTS
Location Map
Bid Proposal for R.C. Becker, Inc. (available in the City Clerk's Reading File) 8 Packet Pg. 46
8.a
Packet Pg. 47
Attachment: Location Map (CIRCULATION IMPROVEMENT PROGRAM, PHASE III - CONSTRUCTION