Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 23, 2024
SUBJECT: CIRCULATION IMPROVEMENT PROGRAM, PHASE III, PROJECT C0072 - PLANS, SPECIFICATIONS, AND CONSTRUCTION
CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Circulation Improvement Program, Phase III, Project C0072.
2. Find the Circulation Improvement Program, Phase III, project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to R.C. Becker, Inc., in the amount of $2,535,562 and authorize a contingency in the amount of $380,334, for a total contract amount not to exceed $2,915,896.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Circulation Improvement Program, Phase III, project will modify medians, pavement, and striping to enhance circulation at the following five intersections: McBean Parkway and Newhall Ranch Road, Valley Center Drive and Golden Valley Road, Soledad Canyon Road and Golden Oak Road, Copper Hill Drive and Rio Norte Drive, and Copper Hill Drive and Newhall Ranch Road, as shown on the attached Location Map.
In anticipation of ongoing and future development in and around the City of Santa Clarita (City), and overall traffic increases, circulation improvement projects are needed to increase intersection capacity and maintain traffic flow in the City. The proposed improvements include modifications to raised center medians to accommodate a northbound triple left-turn lane configuration on McBean Parkway at Newhall Ranch Road, an extension of the existing acceleration lane for southbound right-turning traffic from Golden Valley Road onto westbound Valley Center Drive, a bus stop relocation on Soledad Canyon Road and Golden Oak Road, an extension of the existing westbound left-turn lane on Copper Hill Drive at Rio Norte Drive, and an eastbound triple left-turn lane configuration on Newhall Ranch Road at Copper Hill Drive. The modifications are based on staff’s analyses of traffic volumes and observations of traffic patterns at the selected intersections. This project supports the Sustaining Public Infrastructure theme of the City of Santa Clarita’s five-year strategic plan, Santa Clarita 2025.
The Circulation Improvement Program, Phase III, project is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review, projects that consist of the operation, repair, maintenance, safety improvements, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the Circulation Improvement Program, Phase III, project will be performing minor alterations and safety improvements to existing streets, medians, and other public facilities.
An invitation to bid was prepared and published twice on February 13 and 20, 2024, and was posted on BidNet. One bid was submitted to the City and opened by Purchasing on March 13, 2024. The results of the bids are shown below:
Company Location Bid Amount R.C. Becker, Inc. Santa Clarita, CA $2,535,562 Due to the volatile bidding environment and high construction activity throughout Southern California, the City has experienced receiving fewer project bids. Staff followed up with the plan holders to assess why they did not bid on the project. The feedback included some contractors expressing conflicts with existing project schedules, while others highlighted difficulties in securing subcontractors for bidding due to their full schedules.
Staff recommends awarding the construction contract to R.C. Becker, Inc. Staff evaluated the bid and found it to be responsive and responsible. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete.
The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
The requested construction contingency will cover the cost of unforeseen site conditions such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, field adjustments, additional work requested by the City, and unanticipated costs associated with
nighttime work.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure accounts C0072229-516101 (Misc Federal Grants Fund), C0072233-516101 (TDA Article 8 - Street and Road Fund), and C0072306- 516101 (Developer Fees Fund) to support the recommended contract and associated project costs.
ATTACHMENTS
Location Map
Bid Proposal for R.C. Becker, Inc. (available in the City Clerk's Reading File)