Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 23, 2024
SUBJECT: CIRCULATION IMPROVEMENT PROGRAM, PHASE III - CATCH BASIN RELOCATION, PROJECT C0064 - PLANS,
SPECIFICATIONS, AND CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Circulation Improvement Program, Phase III – Catch Basin Relocation, Project C0064.
2. Find the Circulation Improvement Program, Phase III exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Toro Enterprises, Inc., in the amount of $248,402 and authorize a contingency in the amount of $24,840, for a total contract amount not to exceed $273,242.
4. Authorize the transfer of TDA Art 8 - Street & Road (Fund 233) funds in the amount of $300,000 from expenditure account C0072233-516101, Circulation Improvement Program, Phase III, to expenditure account C0064233-516101, Circulation Improvement Program, Phase III – Catch Basin Relocation.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Circulation Improvement Program, Phase III - Catch Basin Relocation project will relocate an existing storm drain catch basin to allow for the construction of additional circulation improvements at the intersection of Copper Hill Drive and Newhall Ranch Road as shown on the attached Location Map. This project supports the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.
The Circulation Improvement Program, Phase III, including the Catch Basin Relocation project, is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review, projects that consist of the operation, repair, maintenance, safety improvements, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the Circulation Improvements Phase III project will be performing minor alterations and safety improvements to existing streets, medians, storm drain, and other public facilities.
An invitation to bid was prepared and published twice in The Signal newspaper, on March 28 and April 4, 2024, and posted on BidNet. A total of 21 companies downloaded the bid, and one bid was submitted to the City and opened by Purchasing on April 12, 2024. The results of the bids are shown below:
Company Location Bid Amount
Toro Enterprises, Inc. Oxnard, CA $248,402
Due to the volatile bidding environment and high construction activity throughout Southern California, the City has experienced receiving fewer project bids. Staff followed up with other plan holders to assess why they did not bid on the project. The feedback included some contractors expressing conflicts with existing project schedules, while others highlighted difficulties in securing subcontractors for bidding due to their full schedules.
Staff recommends awarding the construction contract to Toro Enterprises, Inc. Staff evaluated the bid and found it to be responsive and responsible. This contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete. The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.
The requested construction contingency will cover the cost of unforeseen site conditions, any change orders submitted by the contractor for unforeseen required work, and unanticipated costs associated with the potential nighttime and weekend work to help minimize impacts on motorists.
The additional funds will be used for construction support costs, which include labor compliance services, staff oversight, utility fees, construction engineering, inspection, and project
management.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure accounts C0064233-516101 (TDA Art 8 - Street & Road Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Bid Proposal for Toro Enterprises, Inc. (available in the City Clerk’s Reading File)