Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 14, 2024
SUBJECT: BRIDGE PREVENTATIVE MAINTENANCE PROGRAM -
PROFESSIONAL SERVICES CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Award the professional services contract to Tetra Tech, Inc., for the Bridge Preventative Maintenance Program, in the amount of $145,130 and authorize a contingency in the amount of $14,513, for a total contract amount not to exceed $159,643.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Bridge Preventative Maintenance Program (BPMP) will provide guidance to maintain and preserve vehicular bridges throughout the City of Santa Clarita (City). This program will help to prioritize which bridges should be addressed based on serviceability ranking and types of repairs required to maximize the life expectancy and minimize construction costs of each structure, mitigating costly rehabilitation, reconstruction, or replacement of the City’s bridges (see attached Structure Inventory List).
In addition, a BPMP assists the City in applying for and utilizing federal grants for bridge rehabilitation projects. This program supports the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.
A Request for Proposal (RFP) for the development of the BPMP was prepared and posted on BidNet on March 18, 2024. The RFP asked firms to identify their relevant experience with similar projects, specify their qualifications for this project, and propose staffing. On April 18, 2024, two firms submitted proposals.
Staff reviewed the proposals and based on their evaluations, scored the firms on a 100-point scale as follows:
Rank Company Location Score
1. Tetra Tech, Inc. Buelton, CA 94
2. ARC Engineering Consultants, Inc. Burbank, CA 82
The scoring system was based on the following criteria: responsiveness to the RFP, qualifications and experience, proposed methodology, ability to meet the scope of work, project approach, and references. Additionally, the consulting firms were asked to provide a detailed schedule and scope of work required for them to prepare the report and construction cost.
Tetra Tech, Inc., demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. Staff recommends awarding the professional services contract to Tetra Tech, Inc., based on their experience with similar projects, and the completeness of their proposal for this project. The proposal is available in the City Clerk’s Reading File.
The requested contingency will cover the cost of unforeseen program modifications requested by the City and other permitting agencies during the development of the BPMP. This includes potential adjustments such as additional bridge evaluations, survey reports, and change order requests made by the consulting firm to complete a comprehensive evaluation of each bridge.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account M0127233-516101 (TDA Article 8 Fund) to support the recommended contract and associated project costs.
ATTACHMENTS
Structure Inventory List
Proposal for Tetra Tech, Inc. (available in the City Clerk's Reading File)