Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 28, 2024
SUBJECT: LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES 4, 8, and 26
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams
RECOMMENDED ACTION
City Council:
1. Award three contracts to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zones 4, 8, and 26, for two-year contract amounts not to exceed $20,207; $12,314; and $208,272 respectively.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
4. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $29,813 from the Landscape Maintenance District Fund Balance (Fund 357) to Zone 8 expenditure account 3572435-516110 ($1,337) and to Zone 26 expenditure account 3572446-516110 ($28,476).
5. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.
BACKGROUND
The City of Santa Clarita (City) administers 62 financially independent zones within the 6 Packet Pg. 150
Landscape Maintenance District (LMD), providing landscape maintenance services through contracts with private companies. Request for Proposal (RFP) LMD-23-24-31 for the maintenance of LMD Zone 4 (Via Princessa / Sierra Highway), Zone 8 (Ackerman Avenue), and Zone 26 (Centre Pointe Commercial) was published and circulated via the City’s e-procurement system BidNet on April 11, 2024.
Unlike a bid procurement, where the recommended contract award is based upon the lowest, most responsive bid, the RFP procurement approach utilizes multiple weighted criteria to evaluate and score proposals. This approach reinforces performance expectations and ensures that vendors dedicate adequate employees to service the contract. While the price for services is a component constituting 10 percent of the weighted evaluation criteria, 90 percent of the evaluation criteria focuses on the overall value provided, including the composition and structure of the contractor’s crew, their schedule to rotate through the maintenance areas, understanding of the specifications, and references.
The following categories comprised the weighted criteria used to evaluate proposals:
• Value Provided - Includes Team Composition/Crew Structure and Rotation Schedule/Response Times (65%)
• Acknowledgement and Understanding of Specifications (15%) • References and Certifications (10%)
• Proposal Amount (10%)
The City transmitted the solicitation to 838 vendors on BidNet, of which 20 vendors downloaded the RFP. Five companies submitted proposals for consideration. An evaluation panel comprised of staff representing the City’s Special Districts division scored the responses based on a 300- point system, with the results outlined below:
COMPANY LOCATION POINTS
AWARDED
ANNUAL
COST
Stay Green, Inc. Santa Clarita, CA 270 $94,567
Specialized Landscape Management Simi Valley, CA 254 $77,160 Elite Maintenance & Tree Service Clovis, CA 252 $55,555 Oakridge Landscape, Inc. Valencia, CA 244 $53,352
Marina Landscape Services, Inc. Stevenson Ranch, CA 244 $118,560
Upon reviewing the proposals, Stay Green, Inc. (Stay Green) received the highest score from the evaluation team. The team concluded that Stay Green's proposal offered the best overall value for landscape maintenance in LMD Zones 4, 8, and 26. Stay Green achieved an excellent "Value Provided" ranking, the highest among all submissions in this category. Additionally, the company scored the second highest in "Rotation Schedule" and "Team Composition." Notably, several competing bids, despite being lower in cost, were found to offer man hours and rotation schedules insufficient to meet the City’s standards. The third ranked firm offered a lower price but proposed fewer man-hours and lacked adequate support in management and irrigation. The second ranked firm, though cheaper, had insufficient manpower and references that were not comparable in scope or duration to the LMD requirements, with higher hourly rates in two zones. 6 Packet Pg. 151
Staff completed a due-diligence review of Stay Green’s professional references and determined their work history meets the City's standards and performance expectations. Based on the above, staff recommends awarding the landscape maintenance contract to Stay Green.
To support these contracts, staff is requesting an ongoing appropriation of $29,813, specific to LMD Zones 8 and 26. The requested ongoing base adjustment is reflective of rising fuel and industry labor costs. Moreover, the recommended contract amount is necessary to ensure Stay Green can perform monthly landscape maintenance and repairs, maximize operational efficiencies, and complete such work promptly. Maintenance and repairs include responding to emergencies, irrigation repairs, replacement of irrigation systems, addressing vandalism, and one-time beautification enhancement projects.
The increase in expenditure authority granted by the City Council does not guarantee additional compensation under the terms of the recommended contract. Beyond retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time enhancement projects performed by Stay Green under the contract will continue to require staff review and advanced authorization by the City’s Special Districts division. Furthermore, to improve maintenance standards and enforce accountability, the solicitation also includes provisions to impose payment reductions for poor performance should the contractor fail to meet their maintenance obligations.
The award of this contract is not subject to California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Article 19 - Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. This contract meets the criteria for this exemption because the scope of work falls under existing landscape maintenance.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The recommended action requires an ongoing appropriation of $29,813, resulting in a total annual budget of $240,793 for all three contracts, starting in Fiscal Year 2024-25. This will be funded from the Landscape Maintenance District Fund Balance (Fund 357) to cover recurring landscape maintenance costs associated with these contracts. Funding for future years will depend on the City Council's appropriations in the annual budget for each respective fiscal year.
ATTACHMENTS
LMD-23-24-31 Zones 4, 8, and 26 - Published Bid Documents (available in the City Clerk's Reading File)
Stay Green Inc. Zones 4, 8, and 26 - RFP Proposal File (available in the City Clerk's Reading File)
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Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 28, 2024
SUBJECT: RESOLUTIONS INITIATING THE ANNUAL LEVY OF SPECIAL DISTRICTS FOR FISCAL YEAR 2024-25
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams
RECOMMENDED ACTION
City Council adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2024-25 for the Landscape and Lighting District, Drainage Benefit Assessment Areas, the Golden Valley Ranch Open Space Maintenance District, and the Open Space Preservation District.
BACKGROUND
This agenda item addresses the required procedural steps for adopting resolutions that initiate proceedings for the Fiscal Year (FY) 2024-25 Annual Levy of Special Districts, ensuring the continued provision of essential services across various zones.
The City of Santa Clarita (City), under the authority granted by the Landscaping and Lighting Act of 1972 and Proposition 218 of the California Constitution, annually levies and collects special assessments for the following Special Districts:
1. Landscape and Lighting District (LLD), encompassing various zones;
2. Drainage Benefit Assessment Areas (DBAA), including specified areas;
3. Golden Valley Ranch Open Space Maintenance District (GVROSMD); and
4. Open Space Preservation District (OSPD).
The City has retained Willdan Financial Services (Willdan) for the purpose of assisting with the annual levy of assessments for these districts. Pending the adoption of these resolutions, Willdan is directed to prepare an Engineer’s Report concerning the installation, construction, or 7 Packet Pg. 153
maintenance of any authorized improvements in accordance with Article 4, commencing with Section 22565, of Chapter 1 of the 1972 Act.
Subsequent to this action, the City Council will consider the adoption of resolutions declaring the City’s intention to levy assessments for FY 2024-25 at their regular meeting of June 11, 2024. At that time, the City Council will also consider preliminary approval of all Engineer’s Reports prepared by Willdan. If approved, a public hearing will be scheduled, ordering the FY 2024-25 levies.
ALTERNATIVE ACTION
Other direction as determined by the City Council.
FISCAL IMPACT
Special Districts assessments are budgeted, assessed, and collected annually for the provision of various services to the community.
ATTACHMENTS
FY 2025 LLD Initiation Resolution
FY 2025 DBAA Initiation Resolution
FY 2025 GVROSMD Initiation Resolution
FY 2025 OSPD Initiation Resolution
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RESOLUTION 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, INITIATING PROCEEDINGS FOR THE SANTA CLARITA
LANDSCAPING AND LIGHTING DISTRICT AND THE LEVY AND COLLECTION OF
ASSESSMENTS FOR EACH ZONE WITHIN THE SANTA CLARITA LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2024-25
WHEREAS, the City Council of Santa Clarita (City Council), California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Division 15 of the Streets and Highways Code of the State of California (Act), desires to initiate proceedings for the Santa Clarita Landscape and Lighting District (District) inclusive of Streetlighting Zones A and B, and Landscaping Zones 1, 2, 3, 3A, 4, 5, 5A, 6, 7, 7A, 8, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, T1, T1B, T2, T2A,T3, T3B, T4, T5, T6, T7, T8, T17, T20, T23, T23-1, T23-2, T23A, T23B, T29, T31-1, T31-1A, T31-2, T33, T44, T46, T47, T48, T51, T52, T62, T65, T65A, T65B, T67, T68, T69, T71, T76, T77, and 2008-1 (Area-wide Beautification), for the levy and collection of assessments within the District for Fiscal Year 2023-24, and for the purposes provided therefore in the Act; and
WHEREAS, the City Council has retained Willdan Financial Services for the purpose of assisting with the annual levy of assessments for the District and to prepare and file a report with the City Clerk in accordance with Article 4, commencing with Section 22565, of Chapter 1 of the Act.
NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:
SECTION 1. Annual Levy Report: The City Council hereby orders Willdan Financial Services, acting as Assessment Engineer, to prepare and file with the City Clerk an Engineer’s Report concerning the installation, construction, or maintenance of any authorized improvements under the Act, any proposed new improvements or any substantial changes in existing improvements, and the levy and collection of the proposed Fiscal Year 2024-25 assessments for the District as required by the provisions of the Act.
SECTION 2. Improvements: The installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to, streetlighting, traffic signals, landscape and irrigation improvements, and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof.
SECTION 3. Adoption: The City Clerk shall certify to the adoption of this resolution.
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Attachment: FY 2025 LLD Initiation Resolution (FISCAL YEAR 2024-25 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF INITIATION))
PASSED, APPROVED, AND ADOPTED this 28th day of May 2024.
______________________________
MAYOR
ATTEST:
____________________________
CITY CLERK
DATE: ______________________
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 24-___ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 28th day of May 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
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Attachment: FY 2025 LLD Initiation Resolution (FISCAL YEAR 2024-25 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF INITIATION))
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
CLARITA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE LEVY AND
COLLECTION OF ASSESSMENTS FOR CITY OF SANTA CLARITA DRAINAGE BENEFIT ASSESSMENT AREA NOS. 3, 6, 18, 19, 20, 22, 24, 33, 35, 2008-1, 2008-2, 2013-1, 2014-1, 2015-1, 2017-1, AND 2017-2 FOR FISCAL YEAR 2024-25
WHEREAS, the City Council of Santa Clarita (City Council), California, formed special maintenance districts pursuant to the terms of the Benefit Assessment Act of 1982, Chapter 6.4 of Part 1 of Division 2 of Title 5 of the California Government Code commencing with Section 54703 (Act), desires to initiate proceedings for Santa Clarita Drainage Benefit Assessment Area Nos. 3, 6, 18, 19, 20, 22, 24, 33, 35, 2008-1, 2008-2, 2013-1, 2014-1, 2015-1, 2017-1, and 2017- 2 (Areas) for the levy and collection of assessment within the proposed Areas for Fiscal Year 2024-25, for the purposes provided therefore in the Act; and
WHEREAS, the City Council has retained Willdan Financial Services for the purpose of assisting with the Annual Levy of the Area, and to prepare and file a report with the City Clerk in accordance with the Act.
NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:
SECTION 1. Annual Levy Report: The City Council hereby orders Willdan Financial Services, acting as Assessment Engineer, to prepare and file with the City Clerk the Assessment Engineer’s Annual Levy Report concerning drainage improvements proposed to be installed and maintained, and the levy and collection of assessments for the Areas as required by provisions of the Assessment Law.
SECTION 2. Areas Improvements: The maintenance of drainage improvements shall include the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of the improvements.
SECTION 3. Adoption: The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 28th day of May 2024.
______________________________
MAYOR
ATTEST:
____________________________
CITY CLERK
DATE:______________________
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Attachment: FY 2025 DBAA Initiation Resolution [Revision 1] (FISCAL YEAR 2024-25 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 24- __ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 28th day of May 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
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Attachment: FY 2025 DBAA Initiation Resolution [Revision 1] (FISCAL YEAR 2024-25 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS
RESOLUTION NO. 24-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
CLARITA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE LEVY AND
COLLECTION OF ASSESSMENTS FOR THE GOLDEN VALLEY RANCH
OPEN SPACE MAINTENANCE DISTRICT FOR FISCAL YEAR 2024-25
WHEREAS, the City Council of Santa Clarita (City Council), California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Division 15 of the Streets and Highways Code of the State of California (Act), desires to initiate proceedings for the Golden Valley Ranch Open Space Maintenance District (District) and for the levy and collection of assessments within the proposed District for Fiscal Year 2024-25, for the purposes provided therefore in the Act; and
WHEREAS, the City Council has retained Willdan Financial Services for the purpose of assisting with the Annual Levy of the District and to prepare and file a report with the City Clerk in accordance with the Act.
NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:
SECTION 1. Annual Levy Report: The City Council hereby orders Willdan Financial Services, acting as Assessment Engineer, to prepare and file with the City Clerk the Assessment Engineer’s Annual Levy Report concerning the installation, construction, or maintenance of any authorized improvements under the Act, and the levy and collection of assessments for the District as required by the provisions of the Assessment Law.
SECTION 2. District Improvements: The installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to, landscape and irrigation improvements and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof.
SECTION 3. Adoption: The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 28th day of May, 2024.
______________________________
MAYOR
ATTEST:
____________________________
CITY CLERK
DATE: ______________________
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Attachment: FY 2025 GVROSMD Initiation Resolution (FISCAL YEAR 2024-25 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 24-____ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 28th day of May 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
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Attachment: FY 2025 GVROSMD Initiation Resolution (FISCAL YEAR 2024-25 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF
ASSESSMENTS FOR ALL ZONES WITHIN THE OPEN SPACE PRESERVATION DISTRICT FOR FISCAL YEAR 2024-25
WHEREAS, the City Council of Santa Clarita (City Council), pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Division 15 of the Streets and Highways Code of the State of California (Act), desires to initiate proceedings for the Open Space Preservation District (District) and for the levy and collection of assessments within the proposed District for Fiscal Year 2024-25, for the purposes provided therefore in the Act; and
WHEREAS, the City Council has retained Willdan Financial Services for the purpose of assisting with the Annual Levy of the District and to prepare and file a report with the City Clerk in accordance with the Act.
NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:
SECTION 1. Annual Levy Report: The City Council hereby directs Willdan Financial Services, acting as Assessment Engineer, to prepare and file with the City Clerk the Assessment Engineer’s Annual Levy Report concerning the installation, construction, or maintenance of any authorized improvements under the Act, and the levy and collection of assessments for the District as required by the provisions of the Assessment Law.
SECTION 2. District Improvements: The installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to, landscape and irrigation improvements and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof.
SECTION 3. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 28th day of May 2024.
______________________________
MAYOR
ATTEST:
____________________________
CITY CLERK
DATE: _____________________
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Attachment: FY 2025 OSPD Initiation Resolution (FISCAL YEAR 2024-25 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 24-__ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 28th day of May 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
7.d
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Attachment: FY 2025 OSPD Initiation Resolution (FISCAL YEAR 2024-25 ANNUAL LEVY OF SPECIAL DISTRICTS (RESOLUTIONS OF
Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 28, 2024
SUBJECT: CONTRACT FOR SOFTWARE LICENSING AND SUPPORT FOR
THE CITY'S TRANSIT INFORMATION NETWORK
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Award a three-year contract in an amount not to exceed $551,127 to Connexionz for the software licensing and support of the City of Santa Clarita's Transit Information Network.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval.
BACKGROUND
The Transit Information Network (TIN) is an Automatic Vehicle Location system using Global Positioning System (GPS) technology that allows Transit staff to track and monitor the location of its entire bus fleet and Santa Clarita Transit riders to obtain real-time bus information on multiple platforms in order to better plan their daily travels.
Beginning with the installation of the first phase of the TIN in 2009, Santa Clarita Transit has entered into a series of contracts with TIN's vendor, Connexionz, to provide ongoing support and software licensing of the TIN's network and software, which includes:
1. Updates and support of route tracking and onboard Media Player software installed on 56 transit and 30 commuter buses.
2. Updates, support, and licensing of the bus tracking mobile application.
3. Updates and support for TMS Schedule Masters trip planning and scheduling software. 8 Packet Pg. 163
4. Licensing for 19 light-emitting diode (LED) and 6 liquid-crystal-display (LCD) variable real-time messaging signs.
5. Monitoring and licensing of real-time tracking dispatching software.
6. Licensing and support for the vehicle health monitoring interface.
As the software and system developer, Connexionz is the only firm that can license and support this software; therefore, staff recommends awarding a contract to Connexionz for a three-year term in an amount not to exceed $551,127.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate Transit funds, in the amount of $551,127 over a three-year period, will be available in Transit’s Taxes/Licenses/Fee expenditure account 7003700-518503 (Fund 700) to support the recommended action, contingent upon approval by the City Council during each annual budget process.
ATTACHMENTS
Santa Clarita Transit - SMA - Year 2024 to 2027 - V.3.1 (available in the City's Clerk's Reading File)
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Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 28, 2024
SUBJECT: PARCEL MAP NO. 84315 (CARL BOYER DRIVE)
DEPARTMENT: Public Works
PRESENTER: Amalia Marreh
RECOMMENDED ACTION
City Council:
1. Approve Parcel Map for Parcel Map No. 84315.
2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Parcel Map for Parcel Map No. 84315, which indicates all special assessments levied by the City of Santa Clarita are paid.
4. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the Parcel Map for Parcel Map No. 84315, which embodies the approval of said map.
5. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the Parcel Map for Parcel Map No. 84315, which provides for verification that the map is technically correct.
6. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of the Parcel Map for Parcel Map No. 84315, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval.
7. Find Parcel Map for Parcel Map No. 84315 exempt from review under the California Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction.
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BACKGROUND
Parcel Map for Parcel Map No. 84315, a location map of which is attached, has been reviewed by City of Santa Clarita (City) staff and found to be in substantial conformance with the principles and standards required by the Unified Development Code and State Subdivision Map Act. Tentative Parcel Map 84315 (TPM) was approved by the Planning Commission on February 20, 2024, under Master Case MC23-188, to allow for the subdivision of one existing commercial lot into nine commercial lots for Centre Pointe Village shopping center located at 26501 Carl Boyer Drive. No new development or construction is proposed with this map. The proposed Parcel Map is approximately 23.66 acres consisting of existing commercial developments on lots numbered 1, 2, 3, 4, 8, and 9, and vacant lots on lots numbered 5, 6, and 7.
Pursuant to Section 66474.1 of the Subdivision Map Act, a legislative body shall not deny approval of a final or parcel map if it was previously approved as a tentative map for the proposed subdivision and if it finds the final or parcel map is in substantial compliance with the previously approved tentative map.
The Parcel Map was reviewed to the satisfaction of the City Engineer and the City Surveyor and found to be in substantial conformance with the previously approved TPM. The conditions of approval established by the City were also met and fees have been paid as indicated on the attached Fact Sheet. Therefore, this Parcel Map is ready for City Council approval.
ALTERNATIVE ACTION
Staff has not identified alternative actions that would conform to requirements set forth in the Subdivision Map Act.
FISCAL IMPACT
There is no fiscal impact associated with this action.
ATTACHMENTS
Location Map
Fact Sheet
9 Packet Pg. 166
X
Lot Numbers
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Attachment: Location Map (PARCEL MAP NO. 84315 (CARL BOYER DRIVE))
FACT SHEET
PARCEL MAP NO. 84315
Location: 26501 Carl Boyer Drive
Acreage: Approximately 23.66 acres
Number of Lots: Nine (9) lots
Use: Subdivision of One existing commercial lot into nine commercial lots for Centre Pointe Village shopping center.
Owner: Spirit Properties, LTD., A California Corporation
Trails/Paseos: No new trails are being dedicated to the City of Santa Clarita by this map.
B&T Fees: All applicable Bridge and Thoroughfare (B&T) fee(s) have been satisfied at the time of previous development of this site.
Transit Fees: Transit Mitigation fee(s) are not applicable to commercial developments.
Quimby Fees: Quimby fee(s) are not applicable to commercial developments.
School Fees: School fee(s) are not applicable to commercial developments.
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Attachment: Fact Sheet (PARCEL MAP NO. 84315 (CARL BOYER DRIVE))
Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 28, 2024
SUBJECT: FINAL TRACT MAP, ACCEPT OFFERS OF DEDICATION, AND ABANDON EASEMENTS FOR TRACT NO. 53074 (SAND CANYON
PLAZA)
DEPARTMENT: Public Works
PRESENTER: Amalia Marreh
RECOMMENDED ACTION
City Council:
1. Approve Tract Map for Tract No. 53074.
2. Accept on behalf of the public the offer of dedication and grant of: (1) the easements for public use and road purposes; (2) the easements for sanitary sewers and sanitary sewers ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; and (4) the right to restrict and prohibit any and all allowable uses or construction within lot 8 designated as open space on the map.
3. Abandon the existing easements for slope and drainage purposes.
4. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 53074, which indicates all special assessments levied by the City of Santa Clarita (City) are paid.
6. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of Final Tract Map for Tract No. 53074, which embodies the approval of said map, the acceptance of the dedications shown thereon, and the abandonment of easements described thereon.
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7. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of Final Tract Map for Tract No. 53074, which provides for verification that the map is technically correct.
8. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Final Tract Map for Tract No. 53074, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval.
BACKGROUND
The Final Tract Map for Tract No. 53074, an exhibit of which is attached hereto, has been reviewed by staff and found to be in substantial conformance with the principles and standards required by the Unified Development Code and State Subdivision Map Act. Tentative Tract Map No. 53074 was approved by the City’s Planning Commission on June 6, 2017, under Master Case MC14-077. This Final Tract Map for Tract No. 53074 consists of the subdivision of 34.65 acres into 8 lots. The proposed subdivision consists of 119 single-family detached residential dwelling units for condominium purposes on lots 1, 2, 3, and 4, a private street on lot 5, a future public utility pump station for Santa Clarita Valley Water Agency on lot 6, a privately maintained slope on lot 7 and a private open space on lot 8. The subject property is located east of the intersection of Sand Canyon Road and Soledad Canyon Road.
Existing easements for slope and slope and drainage purposes were acquired by the City per document recorded December 19, 1980, as instrument No. 80-1279080 and document recorded January 12, 1962, as instrument No. 5338 in book D1478 page 602. Due to the site’s modified topography, these easements are no longer necessary and are being abandoned by this map.
These easements are shown on the attached Easement Abandonment Exhibit.
The Final Tract Map for Tract No. 53074 was reviewed to the satisfaction of the City Engineer and found to be in substantial conformance with the previously approved tentative tract map. The conditions of approval adopted by the City have been met and fees have been and/or will be paid as indicated on the attached Fact Sheet. Therefore, the Final Tract Map for Tract No. 53074 is ready for City Council approval, acceptance of dedications, and abandonment of easements described thereon.
Pursuant to Section 66474.1 of the Subdivision Map Act, a legislative body shall not deny approval of a final or parcel map if it was previously approved as a tentative map for the proposed subdivision and if it finds the final or parcel map is in substantial compliance with the previously approved tentative map.
ALTERNATIVE ACTION
Staff has not identified alternative actions that would conform to requirements set forth in the Subdivision Map Act.
10 Packet Pg. 170
FISCAL IMPACT
The additional width of the public streets shown on the Final Tract Map for Tract No. 53074 will be dedicated to the City and will be constructed by the developer. The maintenance of the additional width of the public street will have minimal impact to the City’s street maintenance budget.
ATTACHMENTS
Location Map
Easement Abandonment Exhibit
Fact Sheet
10 Packet Pg. 171
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The City of Santa Clarita does not warrant
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Packet Pg. 172
Attachment: Location Map (FINAL TRACT MAP, ACCEPT OFFERS OF DEDICATION, AND ABANDON PA 4B
PA 4A
PA 5B
PA 5ANOT A PARTLOT 8LOT 3
LOT 5LOT 7
LOT 4LOT 2
LOT 1
LOT 7
LOT 6
ABANDONMENT EASEMENTS OF TR 53074
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Packet Pg. 173
Attachment: Easement Abandonment Exhibit (FINAL TRACT MAP, ACCEPT OFFERS OF DEDICATION, AND ABANDON EASEMENTS FOR TRACT NO. 53074)
FACT SHEET
FINAL TRACT MAP 53074
Location: East of the intersection of Sand Canyon Road and Soledad Canyon Road
Acreage: Approximately 34.65 acres
Number of Lots: Eight (8)
Use: 8 lot subdivision including 119 residential single-family dwelling units, private streets, public utility, driveways, parking and landscaped areas
Owner: GS Sand Canyon for Rent, LLC, a Delaware limited liability company
Trails/Paseos: No new trails are being dedicated to the City by this map.
B&T Fees: The applicable Bridge and Thoroughfare (B&T) Fee(s) will be paid prior to issuance of building permits.
Transit Fees: The applicable Transit Fee(s) will be paid prior to issuance of building permits.
Quimby Fees: The applicable Quimby Fee(s) will be paid prior to issuance of building permits.
School Fees: All applicable school fee(s) will be paid prior to issuance of building permits.
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Attachment: Fact Sheet (FINAL TRACT MAP, ACCEPT OFFERS OF DEDICATION, AND ABANDON EASEMENTS FOR TRACT NO. 53074)
Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 28, 2024
SUBJECT: RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND
ROADS, ROAD MAINTENANCE AND REHABILITATION FUNDS
INTO THE CAPITAL IMPROVEMENT PROGRAM
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Adopt a resolution declaring the incorporation of a list of projects proposed to be funded by Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation for Fiscal Year 2024-25 into the Capital Improvement Program.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
On April 28, 2017, Governor Brown signed Senate Bill 1 (SB 1) to address basic road maintenance, rehabilitation, and critical safety needs for California state highways, local streets, and road systems. Funds provided by SB 1 will be available to the City of Santa Clarita (City) in the Road Maintenance and Rehabilitation Account (RMRA). The percentage of funds allocated to the City was predetermined by, and is pursuant to, Streets and Highways Code Section 2034(a)(1). The estimated allocation of funds for Fiscal Year 2024-25 is $5,903,107.
Local Streets and Roads funding is supported by RMRA funding, which includes portions of revenues pursuant to Streets and Highways Code Section 2031 from the following sources:
• An additional 12 cents per gallon increase to the gasoline excise tax effective November 1, 2017.
11 Packet Pg. 175
• An additional 20 cents per gallon increase to the diesel fuel excise tax effective November 1, 2017.
• An additional vehicle registration tax, called “Transportation Improvement Fee,” with rates based on the value of the motor vehicle effective January 1, 2018. • An additional $100 vehicle registration tax on zero emissions vehicles (ZEV) of model year 2020 or later effective July 1, 2020.
• Annual rate increases to these taxes beginning on July 1, 2020, (July 1, 2021, for the ZEV fee) and every July 1 thereafter equal to the change in the California Consumer Price Index.
Senate Bill 1 emphasizes the importance of accountability and transparency. For this reason, California Transportation Commission (CTC) staff, in collaboration with stakeholders, developed Local Streets and Roads Funding Annual Reporting Guidelines. To be eligible for SB 1 and RMRA funding, the guidelines require the City to provide annual project reporting to the CTC, specifically, a list of project(s) proposed to be funded with RMRA funding. All proposed projects must be adopted by a resolution by the City Council at a regular public meeting prior to the July 1, 2024, submission deadline.
The 2024-25 Overlay and Slurry Seal Program Design and Construction Project was selected to receive the SB 1 RMRA funds. This project reflects the City's commitment to roadway infrastructure and supports the Santa Clarita 2025 theme of Sustaining Public Infrastructure. The Proposed Fiscal Year 2024-25 SB 1 Project List is subject to change, as specific roadway segments will be finalized during the design process. Staff anticipates construction will begin in June 2025.
The 2023-24 Overlay and Slurry Seal Program Design and Construction Project list was previously approved by the CTC in 2023 and will continue to utilize SB 1 RMRA funds for Fiscal Year 2024-25. The project will be in construction this summer and is projected to be completed by the end of 2024.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, estimated allocations of SB 1 RMRA funds (Fund 267) will be earmarked for the 2024-25 Overlay and Slurry Seal Program. Appropriation of SB 1 RMRA funds will be part of the Fiscal Year 2024-25 budget.
ATTACHMENTS
Resolution
11 Packet Pg. 176
RESOLUTION NO. 24-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, DECLARING THAT IT HAS ADOPTED A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD
MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL IMPROVEMENT
PROGRAM
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the legislature and signed into law by the governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City of Santa Clarita (City) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $5,903,107 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
WHEREAS, this is the eighth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and
WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate numerous streets/roads, bridges, add active transportation infrastructure throughout the City this year, and hundreds of similar projects into the future; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in an “at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and
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Attachment: Resolution (RESOLUTION TO INCORPORATE SENATE BILL 1 IN CAPITAL IMPROVEMENT PROGRAM)
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:
SECTION 1. The foregoing recitals are true and correct.
SECTION 2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account (RMRA) revenues:
Project Title: 2024-25 Overlay and Slurry Seal Program Design and Construction;
Project Description: Generally, the scope of work to be performed includes, but is not limited to, asphalt resurfacing of various streets Citywide;
Project Location: Citywide, specific streets were selected from locations identified through the City’s Five-Year Pavement Preservation Program and are identified in the attached Proposed Fiscal Year 2024-25 SB 1 Project List;
Estimated Project Schedule: Start (July 2024) – Completion (June 2026) based on the component being funded with RMRA funds; and
Estimated Project Useful Life: Streets selected for preventative maintenance will have a pavement life expectancy of 3-7 years, and streets selected for rehabilitation will have a life expectancy of 10-15 years.
SECTION 3. The following projects may also utilize Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with RMRA revenues:
Project Title: 2023-24 Overlay and Slurry Seal Program Design and Construction;
Project Description: Generally, the scope of work to be performed includes, but is not limited to, asphalt resurfacing of various streets, Citywide;
Project Location: Citywide, specific streets were selected from locations identified through the City’s Five-Year Pavement Preservation Program and are identified in the attached Proposed Fiscal Year 2024-25 SB 1 Project List;
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Attachment: Resolution (RESOLUTION TO INCORPORATE SENATE BILL 1 IN CAPITAL IMPROVEMENT PROGRAM)
Estimated Project Schedule: Start (July 2023) – Completion (June 2025) based on the component being funded with RMRA funds; and
Estimated Project Useful Life: Streets selected for preventative maintenance will have a pavement life expectancy of 3-7 years, and streets selected for rehabilitation will have a life expectancy of 10-15 years.
SECTION 4. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this __ day of ________ 2024.
______________________________
MAYOR
ATTEST:
_______________________________
CITY CLERK
DATE:__________________________
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 24- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the __ day of ________ 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
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Attachment: Resolution (RESOLUTION TO INCORPORATE SENATE BILL 1 IN CAPITAL IMPROVEMENT PROGRAM) Project Title Project Description
Project Road Name
(Locations listed are
projected estimates
and have yet to be
finalized) Project Location
Pre-
Construction
Start
Construction
Start
Proposed
Schedule of
Completion
Useful
Life
Min
Useful
Life
Max
2024-25 Overlay
and Slurry Seal
Program Design
and Construction
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.
Magic Mountain
Parkway
From Railroad
Avenue to McBean
Parkway
Jul-24 Jun-25 Jun-26 3 15
2024-25 Overlay
and Slurry Seal
Program Design
and Construction
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.
Newhall Avenue From Railroad
Avenue to Lyons
Avenue
Jul-24 Jun-25 Jun-26 3 15
2024-25 Overlay
and Slurry Seal
Program Design
and Construction
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.
Sand Canyon Road From Placerita
Canyon Road to
Soledad Canyon
Road
Jul-24 Jun-25 Jun-26 3 15
2024-25 Overlay
and Slurry Seal
Program Design
and Construction
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.
Via Princessa Sierra Highway to
Lost Canyon Road
Jul-24 Jun-25 Jun-26 3 15
2023-24 Overlay
and Slurry Seal
Program Design
and Construction
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.
Bouquet Canyon Road From Soledad
Canyon Road to
Concrete Bridge
North of Espuella
Drive
Jul-23 Jun-24 Jun-25 3 15
2023-24 Overlay
and Slurry Seal
Program Design
and Construction
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.
McBean Parkway Alegro Drive to Ave
Navarre
Jul-23 Jun-24 Jun-25 3 15
2023-24 Overlay
and Slurry Seal
Program Design
and Construction
The Annual Overlay and
Slurry Seal Program
reflects the City's
commitment to roadway
infrastructure by
resurfacing streets in
need of attention.
Whites Canyon Road From Delight
Street to Soledad
Canyon Road
Jul-23 Jun-24 Jun-25 3 15
City of Santa Clarita
Proposed Fiscal Year 2024-25 SB 1 Project List
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Attachment: Resolution (RESOLUTION TO INCORPORATE SENATE BILL 1 IN CAPITAL IMPROVEMENT PROGRAM)
Agenda Item: 12
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 28, 2024
SUBJECT: 2023-24 OVERLAY AND SLURRY SEAL PROGRAM - OVERLAY C AND D, PROJECT M0153 - PLANS, SPECIFICATIONS, AND
CONSTRUCTION CONTRACTS
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program – Overlay C project, Project M0153.
2. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program – Overlay D project, Project M0153.
3. Award the 2023-24 Overlay and Slurry Seal Program – Overlay C construction contract to Toro Enterprises, Inc., in the amount of $3,266,861 and authorize a contingency in the amount of $653,372, for a total contract amount not to exceed $3,920,233.
4. Award the 2023-24 Overlay and Slurry Seal Program – Overlay D construction contract to Sully-Miller Contracting Company, in the amount of $6,527,408, and authorize a contingency in the amount of $1,305,482, for a total contract amount not to exceed $7,832,890.
5. Award the professional services contract to Psomas for surveying and monument preservation services for the 2023-24 Overlay and Slurry Seal Program, Project M0153, in the amount of $298,635 and authorize a contingency in the amount of $29,864, for a total contract amount not to exceed $328,499.
12 Packet Pg. 181
6. Authorize the transfer of project savings in the amount of $2,913,240 to the 2023-24 Overlay and Slurry Seal Program, Project M0153, expenditure accounts M0153260-516101, M0153264-516101, M0153266-516101, and M0153267-516101 from the following accounts:
• $476,140 in Prop C Local Return (Fund 260) from expenditure account M0149260- 516101, 2022-23 Overlay and Slurry Seal Program, Project M0149; and
• $965,900 in Measure R Local Return (Fund 264) from expenditure account M0149264-516101, 2022-23 Overlay and Slurry Seal Program, Project M0149; and
• $1,277,200 in Measure M Local Return (Fund 266) from expenditure account M0149266-516101, 2022-23 Overlay and Slurry Seal Program, Project M0149; and
• $194,000 in Senate Bill 1 RMRA (Fund 267) from expenditure account M0149267- 516101, 2022-23 Overlay and Slurry Seal Program, Project M0149.
7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The annual overlay and slurry seal projects are an integral part of the City of Santa Clarita’s (City) Overlay and Slurry Seal Program. Each year, streets are evaluated and identified for the need for pavement preservation and rehabilitation treatments. The 2023-24 Overlay and Slurry Seal Program is divided into five projects: Overlay A, Overlay B, Overlay C, Overlay D, and Slurry Seal to resurface streets, seal cracks, and coat the surface of streets in various areas of the City. These treatments will provide a smoother ride for vehicles and reconstruct or extend the life of the roadway, depending on the type of treatment applied. The Overlay A project was awarded by City Council at the April 9, 2024, meeting. The Overlay B and Slurry Seal projects were awarded by City Council at the May 14, 2024, meeting. The Overlay C and Overlay D projects, if approved and awarded, are expected to begin construction in various areas of the City (see attached Project Street List) in June 2024. Construction for this year’s projects will be completed concurrently to maximize the work being done during the summer season and is anticipated to be completed by the end of November 2024. These projects support the Sustaining Public Infrastructure theme of the City of Santa Clarita’s five-year strategic plan, Santa Clarita 2025.
On April 9, 2024, the City Council found the 2023-24 Overlay and Slurry Seal Program, Project M0153 (State Clearinghouse #2024041266), categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. Section 15301, exempts from CEQA review projects that consist of the operation, repair, maintenance, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the 2023-24 Overlay and Slurry Seal Program will be performing repairs and maintenance to existing streets and trails. 12 Packet Pg. 182
Solicitation Process for the 2023-24 Overlay and Slurry Seal Program - Overlay C Project
An invitation to bid was prepared and published twice in The Signal newspaper, on March 22 and 29, 2024, and was posted on BidNet. A total of five bids were submitted to the City and opened by Purchasing on April 16, 2024. Each of the bids included a base bid and one alternate.
Purchasing conducted a selection process in accordance with California Public Contract Code section 20103.8 (d) which states that “the lowest bid shall be determined in a manner that prevents any information that would identify any of the bidders or proposed subcontractors or suppliers from being revealed to the public entity before the ranking of all bidders from lowest to highest has been determined.” This process was followed to ensure fairness when opening, reviewing, and determining the lowest responsive and responsible bidder. After review of the bids by the project manager, the basis for award was determined to be the total for the base bid only. The results of the bids are shown below:
Company Location Total Bid
Toro Enterprises, Inc. Oxnard, CA $3,266,861 Granite Construction Company Ventura, CA $3,424,244 C.A. Rasmussen, Inc. Valencia, CA $3,652,954 Sully-Miller Contracting Company Brea, CA $3,970,865 All American Asphalt Corona, CA $5,205,268
Staff recommends awarding the construction contract to Toro Enterprises, Inc., the lowest responsive and responsible bidder, in the amount of $3,266,861 for the base bid, and authorizing a contingency in the amount of $653,372, for a total not to exceed $3,920,233. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete. The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
Solicitation Process for the 2023-24 Overlay and Slurry Seal Program - Overlay D Project
An invitation to bid was prepared and published twice in the Signal newspaper, on March 22 and 29, 2024, and was posted on BidNet. A total of three bids were submitted to the City and opened by Purchasing on April 16, 2024. Each of the bids included a base bid and one alternate.
Purchasing conducted a selection process in accordance with California Public Contract Code section 20103.8 (d) which states that “the lowest bid shall be determined in a manner that prevents any information that would identify any of the bidders or proposed subcontractors or suppliers from being revealed to the public entity before the ranking of all bidders from lowest to highest has been determined.” This process was followed to ensure fairness when opening, reviewing, and determining the lowest responsive and responsible bidder. After review of the bids by the project manager, the basis for award was determined to be the total for the base bid only. The results of the bids are as follow:
12 Packet Pg. 183
Company Location Total Bid
Sully-Miller Contracting Company Brea, CA $6,527,408 C.A. Rasmussen, Inc. Valencia, CA $7,214,691 All American Asphalt Corona, CA $8,998,593
Staff recommends awarding the construction contract to Sully-Miller Contracting Company, the lowest responsive and responsible bidder, in the amount of $6,527,408 for the base bid, and authorizing a contingency in the amount of $1,305,482, for a total not to exceed $7,832,890. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete. The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.
Solicitation Process for Project Surveying and Monument Preservation Services for the 2023-24 Overlay and Slurry Seal Program
A Request for Proposal (RFP) for surveying and monument preservation services for the project was prepared and posted on BidNet on March 28, 2024. The RFP asked firms to identify their relevant experience with similar projects and demonstrate their approach for this project. On April 23, 2024, four firms submitted proposals. Staff reviewed the proposals and, based on their evaluations, scored the firms on a 100-point scale as follows:
Rank Company Location Score
1. Psomas Los Angeles, CA 99
2. GUIDA Irvine, CA 94
3. COAST Surveying, Inc. Tustin, CA 93
4. D. Woolley & Associates, Inc. Tustin, CA 90
The scoring system was based on the following criteria: recent experience with similar projects, qualification of team and resources, understanding of key development items, quality of proposal, proposed services in relation to the project’s scope, scheduling, availability, and references.
Psomas demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. Based on their experience with similar projects, and the completeness of their proposal for this project, staff recommends awarding the contract for surveying and monument preservation services to Psomas in the amount of $298,635 and authorizing a contingency in the amount of $29,864, for a total amount not to exceed $328,499.
The proposal is available in the City Clerk’s Reading File.
12 Packet Pg. 184
California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualification necessary for the satisfactory performance of the services required and does not authorize the selection of professional architectural and engineering services based on cost. City staff was able to reach an agreement with Psomas at a fair and reasonable price for the services requested in the RFP.
The requested contingency for the 2023-24 Overlay and Slurry Seal Program contracts will cover costs associated with unforeseen site conditions, such as potential utility conflicts and abandoned utilities not shown in record drawings that are often discovered during construction, as well as change order requests made by the contractor. The remaining project funds will cover all anticipated project administrative costs, including staff time, project management, public works inspections, materials testing, environmental inspections and support, utility fees, and labor compliance monitoring.
Additional streets from the City's pre-designed inventory and streets that may need treatment due to this year’s rain will be added to the project if funds are available after construction of the original scope of work.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure accounts M0153233-516101 (TDA Article 8 Fund), M0153260-516101 (Prop C Local Return), M0153264-516101 (Measure R Local Return), M0153266 (Measure M Local Return), and M0153267-516101 (SB1 RMRA Fund) to support the recommended contracts and project administrative costs.
ATTACHMENTS
Project Street List - Overlay C and D
Bid Proposal for Toro Enterprises, Inc. (available in the City Clerk's Reading File) Bid Proposal for Sully-Miller Contracting Company (available in the City Clerk's Reading File) Proposal for PSOMAS (available in the City Clerk's Reading File) 12 Packet Pg. 185
PROJECT STREET LIST – Overlay C and D
OVERLAY C
Type Street Name Beginning Location End Location
ARTERIAL WHITES CANYON
RD
SOLEDAD CANYON RD DELIGHT ST
OVERLAY D
Type Street Name Beginning Location End Location
ARTERIAL BOUQUET CANYON
RD
SOLEDAD CANYON RD BRIDGE DECK
NORTH OF
ESPUELLA
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Packet Pg. 186
Attachment: Project Street List - Overlay C and D (2023-24 OVERLAY & SLURRY SEAL PROGRAM - OVERLAY C AND D - CONSTRUCTION
Agenda Item: 13
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 28, 2024
SUBJECT: CONTRACT RENEWAL OF BUILDING PLAN REVIEW, BUILDING
INSPECTION, AND PERMIT-RELATED PROFESSIONAL
SERVICES
DEPARTMENT: Community Development
PRESENTER: John Caprarelli
RECOMMENDED ACTION
City Council:
1. Approve one-year contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit-related professional services for a combined total annual amount not to exceed $500,000, effective Fiscal Year 2024-25.
2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) uses contractual services on an as-needed basis to assist staff with building plan review, inspection, and permit-related professional services for new buildings during periods of high construction activity. Contractual support for building plan review and building inspection helps supplement staff’s efforts to reduce plan check turnaround time and manage the inspection workload as demand fluctuates. Contractual services help maintain appropriate staffing and customer service levels.
The City Council awarded contracts to JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit-related professional services at its April 13, 2021, meeting. Each firm was selected through a Request for Proposal (RFP) and evaluated based on their ability to meet the City's specific needs in three areas: building plan review, building inspection, and permit-related 13 Packet Pg. 187
services. By utilizing the four firms selected, staff has the flexibility to assign projects to contract building plan reviewers and/or inspectors who are best suited to meet the City’s needs while retaining appropriate staffing and customer service levels.
Contracts entered into pursuant to the RFP may be renewed annually, up to four times, with City Council approval. Staff recommends awarding one-year contract renewals to JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for a combined total annual amount not to exceed $500,000, effective Fiscal Year 2024-25.
Fiscal Year 2024-25 will be the last year for a renewal option. Staff will prepare and conduct a RFP to solicit proposals from companies that provide building plan review, building inspection, and permit-related professional services beginning for Fiscal Year 2025-26.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon adoption of the Fiscal Year 2024-25 budget, adequate funds will be available in expenditure account 1003800-516101 (Building & Safety-Contractual Services) to provide for the recommended action.
ATTACHMENTS
JAS Pacific Proposal (available in the City's Clerk's Reading File) Scott Fazekas & Associates Proposal (available in the City's Clerk's Reading File) Interwest Consulting Group Proposal (available in the City's Clerk's Reading File) TRB and Associates Proposal (available in the City's Clerk's Reading File) 13 Packet Pg. 188
Agenda Item: 14
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 28, 2024
SUBJECT: CONTRACT INCREASE AND EXTENSION FOR CONSULTANT TO
PREPARE THE ENVIRONMENTAL IMPACT REPORT FOR THE
PRINCESSA CROSSROADS PROJECT (MASTER CASE 17-104)
DEPARTMENT: Community Development
PRESENTER: Hai Nguyen
RECOMMENDED ACTION
City Council:
1. Authorize an expenditure increase for the contract for the preparation of the Princessa Crossroads Environmental Impact Report (Master Case 17-104) to Psomas from $352,642 to $400,451, and include a contingency in the amount of $60,068, for a total contract amount not to exceed $460,519, and extend the contract for four years.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Princessa Crossroads project (Master Case 17-104) is a request by SC LandCo Parent LLC, (Applicant) to create a Specific Plan to develop approximately 146 acres in the vicinity of the northeast corner of the future intersection of Golden Valley Road and Via Princessa, just north of Golden Valley High School, as shown on the attached aerial map.
The project was formally submitted on May 26, 2017. An environmental review is required under the California Environmental Quality Act (CEQA) and was initiated. Based on anticipated impacts associated with the project, the appropriate CEQA document required for the project is an Environmental Impact Report (EIR). Since the City does not have the in-house expertise or resources available to complete an EIR, an outside environmental consulting firm is required to complete this task. In January 2018, staff solicited proposals from qualified firms to prepare the Princessa Crossroads EIR.
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On April 24, 2018, the City Council awarded the contract to Psomas for a contract amount of $306,646, with a 15% contingency of $45,996, for a total contract amount not to exceed $352,642. Since then, there have been two amendments processed to this contract. The first amendment was processed in 2020 due to project revisions to remove the off-site grading and roadway development and additional tasks associated with revisions to the Notice of Preparation (NOP). The second amendment was processed in 2022 to extend the contract through July 1, 2024.
Since 2017, the applicant has modified the site plan and prepared revised technical studies. The project initially consisted of 680,000 square feet of new commercial space and 925 multifamily residential units. Currently, the project consists of 1.5 million square feet of business park/commercial space and up to 300 multifamily residential units. As part of the project’s grading component, 34 acres of adjacent property owned by the City of Santa Clarita (City) would be graded to create additional park space at the Santa Clarita Sports Complex. The project includes the following requested entitlements: General Plan Amendment and Zone Change to create a Specific Plan for the project site; Tentative Tract Map No. 75026 for the subdivision of land into commercial and residential lots; Conditional Use Permit for grading in excess of 100,000 cubic yards of earth, for development within the Planned Development Overlay Zone, and potentially for residential gating; Development Review Permit for proposed structures and development pads; Hillside Development Review due to the site’s topography; a Ridgeline Alteration Permit for impacts to identified ridgelines within the project boundary; and an Oak Tree Permit to identify and mitigate potential encroachments and impacts to the oak trees. The Princessa Crossroads Specific Plan would create new development standards and residential and commercial densities for the project site that would differ from the site’s current zoning and citywide development standards. A project summary, which includes a land use plan, is attached for reference.
The modified project would require an update to the contract with Psomas (attached). The updated total cost of Psomas’ proposal is $400,451. Given the complexities of the project, staff has included a 15% contingency in the amount of $60,068, for a total contract amount not to exceed $460,519. This is an increase of $107,877 from the 2018 contract. This includes the preparation of the Draft EIR, response to comments, public outreach, a Mitigation Monitoring Plan, and completion of the Final EIR. Psomas anticipates a 14-month process to prepare the EIR. The contingency will allow for additional analysis for unexpected issues that may be identified during the EIR process. The applicant is responsible for all costs associated with the EIR preparation including the additional cost with this proposed amendment. The applicant will deposit the additional funds into a trust account to be maintained by the City. Furthermore, the term of the contract, which is set to expire in July 1, 2024, will be extended for a period of four years.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
All costs associated with the preparation of the Princessa Crossroads project environmental document will be the responsibility of the applicant and funds will be deposited into trust account 102-201147 (EIR Princessa Crossroads). There are no fiscal impacts to the City associated with this item.
ATTACHMENTS
Aerial Map
Project Summary and Land Use Plan
Psomas Proposal and Cost 2024 (available in the City Clerk's Reading File) 14 Packet Pg. 191
Master Case 17-104
Princessa Crossroads
Aerial Map
NORTH
14.a
Packet Pg. 192
Attachment: Aerial Map (Princessa Crossroads EIR Contract Extension)
CROSSROADS AT VIA PRINCESSA
REVISED PROJECT SUMMARY
APRIL 2023
Project Location
The approximately 146-acre project site (area within tract map boundaries) is located directly east of Golden Valley Road along the proposed extension of Via Princessa. The extension of Via Princessa at this location was previously approved by the City of Santa Clarita, and the subject of its own EIR that was certified in 2015.
The applicant is
preparing an addendum to this EIR on behalf of the City. This addendum will find that the impacts associated with a minor realignment of the roadway were either simi lar as what was previously concluded in the 2105 EIR or less. As such, the previously approved and planned improvements that would extend Via Princessa through the Project site are not part of this Project from an impact perspective.
The project site is zoned and designated by the City’s General Plan as BP (Business Park) and UR -5 (Urban Residential 5). The project site includes property within the tract map boundaries as well as various off -site properties including an easterly extension of Via Princessa and the adjacent approximately 34-acre property to the north owned by the City of Santa Clarita, which would be graded and ultimately developed with park improvements.
Project Site – Existing Condition
The project site is presently undeveloped but highly disturbed due to utility construction and ongoing maintenance as well as unauthorized access from surrounding neighborhoods.
The project site is surrounded on the west by Golden Valley Road and existing business park/industrial uses, the north by the City of Santa Clarita Activities Center, the east by vacant undeveloped land and residential uses and the south by Golden Valley High School and residential uses.
Project Entitlements
• General Plan Amendment (GPA) – A GPA is required to establish a Specific Plan for the project site.
• Zone Change (ZC) – A ZC is required to establish Specific Plan zoning. • Tentative Tract Map (TTM) – A TTM is required to subdivide the land. • Conditional Use Permit (CUP) – A CUP is required for grading in excess of 100,000 cubic yards.
• Oak Tree Permit (OTP) – A OTP is required to remove oak trees on the project site. • Hillside Development Review (HR) – A HR is required to develop on property with an average cross slope of over 10%.
• Ridgeline Alteration Permit (RP) – A RP is required to allow for development on a property with a protected ridgeline.
• Development Review (DR) – A DR is required for all new development projects.
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Attachment: Project Summary and Land Use Plan (Princessa Crossroads EIR Contract Extension)
Key Items
• The project site is bisected by the alignment of the Via Princessa Gap Closure the City’s No. 1 roadway priority. The City has certified an EIR for the roadway project and is assembling the necessary funding. Minor modifications to this alignment have been made to preserve a “vernal pool” which is a significant environmental feature. An addendum to the EIR is being prepared and will be adopted by the City in 2023.
• Owner and the City have entered into a Via Princessa Design Agreement – NTS is taking the lead on the final road design and will be reimbursed up to $2.6 million. • Owner and the City will ultimately enter into a construction agreement delegating responsibilities for grading the road, the project and identifying pro -rata shares for the costs. This agreement will be approved in conjunction with project entitlements. • In addition to the complex project entitlements, the project will necessitate the securing of regulatory permits from the California Department of Fish and Wildlife, the United States Army Corps of Engineers and the Regional Water Quality Control Board, Los Angeles Region. Easements for the Los Angeles Department of Water and Power are also required to allow for the development of the road.
Summarized Project Description
The project includes development of the property with a mixed -use community including three Planning Areas as shown on TTM (Tentative Tract Map) 75062 and summarized below:
• Planning Area 1 (Residential) – up to 300 apar tment units and two new potable water tanks (that would be owned and operated by the Santa Clarita Valley Water Agency). Planning Area 1 is located directly north of Golden Valley High School and south of Via Princessa.
• P lanning Area 2 (Business Park/Commercial) – up to 1.5 million square feet of industrial/business park uses and required parking. Planning Area 2 is located along the future extension of Via Princessa both north and south of the approved roadway.
The project includes up to 1.5 million square feet of business park/commercial uses and up to 300 residential units. Primary vehicular access to the project site would come from Golden Valley Road and the approved extension of Via Princessa. Various other public and private streets internal to the project would provide access to residential and industrial development on-site. Grading acreage (both on and off-site) and total cubic yards are shown on the revised tentative tract map.
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Attachment: Project Summary and Land Use Plan (Princessa Crossroads EIR Contract Extension)
11.3 ACCITY PARK
5.0 ACCITY PARK
NOT A PART
NOT A PART
AREA 2PLANNINGAREA 2PLANNING
AREA 1PLANNING
NOT A PART
AREA 2PLANNINGAREA 2PLANNING
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Attachment: Project Summary and Land Use Plan (Princessa Crossroads EIR Contract Extension)