Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 28, 2024
SUBJECT: CONTRACT FOR SOFTWARE LICENSING AND SUPPORT FOR
THE CITY'S TRANSIT INFORMATION NETWORK
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Award a three-year contract in an amount not to exceed $551,127 to Connexionz for the software licensing and support of the City of Santa Clarita's Transit Information Network.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval.
BACKGROUND
The Transit Information Network (TIN) is an Automatic Vehicle Location system using Global Positioning System (GPS) technology that allows Transit staff to track and monitor the location of its entire bus fleet and Santa Clarita Transit riders to obtain real-time bus information on multiple platforms in order to better plan their daily travels.
Beginning with the installation of the first phase of the TIN in 2009, Santa Clarita Transit has entered into a series of contracts with TIN's vendor, Connexionz, to provide ongoing support and software licensing of the TIN's network and software, which includes:
1. Updates and support of route tracking and onboard Media Player software installed on 56 transit and 30 commuter buses.
2. Updates, support, and licensing of the bus tracking mobile application.
3. Updates and support for TMS Schedule Masters trip planning and scheduling software.
4. Licensing for 19 light-emitting diode (LED) and 6 liquid-crystal-display (LCD) variable real-time messaging signs.
5. Monitoring and licensing of real-time tracking dispatching software.
6. Licensing and support for the vehicle health monitoring interface.
As the software and system developer, Connexionz is the only firm that can license and support this software; therefore, staff recommends awarding a contract to Connexionz for a three-year term in an amount not to exceed $551,127.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate Transit funds, in the amount of $551,127 over a three-year period, will be available in Transit’s Taxes/Licenses/Fee expenditure account 7003700-518503 (Fund 700) to support the recommended action, contingent upon approval by the City Council during each annual budget process.
ATTACHMENTS
Santa Clarita Transit - SMA - Year 2024 to 2027 - V.3.1 (available in the City's Clerk's Reading File)