Proposal Response File # CIP-23-24-M0153 | 04.23.2024
Survey and Monument
Preservation Services for the
2023-24 Annual Overlay and
Slurry Seal Program
CITY OF SANTA CLARITA
Balancing the Natural and Built Environment
27220 Turnberry Lane,
Suite 190
Valencia, CA 91355
Tel 661.219.6000
www.Psomas.com
April 23, 2024
City of Santa Clarita
23920 Valencia Boulevard
Suite 300
Santa Clarita, CA 91355
Mariela Delgado
661.286.4066
[email protected]
Subject: Proposal Response File | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program | CIP-23-24-M0153; City Project #M0153 Dear Ms. Delgado:
As a part of the Southern California community for over 78 years, Psomas has proven to be a reliable and valuable partner to many municipalities. We look forward to developing a more dynamic supportive relationship with the City of Santa Clarita in its execution of the Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program We feel that our demonstrated experience and qualifications could be an asset to the City’s staff and citizens, so we sincerely appreciate your consideration. If selected for this 2023-24 Annual Overlay and Slurry Seal Program, the Psomas Survey group will strive to exceed the City’s expectations while delivering consistent quality for all stakeholders. This proposal and all conditions contained within are valid for a period of 90 days.
If you have any questions regarding this proposal, please do not hesitate to contact me directly at 213.223.1566 or [email protected].
Sincerely,
Daniel Rahe, PLS
Vice President/Contract Manager/Principal-in-Charge
213.223.1566
[email protected]
2 Table of Contents
COVER LETTER 1
1 INTRODUCTION 3
2 QUALIFICATIONS OF FIRM AND ASSIGNED
STAFF 4
3 WORK STATEMENT 12
4 SCHEDULE 12
5 COST FILE (TO BE SUBMITTED
SEPARATEL Y)
15 6 STATEMENT OF OFFER AND SIGNATURE 16
7 APPENDIX 17
Required Forms 18
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 3 Project Understanding
The Psomas team understands that the City
of Santa Clarita is soliciting the services of a
certified professional Land Surveying firm who
has experience with survey monuments on
pavement preservation projects. All work under
this contract will comply with the latest edition
of Public Works Construction Green Book. We
will work closely with the City’s Project Manager
and staff to successfully complete the project,
protect the interest of the City, and meet the
anticipated construction schedule (Winter 2024).
The Psomas team will provide professional land
surveying services consisting of all items of
work necessary to complete survey monument
preservation and restoration, as per the enclosed
plans and specifications and in accordance with
the latest edition of Public Works Construction
Green Book.
Project Objectives
f The Psomas team will research for maps,
centerline ties, corner records, and any
pertinent information which is needed for
survey calculations for field locations of
existing centerline monuments.
f Office calculations and setup for field
recovery of existing centerline monuments.
f Field survey for recovery and tie-outs of
existing centerline monuments before street
repairs.
f Office mapping, preparation, processing
and recording of Records of Survey or
separate Corner Records showing recovered
centerline monumentation with tie-outs.
f Field survey to reset any lost centerline
monumentation after street repairs.
f Office mapping, preparation, processing and
rerecording of Records of Survey or separate
Introduction1
Corner Records showing reset centerline
monumentation with tie-outs
f Project management and coordination.
Including but not limited to:
Construction Coordination meetings,
tracking and communication with City
Staff and contractor before and after
work on each location.
The work to be performed by the Psomas team
will be based on the procedures, guidelines,
standards, and the code contained in the
CALOSHA Construction Safety Orders, current
edition; Standard Specifications of Public Works,
Greenbook current edition; Standard Plans
of Public Works, current edition; and exhibits
provided by the City.
In the following pages, we will discuss
recommendations, actions, and procedures to
accomplish the objects set forth above. The
Psomas team is committed to providing high-
quality work in a reasonable time-frame that
meets all applicable regulations.
The Psomas Project Manager will work closely
with the City's Project Manager to coordinate this
Project. The Psomas Project Manager will receive,
coordinate, and transmit reports and documents
to and from the City's Project Manager. The use
of Eadoc construction management software will
be the form of communication for all coordination
and document control.
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 4 Firm Profile
Dramatic advances in technology have transformed the
surveying profession. This technological explosion has
produced some very real advantages: increased productivity, higher quality work products with more flexible functionality, and a broader array of services and creative solutions.
From 3D laser scanning capabilities to FAA Certified Remote Pilots for small Unmanned Aerial Systems and subsurface utility detection services, Psomas brings a plethora of capabilities to this contract.
Markets served include transportation, water, site development, and energy with the following surveying services offered:
f Subdivision Map Act Services
f Right of Way Engineering
f Photogrammetric Surveys
f Design Surveys
f Construction Survey and Staking
f T errestrial and Mobile LiDAR Scanning
f Subsurface Utility Engineering (SUE) and Collection
f Geographic Information Systems (GIS)
f Asset Location and Management
f Aerial Mapping/Photogrammetry
f Small Unmanned Aerial System (sUAS)/Drones
We are experienced at coordinating between multiple agencies and utilities. Psomas has received numerous repeat contracts for consecutive terms due to our team’s ability to effectively oversee multiple assignments simultaneously and manage them to their successful completion.
Named the largest surveying company in California by
Engineering News-Record, Psomas has both the financial and local technical resources required to accomplish the work efficiently, effectively, and responsibly.
Qualifications of Firm and
Assigned Staff
2 OFFICES
16 100
%
EMPLOYEE
OWNED
100
+
78 YEARS
EXPERIENCE
CREDENTIALED
SUSTAINABILITY
Professionals
ENV SP + LEED Credentialed
TOP DESIGN FIRMS
No.
17 17
17 No.
Psomas is No. 17
Overall
Psomas is No. 1 in
Surveying
& Mapping
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 5 Organizational Chart
QA/QC MANAGER
Doug Howard, PLS
PSOMAS
PROJECT MANAGERS
Aaron Tillmanns, PLS
Sean Logal, LSIT
PSOMAS
CONTRACT MANAGER/
PRINCIPAL-IN-CHARGE
Daniel Rahe, PLS
PSOMAS
City of Santa Clarita
28 FIELD CREWS IN SOUTHERN
CALIFORNIA
190+ PROFESSIONAL STAFF
COMPANY-WIDE
PROJECT SURVEYORS AND CAD
SUPPORT
PSOMAS
Qualifications of Assigned Staff
The Organization Chart illustrates the framework
of our proposed key team members, identifying
the lines of communication and staff roles. Our
depth of available staff resources allow us to
respond quickly to project demands. Resumes
are for the proposed staff are included in the
following pages.
The Psomas Team
Psomas recognizes that the success of a project
depends heavily on staff capabilities, effective project management, and communication. We assure you
that the right talent and physical resources will
be committed to every project. Each of the team
members proposed has extensive experience and
knowledge of the various components of this project.
In the following pages, you will see why each individual is suited for the proposed role that has been indicated in the Organization Chart.
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153
6 Daniel Rahe has 24 years of professional land surveying experience on projects ranging in size from parking
garages to large master-planned communities. In his
current role as Senior Project Surveyor, Dan is responsible for survey project management, agency and field survey coordination, proposal writing and estimating, as well as preparing tentative, final, and parcel maps.
Experience
Via Princessa Park – Santa Clarita, CA: Project Manager for developing the Via Princess Park Master Plan and related access studies. This project will include three multi-purpose fields, field lighting shade components, optional play structure and an educational component. Studies include a Measure W Feasibility Study, bank lining, pedestrian and vehicle access, and a creek crossing solution.
Rancho Los Amigos National Rehabilitation Center Campus Renovation – Downey, CA: Project Manager for providing professional services for Rancho Los Amigos, a 187-acre campus, expanding from 40-acres to 70 acres, shifting 3,000 jobs, and accommodating various county services within one private campus. The campus also provides publicly accessible open space for the neighboring community and end-users. Psomas provided survey and civil engineering services on the Design-Build contract for Phase 1 of this campus development. Services included the construction of three new buildings, the realignment and improvement to the entry drive known as Leeds Street, stormwater quality treatment, and a large central public park. Additional survey services included construction staking for buildings, building additions, structural footings, wet and dry utilities, and finish grades.
Colima Road Rehabilitation – Whittier, CA: Project Surveyor for the reconstruction of Colima Road between Mar Vista Street and Lambert Street, approximately 1.5 miles. Colima Road serves as a vital, four-lane arterial connecting the City of Whittier with the unincorporated area of Los Angeles. The project scope included pavement and curb ramp reconstruction and the addition of a bicycle lane within the roadbed. Various concrete repairs also involved sidewalk, curb and gutter, and driveway and cross-gutter. Psomas provided design and right-of-way survey services.
Chaffey Community College District, Campuswide Design Survey – Rancho Cucamonga Campus and Chino Campus, CA: Project Manager providing campus-wide design survey services including aerial topographic survey map, boundary survey, encumbrance mapping, utility mapping, and accessibility design survey.
REGISTRATION
2017/CA/Professional
Land Surveyor/9425
EDUCATION
2001/Coursework/
Political Science/
University of Northern
Colorado
PROFESSIONAL
AFFILIATIONS
Land Surveyors
Association of
California
EXPERIENCE
With Psomas for 8
years; with other firms
for 16 years
DANIEL RAHE, PLS
Contract Manager/Principal-in-Charge – Psomas
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153
7 Newhall Ranch Road San Francisquito Bridge Widening – Santa Clarita, CA: Project Surveyor for this bridge widening project.The project involved road construction, upgrading of existing drainage facilities, establishing new drainage facilities, staking sewer and water lines, staking for clean-out of dams, debris basins and spreading grounds, and monument preservation before and after construction.
5 Knolls (at Keystone) – Santa Clarita, CA: Project Surveyor responsible for design surveying services related to four major residential neighborhoods which involved overall backbone improvements, utilities, site grading. The project involved road construction, upgrading of existing drainage facilities, establishing new drainage facilities, staking sewer and water lines, staking for clean-out of dams, and debris basins and spreading grounds.
California Department of General Services, Fairview Developmental Center – Costa Mesa, CA: Project Manager providing civil engineering and surveying services in support of DGS's evaluation of future uses of the facility. Scope of services included aerial topographic mapping, AL TA survey, record of survey, review of available record drawings, traffic studies, hydrology study, evaluation of projected demands and available capacity of existing facilities to serve them, and preparation of land use and infrastructure master plans. As part of the project, modeling of the proposed backbone domestic/fire and sanitary systems were completed. The sanitary sewer modeling used the Costa Mesa Sanitary District methodology.
Playa Vista Parks – Marina del Rey, CA: Project Surveyor responsible for the construction staking of parks in this large master-planned community. The project involved road construction, upgrading of existing drainage facilities, establishing new drainage facilities, staking sewer and water lines, staking for clean-out of dams, and debris basins and spreading grounds.
Los Angeles Unified School District, Vanalden Early Education Center – Tarzana, CA: Project Manager provided land surveying services for the facility that serves as a daycare center for those in the Los Angeles Unified School District, serving up to 115 children each. The Vanalden Early Education project includes limited design survey for underground utility locations. Psomas provided a survey map, streets right of way, easements, utility detection, several upgrades, and a color coded subsurface utility deliverable was provided to the client.
Alameda Square Garage (ROW DTLA Parking Structure and Campus Development) – Los Angeles, CA: Senior Project Surveyor for professional services for this 10-level, 4,000-space parking structure to serve ROW DTLA, a mixed-use project that will be home to approximately two million square feet of buildings across 30 acres of gardens and walkable streets.
Survey services included a survey map, boundary lines, delineation of plottable easements, horizontal location, topography, elevations, utilities, and square foot area within boundary lines. Psomas prepared parcel map exemption exhibit maps and legal descriptions as required for the lot line adjustment.
DANIEL RAHE ,
PLS
(continued)
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153
8 Douglas Howard has 48 years of experience in surveying and mapping. As QA/QC Manager at Psomas, he is
responsible for quality checks on major land surveying
and mapping projects at Psomas. At Psomas, Douglas is one of our design/AL TA survey experts. He specializes in the preparation of design surveys, topography surveys, aerial surveys, boundary surveys, utility surveys and Records of Survey.
Experience
Los Angeles World Airports, Los Angeles International Airport, Master Plan Surveying (ConRac Site) – Los Angeles, CA: Survey Manager for surveying services supporting the LAX master expansion plan including layout for terminal, taxiways, and utilities and establishment of horizontal and vertical control to facilitate mapping and construction. As part of the master plan surveying, Psomas provided a tentative map and encumbrance mapping of the green light project areas, including the proposed consolidated rental car facility.
Barlow Hospital Apartments Subdivision – Los Angeles, CA: Project Surveyor for the Pine Barlow Small Lot Subdivision, part of the Barlow Hospital site, is a 19-acre project comprised of 600 residential units.
Van Nuys Center at The Plant – Van Nuys, CA: Survey Manager for subdivision of the 75-acre site. The former two million SF automobile manufacturing plant has been redeveloped into a mixed-use development that includes a multi-screen movie theater, a food court plaza, 356,000 SF of retail space, 600,000 SF for industrial uses, and a police station on five-acres.
South Park Walkability Project – Los Angeles, CA: Survey Manager for developing a Design Survey Base Map that noted the centerline and resultant street rights of way of the various streets established from found monumentation along with mapping of the sidewalks. Mapping included the location of all surface visible improvements, including driveway approaches.
The street right of way was based on Los Angeles County Assessor’s Maps and/or underlying maps of record.
Metro (MTA) Civic Center – Culver City, CA: Survey Manager to participate in providing a design survey of city-owned property adjacent to the Metro line. This included boundary establishment, utility mapping, legal description preparation and easement plotting all in support of planned improvements.
REGISTRATION
1989/CA/Professional
Land Surveyor/6169
EDUCATION
1986/BS/Land
Surveying and
Photogrammetry/
California State
University, Fresno
PROFESSIONAL
AFFILIATIONS
California Land
Surveyors Association
EXPERIENCE
With Psomas for 37
years; with other firms
for 11 years
DOUGLAS HOWARD, PLS
QA/QC Manager– Psomas
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153
9 Aaron Tillmanns has 25 years of extensive field and
office experience in boundary/topography, AL TA and
right-of-way survey, tract maps and parcel maps, lot line adjustments, records of survey, and corner records. Aaron also has experience in project management, quality control, post processing of 3d scans, boundary establishment, easement preparation, drafting and construction support. Throughout his career he has served in various roles from drafter, chainman, party chief, project manager, drafting manager, to office survey supervisor.
Experience
Paradise Cove Specific Plan – Malibu, CA: Project Manager for the drafting and design of this 68-acre mobile home community between the Pacific Ocean and Environmentally Sensitive Habitat Areas. The PCSP provides protection of ESHA resources while integrating development standards for new manufactured and mobile homes.
Cienega Springs Ecological Reserve Boundary Line Staking – Sacramento, CA: Project Manager for assisting with providing the California Department of Fish and Wildlife (CDFW) with boundary line staking which will include the establishment and staking of the westerly boundary line of Cienega Springs Ecological Reserve. The work involves field and office support through utilizing the California Coordinate System (CCS83) as the horizontal datum.
Psomas will establish and monument the adjoining tract, parcel, right-of-way, and rancho land maps per public record and the legal descriptions provided by CDFW.
Annexation for the City of Chino – Chino, CA: Associate Land Surveyor for the City’s land annexation. Services included acquiring and reviewing record maps (tract maps, parcel maps, and record of surveys) adjacent to the annexation boundary and selecting the most pertinent to create the annexation parcel. Services also included creating a Civil 3-D drawing containing record bearings and distances compiled from the maps. The parcel lines were rotated to one common Basis of Bearings, and the annexation parcel was then created from the adjacent parcel lines of record.
Ballona Wetlands – Los Angeles, CA: Surveyor prepared an AL TA survey for the 663-acre Ballona Wetlands. Services including resolving the boundary, plotted each easement affecting the property, and quality control. Aaron oversaw the setting of property corners and prepared the record of survey.
REGISTRATION
2020/CA/Professional
Land Surveyor/9584
EXPERIENCE
With Psomas for 1
years; with other firms
for 24 years
AARON TILLMANNS, PLS
Project Manager – Psomas
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153
10 Sean Logal has over 35 years of experience in surveying and mapping. His experience has been balanced between
positions in the field and office for both public institutions and private sector firms. Sean is familiar with the latest surveying technologies and is proficient working with multiple software programs, such as MicroStation and InRoads, AutoDesk Civil 3D, ESRI ArcGIS, Trimble Business Center, and Leica Cyclone and T opo II Suite of Scanning Software. He is currently involved with the daily management of the survey field crews as a senior project surveyor.
Experience
Altadena Lincoln Crossing – Glendale, CA: Project Surveyor provided construction staking for the sewer line on this project located along Lincoln Avenue from South of Crosby to North of Woodbury in Altadena. The services included rough grade stakes, building stakes, utility stakes, and fine grade stakes. Additional services included construction staking for the two driveways at the entrance to the parking garage, pothole locations for sewer line in Acacia Street, and manhole rim and invert elevations for the sewer line in Acacia Street.
Pedestrian and Bicycle Safety Improvements – Ojai, CA: Project Surveyor responsible for organizing project research, ties notes, city provided information, and developing schedules to provide surveying of the centerline and right of way along Highway 150 and Hwy 33 in Ojai. Also responsible for developing a GPS control network extended from previous Caltrans work, and to execute topographical design surveys to supplement the existing data set provided for the project design team.
Lost Canyon Road Bridge Widening Over the Sand Canyon Wash – Santa Clarita, CA: Project Surveyor for the roadway improvement design and hydrology/hydraulics of the structural design. The project reconstructed the bridge and adjacent roadways and intersections to provide wider lane and shoulder conditions as well as a multi-use pedestrian and bicycle path that created a safer route for students at the adjacent school.
Whittaker-Bermite Site, Santa Clarita – Whitaker, CA: Project Manager for surveying services for the earthen berms at the Whittaker Bermite site.
T asks included locating and identifying earthen berm locations, topography collection to compile into an AutoCAD drawing, construction stakes for each berm location to assist the contractor, and then upon completion of grading
PROFESSIONAL
AFFILIATIONS
California Land
Surveyors Association,
Los Angeles Chapter
EXPERIENCE
With Psomas for 24
years; with other firms
for 14 years
SEAN LOGAL, LSIT
Project Manager – Psomas
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153
11 modifications at each berm location preformed as built surveys at each of the ten locations.
Inglewood Oil Fields – Inglewood, CA: Project Manager for annual ground movement surveys in and around the active oil field operation. High precision GPS/GNSS monitoring and Geodetic Leveling campaigns are performed annually to monitor 56 ground movement stations. InSAR satellite imagery surveys and LiDAR aerial mapping surveys are performed in conjunction with the field surveys. Annual observation reports are prepared for each ground monitoring survey campaign and delivered to a geotechnical team for further analysis. (07/2014 to 01/2015)
The Lot Formosa South Office Building – West Hollywood, CA: Project Surveyor provided construction survey and staking services for the Formosa South Building at The Lot Project, located at 1041 North Formosa Avenue in the City of West Hollywood. Services included survey control, B-Permit staking, shoring beam staking, mat slat rough grade staking, wet utility staking, dry utility staking, site grading, building floor control staking, and alternate shoring monitor.
Pasadena City Hall Seismic Upgrade – Pasadena, CA: Project Manager responsible for the project management, client coordination, field coordination, and survey calculations necessary for the construction services. Psomas provided construction services for the installation of over two hundred two ton seismic isolators installed below the existing basement, grade beams connecting new basement, and the light well and moat system on the exterior of the existing City Hall.
Pasadena School District, Solar Project – Pasadena, CA: Project Manager for surveying and utility detection services for the development of photovoltaic carport arrays on twenty eight Pasadena Unified School District (PUSD) school sites. Provided preparation and delivery of record boundaries, underground utility detection services, constraints and easement mapping, topographic design surveys, and collection and mapping of utility detection performed at each school site. Utility detection was performed over the area where the carport arrays were to be constructed and over the conduit design path to the point of connection.
Morelos Del Sol Solar Facility – Lost Hills, CA: Project Manager for 20 MW solar site. Provided boundary surveying for fencing of site, staking for grading, volume surveys, topographic surveys for re-design of site layout, pile staking for solar arrays, inverter pad as-builts, and trench layout for medium voltage electrical lines.
Antelope Valley Union High School District, Solar Projects on 10 Campus – Lancaster, CA: Project Surveyor for a $53-million photovoltaic system spread over ten school sites. This solar system is estimated to save the School District $40 million over the 20-year life of the Power Purchase Agreement. The 9.5 MW system was financed, designed, and engineered to produce clean, green energy for over 80% of the District's electricity needs.
SEAN LOGAL,
LSIT
(continued)
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 12 Psomas Plan of Study
Below is our technical approach that addresses
the specific issues identified in the RFP and the
various plans provided by the City.
2023-2024 Overlay M0153
Project A
26 CORNER RECORDS
Research maps, centerline ties, corner records
and any pertinent information needed for
survey calculations for field locations of existing
centerline monuments. Office calculations and
setup for field recovery of existing centerline
monuments.
f Field survey for recovery and tie-outs of
existing centerline monuments prior to
street repairs.
f Field survey to reset centerline monuments
lost following street repairs.
f Pre and post construction Preparation,
processing and recording of Corner Records
showing recovered and reestablished
centerline monumentation with tie-outs.
f Supply City of Santa Clarita copies of each
Corner Record showing reset centerline
monument.
DUR ATION
f Pre-construction: 2-4 weeks, depending on
construction schedule
f Post-construction: 2-4 weeks, depending on
construction schedule
2023-2024 Overlay M0153
Project A Recording Fees
26 CORNER RECORDS
f Los Angeles County recording fee for Corner
Records calculated at $18.00 per.
Work Statement3
2023-2024 Overlay M0153
Project B
202 CORNER RECORDS
f Research maps, centerline ties, corner
records and any pertinent information
needed for survey calculations for field
locations of existing centerline monuments.
Office calculations and setup for field
recovery of existing centerline monuments.
f Field survey for recovery and tie-outs of
existing centerline monuments prior to
street repairs.
f Field survey to reset centerline monuments
lost following street repairs.
f Pre and post construction Preparation,
processing and recording of Corner Records
showing recovered and reestablished
centerline monumentation with tie-outs.
f Supply City of Santa Clarita copies of each
Corner Record showing reset centerline
monument.
DUR ATION
f Pre-construction: 10-15 weeks, depending
on construction schedule
f Post-construction: 10-15 weeks, depending
on construction schedule
2023-2024 Overlay M0153 Project
B Recording Fees
202 CORNER RECORDS
f Los Angeles County recording fee for Corner
Records calculated at $18.00 per.
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 13 2023-2024 Overlay M0153
Project C
21 CORNER RECORDS
f Research maps, centerline ties, corner
records and any pertinent information
needed for survey calculations for field
locations of existing centerline monuments.
Office calculations and setup for field
recovery of existing centerline monuments.
f Field survey for recovery and tie-outs of
existing centerline monuments prior to
street repairs.
f Field survey to reset centerline monuments
lost following street repairs.
f Pre and post construction Preparation,
processing and recording of Corner Records
showing recovered and reestablished
centerline monumentation with tie-outs.
f Supply City of Santa Clarita copies of each
Corner Record showing reset centerline
monument.
DUR ATION:
f Pre-construction: 2-4 weeks, depending on
construction schedule
f Post-construction: 2-4 weeks, depending on
construction schedule
2023-2024 Overlay M0153 Project
C Recording Fees
21 CORNER RECORDS
f Los Angeles County recording fee for Corner
Records calculated at $18.00 per.
2023-2024 Overlay M0153
Project D
21 CORNER RECORDS
f Research maps, centerline ties, corner
records and any pertinent information
needed for survey calculations for field
locations of existing centerline monuments.
Office calculations and setup for field
recovery of existing centerline monuments.
f Field survey for recovery and tie-outs of
existing centerline monuments prior to
street repairs.
f Field survey to reset centerline monuments
lost following street repairs.
f Pre and post construction Preparation,
processing and recording of Corner Records
showing recovered and reestablished
centerline monumentation with tie-outs.
f Supply City of Santa Clarita copies of each
Corner Record showing reset centerline
monument.
DUR ATION:
f • Pre-construction: 2-4 weeks, depending
on construction schedule
f • Post-construction: 2-4 weeks, depending
on construction schedule
2023-2024 Overlay M0153
Project D Recording Fees
21 CORNER RECORDS
f Los Angeles County recording fee for Corner
Records calculated at $18.00 per.
2023-2024 Slurry Seal M0153
Project
30 CORNER RECORDS
f Research maps, centerline ties, corner
records and any pertinent information
needed for survey calculations for field
locations of existing centerline monuments.
Office calculations and setup for field
recovery of existing centerline monuments.
f Field survey for recovery and tie-outs of
existing centerline monuments prior to
street repairs.
f Field survey to reset centerline monuments
lost following street repairs.
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 14 f Pre and post construction Preparation,
processing and recording of Corner Records
showing recovered and reestablished
centerline monumentation with tie-outs.
f Supply City of Santa Clarita copies of each
Corner Record showing reset centerline
monument.
DUR ATION:
f Pre-construction: 3-6 weeks, depending on
construction schedule
f Post-construction: 3-6 weeks, depending on
construction schedule
2023-2024 M0153 Slurry Seal
Project Recording Fees
30 CORNER RECORDS
f Los Angeles County recording fee for Corner
Records calculated at $18.00 per.
Exclusions
f NOTE: The following items have been
specifically omitted and excluded from this
scope of services. A scope and budget will
be provided for any of these excluded items
upon request.
Record of Surveys and the filing fees
associated with recordation.
T opographic surveys, any earthwork
removals, bottom elevations, over
excavations, quantity verifications and
sub drain locations.
Re-staking of any item described in this
scope.
All onsite as-builts.
All dry utility staking.
Electrical and telecom staking.
The staking of irrigation water lines.
Replacement of boundary corners
destroyed by construction.
Landscape grade staking.
Erosion control staking or maintenance
of erosion control devices.
Final boundary corners and final
monumentation is not a part of this
scope.
Plan revisions, interim plans, or changes
to the phasing of work will be considered
work outside of the proposed scope.
All field time, office support, and
reimbursable costs associated with out-
of-scope work will be charged on a time
and materials basis per the attached fee
schedule.
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 15 Per the RFP , our cost file has been submitted separately.
Cost File (To be Submitted
Separately)
5 City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 16 The proposal is a firm offer for a 90-day period, and the proposed work will be performed at a "not-to-exceed" price. The City's professional services agreement is acceptable and our signature is provided on the cover letter.
Statement of Offer and Signature6
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 Appendix 7
18 ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # CIP-23-24-M0153
Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program City Project No. M0153
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Scope of Work for the Survey and Monument Preservation Services for the 2023 -24 Annual Overlay and Slurry Seal Program . The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established Scope of Work throughout the length of the contract.
*Supervisor’s Signature:___________________________________________Date:__________ *Estimator’s Signature:____________________________________________Date:__________ *Owner’s Signature:______________________________________________Date:__________ *All three signatures required
4.23.2024
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 19 CITY OF SANTA CLARITA DISCLOSURE STATEMENT
PROPOSAL # CIP-23-24-M0153
Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program City Project No. M0153
City of Santa Clarita, California
The following information must be disclosed:
1. List the names of all persons having a financial interest in the Request for Proposals.
2. If any person identified pursuant to No. 1 above is a corporation or partnership, list the names of all individuals owning more than ten percent of the shares in the corporation or owning any partnership interest in the partnership.
3. If any person identified pursuant to No. 1 above is a non-profit organization or a trust, list the names of any persons serving as a director of the non-profit organization or as a trustee or beneficiary or trustor of the trust.
4. Has the offeror had more than $250.00 worth of business transacted with any member of the City of Santa Clarita staff, boards, commissions, committees, and Council within the past twelve months? If yes, please indicate the person(s) with whom you have conducted business.
NOTE: Attach additional pages as necessary.
_________________________________
Signature of Offeror
_________________________________
Print or Type Name of Offeror
_________________________________
Date
N/A
N/A
N/A
No
Daniel Rahe, PLS
4.23.2024
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 20 DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
PROPOSAL # CIP-23-24-M0153
Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program City Project No. M0153
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perfor m work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bi d. If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed.
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work purs uant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the ti me the contract is awarded.
N/A for Psomas.
Dollar Value of Work Subcontractor DIR Registration No.
Location and Place of Business
Bid Schedule Item No’s: Description of Work
Phone (
Exp. Date: / /
Bid Schedule Item No’s:
License No.
Subcontractor
Location and Place of Business
Dollar Value of Work
Exp. Date: / /
Subcontractor
Location and Place of Business
)
Phone (
Description of Work
License No.
)
DIR Registration No. Dollar Value of Work
DIR Registration No.
Exp. Date: / /
Description of Work
) Phone ( License No.
Bid Schedule Item No’s:
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 21 NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS PROPOSAL # CIP-23-24-M0153
Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program City Project No. M0153
City of Santa Clarita, California
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City). b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth. c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. If any additional Contract docume nts are executed, the actual Indemnity language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor’s liability under this a greement. The full coverage and limits afforded under Contractor’s policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried by or available to the Contractor; or 2 —the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City. c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a co py of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves the right to require full- certified copies of all Insurance coverage and endorsements.
3. IN DEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 22 from or relate t o (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) CONSULTANT’s performance of Services under this Agreement, or any part thereof; (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty to defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT’s proportionate percentage of fault (except as otherwise provided in section 2782.8). b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees. c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement.
4. IN SURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Professional liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and em ployees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 23 made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.
c. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.”
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY. f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty. g. Should CONSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I ha ve read and understand the above requirements and agree to be bound by them for any work performed for the City.
Authorized Signature: ______________________________ Date: ___________________ Printed Name: ____________________________________ Daniel Rahe, PLS
4.23.2024
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 24 REFERENCES
PROPOSAL # CIP-23-24-M0153
Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program City Project No. M0153
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which proposer has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal.
1. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project
__________________________________________________________________________________ Contract Amount Type of Work Date Completed
2. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project
__________________________________________________________________________________ Contract Amount Type of Work Date Completed
3. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project
__________________________________________________________________________________ Contract Amount Type of Work Date Completed
Land Surveying Services
Facilities Services Division
City of Santa Clarita, 23920 Valencia Boulevard,Suite 300, Santa Clarita, CA 91355 T erry Brice, Associate Engineer, 661.286.4137
$761,645.00
Central Park Build Out
(Survey and Civil Engineering) Ongoing
Los Angeles Unified School District, 333 S. Beaudry Avenue, Los Angeles, CA 90017 Kinfan T ang, Associate Civil Engineer, 213.241.2232
Varies 2021
Sanitation Districts of Los Angeles County, 1955 Workman Mill Road, Whittier CA 90607 Danielle Thomas, Engineer Associate, 562.908.4288 x2754 $105,500.00 Survey 2023
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 27220 Turnberry Lane,
Suite 190
Valencia, CA 91355
661.219.6000
www.Psomas.com
Cost File # CIP-23-24-M0153 | 04.23.2024
Survey and Monument
Preservation Services for the
2023-24 Annual Overlay and
Slurry Seal Program
CITY OF SANTA CLARITA
Balancing the Natural and Built Environment
27220 Turnberry Lane,
Suite 190
Valencia, CA 91355
Tel 661.219.6000
www.Psomas.com
April 23, 2024
City of Santa Clarita
23920 Valencia Boulevard
Suite 300
Santa Clarita, CA 91355
Mariela Delgado
661.286.4066
[email protected]
Subject: Cost File | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program | CIP-23-24-M0153; City Project #M0153 Dear Ms. Delgado:
Per the RFP instructions, the following pages include our proposed cost file. If you have any questions regarding this proposal, please do not hesitate to contact me directly at 213.223.1566 or daniel.rahe@ psomas.com.
Sincerely,
Daniel Rahe, PLS
Vice President/Contract Manager/Principal-in-Charge
213.223.1566
[email protected]
2 Cost File (To be Submitted
Separately)
5 Plan Set Corner Records Per Sheet 2-Person Field Crew Project Manager Project Surveyor Surveyor Administrative Recording Fee TOTAL $360 $225 $200 $140 $120 $18
N91 8 16 0.08 0.08 14.4 0.08
N92 6 12 0.06 0.06 10.8 0.06
N93 5 10 0.05 0.05 9 0.05
N94 3 6 0.03 0.03 5.4 0.03
V8N1 4 8 0.04 0.04 7.2 0.04
TOTAL MONS 26
TOTAL hours 52 0.26 0.26 46.8 0.26
TOTAL fees 18,720.00$ 58.50$ 52.00$ 6,552.00$ 31.20$ 468.00$ 25,881.70$ N11-1 4 8 0.04 0.04 7.2 0.04
N11-2 7 14 0.07 0.07 12.6 0.07
N11-3 8 16 0.08 0.08 14.4 0.08
N11-4 8 16 0.08 0.08 14.4 0.08
N11-5 3 6 0.03 0.03 5.4 0.03
N11-6 10 20 0.1 0.1 18 0.1
N11-7 4 8 0.04 0.04 7.2 0.04
N11-8 8 16 0.08 0.08 14.4 0.08
N11-9 3 6 0.03 0.03 5.4 0.03
N11-10 4 8 0.04 0.04 7.2 0.04
S12-1 4 8 0.04 0.04 7.2 0.04
S12-2 2 4 0.02 0.02 3.6 0.02
S12-3 2 4 0.02 0.02 3.6 0.02
S12-4 2 4 0.02 0.02 3.6 0.02
S12-5 5 10 0.05 0.05 9 0.05
S12-6 1 2 0.01 0.01 1.8 0.01
S12-8 1 2 0.01 0.01 1.8 0.01
S20-1 12 24 0.12 0.12 21.6 0.12
S20-2 17 34 0.17 0.17 30.6 0.17
S20-3 14 28 0.14 0.14 25.2 0.14
S20-4 11 22 0.11 0.11 19.8 0.11
C35-1 21 42 0.21 0.21 37.8 0.21
C35-2 6 12 0.06 0.06 10.8 0.06
C35-3 9 18 0.09 0.09 16.2 0.09
C37-1 8 16 0.08 0.08 14.4 0.08
C37-2 10 20 0.1 0.1 18 0.1
C37-3 9 18 0.09 0.09 16.2 0.09
C37-4 9 18 0.09 0.09 16.2 0.09
TOTAL MONS 202
TOTAL hours 404 2.02 2.02 363.6 2.02
TOTAL fees 145,440.00$ 454.50$ 404.00$ 50,904.00$ 242.40$ 3,636.00$ 201,080.90$ 1 3 6 0.03 0.03 5.4 0.03
2 1 2 0.01 0.01 1.8 0.01
3 3 6 0.03 0.03 5.4 0.03
4 3 6 0.03 0.03 5.4 0.03
5 5 10 0.05 0.05 9 0.05
6 3 6 0.03 0.03 5.4 0.03
7 3 6 0.03 0.03 5.4 0.03
TOTAL MONS 21
TOTAL hours 42 0.21 0.21 37.8 0.21
TOTAL fees 15,120.00$ 47.25$ 42.00$ 5,292.00$ 25.20$ 378.00$ 20,904.45$ 1 0 0 0 0 0 0
2 4 8 0.04 0.04 7.2 0.04
3 8 16 0.08 0.08 14.4 0.08
4 4 8 0.04 0.04 7.2 0.04
5 1 2 0.01 0.01 1.8 0.01
6 2 4 0.02 0.02 3.6 0.02
7 2 4 0.02 0.02 3.6 0.02
TOTAL MONS 21
TOTAL hours 42 0.21 0.21 37.8 0.21
TOTAL fees 15,120.00$ 47.25$ 42.00$ 5,292.00$ 25.20$ 378.00$ 20,904.45$ S7-01 5 10 0.05 0.05 9 0.05
S7-02 1 2 0.01 0.01 1.8 0.01
S7-03 1 2 0.01 0.01 1.8 0.01
S7-04 2 4 0.02 0.02 3.6 0.02
S7-05 11 22 0.11 0.11 19.8 0.11
S7-06 3 6 0.03 0.03 5.4 0.03
V22S-01 4 8 0.04 0.04 7.2 0.04
V22S-02 3 6 0.03 0.03 5.4 0.03
TOTAL MONS 30
TOTAL hours 60 0.3 0.3 54 0.3
TOTAL fees 21,600.00$ 67.50$ 60.00$ 7,560.00$ 36.00$ 540.00$ 29,863.50$ GRAND TOTAL 300 216,000.00$ 675.00$ 600.00$ 75,600.00$ 360.00$ 5,400.00$ $298,635.00 MO153 OVERLAY A
MO153 OVERLAY B
MO153 OVERLAY C
MO153 OVERLAY D
MO153SS
City of Santa Clarita | Survey and Monument Preservation Services for the 2023-24 Annual Overlay and Slurry Seal Program – CIP-23-24-M0153; City Project #M0153 27220 Turnberry Lane,
Suite 190
Valencia, CA 91355
661.219.6000
www.Psomas.com