REQUEST FOR PROPOSALS
Landscape Maintenance for
T23, T23A, and T23B
PROPOSAL # LMD-23-24-28
TABLE OF CONTENTS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
SECTION A
REQUEST FOR PROPOSALS
PROPOSAL INSTRUCTIONS
DOCUMENT CHECKLIST
SECTION B
SCOPE OF WORK
RESPONSE FORMAT AND SELECTION CRITERIA
SECTION C
SAMPLE MAINTENANCE AGREEMENT
FRINGE BENEFIT STATEMENT
SECTION D
EXHIBIT A: COST PROPOSAL
EXHIBIT A1: ACACIA SLOPES RESTORATION PROPOSAL (ONE-TIME PROJECT) EXHIBIT B1: ADDITIONAL PRICING
EXHIBIT B2: ADDITIONAL PRICING CONTINUED
EXHIBIT C: VIOLATION RECORDS
EXHIBIT D: PROACTIVE APPROACH FORM
EXHIBIT E: DESIGNATION OF SUBCONTRACTORS
EXHIBIT F: REFERENCES
EXHIBIT G1: STAFF
EXHIBIT G2: STAFF HOURS
EXHIBIT H: EQUIPMENT REQUIREMENTS
EXHIBIT I: CERTIFICATIONS
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
SECTION E
MAINTENANCE SCHEDULE EXAMPLE
MAINTENANCE MAPS
HOLIDAY SCHEDULE
SECTION A
RFP Information & Instructions
CITY OF SANTA CLARITA REQUEST FOR PROPOSALS
Project Name: Landscape Maintenance for T23, T23A, and T23B
Proposal #: LMD-23-24-28
Date Published: March 5, 2024
Pre-Proposal Meeting: March 18, 2024 at 10:30 AM (PT) via Zoom
Last Day for Questions: March 29, 2024 before 11:00 AM (PT)
Proposal Closing: April 5, 2024 before 11:00 AM (PT)
License Required: Class C-27 California Landscaping Contractor License
Project Description: The City of Santa Clarita, Landscape Maintenance Districts (LMD) is soliciting proposals from qualified contractors for landscape maintenance services for three (3) of the City’s 64 LMD zones. The RFP encompasses two separate goals:
1. The main component is to solicit landscape maintenance services from qualified contractors. Proposals and services shall be rendered to the City per the RFP specification hereunder.
2. In addition to soliciting proposals for landscape maintenance services, the City is soliciting proposals for the restoration of acacia in slopes within LMD zone T23. Acacia restoration services shall be rendered to the City per the specifications in Exhibit A1.
Prevailing Wage: Yes
Bond Requirements: No
Contact Information: Mariela Delgado | (661) 286-4066 |[email protected]
Prevailing Wage Monitoring: This Project is subject to prevailing wage compliance monitoring and enforcement by the Department of Industrial Relations.
Required Contractor & Subcontractor Registration: Only proposals submitted by proposers (along with all listed subcontractors) that are currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5 will be accepted.
Specifications for this request for proposals (RFP) may be downloaded from the City’s Purchasing website at: www.bidnetdirect.com//cityofsantaclarita. Please refer to specifications for complete details and RFP requirements. The specifications in this notice shall be considered a part of any contract made pursuant thereto. A paper copy of the RFP documents is available upon request in the City Clerk’s office, suite 120.
RFP Questions must be submitted electronically via the BidNet “Question and Answer” tab.
Addenda, if issued by the CITY, will be transmitted on BidNet . Addenda must be digitally acknowledged via BidNet in addition to a printed and signed version submitted with the pro posal response. If addenda are not signed and submitted with the proposal response , the submission may be deemed non- responsive and rejected.
PROPOSAL INSTRUCTIONS
PROPOSAL # LMD-23-24-28
Landscape Maintenance For T23, T23A, And T23B
City of Santa Clarita, California
1. SUBMITTING PROPOSALS.
1.1. The response must be submitted on this form and include all forms provided or information requested or required by the scope of work or specifications, (uploaded via BidNet).
1.2. All documentation of unit pricing or other cost breakdowns as outlined in this proposal must be submitted to support the total proposed price.
1.3. Proposals/corrections received after the closing time will not be accepted. The City will not be responsible for proposals not properly or timely, uploaded. Upon award, all submissions become a matter of public record.
2. ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. It is the vendor’s responsibility to monitor BidNet for release of the addenda prior to submission of the quote to make certain the package is complete and all required addenda are included. This information will be available via BidNet. Vendors are cautioned against relying on verbal information in the p reparation of proposal responses. All official information and guidance will be provided as part of this solicitation or written addenda. Addenda, if issued by the Agency, will be transmitted via BidNet. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed version submitted with the proposal. If addenda are not signed and submitted with the proposal response, the proposal may be deemed non-responsive and rejected.
3. PRE-PROPOSAL MEETING. A non-mandatory, pre-proposal meeting to discuss the required scope of work will be held at 9:00 AM (PT) on March 18, 2024, via Zoom. Please see the meeting details below.
Join Zoom Meeting:
https://santaclarita.zoom.us/j/81243644439
Meeting ID: 812 4364 4439
Passcode: 530438
One tap mobile:
+16694449171,,81243644439# US
+12532158782,,81243644439# US (Tacoma)
4. AWARDS.
4.1. The City reserves the right to waive any informality in any proposal.
4.2. This RFP does not commit the City to award a contract, or to pay any amount incurred in the preparation of the proposal. The City reserves the right to accept or reject all proposals received as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part
or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, price, or other revisions of the proposal as may result from negotiations.
The City reserves the right to extend the time allotted for the proposal, and to request a best and final offer, should it be in its best interest to do so.
4.3. The proposal may be awarded in its entirety as proposed; however, the City reserves the right to award elements of the work, independently, and to do portions “in-house.” Additionally, the City reserves the right to award subsequent work on this project based on information presented in this proposal, without recourse to a separate or subsequent RFP process, should it be in its best interest to do so.
4.4. The City may make an award based on partial items unless the proposal submitted is marked “All or none.” Where detailed specifications and/or standards are provided the City considers them to be material and may accept or reject deviations. The list of proposals submitted will be posted on BidNet, normally within 24 hours.
5. BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS.
5.1. The use of the name of a manufacturer, or any specific brand or make, in describing any item contained in the solicitation document does not restrict vendors to the manufacturer or specific article, this means is being used simply to indicate a quality and utility of the article desired; but the goods on which bids/quotes/proposals are submitted must in all cases be equal in quality and utility to those referred to. This exception applies solely to the material items in question and does not supersede any other specifications or requirements cited. Materials differing from stated specifications may be consid ered, provided such differences are clearly noted and described, and provided further that such articles are considered by a City official to be in all essential respects in compliance with the specifications.
5.2. If you plan on bidding/quoting/submitting a p roposal with an alternative or equivalent product please provide the cut sheet/spec sheet or detailed product description for the proposed product via the BidNet Q&A section. For each product proposed documentation provided must include a description reflecting the characteristics and level of quality that will satisfy the salient physical, functional, or performance characteristics of “equal” products specified in the solicitation. The proposal must also clearly identify the item by brand name (if any), and make/model number. In addition, the proposal may include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the City, and clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Staff will provide an answer via BidNet if the proposed product will be considered.
5.3. Any alternatives or equivalent product proposals must be made prior to the last day for questions. The City has the option of accepting or rejecting any alternative or equivalent product. Exception is made on those items wherein identical supply has been determined a necessity and the notation NO SUBSTITUTE has been used in the specification section.
6. COOPERATIVE BIDDING. Other public agencies may be extended the opportunity to purchase off this solicitation with the agreement of the successful vendor(s) and the City. The lack of exception to this
clause in vendor's response will be considered agreement. However, the City is not an agent of, partner to or representative of these outside agencies and is not obligated or liable for any action or debts that may arise out of such independently negotiated "piggy-back" procurements.
7. DELIVERY. Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user division and contract delivery may begin no later than fifteen (15) calendar days from receipt of order.
8. INVOICES. Invoices will be forwarded to:
City of Santa Clarita
Special Districts Division
Attn: Fernando Mendoza
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later.
9. DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS. No proposer or subcontractor/subconsultant may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 [with limited exceptions from this requirement for proposal purposes only under Labor Code Section 1771.1(a)]. No proposer or subcontractor/subconsultant may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. This project is subject to complianc e monitoring and enforcement by the Department of Industrial Relations.
10. PREPARATION. All proposals and required forms must be uploaded as laid out in the BidNet General Attachments Section.
11. REJECTION. The City reserves the right to reject any or all proposals and to waive any informality in any proposal. The City may reject the proposal of any vendor who has previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita.
12. RENEWAL AND PRICING ADJUSTMENT. Contracts entered into pursuant to this RFP may be renewed annually, up to three times, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index identified in the City Council approved City of Santa Clarita Combined Engineer’s Report for Landscape Maintenance Districts. Pursuant to Section I of the Engineer’s Report, t he maximum assessment rate may increase each fiscal year base d on the annual change in the Consumer Price Index (CPI), during the preceding year, for All Urban Consumers, for the Los Angeles, Long Beach and Anaheim areas, published by the United States Department of Labor, Bureau of Labor Statistics (or a reasonably equivalent index should the stated index be discontinued). The index level for the month
preceding the month of solicitation advertisement will become the beginning index. The price adjustment limit will be the percentage change based on the difference between the beginning level or the adjustment level last used and the index level for the period 90 days prior to the award anniversary. The final adjusted amount will be determined by P urchasing staff. If a price adjustment is not requested prior to the awa rd anniversary date, the previous year’s rates will apply. Proposer shall honor proposal prices for One-Hundred and Twenty Days (120 days) or for the stated contract period, whichever is longer.
13. CONTRACTOR'S LICENSE . If requested and in accordance with the provisions of California Public Contract Code Section 3300, the successful vendor shall submit proof of a Class C -27 California Landscaping Contractor License with proposal response. Failure to possess the specified license shall render the proposal as non-responsive and shall act as a bar to award the contract to any proposer not possessing said license at the time of award. As provided for in Section 22300 of the California Public Contract Code, the Contractor may substitute securities for monies withheld by the City to ensure performance under the contract.
14. PREVAILING WAGE S. This contract is subject to the State prevailing wage requirements of the California Labor Code including, but not limited to, Sections 1770, 1771.5, 1773, 1776 and 1777.5.
Contractor shall comply with California prevailing wage laws including, to the extent applicable, Labor Code Section 1720.9. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available from the California Department of Industrial Relations’ Internet web site at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site. The Contractor is responsible for obtaining a current edition of all California statutes and regulations, and adhering to the latest editions of such.
15. SUBCONTRACTORS. For all projects, the vendor must list any subcontractors/subconsultants that will be used, the work to be pe rformed by them, and total number of hours or percentage of time they will spend on the project.
Each proposer must submit with their proposal the following:
• The Full name of each subcontracting firm as required by Government Code, Sec. 4201, typed or legibly printed.
• The address of each firm.
• The telephone number at the place of business.
• Work to be performed by each subcontracting firm.
• Total approximate dollar amount of each subcontract.
Copies of subcontracts will be provided to the City Engineer upon their request.
16. TERMINATION. The City may terminate any purchase, service or contract with or without cause either verbally or in writing at any time without penalty.
The City of Santa Clarita’s “Terms and Conditions” is found on a separate attachment in BidNet.
DOCUMENTS CHECKLIST
PROPOSAL # LMD-23-24-28
Landscape Maintenance For T23, T23a, And T23b
City of Santa Clarita, California
In addition to the items requested for the proposal the following documents are required to be completed and submitted by the proposer.
The following documents must be provided by ALL proposers:
Uploaded via BidNet (see Section D: Exhibits)
Response File
Cost Files – to be submitted separately from the Response File:
o Exhibit A: Cost Proposal
o Exhibit A1: Acacia Slopes Restoration Proposal (One-Time Project) o Exhibit B1: Additional Pricing
o Exhibit B2: Additional Pricing Continued
Exhibit C: Violation Records
Exhibit D: Proactive Approach Form
Exhibit E: Designation of Subcontractors
Exhibit F: References
Exhibit G1: Staff
Exhibit G2: Staff Hours
Exhibit H: Equipment Requirements
Exhibit I: Certifications
Exhibit J: Acknowledgement & Acceptance of Scope of Work Exhibit K: Notice to Proposers Regarding Contractual Requirements Maintenance Schedule(s) - Daily, Weekly, Monthly, Semi-Annual, Annual (see examples in Section E)
Rotation Schedule (Maintenance Map showing frequency of work within designated areas/sections)
All signed addendums (if any) – Digitally acknowledged on BidNet in addition to uploaded via BidNet
The following documents must be provided by the AWARDEE ONLY (With Agreement) Delivered to City Hall, Attn: Fernando Mendoza
Maintenance Agreement
Insurance Required by Contract
W-9 Form
Fringe Benefit Statement
SECTION B
Solicitation Information
SCOPE OF WORK
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
EVENT DATE
Solicitation advertisement March 5, 2024
Last day for questions March 29, 2024
Return of proposals April 5, 2024
Contract award May 14, 2024
*Dates are subject to change at the City’s discretion*
1. INTRODUCTION
The City of Santa Clarita, Landscape Maintenance Districts (LMD) is soliciting sealed bids from qualified contractors for landscape maintenance services for three (3) of the City’s 64 LMD zones. These LMD zone are: T-23 MOUNTAIN VIEW, T-23A MOUNTAIN VIEW CONDOS and T-23B SECO VILLAS. The City seeks the best pricing outcome for services meeting specifications found here under, and it is anticipated by awarding one contract to one vendor may meet this goal. However, contract awards still may be awarded to multiple contractors if this is determined to be in the best interest of the City.
Whether one contract or multiple contracts are awarded, they shall run for two (2) years with the option for three (3) additional one (1) year renewals.
The City requires the landscape maintenance contractor to include all labor and equipment for an all- inclusive contract for landscape maintenance services on:
• Sixty (60) landscaped acres for LMD Zone T -23 Mountain View, consisting mostly of irrigated slopes planted with trees and shrubs and a 6.3 acre turf park (see attached map in Exhibit B – T-23).
• Twelve (12) acres of landscaped area for LMD Zone T -23A, consisting mostly of HOA style of landscaping with ornamental plants, trees and shrubs and includes, but it’s not limited to: weeding, raking, and sweeping (site footprint is approx. 39 acres) . Contractor works in close proximity of property owners (see attached map in Exhibit B – T23A).
• Three (3) acres of landscaped area, for LMD Zone T-23B consisting mostly of HOA style of landscaping with ornamental plants, trees and shrubs and includes, but it’s not limited to: weeding, raking, and sweeping (site footprint is approx. 7 acres) . Contractor works in a gated community in close proximity of property owners (see attached map in Exhibit B – T23B).
The RFP shall be all- inclusive for labor hours and equipment, meaning: Contractor shall at his cost provide all the labor and equipment necessary for the provision of grounds, irrigation and landscape maintenance services. Including but not limited to irrigation repairs minor and major, annual color replacement, shrub, tree, and groundcover planting, spreading mulch (approx. 4,000 cubic yards), all fuel modification and weed abatement, litter pick-up, doggie litter removal, trash bag removal and replacement, turf aerification, turf renovation/verti- cutting, turf overseeding, micro -nutrients/soil amendments. All supplies and parts will be paid by the LMD at the Contractor’s price plus a maximum markup of 15%.
In striving to meet the statewide diversion goal of 75%, LMD requires every effort to keep green waste out of landfills. The contractor shall either mulch green waste material onsite or haul material to a certified green waste diversion facility for processing. The contractor shall maintain a log and report method of diversion annually to the LMD office by providing total tons of green waste generated and the total tons diverted from the landfill by either reuse on site or recycling through a facility. Narratives, photographs, weight tickets and diversion reports are acceptable forms of reporting. The log must be provided upon request at any given time during the contract.
Refer to the following specifications for requirem ents at each location. The specifications include general and special conditions that shall apply to all jobsite locations. Also included in this section are the Scope of Work instructions which more clearly define the services, scheduling, or special circumstances for each location to be serviced.
2. GENERAL REQUIREMENTS
2.1. The City of Santa Clarita is soliciting sealed RFPs from qualified landscape maintenance companies for the ALL INCLUSIVE LABOR AND EQUIPMENT under the terms of this RFP, to provide for maintenance of irrigated, landscaped, and natural slopes, fire clearance and weed abatement, landscaped paseos, parkways, parks, medians, HOA style landscaping, and various other locations throughout the City of Santa Clarita.
2.2. The Contractor shall furnish all labor, equipment, materials, tools, services and special skills, i.e.
Irrigation Specialist, and Foreman required to perform the landscaping maintenance as set forth in these specifications all inclusive labor and equipment. This includes labor for irrigation repairs, which should include material costs only. In keeping with the highest standards of quality and performance maintenance of plant material, hardscape (i.e.: sweeping or blowing down concrete and/or crack weed abatement) and irrigation systems repairs. Maintenance of plant material shall include, but not be limited to: mowing, weed abatement for fire clearance/fuel mod (100 feet from structures, or as specified by the County Fire Marshall), trimming, edging, hand pruning, fertilization, and aeration, application of pre -emergent herbicides, weed control, minor tree lifting, dethatching, plant replacements, and cleanup of drainage systems.
2.2.1. At a minimum the contractor shall supply the equipment listed on Exhibit A. All mulch
brought in by the LMD will be disbursed by the contractor on site to control weed growth.
It is the intent of these specifications to provide plant material maintenance methods to keep all areas weed free and in a state of good plant health.
2.3. The Landscape Maintenance District (hereinafter defined as the LMD) covered by this Agreement shall be maintained at a crisp, clean level of appearance at California Landscape Contractors Association (CLCA) Industry standards and all work shall be performed in a professional, workmanlike manner using quality equipment and materials. Said areas shall be maintained to provide the manpower necessary at the level of services provided for in these specifications at all times.
2.4. City of Santa Clarita Landscape Maintenance District (LMD) administration staff, consisting of the Landscape Maintenance Specialist, Project Development Coordinator, Special Districts Administrator, Special Districts Manager or the Deputy City Manager or his qualified representative, shall herein be described as ‘Special Districts.’
2.5. Contractor shall under the terms of this agreement provide the labor, materials, and equipment necessary for the provision of grounds, irrigation and landscape maintenance services.
The premises shall be maintained with nothing but the highest of industry standards at no less than the frequencies set forth herein.
2.6. Contractor is hereby hired and paid to render and provide all inclusive labor and equipment for landscape, grounds and irrigation maintenance services including, but not limited to:
a. Turf mowing;
b. Edging;
c. 85% hand pruning and 15% mechanical;
d. Over-seeding;
e. Reseeding
f. Fertilization;
g. Aeration;
h. Verticutting;
i. Top dressing;
j. Irrigation; minor and major repairs
k. Hand watering;
l. Bleeding of valves necessary during emergencies when automatic systems are not functioning;
m. Pruning shrubs and trees;
n. Trimming and renovation of turf, shrub areas, and ground cover; o. Disease control;
p. Tree maintenance; structural pruning per ANSI. Best Management Practices; q. Maintenance of irrigation systems;
r. Mulching (City provided mulch); will be disbursed by the contractor at their expense;
s. Manual weed abatement;
t. Chemical weed control;
u. Maintenance of fire protection / fuel modification of slope areas; v. Marking underground irrigation lines and other LMD equipment upon Dig Alert notification;
w. Traffic control per (Watch manual) while working in the public right of way for medians and parkways;
x. Litter pickup, doggie litter removal, trash bags removed and replaced from containers (City provided doggie and trash bags);
aa. Irrigation Specialist, Irrigation Assistant, Laborers and Foreman at as required. bb. Hardscape (i.e.: sweeping or blowing down concrete and/or crack weed abatement on paseos, sidewalks, curb & gutter, and public right-of-ways);
The landscape areas include: irrigated and landscaped areas; fire protection slopes and natural areas; paseos, shrubs; trees; ground cover and turf which may be irrigated by electrically controlled automatic or manual systems.
2.7. Inclement Weather and Adverse Conditions
• Contractor shall not perform any operations during unsafe working conditions which may risk individuals or result in damage to property/landscape. • On days of light precipitation and/or forecasted rain, the contractor shall continue to be present with a full crew as scheduled, performing normal maintenance tasks. • During periods of extremely adverse and inclement weather, the contractor shall be present with a minimum of two staff members performing inspections of the maintenance areas, monitoring the overall state of drainage devices, and reporting any concerns in regards to safety or property damage during regular assigned work hours. • Contractor shall report any storm damage or issues related to inclement weather/adverse conditions to Special Districts within 24 hours of occurrence. All storm damages shall be photo documented prior to any removal or cleanup. If remedial work is required beyond the scope of the contract, it may be paid as additional work upon approval by Special Districts.
2.8. Contractor recognizes that during the course of this Agreement other activities and operations may be conducted by other contracted parties. These activities may include, but not be limited to:
a. Landscape refurbishment; shrub, turf, and ground cover installation; b. Irrigation system refurbishment or repair;
c. Construction and/or storm related operations;
d. Emergency response operations;
e. Electrical repairs;
f. Tree Trimming (above 12ft) / Tree planting / Tree counting; g. Concrete removal and replacement, block wall and brick repairs; h. Fence installation and repairs, wood, vinyl, wrought iron, and crete rail; i. Artificial turf installation;
j. Integrated pest management / Chemical applications to trees;
k. Streetscape furniture cleaning and pressure washing of walkways and appurtenances.
l. Turf Removal
Contractor may be required to modify or curtail specific tasks and operations within their maintenance contract:
When notified of landscape or irrigation emergency during the hours and days of maintenance service, the contractor shall respond by phone to the Landscape Maintenance District Monitor and/or Special Districts Office within fifteen (15) minutes of notification. When notified of an emergency outside of the normal hours and days of maintenance service, the contractor has thirty minutes to respond by phone to the Landscape Maintenance District Monitor, and or Special Districts. If personnel and equipment are necessary for the emergency, the contractor must have these resources available within 2 hours. Upon arriving at an emergency situation, it shall be the responsibility of the contractor to eliminate all unsafe conditions which would adversely affect the health, safety, or welfare of the public. See section 11.02 for consequences for failure to comply.
2.9. Contractor shall clearly identify and equip each vehicle used within the City of Santa Clarita with decals on the exterior right and left front door panels identifying the Contractor's name, and phone number. Contractor shall require each employee to adhere to basic public works standards of working attire. These are basically; uniforms (matching pants and shirts), proper shoes, safety vests and other gear required by State Safety Regulations (OSHA), and proper wearing of the clothing. Shirts shall be buttoned and worn at all times.
2.10. Contractor and employees shall at all times dress in a company uniform that identifies their employer and exhibit good customer service to City staff, City contracted staff, residents, and others throughout term of this contract. All communication will be professional in manner between all parties. The Landscape Maintenance Districts may employ consulting Landscape Maintenance Monitor. These cons ultant monitors will be treated the same as other Special District staff. Inappropriate communication and service may be cause for contract termination.
2.11. The contractor is required to have a minimum of five (5) years of experience in landscape maintenance for areas ten (10) acres or larger (see References form). The contractor is required to have experience in the maintenance of landscaped areas of fifty (50) acres or larger and median and parkways maintenance in size of two (2) linear mile or larger. The C ontractor is required to have outdoor themed streetscape and walkway cleaning experience. Vendor is to provide five (5) references with a similar scope & type of work within the proposal response.
2.12. Contractor’s employees or representative shall be thoroughly trained and experienced in the computer based central operating systems of Weather -Trak irrigation control systems and equipment. The contractor shall make available employees or representatives for system training at no cost to the City. (See Section 23)
2.13. Contractor shall provide cellular communication to each crew foreman and have the ability to communicate to City Monitors and Special Districts representatives via cell phone.
2.14. The contractor, and or subcontractors, must possess the following licenses at time of bid
submission; C- 27. The contractor or subcontractor must identify a staff member certified or licensed as a qualified applicator through the California Department of Pesticide Regulation. The contractor shall (when required) have an Arborist identified by the International Society of Arboriculture (ISA) / or have a contract with a Certified Arborist on a need basis. The contractor must identify a staff member who is a Certified Landscape Irrigation Auditor (CLIA). The proposer will submit copies of the licenses, and certificates or subcontractor information sheets, indicating licenses held with bid submission.
2.14.1. The Contractor will be required to communicate work requests back and forth to LMD through desktop computer, hand held device, or laptop.
2.15. The contractor will be required to obtain and pay for any permits that may be required for the performance of any tasks under this contract with the exception of oak tree permits.
3. LANDSCAPED AREAS TO BE MAINTAINED
3.1. The LMD areas to be maintained under the provisions of this Agreement are specifically identified in Exhibit B. (Inventory Lists and Area Maps).
3.2. Contractor must acknowledge personal inspection of the Zone’s irrigation system, turf, and planter areas and evaluate the extent to which the physical condition thereof will affect the services to be provided. Contractor accepts the premises in their present physical condition, and agrees to make no demands upon LMD for any improvements or alterations to irrigation, turf, and landscaped areas thereof.
4. CERTIFICATIONS/REPORTS/RECORDS
4.1. Payroll and Prevailing Wage Report: Contractor shall complete a Payroll and Prevailing Wage Certification Report which shall be made available to LMD concurrent with the monthly invoicing. Contractor shall provide the required information in a form acceptable to Special Districts. The City is requesting that one monthly bill be submitted by the contractor to Special Districts for the maintenance. The monthly payment will not be made until such report is received and approved by Special Districts. Vendor to provide sample of monthly bill with proposal response.
4.2. Daily Staff Attendance Report: Contractor shall complete a Daily Staff Attendance Report which shall be made available to Special Districts upon request. This report shall include the date, names and titles of all on -site staff working on in the Zone each day. The monthly payment will not be made until such report is received by Special Districts upon request.
4.3. Maintenance Function Report: Contractor shall maintain and keep current a report that records when all Periodic, Seasonal, and Additional Work maintenance functions performed by Contractor's personnel were completed. Said report shall be in a form and content acceptable to Special Districts and will be made available to Special Districts upon request. The monthly payment may not be made if such report is requested and not made available or is in a form that is unacceptable to Special Districts.
4.4. Certification of Specialty Type Maintenance: When applicable, Contractor shall include with
the monthly invoice those specialty type maintenance items completed. The following information shall include but not be limited to:
a. Quantity and complete description of all commercial and organic fertilizer(s) used. b. Quantity and label description of all grass seed used. c. Quantity and complete description of all soil amendments used. d. A valid licensed California Pest Control Advisor's recommendations and copies of corresponding Agricultural Commissioners Pesticide Use Reports signed by a licensed California Pest Control Operator for all chemical, disease and pest control work performed. The report shall be accompanied by a listing of each material used, quantity used, and the location of use, the date used, the applicators name and the license number.
4.5. Company Financial Records : The contractor may be required to supply the City with their financial records through a reputable independent auditor, such as Dunn & Bradstreet.
4.6. Violation Records: The awarded contractor shall not have two (2) or more Cal-Osha sustained complaints or four (4) or more California State Contractor Board sustained complaints within the past four (4) years. A proposal response from the awarded vendor that does not meet these requirements may be considered a non-responsive proposal, and the City of Santa Clarita will proceed to the next lowest bidder. Information must be supplied upon request.
5. ADDITIONAL WORK
5.1. Special Districts may arrange for additional Contractor personnel to cover additional work needed due to extraordinary incidents such as vandalism, Acts of Nature or third -party negligence for which Contractor will be compensated. Regularly occurring “bad weather” is not considered an Act of Nature for the purposes of this contract.
5.2. Prior to performing any extra work, Contractor shall prepare and submit a written description of the work with an estimate including the hours and skill level of labor (when labor is applicable) and a list of materials. No work shall commence without the written authorization from Special Districts. Costs for additional work shall not exceed the labor rate identified on the Additional Pricing form. For material it shall be Con tractor’s cost plus no more than 15%.
The contractor will maintain and submit copies of invoices to demonstrate the contractor’s cost.
5.3. When a condition exists wherein there is imminent danger of injury to the public or damage to property, Special Districts may verbally authorize the work to be performed upon receiving a verbal estimate from Contractor. However, within 24 hours after receiving such verbal authorization, Contractor shall submit a proposal to be approved by Special Districts.
5.4. All extra work shall commence on the specified date established, and Contractor shall proceed diligently to complete said work within the time allotted. All invoices submitted by Contractor for extra work shall include a detailed itemization of labor and/or materials.
5.5. All invoices submitted by the contractor for extra work shall include a detailed itemization and actual time of labor (when labor is applicable) and/or materials and specific zone(s), and
location identified. Actual time of labor (when labor is applicable) must be charged. No minimum-hour time for jobs/repairs may be set except for after-hour emergencies. All invoices for extra work and items must be submitted biweekly to Special Districts.
6. CONTRACTOR'S LIABILITIES
6.1. All such repairs or replacements shall be completed within the following time limits or be subject to payment adjustments.
a. Irrigation damage shall be repaired or replaced within one (1) watering cycle.
b. All damages to shrubs, trees, turf, or ground cover shall be repaired or replaced within five (5) working days or sooner as directed by Special Districts.
c. All concrete walkway, block walls, light poles, or any appurtenances, shall be repaired within five (5) working days or sooner as directed by Special Districts.
6.2. All repairs or replacements including but not limited to the following, shall be completed in accordance with the following maintenance practices or be to payment adjustments.
a. Trees: Minor damage such as bark lost from impact of mowing equipment shall be remedied by a qualified tree surgeon or arborist. If damage results in loss of a tree, the damaged tree shall be removed and replaced at Contractor’s expense to comply with the specific instructions of Special Districts.
b. Shrubs: Minor damage may be corrected by appropriate pruning a s required in Section 18, "Shrub and Ground Cover Care," of the Specifications. Major damage shall be corrected by removal of the damaged shrub and replacement to comply with the provisions in Section 18 "Shrubs and Ground Cover Care" of the Specifications.
c. Chemicals: Any damage resulting from chemical operations, either spray -drift or lateral-leaching shall be corrected in accordance with the aforementioned maintenance practices. Any soil damaged from chemical application shall be reconditioned or replaced.
7. INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS
7.1. Should any misunderstanding arise, Special Districts will interpret this Agreement. If the Contractor disagrees with the interpretation of Special Districts, Contractor shall continue with the work in accordance with Special District’s interpretation. Within 30 days after receipt of the interpretation, Contractor may file a written request for a hearing before a Disputes Review Panel as provided hereinafter. The written request shall outline in detail the area of dispute.
7.2. The Disputes Review Panel will be appointed by Special Districts and will be composed of not less than three (3) Qualified personnel or representatives having experience in the administration of grounds maintenance contracts. The panel will convene within one (1) week of appointment in order to hear all matters related to the dispute. The hearing will be informal
and formal rules of evidence will not apply. The Panel will submit its recommendation to Special Districts for consideration, within one (1) week following the conclusion of the hearing.
Special Districts shall render an interpretation based upon review of the Panel's recommendation. Special Districts’ decision shall be final.
8. OFFICE OF INQUIRIES AND COMPLAINTS
8.1. Contractor shall at all times, have some responsible person(s) employed by the Contractor to take the necessary action regarding all inquiries and complaints that may be received from the Homeowners Associations, property owners, and tenants within said LMD or from Special Districts personnel, representatives or patrons using the facility. This person(s) shall be reachable 24 hours per day. An answering service shall be considered an acceptable substitute to full time coverage, provided Contractor is advised of any complaint within one (1) hour of receipt of such complaint by the answering service. Neither answering machines nor voicemail are acceptable. The telephone of said Contractor shall be on the exchange or exchanges of said District(s) or a toll-free number, and in no case shall the people of said District(s) be required to pay a toll charge to telephone said Contractor. During normal working hours, Contractor's Foreman or an employee of Contractor, at the supervisory level, who is responsible for providing maintenance services, shall be available for notification by telephone communication.
8.2. Whenever immediate action is required to prevent impending injury, death, or property damage to the LMD being maintained, Special Districts may authorize such action to be taken by a third - party work force and shall charge the cost thereof as determined by the Administrator, against the Contractor, or may deduct such cost from an amount due to Contractor from Special Districts.
8.3. Contractor shall maintain a written log of all complaints, the date and time thereof, and the action taken pursuant thereto or the reason for non -action. The log of complaints shall be available for inspection by Special Districts at all reasonable times.
8.4. All complaints shall be addressed as soon as possible after notification; but in all cases within 24 hours, to the satisfaction of Special Districts. If any complaint is not resolved within 24 hours, Special Districts shall be notified immediately of the reason for not resolving the complaint followed by a written report to Special Districts within five (5) days. If the complaints are not resolved within the time specified or to the satisfaction of Special Districts, Special Districts, Special Districts may correct the specific complaint and the total cost incurred will be deducted from the payments owing to the Contractor from Special Districts.
9. SAFETY
9.1. Contractor agrees to perform all work outlined in this Agreement in such a manner as to meet all California Landscape Industry Standards for safe practices during the maintenance operation for medians and parkways and to safely maintain stored equipment, machines, and materials or other hazards consequential or related to the work; and agrees additionally to accept the sole responsibility for complying with all local, City, State or other legal requirements including but not limited to, full compliance with the terms of the applicable O.S.H.A. and CAL -O.S.H.A. Safety Orders at all times so as to protect all persons, including Contractor's employees, agents of the City, vendors, members of the public or others from
foreseeable injury, or damage to their property. Contractor shall inspect all potential hazards at the LMD areas covered by this Agreement and keep a log indicating date inspected and action taken.
a. It shall be Contractor's responsibility to inspect, and identify, any condition(s) that renders any p ortion of the LMD premises unsafe, as well as any unsafe practices occurring thereon. Special Districts shall be notified immediately of any unsafe condition that requires major correction. Contractor shall be responsible for making minor corrections including, but not limited to:filling holes in turf areas and paving;
b. using barricades, signs, caution tape or traffic cones to alert patrons of the existence of hazards;
c. replace valve box covers so as to protect members of the public or others from injury. During hours of operations, Contractor shall obtain emergency medical care for any member of the public who is in need thereof, because of illness or injury occurring on the premises. Contractor shall cooperate fully with the City in the investigation of any accidental injury or death occurring on the premises, including a complete written report thereof to Special Districts within five (5) days following the occurrence.
10. HOURS AND DAYS OF MAINTENANCE SERVICES
10.1. The window in which contractors are allowed to be present and working on site shall be 7:00 a.m. to 5:00 p.m. on those days maintenance is to be provided pursuant to the work schedule approved in advance by Special Districts. No work will be performed on City Legal Holidays unless authorized by Specia l Districts Administration in advance. Blowers, lawnmowers, chainsaws or other mechanical equipment with a decibel level above 65 decibels cannot be used before 7:00 a.m., Monday through Friday within the City of Santa Clarita.
10.2. Contractor shall provide on -site staffing to perform the required maintenance to meet require landscape maintenance specifications and California Industry Standards under the agreement between Mondays through Fridays.
10.3. Per State of California Labor Code, Contractor is directed to the following prescribed requirement with respect to the hours of employment. A legal day’s work shall constitute eight
(8) hours of labor under this Agreement, and said Contractor shall not require or permit any laborer, worker or mechanic, or any subcontractor employed by him to perform any of the work described herein to labor more than 8 hours during any one day or more than 40 hours during any one calendar week, except as authorized by Labor Code Section 1815, under penalty of paying to the City the sum of $25 for each laborer, worker, or mechanic employed in the execution of said Agreement by him, or any subcontractor under him, upon any of the work included in said Agreement for each calendar day during which such laborer, worker or mechanic is required or permitted to labor more than 8 hours in any one calendar day or 40 hours in any one calendar week, in violation of the provisions of Section 1811 to 1815, inclusive, of the Labor Code of the State of California.
10.4. For the purpose of this contract, “work” time in the field excludes lunch, breaks, and travel time. Special Districts recognizes there may be need for preparation prior to and following on-site maintenance. A total of 30 minutes per day may be considered p art of the proposed work hours in exhibit G-2. Any additional operational work hours required outside of on-site maintenance activities (including any time spent traveling to and from the site) will be considered an operational cost absorbed by the contractor at their sole expense.
11. MAINTENANCE SCHEDULES
Contractor shall, within three (3) days after the after submitting from the City a “Notice to Proceed” submit an activity and premises work schedule to Special Districts for review and approval. Said work schedule shall be set on a weekly rotational basis, identifying and delineating the time frames for the required functions by the day of the week, morning, and afternoon. Rotational requirements for each Zone are to be approved by Special Districts upon review of the work schedule. A sample schedule is attached as Exhibit D1.
11.1. The contractor must establish a work schedule approved by the City. The Contractor has also been provided the opportunity and procedure for adjusting requirements. The Contract or has also been provided the opportunity to procedure for adjusting schedules to meet special circumstances and inclement weather. Failure to complete the work as scheduled, or as specified herein will result in the following actions:
a. The sum of two hundred fifty dollars ($500) per day will be deducted and forfeited from payment to the Contractor for each instance where an item of work is not completed in accordance with the schedule or specifications.
b. Deficiencies: An additional amount equal to the cost incurred by completion of the work by an alternate source, whether it be City forces or separate private contractor, even if it exceeds the contract unit price, will be deducted from the Contractor’s invoice.
c. These actions shall not be construed as penal ty but as adjustment of payment to the Contractor for only the actual work performed or as the cost to the City for inspection and other related costs from the failure by the Contractor to complete the work according to the schedule or specifications.
11.2. Contractor shall provide a weekly schedule addressing Resident Service Requests (RSCs) or punchlist items that need to be completed for City reference and tracking.
11.3. Contractor shall submit revised schedules when actual performance differs substantially from planned performance . Said revisions shall be submitted to Special Districts for review, and if appropriate, approval, within three (3) working days prior to scheduled time for the work. A written copy of the current and City approved schedule must be kept in the site foreman’s vehicle
at all times and be available upon request of the City or the City’s landscape monitor.
11.4. Contractor shall notify Special Districts, in writing, at least two (2) weeks prior to the date and time of all maintenance operations.
a. Fertilization;
b. Turf Aerification;
c. Turf Renovation/Verticutting;
d. Turf Reseeding;
e. Micro-Nutrients/Soil Amendments;
f. Spraying of Trees, Shrubs or Turf;
g. Aesthetic Tree and Shrubbery Pruning;
h. Preventative disease control;
i. Seasonal color. Transplanting small and medium sized plants; j. Lane closures for median or parkway maintenance prior notification is required; k. Fire protection of the natural slopes area maintenance; l. Other Items as Determined by Special Districts
12. CONTRACTOR'S STAFF
12.1. Contractor shall provide sufficient number of personnel to satisfy daily and/or weekly requirements for high quality landscape maintenance pursuant to this agreement.
Contractor’s staff MUST be employees of the contractor except subcontractors identified in the response to this bid. Contractor must perform all work in accordance with the specifications set forth herein. Contractor's employees, whether assigned to any one Zone or as part of a crew serving any number of Zones shall include at least one indiv idual crew foreman who speaks and comprehends the English language.
12.2. Special Districts may at any time give Contractor written notice to the effect that the conduct or action of a designated employee of Contractor is, in the reasonable belief of Special Districts Staff, detrimental to the interest of the public using the premises, Contractor shall meet with representatives of Special Districts to consider the appropriate course of action with respect to such matter and Contractor shall take reasonable mea sures under the circumstances to assure Special Districts that the conduct and activities of Contractor's employees will not be detrimental to the interest of the public patronizing the LMD covered under this Agreement.
13. SIGNS/IMPROVEMENTS
13.1. Contractor shall not post signs or advertising matter upon the premises or improvements thereon, unless prior approval therefore is obtained from LMD Special Districts.
14. UTILITIES
14.1. Special Districts shall pay for all utilities associated with the maintenance of the LMDs.
However, water usage shall not exceed the amount required to comply with irrigation
schedules established by the Contractor and approved by Special Districts. Contractor will be required to manage the scheduling of the controllers. Contractor shall pay for all excessive utility usage due to Contractor's failure to monitor irrigation system malfunctions or unauthorized increases in the frequency of irrigation. These activities may include, but are not limited to watering during a rain storm and/or watering the day after rain and/or watering during a special event. The excess cost will be determined by comparing current usage with historical usage for the same time period. The excess to be deducted from payments to Contractor from Special Districts will be presented to Contractor by Special Districts prior to actual deduction to allow for explanations.
15. NON-INTERFERENCE
15.1. Contractor shall not interfere with the public use of the LMD areas covered under this Agreement, and shall conduct its operations as to offer the least possible obstruction and inconvenience to the public or disruption to the peace and quiet of the area within which the services are performed.
16. USE OF CHEMICALS
16.1. At the contractor’s expense, one maintenance worker called for in these specifications shall apply chemicals such as herbicides and pre-emergents. The City of Santa Clarita will pay the contractor’s price for the chemicals plus no more than a 15% mark up. All work involving the use of chemicals shall be in compliance with all Federal, State, and local laws and will be accomplished by a Certified Applicator under the direction of a Licensed Pest Advisor.
Contractor, in complying with the California Food and Agricultural Code, shall provide a copy of a valid Pest Control Operator's License and valid Pest Control Advisor's License, or a copy of said licenses from a sub-contractor to Special Districts prior to using chemicals within the area.
16.2. A listing of proposed chemicals to be used including; commercial name, application rates, and type of usage shall be submitted to Special Districts for approval. The listing will be accompanied by copies of Material Safety Data Sheets (MSDS) for all chemic als that may be used in binder or booklet form. No work shall begin until written approval of use is obtained from Special Districts. The contractor shall consider the effects chemical application has on the environment. The contractor shall use the least toxic chemicals in the lowest quantity that will be effective in achieving the needed result.
16.3. Chemicals shall only be applied by those persons possessing the training in chemical application or a valid California Applicator's Certificate. Application shall be in strict accordance with all governing regulations.
16.4. Records of all operations stating dates, times, methods of application, chemical formulations, applicators names and weather conditions shall be made and retained in an active file for a minimum of three (3) years. Contractor shall provide a chemical use report and a copy of the
PCA recommendation to Special Districts for each application (site specific) made during each month. This shall be in addition to the copy of the usage summary that is p rovided to the Agricultural Commissioner.
16.5. All chemicals requiring a special permit for use must be registered with the County Agricultural Commissioner's Office and a permit obtained with a copy to Special Districts.
16.6. All regulations and safety precautions listed in the "Pesticide Information and Safety Manual" published by the University of California shall be adhered to.
16.7. Chemicals shall be applied when air currents are still; preventing drifting onto adjacent property and preventing any toxic exposure to persons whether or not they are in or near the area of application.
17. STORAGE FACILITIES
17.1. Special Districts shall not provide any storage facilities for the Contractor. Any Contractors storage facilities must be located outside of the boundaries of the Zone for which landscape maintenance services are performed, unless Special Districts determines it would be in the best interests of Special Districts to waive this restriction.
18. TURF CARE
18.1. Contractor shall perform the following services under the terms of this agreement;
a. Mowing: Turf to be mowed with by a separate mow crew (not to include regular crew member hours). Adequately sharpened rotary or reel type mower equipped with rollers must be used, to ensure a smooth surface appearance without scalping. (1) All warm season grasses (Bermuda and St. Augustine) to be cut at ½ inch through 1 inch height throughout the year. Subject to change. (2) All cool season grasses (Blue Grass and Fescues) to be cut at 1 ½ inch and 2 ½ inches during April through November, and at 2 inches during December to March of each year. Subject to change.
(3) The mowing heights may be adjusted by Special Districts during periods of renovation.
(4) Unless mulching mowers are used; all grass clippings will be collected and removed from the site on the same day the area is mowed. All clipping removed to be properly disposed of in green waste containers only.
(5) A mowing schedule will be established and maintained. This schedule will provide that all areas will be mowed not less than once a week during the summer, and once every two weeks during the winter. This schedule will be submitted to Special Districts for approval. Refer to items 1 and 2 in this section for turf length ranges.
b. Edging: With each mowing, the edge of the gra ss along sidewalks, curbs, shrub,
flower beds, and walls shall be trimmed to a neat and uniform line . Where trees and shrubs occur in turf areas, all grass shall be removed 14 to 24 inches from the trunks of trees and away from the drip line of shrubs by u se of power scythe, approved chemicals, or small mowers as required. Trim around all sprinkler heads as necessary in order to provide maximum water coverage. Edging will be done concurrent with each mowing.
(1) The edge of the turf shall be trimmed around value boxes, meter boxes, backflow devices, or any structures located within the turf areas.
(2) All turf edges are to be maintained to prevent grass invasion into adjacent shrub, flower, and ground cover bed areas.
(3) All clippings shall be removed from site the same day area is edged.
(4) After mowing and edging is completed, all adjacent walkways are to be swept clean by power blower or broom.
(5) Newly planted trees in lawn areas shall have tree guards installed if necessary to avoid damage.
(6) Trees in lawn areas shall have a minimum of 14 to 24 inches mulched clearance where applicable.
c. Weed Control: Control turf weeds as needed. Hand removal of noxious weeds or grasses will be required as necessary. All mulch brought in by the LMD will be disbursed by the contractor on site to control weed growth.
d. Insect/Disease Control: Eliminate all insect or disease affecting turf areas as they occur.
e. Aerating: Aerate all turf areas two (2) times annually, once in the spring and once in the fall prior to the over-seeding operations. Aerate all turf by using ½-inch tines, removing 2-inch cores of soil with an aerator machine at not more than 6-inch spacing once over.
Special Districts is to be notified at least two (2) weeks prior to the exact date of aerating.
f. Thatch Removal: Verticut all turf areas two (2) times annually, once in the spring and once in the fall prior to the over-seeding operations. Equipment will consist of standard renovating or vertical mowing types. Special Districts is to be notified at least two (2) weeks prior to the exact date of renovation. Hauling costs and dumping fees are included in the contract and are to be performed at the contractor’s sole expense.
g. Top Dressing: Top dress all turf areas two (2) times annually, once in the spring and once in the fall after seeding. The City of Santa Clarita will pay the contractors price for the top dressing plus no more than a 15% mark up. The contractor shall provide the labor to apply the top dress.
h. Fertilization: Turf shall be fertilized with a turf type commercial fertilizer at a minimum of four (4) times a year. All fertilizer used shall be granular. Fertilizer type can be suggested by Contractor, determined by soil analysis or at the direction of Special
Districts. All turf areas fertilized shall be thoroughly irrigated immediately following fertilization. Fertilizer applications must be approved by Special Districts prior to application. The City of Santa Clarita will pay the contractors price for the fertilizer plus no more than a 15% mark up. The contractor shall provide the labor to apply the fertilizer.
i. Turf Reseeding: Contractor shall twice each year, once in the fall and once in the spring, overseed all turf areas after verticutting (dethatching), aerificat ion and overseed all bare spots, as needed, throughout the remainder of the year to re- establish turf to an acceptable quality. When Contractor reseeds turf, they will aerify, verticut, seed and top dress (spread evenly over the entire area to a uniform depth of ¼-inch) in this sequence. Special Districts may require the use of sod when deemed necessary.
Contractor shall be entitled to additional compensation, (extra) for the cost of the sod only, provided that the loss of turf was not due to the negligence of Contractor. The City of Santa Clarita will pay the contractors price for the seed plus no more than a 15% mark up. The contractor shall provide the labor to apply the seed.
Over seeding shall be sown at a rate of 6 pounds per 1,000 square feet and reseeding of bare areas shall be sown at a rate 8 pounds per 1,000 square feet. The seed used in over seeding or new turf establishment shall be approved by LMD staff prior to installation. Typically, Fescue and Fescue blends are required.
j. Ornamental Grass Care: To promote new growth, cut back the foliage to about 4- 6 inches in the late winter to early spring before growth resumes.
19. SHRUB AND GROUND COVER CARE
19.1. Contractor shall perform at his sole expense under the terms of this agreement the following services:
a. Pruning: Manually select prune shrubbery throughout the year to encourage healthy growth habits, and to encourage growth to the natural shape of the plant according to its species and appearance with the exception of roses, which shall be pruned no later than January. All shrubs shall be free of dead wood, weak, diseased, insect infested and damaged limbs at all times. Remove all clippings the same day shrubbery is pruned. Pruning is not done during flowering, during new growth emerging or during the hottest time of the year (July -August) unless directed by Special Districts. No balls, squares or unusual shapes are permitted under this bid.
All natural selective pruning is required following the natural habit of the particular plant.
b. Trimming: Restrict growth of shrubbery and ground cover to areas behind curbs and walkways, and within planter beds by trimming, as necessary, or upon notice by Special Districts. Trim to allow clearance and access to fire and utility equipment per their respective Agency guidelines. All trimming practices are subject to change as directed by Special Districts.
c. Renovation: Renovate ground covers according to prescribed practices in the
industry as needed to maintain a healthy vigorous appearance and growth rate.
When ground covers and perennials have grown where they completely fill the space in which they were planted and have started to deteriorate, i.e., less flowering, dying out, smaller plants, they shall be renovated. (Renovation shall include removing said plants, amending the soil, dividing plants as necessary and replanting to maintain a healthy, vigorous appearance and growth rate.) d. Disease and Insect Control : Maintain free of disease and insects and treat when needed pursuant to Section 20.
e. Weed Control: All ground cover and shrub beds are to be kept weed free at all times. Methods for control shall incorporate the following:
Mulch application to 3” layer maximum (approx. 5,000 cubic yards annually) (1) Hand removal
(2) Cultivation
(3) Chemical eradication using non-residual herbicides
f. Shrub and Ground Cover Replacement : All damaged, diseased (untreatable), or dead shrubs and ground covers whose damage was a natural condition/causes, will be replaced under the terms of “additional work” as described in Section 4 of this bid document. All shrubs shall be guaranteed to live and remain in healthy condition for no less than ninety (90) days from the date of acceptance of the job by the Special Districts Administrator or qualified representative. g. Fertilization: Apply balanced fertilizer two (2) times per year to provide a healthy color in all plants with foliar feedings if applicable. The fertilizer shall be applied once during the months of March or April and once during the months of September or October. Contractor will cultivate around plants where needed.
Fertilizer shall be appropriate for plant type and season (time of year) and approved by LMD staff prior to installation. The Contractor shall provide the Director with a fertilization schedule, with two (2) weeks notification prior to the proposed fertilization.
h. Irrigation: Irrigate, including hand watering and bleeding of valves, in emergency situations where automatic systems are not functioning as required to maintain adequate growth rate and appearance. Section 17, Paragraph g, concerning irrigation practices shall apply to shrubs and ground covers. i. Diversion requirements: In striving to meet the statewide diversion goal of 75%, LMD requires every effort to keep green waste out of landfills. The contractor shall either mulch green waste material onsite or haul material to a certified green waste diversion facility for processing. The contractor shall maintain a log and report method of diversion annually to the LMD office by providing total tons of green waste generated and the total tons diverted from the landfill by either reuse on site or recycling through a facility. Narratives, photographs, weight tickets and diversion reports are acceptable forms of reporting. The log must be provided upon request at any given time during the contract.
j. Recycling: Recycling of plant debris by composting and/or maintaining a minimum 2- inch layer of mulch under all trees, shrubs and groundcovers and a minimum 3-
inch layer in all open areas is strongly encouraged. Mulch purchased by the LMD will be disbursed with the above specifications by the contractor who will provide the labor at his expense.
k. Ornamental Grass Care: To promote new growth, cut back the foliage to about 4- 6 inches in the late winter to early spring before growth resumes.
20. TREE CARE
20.1. Contractor under the terms of this agreement shall perform the following services:
a. Tree Maintenance
(1) The first 12’ (feet) of all trees be maintained free of all dead, diseased and damaged branches back to the point of breaking as per contract.
Wound dressings are never used on any tree pruning cuts. (2) All sucker growth is to be removed from trees as it occurs. All tree wells to be maintained as directed by City.
(3) Maintain an 8 -foot clearance for branches overhanging walks, 8 -foot for public sidewalks.
(4) Report insects and tree diseases to Special Districts Monitor. (5) Stake and support all replacement trees and replace stakes which have been broken or damaged on existing trees.
(6) Tree stakes shall be pentachloraphena treated pole pine, not less than 8 feet in length for 5 gallon size trees and not less than 10 feet for 15 gallon trees sizes (two per tree), no galvanized stakes.
(7) Commercially available tree rubber ties are to be used unless there is a need for guy wires. All trees tied in two locations – top and bottom. Stakes will not be placed closer than 12 inches from the top tie on the tree trunk. (8) Stakes and ties will be placed so no chafing of bark occurs and shall be checked frequently and retied to prevent girdling.
(9) Broken branches are to be removed immediately whether they are in the tree or on the ground.
b. Fertilization: Apply fertilizer within drip line at least once per year (during the months of March or April) to provide a healthy color in all plants. Fertilizer should, at the direction of LMD, be a balanced organic 10-6-4 ratio with trace element. Contractor shall provide Special Districts with two (2) weeks notification prior to the fertilizer application. c. Permits: If a permit is required for tree pruning, Contractor will obtain a permit prior to commencement of work by Contractor.
d. Tree Replacement: All trees permanently damaged as a result of action or inaction by the contractor will be replaced as provided fo r under Section 5 with the identical species of tree existing previously, unless otherwise notified in writing by Special Districts. The need for and the size of replacement will be determined by Special Districts at the monthly maintenance inspection meeting or upon written notification.
Size of the replacement shall be of a like size. Substitutions will require prior written approval by Special Districts. Original plans and specifications should be consulted to
insure correct identification of species. Upon notification, all newly planted trees, by others, are the responsibility of the Contractor to maintain and guarantee healthy establishment for a period of 90 days. If the landscape contractor plants additional trees it will be considered “extra work cost.”
e. Olive Tree Spraying: Ornamental olive trees shall be sprayed to prevent fruit set by use of “Maintain,” "Florel" or other approved product/method. Two (2) applications shall be required 7-10 days apart. The first application shall be applied when ½ to ¾ of the olive blooms are open (sometime between April 1 and May 10). Both spray applications shall be put on using a power sprayer with a minimum of 150 p.s.i. pressure. The Landscape Maintenance District’s Tree Maintenance contractor will provide most of the chemical applications to trees. If the landscape contractor provides this service it will be considered “extra work cost”.
f. Fireblight Treatment : Preventative Fireblight treatment for Pyrus Kawakamii to consist of spray application between October 1 and mid -November. Post treatmentto consist of pruning out dead wood, sterilizing pruning tools after each cut. Preventative Fireblight treatment for Platanus to consist of two applications and possibly a third application, depending on the effectiveness of the previous application. The first application shall occur in February, during the budding stage.
The second treatment shall occur in March, during the juvenile growth stage of the leaf. The third application shall occur in April if there is evidence of blight after mature growth of leaf. Materials used shall be of an approved type by the County Agriculture Department. If the landscape contractor provides this service it will be considered “extra work cost”.
g. Oak Tree Pruning Permit: All cuts over 2 inches in diameter on Oak Trees will be done by the Landscape Maintenance Tree Maintenance contractor. All other cuts on Oak Trees shall be made to ISA standards with an Oak Tree Pruning Permit per City Municipal Code by the landscape contractor or their subcontractor. Special Districts will procure Oak Tree Permits once work is approved. h. Tree Pruning/Trimming: All tree trimming/pruning will be done in accordance with the standards established by the International Society of Arboriculture (ISA) and ANSI 300 Best Management pruning practices.
21. USE OF INTEGRATED PEST MANAGEMENT (I.P.M.)
21.1.Special Districts will provide the materials (Biological insects) necessary for integrated pest management (IPM) and contractor at his under the terms of this agreement will provide the labor.
a. Integrated Pest Management (IPM) : Integrated pest management (IPM) is a pest management strategy that focuses on long-term prevention or suppression of pest problems with minimum impact on human health, the environment, and non - target organisms. Preferred pest management techniques include encouraging naturally occurring biological control; using alternate plant species or varieties that resist pests; selecting pesticides with a lower toxicity to humans or non -target organisms; adopting cultivating, pruning, fertilizing, or irrigation practices that
reduce pest problems; and changing the habitat to make it incompatible with pest development. Pesticides are used as a last resort when careful monitoring indicates that they are needed according to pre-established guidelines. When treatments are necessary, the least toxic and most target- specific pesticides are chosen.
Implementing an int egrated pest management program requires a thorough understanding of pests, their life histories, environmental requirements, and natural enemies, as well as establishment of a regular, systematic program for surveying pests, their damage, and other evidence of their presence. IPM has been mandated on Federal property since 1996 by Section 136r_1 of Title 7, United States Code, and is cited in Title 41 of the Code of Federal Regulations (102-74.35) as a required service for agencies subject to the aut hority of the General Services Administration. The Contractor will develop an IPM program for work covered by this statement of work.
b. Chemical Application: All work involving the use of chemicals will be accomplished by a State of California Certified or Licensed pest control operator. A written recommendation by a person possessing a valid California Pest Control Advisor License is required prior to chemical application.
c. Permits: All chemicals requiring a special permit for use must be registered by the Contractor with the County Agricultural Commissioner’s Office and a permit obtained with a copy to Special Districts, prior to use. A copy of all forms submitted to the County Agricultural Commissioner shall be given to Special Districts on a timely basis.
d. Compliance with Regulations : All regulations and safety precautions listed in the “Pesticide Information and Safety Manual” published by the University of California will be adhered to.
e. Pest Control: Control of ground squirrels, gophers, and other burrowing rodents by trapping and/or eradication will be provided by Special Districts. Contractor is not responsible for this service. Whenever holes are visible upon the surface, these holes shall be filled and securely tamped to avoid moisture runoff entering the holes by the County Agricultural Department who will provide pest control for Special Districts. This procedure shall be followed in all areas, especially within all slope areas. Contractor is responsible for notifying Special Districts upon detecting a need for rodent control.
22. GENERAL CLEAN-UP
22.1. Contractor shall at his sole expense under the terms of this agreement perform the following services:
a. Trash Removal/Receptacles: The contractor shall empty all trash cans and replace all trash bags a minimum of three (3) times per week. The contractor shall provide a trash pickup schedule for the approval by Special Districts. The contractor shall pick up trash and accumulated deb ris from site per contract, and clean trash receptacles as needed. In addition, dog feces are also to be removed from the
walkways located within the Paseo system in the LMD areas. The contractor shall fill all doggie bag holders a minimum of twice a week (doggie bags provided by City). b. Concrete/Asphalt Median Strip Maintenance: Contractor is responsible for weed and grass removal within the crack(s) on the asphalt, concrete, and stamped concrete median strip areas, if any, at all times.
c. Curb and Gutter Maintenance: Contractor is responsible for removal of weeds and grass from curb and gutter expansion joints at all times. d. Walkway and Driveway Maintenance: Walkways, paseos and driveways, if any, will be cleaned immediately following mowing and edging and cleaned by use of power sweeping or blower equipment at a minimum of once per week or as needed. This includes removal of all foreign objects from surfaces such as:
1) Gum,
2) Animal feces,
3) Grease,
4) Paint,
5) Graffiti,
6) Glass and debris
All walkway and driveway cracks and expansion joints shall be maintained weed and grass free at all times.
e. Drain Maintenance: All drains and catch basins shall be free of silt and other debris at all times.
f. Removal of Leaves : Accumulations of leaves that cannot be incorporated int o mulch layers shall be removed and properly disposed of not less than once per week.
g. Diversion: The Contractor will be responsible for creating and implementing a written program to divert all green waste from landfills. The program should include, but not be limited to, mulching and composting. The contractor shall report the total tons of green waste generated and the number of tons diverted from the landfill annually to the City’s Environmental Services Office. The goal will be at least 85% diversion.
23. WATER MANAGEMENT AND IRRIGATION SYSTEM MAINTENANCE OR REPAIR
23.1. All irrigation systems within the LMD areas designated in these specifications will be repaired and maintained as required for operation by the Contractor at the sole expense of the Contractor unless otherwise noted. Contractor's irrigation labor shall be of no charge for all irrigation repairs. For all irrigation repairs, Contractor to be reimbursed at no more than a 15% mark up over the contractor’s cost of materials. The Contractor must provide invoices upon request of Special District Staff. Failure to provide copies of invoices may result in delay of payments to Contractor. The Contractor shall adhere to the Irrigation Association, Best Management Practices (BMP’S) at:
http://www.irrigation.org/uploadedFiles/Standards/BMPDesign-Install-Manage.3-18- 14(2).pdf
23.2. The contractor’s field irrigation technician(s) will be responsible to complete the following WeatherTrak trainings through HydroPoint University. Proof of completion to be provided no later than (30) thirty days after start of contract.
a. Certification Training
b. Irrigation Manager, Levels 1-4
Register for trainings at: http://www.hydropoint.com/support/support- resources/training- center/
Failure to comply shall result in a $250.00 per day fine each day delinquent.
23.3. The contractor shall maintain (repair or replace as needed) and keep operable all irrigation equipment consisting of:
a. Irrigation Station Identification/Location
b. Irrigation Heads
c. Remote Control Valves
d. Flow Sensors
e. Flow Sensor Programming
f. PVC Piping (Including mainline and laterals)
g. Quick Couplers
h. Risers
i. Swing Joints
j. Check Valves
k. Irrigation Booster Pumps
l. Solar Controllers/Valves
m. Battery Operated Controllers/Valves
n. Valve Boxes, Quick Coupler Boxes, Etc.
o. Irrigation Controller Programming, Updates and Setup
23.4. Contractor shall meet or adhere to the following criteria to operate the irrigation controllers.
a. All controllers shall be adjusted as needed for optimum performance considering the water requirements of each remote -control valve (irrigation station). “Smart” or “weather based” controllers shall be configured to water in the “A UTO MODE” or “ET MODE” when available. Plant establishment periods do not apply to this requirement and should be scheduled accordingly. Contractor is responsible for adjusting the controller parameters/attributes in order to irrigate efficiently and each valve shall be customized for the needs of the plant material. Excessive watering or excessive runoff shall not be permitted.
b. The contractor will be responsible for the control of Smart Water Application Technologies (SWAT) certified weather -based controllers or equivalent, controller programming through the Contractors office via a desk top or any wireless computer, or hand-held device. The LMD will provide a username/password for access.
c. Contractor will provide their own irrigation remote (receiver and transmitter) for control
of the Rain Master, Calsense, LEIT (solar), WeatherTrak or other industry standard controllers not listed. The City requires the Promax universal irrigation remote or other “smart phone” technology for its use in field testing and operation of all irrigation systems for the LMD areas. Use of this device will conserve water consumption, provide for more cost -effective maintenance of irrigation systems, and assure all p arties concerned that the automatic system is operating at maximum efficiency. Special Districts’ monitor may use this device in their inspections to verify that irrigation systems are functioning properly. The bleeding of valves and hand watering are to b e used in emergency or testing situations, not for normal or day-to- day inspections.
d. Consideration must be given to the soil conditions, seasonal temperatures, wind conditions, slope, humidity, and the relationship of conditions which affect irrigation.
This may include daytime watering during winter weather to prevent icy condition and manual operation of the irrigation system during periods of windy or inclement weather.
During freezing and/or windy conditions, automatic irrigation shall be pause until normal conditions exist. No watering medians in windy conditions, to avoid drift and wetting vehicles.
e. Contractor shall be responsible for data input with regards to irrigation station reference in the programming function of the central server or at the controller. Example:
Station 1 - SE Corner of parking lot, Turf NW of restroom, Shrubs on large slope, etc. f. In areas where wind creates problems of spraying water into private property or road right-of-ways, the controllers shall be set to operate during the period of lowest wind velocity which would normally occur at night (between the hours of 9:00 p.m. and 7:00 a.m.).
g. Contractor shall be responsible for monitoring all irrigation systems within the jurisdiction of this Specification and correct for coverage, adjustment, clogging of lines, and removal of obstacles, including plant materials which obstruct the spray.
Monitoring shall be scheduled for all systems at minimum 1x monthly.
h. Check systems, as needed, for optimum performance and adjust and/or repair any sprinkler heads causing excessive runoff, including slope areas, or which throw directly onto roadway paving or walks (where sprinkler heads can be adjusted).
1) Contractor is to maintain the watering schedule in “AUTO” mode which will equal the evapotranspiration rate based on to pography, soil type, plant material, season or climatic factors. Contractor shall notify The City of Santa Clarita of any schedule changes.
2) Contractor shall utilize “cycle & soak” in programming in order to eliminate excessive run-off.
3) Scheduled operation other than 9:00 p.m. to 7:00 a.m. must be approved by The City of Santa Clarita.
4) When available, copies of controller maps shall be kept in enclosures at all times. 5) Contractor is responsible for maintenance of the interiors of controller enclosures and sha ll be kept clean free of debris and pests, regardless of condition(s) at time of contract award.
6) Contractor shall be responsible to notify The City of Santa Clarita of any additional water requirements to the landscape which is outside of the “AUTO” scheduled program application.
7) It is the responsibility of the Contractor to keep the plant material alive. If this requires an extra application of irrigation water, the Contractor is to make the necessary adjustments and immediately notify The City of Santa Clarita upon doing so.
8) Only the City of Santa Clarita staff, City Monitors, the Contractor Supervisor/ Foreman or Irrigation Technician will have access to all controllers. Enclosures will be locked/padlocked at all times.
9) The Contractor shall test the soil in turf and groundcover areas and around all trees and shrubs monthly or as necessary with soil probes to determine that the proper amount of water is being applied at all times. This information should be used to adjust watering times on the controller and supplemental hand or deep watering as necessary.
10) The Contractor shall make adjustments to the water programs to compensate for irrigation heads on each system, soil type and permeability, wind condition, orientation to the sun, air temperature, season, and logistical considerations 11) Once the irrigation system has been adjusted to only irrigate the planting areas it was designed to irrigate, the contractor shall then monitor the irrigation watering application time to determine the length of time each system runs until irrigation runs off the landscape area. This information will then be used to establish “cycle & soak” parameters.
12) The maximum run time should then be set a minimum of one minute less than the time it takes for run off to occur. This will establish the maximum run time for each valve, with full sun exposure. Adjust valves with partial shade or full shade to have less run time than the systems in full sun. 13) It is required that soil conditions be constantly monitored with a soil probe to ensure that over-saturation of the soil does not occur. 14) In addition to the soils condition, the individual plant material requirements must be taken into account. As the plant material becomes established, a reduction in the frequency of watering should be implemented to harden -off the plant material while maintaining it in a healthy condition.
23.5. Contractor shall perform the follow services under the terms of this agreement.
a. As a standard practice, the Contractor shall formally acknowledge receipt of the irrigation System within the first 60 days of the notice to proceed. It is the Contractors responsibility to conduct a full- scale irrigation audit/assessment to determine deficiencies in the system and make recommendations for repair(s). b. Contractor will be responsible for immediate maintenance (repair or replacement) of all irrigation systems. Contractor will be responsible at all times for hand watering and the bleeding of valves in emergency situations as required to sustain and prevent loss of turf, trees, annuals, perennial plants, and ground covers when automatic systems are not functioning.
c. Irrigation system will be controlled by Contractor in such a way as not to cause an excessively wet area which could interfere with the Contractor’s ability to
mow/maintain landscaped areas.
d. All irrigation systems shall be personally inspected by Contractor a minimum of once per month to verify effectiveness of sprinkler operation. The appropriate Irrigation Inspection Form must be filled out per controller and submitted to The City of Santa Clarita LMD for review. Inspection forms subject to update or change at discretion of Special Districts.
e. Contractor shall adjust and clean as necessary all sprinkler heads, valves and pressure regulators to continue operation at maximum efficiency and performance. f. All materials and workmanship will be in accordance w ith the City Plumbing Ordinances if/when applicable.
g. Sprinkler heads in turf areas shall be kept clear of overgrowth, which may obstruct maximum operation. No chemical spraying or growth inhibitors around head shall be allowed.
h. Contractor shall be responsible for trimming plant material and making necessary adjustments to riser heights as growth rates indicate.
i. Contractor shall be responsible for hand -watering any pots not provided with an irrigation system to maintain plants and promote optimum growth. j. Adjustments in operating pressure for spray and rotor type heads shall be followed per manufacturer’s recommendation to provide optimum efficiency unless instructed otherwise by The City of Santa Clarita.
k. Contractor shall be required to walk each site upon request by The City of Santa Clarita representative a minimum of one time per quarter to inspect the operation of the irrigation system.
l. Plant damage or loss resulting from the failure to promptly report irrigation system failure shall be considered Contractor negligence and such plant material shall be repaired or replaced at Contractor expense.
m. All hand watering performed with a hose shall require the hose to have a flow control that will allow the operator to turn the hose off between watering areas to minimize any wasted water.
n. The Contractor shall be responsible for monitoring all project irrigation systems and should correct coverage, head adjustments, clogged lines, loose staking of heads and pipes, and obstacles which obstruct the spray. Make all necessary adjustments to heads that spray onto roadways, walks, walls, and patio areas or out of intended area of coverage. The Contractor shall clean and adjust sprinkler heads as needed for proper coverage. Each system should be operated via remote control and observed on a regular basis.
o. During extremely hot weather, long holiday periods, and during or following breakdown of systems, the contractor should provide adequate personnel and materials as required to adequately water all landscaped areas at no extra cost to The City of Santa Clarita. When breakdowns or malfunctions exist, the contractor should water manually by whatever means necessary to maintain all plant materials in a healthy condition. Overly wet or dry conditions should not be permitted to develop.
p. Once a year, the contractor shall clean all controller cabinets and valve boxes, remove intruding soil and replace gravel as needed.
q. Testing, certification and service of the backflow prevention devices on the irrigation systems shall be done by a certified tester as provided by The City of Santa Clarita.
r. Contractor shall not repair, manipulate or remove backflow devices unless prior authorization has been received by a City of Santa Clarita representative.
However, Contractor is permitted to make use of shutoff valves located on or near backflow devices in the event of a mainline break and/or maintenance. s. Contractor shall notify the L MD office immediately should a backflow prevention device malfunction occur.
t. Landscape Maintenance District Consultants/monitor /City staff will spot check controller schedules on each inspection of a district to assure compliance with irrigation program standards. Contractor shall conduct a complete irrigation system inspection for each district at minimum of twice a year. u. The Contractor shall be responsible, at no extra cost, to manually shut off backflow devices as directed by City staff for scheduled City events, activities and filming.
23.6. Contractor shall perform the follow services under the terms of this agreement. a. All pop-up heads should be assembled on triple swing joints. When irrigation heads, risers, nozzles, etc. break, they will be replaced with like for like irrigation heads. Uniformity is of the utmost importance.
b. All remote control valves shall be Superior 950DW brass valves unless other(s) are accepted by LMD staff.
c. Contractor shall repair all leaking or defective valves immediately upon occurrence, or within 24 hours following notification from LMD of such a deficiency.
d. Malfunctions of any nature which are deemed to be the fault of materials or workmanship still covered under original installation guarantee shall be reported immediately to The City of Santa Clarita.
e. Contractor shall submit itemized irrigation invoices for repairs, per LMD Zone on an as needed basis.
f. Repair logs shall be maintained and will include date of repair, nature of repair, and itemized list of materials for clarity. Site map/photo documentation to illustrate location of repair, photo of site condition, and work completed shall be included with repair log(s).
23.7. The Contractor shall provide to the City or a City representative WeatherTrak generated reports, called the Controller Inventory Report. The first report will be due 30 days after the start of this Agreement and updated every two weeks. At a minimum, the report shall identify each irrigation controller subject to this Agreement, its’ location, alert status, and identify if the controller is either on or off line. Failure to provide a completed report on time is considered an incomplete work item and may be subject to a $250 deduction from payment.
23.8. The City of Santa Clarita will conduct monthly water management meetings with the contractor to review all controllers with irregular usage and situations where water consumption is excessively high. All plant stress or loss due to under -watering or over- watering will demonstrate contractor neglect and cost to replace said material will be at Contractor’s sole expense.
The City of Santa Clarita will conduct monthly Water Management Meetings with the contractor
to review any penalty charges that were caused by the Contractor’s inability to properly manage water allocations, when applicable. The Contractor will be responsible for paying all water penalties incurred on each water meter for all overages exceeding allocation established by the respective water purveyor. The City of Santa Clarita may waive specific penalties at its sole discretion.
The City of Santa Clarita takes Water Conservation very seriously and will not tolerate mismanaged or neglected water delivery systems.
23.9. When water budgets and/or tiered rate structures are enforced by individual water purveyors such as; Valencia Water Company, Newhall County Water District, Santa Clarita Water Division or Castaic Lake Water Agency, CONTRACTOR shall not exceed the monthly allocation(s) as set forth by the service provider for each individual service area within a Landscape Maintenance District Zone, specifically water meter and/or point of connection.
Failure to comply with these requirements will result in a probationary period of up to 60 days to allow for corrective actions. Failure to comply with water budgets within this time frame may lead to monetary penalties up to the costs of the excessive use which exceeds the water budget(s), efficient tier, or any “penalty” tier the City of Santa Clarita is subjected to.
In order to ensure efficient and responsible water management with regards to landscape irrigation, the City of Santa Clarita Special Districts office requires the following:
When water budgets have been established for each individual service area within a Landscape Maintenance District Zone (specifically water meter and/or point of connection), CONTRACTOR shall not exceed the Maximum Applied Water Allowance (MAWA) as established by State Assembly Bill 1881, Model Water Efficient Landsc ape Ordinance (MWELO).
http://www.water.ca.gov/wateruseefficiency/landscapeordinance/
24. MAINTENANCE AND REPAIR OF WALKWAYS, SERVICE ROADS AND DRAINAGE SYSTEM
24.1. Walkways and Service Roads: All walkways and service roads, if any, shall be maintained by Contractor so as to keep the integrity of the walking or driving surface in a safe, unimpaired condition. The contractor may not use subcontractors not included with the bid subm ission without the written approval of Special District Staff. Any unsafe condition of a walkway or service road shall be reported immediately to the LMD Monitor or directly to the City. a. Contractor may be responsible for total replacement or repair on walkways or any hardscaped area, or if any plant damage occurs due to Contractor’s negligence or by accidental damage within his maintenance operation.
b. Contractor shall be responsible for sweeping/blowing all walkways and paseos within the contract boundaries at a minimum of once per week or as necessary or as requested by Special Districts. All debris must be collected and removed.
c. Disposal of debris by blowing into roadways, sidewalks, or other areas is prohibited and may be cause for contract termination.
24.2. Drainage Systems: The following services shall be provided by Contractor at their expense per Contract Agreement except as otherwise provided for:
a. All LMD area surface drains (“V” ditches), shall be kept clear of debris at all times so that water will have an unimpeded passage to its outlet. Contractor will not flush dirt or debris into the storm drain system per the City’s National Pollutant Discharge
Elimination System (N.P.D.E.S.) permit. All debris will be collected and disposed of properly.
b. All LMD area sub-surface drains (except storm drains), if any, shall be periodically flushed with water to avoid build-up of silt and debris. All inlets to sub-surface drains shall be kept clear of leaves, paper, and other debris to ensure unimpeded passage of water. Every attempt will be made to prevent debris from continuing into the City’s Stormdrain system including the use of sand bags, straw bales or other Best Management Practices (BMPs)
c. Disposal of green waste or other debris into catch basins, drains or storm drains is prohibited. Such action could result in termination of maintenance contract.
d. During periods of inclement weather, Contractor will provide inspections of the property during regular assigned hours to prevent or minim ize the possible damage from inclement weather. Contractor shall report any storm damage to City LMD within 12 hours of occurrence. All storm damages must be photo documented prior to removal or clean up. If remedial work is requested beyond scope of this contract, it may be paid as extra work.
e. Contractor shall be responsible for periodic inspection of surface drains, v-ditches, swales, etc. located within the landscaped areas. These drains shall be checked to assure proper functioning prior to inclement weather. Contractor shall remove any debris or vegetation that may accumulate at the inlet and prevent proper flow of water.
25. MAINTENANCE INSPECTIONS
25.1. Contractor shall: Weekly perform a maintenance inspection of all facilities within the LMD during daylight hours. Such inspection shall be both visual and operational. The operational inspection shall include operation of all sprinklers, lighting and other mechanical systems to check for proper operational condition and reliability. Contractor is required to input non - contractual service request information into the City’s reporting system at:
www.santa-
clarita.com/e-service.
25.2. Monthly; meet on site with an authorized representative of Special Districts for a walk- through inspection. Said meeting shall be at the convenience of Special Districts and may include residents of the community. Special Districts may notify the appropriate local
representatives of the time and place of each walk-through inspection at least one (1) week prior to such inspection. In addition, bi-weekly interim inspections may be made by Special Districts.
26. GRAFFITI ERADICATION AND CONTROL
26.1. Contractor may be responsible to remove small amounts of graffiti (licensed plate size) as it appears upon any of the walkways, Paseo overpasses and underpasses, walls, or any appurtenant structures or equipment within the areas under Contractor’s maintenance.
SpecialDistricts Monitor will be informed of all graffiti immediately upon discovery.
Contractor is required to input graffiti information into the City’s reporting system at:
www.santa- clarita.com/e-graffiti
26.2. The contractor may be required to remove small amounts of debris which would fit into a small pick up truck. In such cases the dump fee may be invoiced to Special Districts. Removal of larger items would be considered as an “additional work” item and subject to the terms of Section 5.
26.3. All materials and processes used in graffiti eradication shall be non-injurious to surfaces and adjacent District property and approved by CAL -OSHA. Materials and proce sses used must be approved by LMD prior to use.
27. SLOPES AND NATURAL AREAS MAINTENANCE
27.1. Natural areas are open space areas that have minimal usage due to the sloping character of the land and the rugged landscape materials that are native to the land. Contractor will provide periodic maintenance, according to routine scheduling, consisting of weed and debris removal as directed by Special Districts.
27.2. Fire Protection of slopes and natural areas: Contractor at his cost shall be responsible for all inclusive weed abatement, maintaining the brushed slope areas throughout the year in accordance with the below -identified height of weeds, dead wood removal in accordance with the 100’ distance, or a distance specified by the County Fire Marshall , from dwellings or structures requirements pursuant to County fire code.
a. These slope areas are hillside areas and are designed to meet the Los Angeles County Ordinances for fire retardation. These areas generally occur in sloping terrain with gradients ranging 10 percent to 100 percent. Slopes are either manufactured or natural. The natural slopes have been brushed to remove certain plant materials.
Manufactured slopes have been hydromulched or planted in accordance with applicable County Ordinances. Use of these areas by the residents should be minimal.
b. Contractor shall perform, under the terms of this agreement, the following services for the maintenance of the natural slopes, which requires that the weeds and native brush be:
1) Clipped to a height of 2 to 4 inches for a distance of at least 100 feet, or
as specified by the County Fire Marshall, from a dwelling or structure and all debris removed from the site.
2) Dead wood from woody plants shall be trimmed when the area is brushed. Apply water within the cleared zone only as needed during fire season to maintain sufficient moisture content for sustenance of the plants and to inhibit combustion. Remove all debris from this operation off the LMD property. Weeding shall commence
immediately following the rainy season once the growth of weeds has reached a maximum of 12 inches in height or when the County Fire Marshall has determined that a fire hazard condition exists. The required weeding shall be completed as soon as possible following its commencement and shall be completed throughout an LMD within a maximum period of 30 days.
3) Contractor shall be responsible for maintaining the brushed slope areas throughout the year in accordance with the above -identified height of weeds, dead wood removal and distance from dwellings or structures requirements. This may require that certain areas will need additional brushing as directed by the County Fire Marshall.
c. The maintenance of the manufactured slopes requires that the planted slopes be weeded on a regular basis throughout the year. Planted slopes which were not hydroseeded shall be kept weed free at all times and the use of chemicals is permitted. Planted slopes that were hydroseeded require weed removal by hand as the use of chemicals is not permitted. The removal of weeds by hand shall be performed each month from March through November during the term of the maintenance contract. Contractor shall program the irrigation system to deliver sufficient moisture within the root zone of trees and shrubs to sustain growth.
Contractor shall be responsible for any damage to slope areas caused by excessive watering practices or to plant material caused by lack of water.
27.3. IRRIGATED, LANDSCAPED SLOPES
1) Acacia Maintenance
a. Acacia shall be routinely maintained to control its height and spread. This includes, but is not limited to: using hedge trimmers to remove new growth, using chainsaws, or other large diameter cutting tools to remove lumps or excess growth.
b. All shrubs shall be routinely, seasonally pruned to control height and spread.
c. All slopes shall be kept weed and debris free at all times.
28. SEASONAL COLOR AREAS
28.1. Annuals (flowers) shall be replaced as needed with appropriate varieties for each season to be approved by Special Districts prior to planting. Plant size shall be 4-inch pots when possible.
The price of the annual color plants plus no more than a 15% markup will be paid by the City; contractor, under the terms of this agreement shall provide the labor.
29. IRRIGATED STREET TREE WELLS
29.1. Contractor is responsible to keep tree wells within LMD areas weed-free and maintain tree well irrigation system in accordance with Section 23 of these Specifications. Maintenance of trees in street tree wells shall be in accordance with Section 20 or these Specifications.
30. NON-LANDSCAPED MEDIANS & UNDEVELOPED MEDIANS
30.1. Contractor will provide periodic maintenance, according to routine maintenance scheduling, consisting of debris removal, weed abatement and mulch application.
RESPONSE FORMAT AND SELECTION CRITERIA
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
1. RESPONSE FORMAT - The organization of the response and cost files is described in this section of the RFP. All potential vendors must follow this format.
1.1. RESPONSE FILE:
1.1.1. Introduction – A general introduction and description of the proposal shall be provided.
The format of the introduction is at the discretion of the contractor.
1.1.2. Background – Provide insight to your company and its resources. Explain the company background and philosophy and what qualifies this company to be a successful candidate for the City’s contract.
1.1.3. Scope of Work – Describe the work program. Identify how the objectives of the specifications will be performed. Relate the business practices to the specific tasks required and explain the proposed method for adhering to the landscape maintenance requirements. Include contractor’ s approach to the areas of pro -activeness, responsiveness, familiarity with common concerns of the LMD areas, problem resolution, and any other areas that explain how the work will be performed and managed.
1.1.4. Schedule – Describe the time schedule for each proposed task and area rotation.
Provide staff descriptions and quantity on daily, weekly, monthly, and seasonal timelines. Proposed work periods and completion dates, as well as any anticipated meeting dates, should also be identified.
1.1.5. Personnel, Equipme nt, and Facilities – Describe the personnel qualifications, equipment to be provided, and numbers of both dedicated to the areas for this contract. Explain/show the reasoning for the type, number and composition of staff and equipment for this contract and how the cost of such provides adequate or superior value to the contract.
1.1.6. Exhibits – The documents within Section D are required to be submitted with the proposal response and can be referred to throughout the RFP. However, expansion on all aspects listed above is strongly encouraged. See Document Checklist for more details.
1.2. COST FILE:
1.2.1. Statement of Offer and Signature – The proposal shall be signed by an individual authorized to bind the consultant, shall contain a statement to the effect that the proposal is a firm offer for a 120 -day period, and shall contain a statement that the proposed work will be performed at the “ not-to-exceed” price. This will include all
deliverables and meeting attendance as laid out in the scope of work.
1.2.2. All proposals must be submitted according to specifications set forth in this section.
Failure to adhere to these specifications may be cause for rejection of proposal.
1.2.3. Cost File must be submitted separately from the Response File.
2. PROPOSAL EVALUATION AND CONTRACTOR SELECTION – An evaluation panel comprised of representatives from the requesting department will evaluate all proposals to determine responsiveness to the RFP. The panel will recommend the selection of the responsible p roposer whose proposal is most advantageous to the C ity. Accordingly, the City may not necessarily make an award to the p roposer with the highest technical ranking nor award to the Proposer with the lowest Cost Proposal if doing so would not be in the overall best interest of the City.
The overall criteria is listed below. As proposals are considered by the City to be more equal in their technical merit, the evaluated cost or price becomes more important so that when technical proposals are evaluated as essentially equal, cost or price may be the deciding factor.
2.1. SELECTION CRITERIA:
2.1.1. Team Composition: Contractor qualifications, staff qualifications, and number of staff provided. (Includes but not limited to Section 3 and Exhibits E & G1-G2)
2.1.2. Rotation Schedule: Use and mobilization of resources. Proposed timeline to service all areas. (Includes but not limited to as described in Section 3 and Exhibit E)
2.1.3. Acknowledgement & Successful Understanding of Scope of Work: Proposed method and guidelines for adhering to the landscape maintenance requirements to include but not limited to: Description and clarity of approach in the areas of pro -activeness, responsiveness, familiarity with common concerns of the LMD areas and problem resolution. (Includes but not limited to Exhibits D & J)
2.1.5. References (Included but not limited to Exhibits C, F & I)
2.1.4. Cost of services provided (Exhibits A & B1-B2)
2.1.5. Value: Cost in relation to manpower. What makes the contractor the best candidate to provide the services requested. (Includes but not limited to Exhibits A, A1, B1, B2, D, G1- G2)
During the selection process, the evaluation panel may wish to interview proposers with scores above a natural break. Should an interview process take place the results of the interview will carry great weight in the selection process. The City reserves the right to make a selection solely on the basis of the proposals without further contact.
SECTION C
Sample Agreement
SAMPLE ONLY
CON-6
Council Approval Date:________
Agenda Item: ________
Contract Amount:________
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA
AND
FOR
THIS MAINTENANCE AGREEMENT (“Agreement”) is made by and between the CITY OF SANTA CLARITA, a general law city and municipal corporation (“CITY”) and (“CONTRACTOR”).
The Parties agree as follows:
CONSIDERATION.
As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below; and
As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement; and
A. As additional consideration, CITY agrees to pay CONTRACTOR an amount as set forth in the attached Exhibit “ ,” which is incorporated by reference, for CONTRACTOR’s services. CITY will pay such amount promptly, but not later than thirty (30) days after receiving CONTRACTOR’s invoice.
2. TERM. The term of this Agreement will be from , to . The Agreement may be renewed upon mutual consent of the parties.
SCOPE OF SERVICES.
CONTRACTOR will perform services listed in the attached Exhibit “ .”
CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement.
C. CONTRACTOR guarantees each portion of the services as installed against defective materials and workmanship for a period of one (1) year from date of CITY’s written acceptance of the work. Promptly upon CITY’s request within that one (1) year period, CONTRACTOR agrees to correct by repair or replacement without charge to CITY any defects which may appear in the work or any portion thereof. Notwithstanding the foregoing, all guarantees and warranties obtained by CONTRACTOR from manufacturers and vendors of equipment used in the performance of the services shall be extended to CITY’s benefit for the full limit of their terms.
PREVAILING WAGES.
CONTRACTOR’s work is considered a “Public Works project” subject to the payment of prevailing wages. CONTRACTOR stipulates that it shall comply with all applicable wage and hour laws, including without limitation, California Labor Code §§ 1776 and 1810-1815. Failure to so comply shall constitute a default under this Contract. Further, all public works projects valued at $30,000 or more must include an obligation to hire apprentices, unless the craft or trade does not require the use of apprentices, as indicated in the corresponding prevailing wage determination. This duty applies to all contractors on a public works project, even if their part of the project is less than $30,000.
CONTRACTOR and its Subcontractors shall pay to persons performing labor in and about the project provided for in the Contract Documents an amount equal to or more than the general prevailing rate of per diem wages for (1) work of a similar character in the locality in which the Work is performed and (2) legal holiday and overtime work in said locality. The per diem wages shall be an amount equal to or more than the stipulated rates contained in a schedule that has been ascertained and determined by the Director of the State Department of Industrial Relations and Owner to be the general prevailing rate of per diem wages for each craft or type of workman or mechanic needed to execute this Contract. The prevailing wage rates are available online at http://www.dir.ca.gov/dlsr. CONTRACTOR shall also cause a copy of this determination of the prevailing rate of per diem wages to be posted at each Site.
CONTRACTOR shall insert in every subcontract or other arrangement which CONTRACTOR may make for performance of Work or labor on Work provided for in the Contract, provision that Subcontractor shall pay persons performing labor or rendering service under subcontract or other arrangement not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed in the California Labor Code.
CONTRACTOR and its Subcontractors shall keep an accurate record showing the name of and actual hours worked each calendar day and each calendar week by each worker employed by him or her in connection with the Project. The record shall be kept open at all reasonable hours to the inspection Owner and to the Division of Labor Standards Enforcement.
CONTRACTOR and its Subcontractors must keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the Work of the Contract
Documents. Each payroll record shall contain or be verified by a written declaration as required by Labor Code Section 1776.
With each application for payment, CONTRACTOR shall also deliver certified payrolls directly to the Labor Commissioner in the format prescribed by the Labor Commissioner.
CONTRACTOR shall indemnify, hold harmless and defend (with counsel reasonably acceptable to CITY) CITY against any claim for damages, compensation, fines, penalties or other amounts arising out of the failure or alleged failure of any person or entity to pay prevailing wages as required by law or to comply with the other applicable provisions of Labor Code Sections 1720 et seq. and implementing regulations of the Department of Industrial Relations in connection with execution of the improvements or any other work undertaken or in connection with the Public Works project.
PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports the Immigration and Nationality Act (INA), which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment.
FAMILIARITY WITH WORK.
By executing this Agreement, CONTRACTOR represents that CONTRACTOR has:
Thoroughly investigated and considered the scope of services to be performed; and
Carefully considered how the services should be performed; and
Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR’s own risk until written instructions are received from CITY.
CONTRACTOR represents that the CONTRACTOR agrees to comply with all applicable federal and state workplace and employment laws including those that relate to minimum hours and wages, occupational health and safety, workers compensation insurance and state, county and local orders.
3. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits (combined single)
Commercial general liability: $1,000,000/$2,000,000 (aggregate) Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit of $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.” Certificate(s ) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
E. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, ag ents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONTRACTOR for CITY.
F. COVID-19. CONTRACTOR shall ensure its insurance coverages cover claims and/or losses related to the COVID -19 pandemic to the extent such insurance coverage is available. If such insurance is unavailable, but becomes available during the life of the contract, CONTRACTOR shall procure a policy and name the City as additionally insured.
G. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONTRACTOR’s expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. In the alte rnative, should CONTRACTOR fail to meet any of the insurance requirements under this agreement, City may cancel the Agreement immediately with no penalty.
H. Should Contractor’s insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONTRACTOR must notify City within 24 hours of receipt of notice of cancellation. Furthermore, CONTRACTOR must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONTRACTOR must ensure that there is no lapse in coverage.
I. Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that CITY and its offi cers, officials, employees, agents, and volunteers shall be additional insureds under such policies.
J. Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary and any insurance or self -insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’S own insurance or self- insurance shall be called upon to protect it as a named insured.
4. TIME FOR PERFORMANCE . CONTRACTOR will not perform any work under thi s Agreement until:
CONTRACTOR furnishes proof of insurance as required under Section 7 of this Agreement; and
CITY gives CONTRACTOR a written Notice to Proceed.
Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR’s own risk.
TERMINATION.
CITY may terminate this Agreement at any time with or without cause.
CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.
5. INDEMNIFICATION.
CONTRACTOR shall indemnify, defend, and hold harmless the CITY , and its officers, employees, and agents (“City indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising ou t of the Contractor’s performance of its obligations under this agreement or out of the operations conducted by Contractor, including the Contractor’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the CITY. In the event the CITY indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Contractor’s performance of this agreement the Contractor shall provide a defense to the CITY indemnitees or at the CITY’S option reimburse the CITY indemnitees their costs of defense, including reasonable legal counsels’ fees, incurred in defense of such claims.
INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only.
NOTICES.
All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Notice sent by mail will be addressed as follows:
To CITY: City of Santa Clarita
ATTN: Kenneth W. Striplin, City Manager
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
To CONTRACTOR:
When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery.
Changes may b e made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.
WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the s ame or different character, nor will it be deemed to constitute a continuing waiver.
CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party.
SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon CITY until executed by the City Manager. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement.
CITY’s City Manager may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the sig nature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature.
EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control.
FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting maintenance. To the extent that there are additional terms and conditions contained in Exhibit “ ” that are not in conflict with this
Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written.
CONFLICT OF INTEREST. CONTRACTOR will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.
COVID-19. Prior to execution of the Agreement, the State of California declared a state of emergency and issued a stay at home order in connection with the COVID-19 pandemic, and the County of Los Angeles (“County”) issued numerous orders relating to COVID-19, including without limitation an Order to Shelter in Place, originally dated March 17, 2020 (as subsequently extended and amended, including after the date of the Agreement, the “County Order”). In no event shall CONTRACTOR be entitled to any additional compensation in connection with any delay or costs associated with the COVID 19 pandemic, the County Order, or any other governmental requirements or regulations in connection therewith, whether currently existing or hereinafter enacted. In the event of any conflict between the terms of this Section and any other provision of the Agreement, in all events, the terms of this Section shall control.
CONTRACTOR’s safety and logistics plans prepared in connection with this Contract specifically takes into account the COVID-19 Pandemic, the County Order, and all other governmental requirements or regulations regarding COVID-19 as of the date of the Contract, including without limitation all safety measures required.
SAFETY OF PERSONS AND PROPERTY. CONTRACTOR shall comply with, and give notices required by applicable laws, statutes, ordinances, codes, rules and regulations, and lawful orders of public authorities, bearing on safety of persons or property or their protection from damage, injury, or loss, including without limitation the County Order and all other governmental requirements or regulations regarding COVID-19, all as may be amended from time to time.
ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree that this Agreement may be transmitted and signed by electronic mail by either/any or both/all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7.
(SIGNATURES ON NEXT PAGE)
IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of .
FOR CONTRACTOR:
IF
CORPORATION:
By: By:
Print Name & Title Print Name & Title
Date: Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
By:
City Manager
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
By:
City Attorney
Date:
Fringe Benefit Statement
Contract/Proposal No: Project Name: Date:
INSTRUCTIONS: Fringe Benefit rates can be used for checking payrolls or applied to Force Account work which may be done on the above contract the hourly rates for fringe benefits, subsistence and/or travel allowance payment (as required by collective bargaining agreements) made for employees on the various classes of work are tabulated below.
THIS DOCUMENT CONTAINS PERSONAL INFORMATION AND, PURSUANT TO CIVIL CODE 1796.21, IT SHALL BE KEPT CONFIDENTIAL IN ORDER TO PROTECT AGAINST UNAUTHORIZED DISCLOSURE.
Classification: Effective Date: Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Classification: Effective Date: Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Classification: Effective Date: Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Supplemental statement must be submitted during the progress of work should a change in rate of any of the classifications be made.
I CERTIFY THAT THE FRINGE BENEFIT PAYMENTS ARE MADE TO THE APPROVED PLANS, FUND OR PROGRAMS LISTED ABOVE.
City of Santa Clarita Form HC-50 FBS
(Contractor/Subcontractor) By (Name and Title) eSignature
SECTION D
Exhibits
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Pricing requested is per zone. Each zone MAY be awarded separately.
Item
No. Project Site Column A
Monthly Maintenance Cost
Column B
Annual Maintenance Cost
1. LMD Zone T23 $ ____________________x 12 months
2. LMD Zone T23A $ ____________________x 12 months
3. LMD Zone T23B $ ____________________x 12 months $
Total (Column B)
Total proposed amount annually, in legibly printed words:
______________________________________________________________________________
EXHIBIT A1: ACACIA SLOPES RESTORATION PROPOSAL (ONE-TIME PROJECT)
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
The City of Santa Clarita, Landscape Maintenance Districts (LMD) is soliciting proposals to perform a one-time cleanup of all slopes within LMD zone T23. The one-time cleanup shall not interfere with ongoing, routine maintenance activities. The goal is to restore the current condition of the acacia, shrubs, and raise trim trees as necessary to create separation between plant material. Due to the varying nature of each slope, contractors shall be responsible for inspecting and evaluating each slope, and providing an action plan per the specification hereunder:
1. Contractors shall inspect and evaluate each slope:
A. Propose a maximum reduction of height for acacia. The proposed reduction of height shall be such not to damage, negatively impact the health of the acacia, leave the acacia without live foliage, etc.
B. Cut back acacia from property fencing and structures, to a minimum of 5’ feet clearance.
C. Select prune shrubs
D. Raise trim trees and shrubs to create separation between acacia
2. Equipment and Debris Disposal
A. Contractors are required to have a wood chipper/dump truck combination B. Contractors are required to have all necessary small equipment to perform efficiently, small equipment includes, but is not limited to: handsaws, chainsaws, etc.
C. Contractors are required to dispose of all debris generated per the diversion requirements of this RFP
3. Duration of the Project
The duration of the project shall not exceed six (6) months from the award of the contract date.
Alternative Pricing
One-Time Cleanup
Section A
Crew Members ______________ Duration of Project (in days) ______________ Total Hours for Project ____________ Hourly Rate _______________
Total Cost for Section A $____________________
Section B
Crew Members ______________ Duration of Project (in days) ______________ Total Hours for Project ____________ Hourly Rate _______________
Total Cost for Section B $____________________
Section C
Crew Members ______________ Duration of Project (in days) ______________ Total Hours for Project ____________ Hourly Rate _______________
Total Cost for Section C $____________________
Total Cost for Sections A, B, C $______________________________ Total Cost in Words ________________________________________
Section A
Please describe your approach to restoring the slopes in section “A” ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
Section B
Please describe your approach to restoring the slopes in section “B” ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
Section C
Please describe your approach to restoring the slopes in section “C” ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
EXHIBIT B1: ADDITIONAL PRICING – Zone T23
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your proposal response. Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used in evaluating cost estimates for “additional” or “ext ra” work requested by the City under this contract when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
DO NOT include this pricing in the cost of your proposal response.
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After-Hour Emergency
Irrigation Laborer $_____ per hour $_____ per hour
Landscape Laborer $_____ per hour $_____ per hour
QAC/QAL Herbicide and Pesticide Applicator $_____ per hour N/A
Please initial to verify acknowledgement of labor rates: ______________________________
EXHIBIT B1: ADDITIONAL PRICING – Zone T23A
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your proposal response. Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used in evaluating cost estimates for “additional” or “extra” work requested by the City under this contract when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
DO NOT include this pricing in the cost of your proposal response.
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After-Hour Emergency
Irrigation Laborer $_____ per hour $_____ per hour
Landscape Laborer $_____ per hour $_____ per hour
QAC/QAL Herbicide and Pesticide Applicator $_____ per hour N/A
Please initial to verify acknowledgement of labor rates: ______________________________
EXHIBIT B1: ADDITIONAL PRICING – Zone T23B
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your proposal response. Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used in evaluating cost estimates for “additional” or “ext ra” work requested by the City under this contract when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
DO NOT include this pricing in the cost of your proposal response.
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After-Hour Emergency
Irrigation Laborer $_____ per hour $_____ per hour
Landscape Laborer $_____ per hour $_____ per hour
QAC/QAL Herbicide and Pesticide Applicator $_____ per hour N/A
Please initial to verify acknowledgement of labor rates: ______________________________
EXHIBIT B2: ADDITIONAL PRICING CONTINUED – Zone T23
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on the of your proposal response.
ITEM #1 - Please list the unit price, EXCLUDING part/material costs, for the following tasks. These rates will not be used in evaluating the proposal, but may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEMS #2-5 shall be all inclusive, to include the price of the plant, shrub or tree, and all materials necessary for panting in the ground.
LINE
ITEM
NO.
DESCRIPTION UNIT OF
MEASURE
UNIT PRICE
QUANTITY
EXTENDED
PRICE
(unit price x quantity)
1 Price for landscaped
irrigated slope maintenance
SF 500
2 Installation of shrub (1 lb
container)
LB 5
3 Installation of shrub (5 lb container LB 5
4 Installation of tree (24-inch
box container)
IN 2
5 Installation of tree – (15 lb
container)
IN 2
6 Removal and disposal of turf
SF 500
EXHIBIT B2: ADDITIONAL PRICING CONTINUED – Zone T23A
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on the of your proposal response.
ITEM #1 - Please list the unit price, EXCLUDING part/material costs, for the following tasks. These rates will not be used in evaluating the proposal, but may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEMS #2-5 shall be all inclusive, to include the price of the plant, shrub or tree, and all materials necessary for panting in the ground.
LINE
ITEM
NO.
DESCRIPTION UNIT OF
MEASURE
UNIT PRICE
QUANTITY
EXTENDED
PRICE
(unit price x quantity)
1 Price for landscaped
irrigated slope maintenance
SF 500
2 Installation of shrub (1 lb
container)
LB 5
3 Installation of shrub (5 lb container LB 5
4 Installation of tree (24-inch
box container)
IN 2
5 Installation of tree – (15 lb
container)
IN 2
6 Removal and disposal of turf
SF 500
EXHIBIT B2: ADDITIONAL PRICING CONTINUED – Zone T23B
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on the of your proposal response.
ITEM #1 - Please list the unit price, EXCLUDING part/material costs, for the following tasks. These rates will not be used in evaluating the proposal, but may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEMS #2-5 shall be all inclusive, to include the price of the plant, shrub or tree, and all materials necessary for panting in the ground.
LINE
ITEM
NO.
DESCRIPTION UNIT OF
MEASURE
UNIT PRICE
QUANTITY
EXTENDED
PRICE
(unit price x quantity)
1 Price for landscaped
irrigated slope maintenance
SF 500
2 Installation of shrub (1 lb
container)
LB 5
3 Installation of shrub (5 lb container LB 5
4 Installation of tree (24-inch
box container)
IN 2
5 Installation of tree – (15 lb
container)
IN 2
6 Removal and disposal of turf
SF 500
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
1) The last six (6) months of tailgate safety meeting sign -in sheets and topics covered must be made available UPON REQUEST. (Do not send with proposal submission at this time.)
2) In the year of 2021, what was the longest stretch of days worked without an accident in the landscape maintenance division?
_________________________________________________________________________________
3) Please provide any sustained complaints made to your company within the past four (4) years to Cal-OSHA.
__________________________________________________________________ _______________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your Class C-27 California Landscaping Contractor License.
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
EXHIBIT D: PROACTIVE APPROACH FORM – Zone T23
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Please explain what policies or procedures you and your company will provide to ensure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company the best for this service area and how does your company stand out from others?
_____________________________________________________________________________________________
________________________________________________________________________________ _____________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
__________________________________________________________________ ___________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
__________________________________________________________________________ ___________________
*Attach additional pages as necessary.
EXHIBIT D: PROACTIVE APPROACH FORM – Zone T23A
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Please explain what policies or procedures you and your company will provide to ensure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company the best for this service area and how does your company stand out from others?
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
__________________________________________________________________ ___________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
__________________________________________________________________________ ___________________
_____________________________________________________________________________________________
*Attach additional pages as necessary.
EXHIBIT D: PROACTIVE APPROACH FORM – Zone T23B
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Please explain what policies or procedures you and your company will provide to ensure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What makes your compa ny the best for this service area and how does your company stand out from others?
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
__________________________________________________________________ ___________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
__________________________________________________________________________ ___________________
*Attach additional pages as necessary.
EXHIBIT E: DESIGNATION OF SUBCONTRCATORS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid . If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
DIR Registration No. Dollar Value of Work
Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No.
Exp. Date: / / Phone ( )
Subcontractor
DIR Registration No. Dollar Value of Work
Location and Place of Business
Bid Schedule Item No’s:
Description of Work
License No.
Exp. Date: / / Phone ( )
Subcontractor
DIR Registration No. Dollar Value of Work
Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No.
Exp. Date: / / Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless cu rrently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
EXHIBIT F: REFERENCES
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which the proposed company has performed work of a similar scope and size within the past five (5) years. The references shall demonstrate that the company (proposer) has a minimum of five (5) years’ experience in the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the ability to complete work of the type and scope being proposed under the terms of this contract. If necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Fill out this form completely and upload it with your proposal.
1. _________________________________________________________________________________ Name and Address of Owner / Agency
________________________________________________________________________________ _________ Name and Telephone Number of Person Familiar with Project
_________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed
2. _________________________________________________________________________________ Name and Address of Owner / Agency
_________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project
_________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed
3. _________________________________________________________________________________ Name and Address of Owner / Agency
_________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project
_________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom PROPOSER intends to procure insurance bonds:
_____________________________________________________________________________________
_____________________________________________________________________________________
EXHIBIT G1: STAFF – Zone T23
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation specialist, etc.
1. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
2. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
3. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
4. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
5. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
6. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
7. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
8. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
9. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
10. Name______________________________________ Job Title_______________________________
License/Certificates_________________________________________________________________
11. Name______________________________________ Job Title_______________________________
License/Certificates__________________________________________________________________
12. Name______________________________________ Job Title_______________________________
License/Certificates__________________________________________________________________
13. Name______________________________________ Job Title_______________________________
License/Certificates__________________________________________________________________
14. Name______________________________________ Job Title_______________________________
License/Certificates__________________________________________________________________
15. Name______________________________________ Job Title_______________________________
License/Certificates__________________________________________________________________
*Attach additional pages as necessary for additional personnel.
EXHIBIT G1: STAFF – Zone T23A
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation specialist, etc.
1. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
2. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
3. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
4. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
5. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
6. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
7. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
8. Name______________________________________ Job Title________________________________
License/Certificates________________________________________________________________
9. Name______________________________________ Job Title________________________________
License/Certificates________________________________________________________________
10. Name______________________________________ Job Title________________________________
License/Certificates_______________________________________________________________
11. Name______________________________________ Job Title________________________________
License/Certificates_______________________________________________________________
12. Name______________________________________ Job Title_______________________________
License/Certificates_______________________________________________________________
13. Name______________________________________ Job Title_______________________________
License/Certificates_____________________________________________________________
14. Name______________________________________ Job Title______________________________
License/Certificates______________________________________________________________
15. Name______________________________________ Job Title_______________________________
License/Certificates_______________________________________________________________
*Attach additional pages as necessary for additional personnel.
EXHIBIT G1: STAFF – Zone T23B
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation specialist, etc.
1. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
2. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
3. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
4. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
5. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
6. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
7. Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
8. Name______________________________________ Job Title________________________________
License/Certificates________________________________________________________________
9. Name______________________________________ Job Title________________________________
License/Certificates________________________________________________________________
10. Name______________________________________ Job Title________________________________
License/Certificates_______________________________________________________________
11. Name______________________________________ Job Title________________________________
License/Certificates_______________________________________________________________
12. Name______________________________________ Job Title_______________________________
License/Certificates_______________________________________________________________
13. Name______________________________________ Job Title_______________________________
License/Certificates_____________________________________________________________
14. Name______________________________________ Job Title______________________________
License/Certificates______________________________________________________________
15. Name______________________________________ Job Title_______________________________
License/Certificates_______________________________________________________________
*Attach additional pages as necessary for additional personnel.
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form for each zone Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.
ZONE: T23
Supervisors
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crew #1
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crew #2
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form for each zone Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.
ZONE: T23A
Supervisors
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crew #1
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crew #2
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form for each zone Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.
ZONE: T23B
Supervisors
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crew #1
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crew #2
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Additional equipment requirements for work within proposed Landscape Maintenance District or the ability of Contractor to rent/lease at no additional cost:
• Commercial grade lawn mowers with mulching blade attachment, sufficient in size to cover large turf areas
• Proper equipment required to perform pruning tasks including hand pruners, loppers, saws, pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation • Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection, work boots. Body protection such as chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak • Irrigation milliamp multimeter
• All the required tools and equipment to make minor and major irrigation repairs • All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and safety wear shall be Cal-OSHA approved
Please initial to verify acknowledgement of equipment requirements: _______________ Initials
EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman, Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.
Additionally include:
• Proof of Contractor’s C-27 License (license number will suffice) • WeatherTrak irrigation manager, flow manager and OptiFlow training completion
1. ___________________________________________________________________________________
2. ___________________________________________________________________________________
3. ___________________________________________________________________________________
4. ___________________________________________________________________________________
5. ___________________________________________________________________________________
6. ___________________________________________________________________________________
7. ___________________________________________________________________________________
8. ___________________________________________________________________________________
9. ___________________________________________________________________________________
10. __________________________________________________________________________________
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all proposal specifications for Landscape Maintenance for T23, T23A, and T23B. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established specifications throughout the length of the contract.
*Supervisor’s Signature: Date:
*Estimator’s Signature: Date:
*Owner’s Signature: Date:
*All three signatures required
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth.
c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. If any additional Contract documents a re executed, the actual Indemnity language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor’s liability under this agreement. The full coverage and limits afforded under Contractor’s policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required .
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried by or available to the Contractor; or 2 —the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in e xcess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City.
c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a c opy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves the right to require full- certified copies of all Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise from or relate to (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole
or in part, from: (1) CONSULTANT’s performance of Services under this Agreement, or any part thereof; (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty to defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT’s proportionate percentage of fault (except as otherwise provided in section 2782.8).
b. The foregoing indemnification provisions will not reduce or affect o ther rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees.
c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and insurance obligations in favor of CITY and o ther Indemnitees in the exact form and substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following typ es of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalen t. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.
c. Professional liability coverage will be on an “occurrence basis” if suc h coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, empl oyees or agents during the time this Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other eviden ce of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.”
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY.
f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CON SULTANT under this Agreement or terminate pursuant to TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
g. Should CO NSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that me ets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work performed for the City.
Authorized Signature: ______________________________ Date: ___________________
Printed Name: ____________________________________
SECTION E
Attachments
SAMPLE – Specialized Maintenance Program
Reference Guide Daily – Weekly – Monthly
OPERATIONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Trash Clean-up Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Paseo Clean-up Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Weed Elimination between Paseo Cracks Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Chipping all pruned plants - use for mulching on-site
(recycle green waste) Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Mulching Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Planting (Turf) - If possible aerate first then seed &
top dress as needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
Soil Renovation As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
Add Soil Amendments to Existing Plants As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
As
Needed
OPERATIONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Usual Disease Occurrence Treatment (Turf)
Shubbery Pruning (for shape/health appearance)
Fertilization (Shrubbery) Balanced
Seasonal Plantings (materials extra)
One-Time Cleanup Map – Sections A&B
n
ASPEN RIDGE DR
TUPELO
RIDGE DR
REDWOOD GLEN RD
Advantage
Preparatory
Elementary
HAZEL ST
PALM CT
COPPER HILL DR
LILAC CT
FIG
CT
TULIP CT
FAIRCLIFF RD
HICKORY
PL
*****
*****
*****
EVERGREEN LN
*****
BANYAN PL
SECO
CANYON
RD
TAM
ARACK
LN
TAM
ARACK LN
PEAR CT
PECAN
PL
PECAN PL
*****
*****
*****
*****
n
ASPEN RIDGE DR
TUPELO
RIDGE DR
REDWOOD GLEN RD
EVERGREEN LN
HAZEL ST
PALM CT
COPPER HILL DR
LILAC CT
FIG
CT
TULIP CT
FAIRCLIFF RD
HICKORY
PL
*****
*****
*****
*****
*****
BANYAN PL
SECO
CANYON
RD
TAM
ARACK
LN
TAM
ARACK LN
PEAR CT
PECAN
PL
PECAN PL
*****
*****
*****
Advantage
Preparatory
Elementary
µ
300 0 300150 Feet
Landscape information from Hunsaker Engineering
Paseo information from City of Santa Clarita - GIS
Parcel data: Copyright Dec 2009, County of Los Angeles.
All rights reserved.
Street information from Rand McNally & Company
:projects/as/100504e1/mx/lmd_t23a_paseo_landscapes.mxd
LMD Zone T23A
Legend
!( Foot Lights
!( Light Poles
") Paseo Bridge
Paseos
Parcel Outlines
LMD Boundary
Easement Shrub
Median Shrub
Sidepanel Shrub
Easement Shrub (Non-irrigated)
Easement Turf
Median Turf
Median Concrete
Parkway
Underpass
Overpass
LANDSCAPES,
PASEO LIGHTPOLES,
& FOOTLIGHTS
One-Time Cleanup Map – Section C
HOLIDAY DATE CELEBRATED
New Year’s Day
Martin Luther King Jr. Day
President’s Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Columbus & Indigenous People’s
Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving
1/2 Day for Christmas Eve
Christmas Day
1/2 Day for New Year’s Eve
New Year’s Day
Monday, January 1
Monday, January 15
Monday, February 19
Monday, May 27
Wednesday, June 19
Thursday, July 4
Monday, September 2
Monday, October 14
Monday, November 11
Thursday, November 28
Friday, November 29
Tuesday, December 24
Wednesday, December 25
Tuesday, December 31
Wednesday, January 1, 2025
If a holiday should fall on a Saturday, it will be celebrated the preceding Friday. If a holiday should fall on a Sunday, it will be celebrated the following Monday. In addition to the scheduled holidays identified above, full-time employees receive one floating holiday granted on January 1. This is a “free” day which may be used at any time before the end of the calendar year with prior approval of the Department Head and/or Division Manager.
One-Time Cleanup Map – Sections A&B
n
ASPEN RIDGE DR
TUPELO
RIDGE DR
REDWOOD GLEN RD
Advantage
Preparatory
Elementary
HAZEL ST
PALM CT
COPPER HILL DR
LILAC CT
FIG
CT
TULIP CT
FAIRCLIFF RD
HICKORY
PL
*****
*****
*****
EVERGREEN LN
*****
BANYAN PL
SECO
CANYON
RD
TAM
ARACK
LN
TAM
ARACK LN
PEAR CT
PECAN
PL
PECAN PL
*****
*****
*****
*****
n
ASPEN RIDGE DR
TUPELO
RIDGE DR
REDWOOD GLEN RD
EVERGREEN LN
HAZEL ST
PALM CT
COPPER HILL DR
LILAC CT
FIG
CT
TULIP CT
FAIRCLIFF RD
HICKORY
PL
*****
*****
*****
*****
*****
BANYAN PL
SECO
CANYON
RD
TAM
ARACK
LN
TAM
ARACK LN
PEAR CT
PECAN
PL
PECAN PL
*****
*****
*****
Advantage
Preparatory
Elementary
µ
300 0 300150 Feet
Landscape information from Hunsaker Engineering
Paseo information from City of Santa Clarita - GIS
Parcel data: Copyright Dec 2009, County of Los Angeles.
All rights reserved.
Street information from Rand McNally & Company
:projects/as/100504e1/mx/lmd_t23a_paseo_landscapes.mxd
LMD Zone T23A
Legend
!( Foot Lights
!( Light Poles
") Paseo Bridge
Paseos
Parcel Outlines
LMD Boundary
Easement Shrub
Median Shrub
Sidepanel Shrub
Easement Shrub (Non-irrigated)
Easement Turf
Median Turf
Median Concrete
Parkway
Underpass
Overpass
LANDSCAPES,
PASEO LIGHTPOLES,
& FOOTLIGHTS
One-Time Cleanup Map – Section C
HOLIDAY DATE CELEBRATED
New Year’s Day
Martin Luther King Jr. Day
President’s Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Columbus & Indigenous People’s
Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving
1/2 Day for Christmas Eve
Christmas Day
1/2 Day for New Year’s Eve
New Year’s Day
Monday, January 1
Monday, January 15
Monday, February 19
Monday, May 27
Wednesday, June 19
Thursday, July 4
Monday, September 2
Monday, October 14
Monday, November 11
Thursday, November 28
Friday, November 29
Tuesday, December 24
Wednesday, December 25
Tuesday, December 31
Wednesday, January 1, 2025
If a holiday should fall on a Saturday, it will be celebrated the preceding Friday. If a holiday should fall on a Sunday, it will be celebrated the following Monday. In addition to the scheduled holidays identified above, full-time employees receive one floating holiday granted on January 1. This is a “free” day which may be used at any time before the end of the calendar year with prior approval of the Department Head and/or Division Manager.