Stay Green, Inc, Zones T23, T23A, and T23B - RFP Proposal File (available in the City Clerk's Reading File) — Santa Clarita City Council, June 11, 2024

Proposal LMD # 23-24-28
LMD ZONES T23, T23A, and T23B
Landscape Maintenance

April 5, 2024
Heidi Van Syoc
Regional Manager
[email protected]
661-383-6752

04/05/2024
Dear City of Santa Clarita:

Thank you for the opportunity to provide Landscape Maintenance Service LMD zones T23, T23A, and T23B. We value the partnership we have built in 36 years with the City of Santa Clarita. We intend to deliver our excellent standard of quality, customer service, while continuing to improve and beautify the zones T23, T23A, and T23B overall appearance. Along with constantly striving to save the City money by efficiently monitoring the irrigation system and needs.

Included in the attached proposal is information on Stay Green Inc.’s history of experienced landscaping, the information outlined in the RFP, including response file, the breakdown of cost file and services provided.

We would like to highlight some important benefits of having the Stay Green Inc. team to service LMD zones T23, T23A, and T23B. With the changes we’ve recently executed and the constant communication, we expect our relationship to only grow and improve from here. Mike Choate will confirm, we’ve managed the other areas of the city we’ve partnered with him on, down to a science and they work as a well-oiled machine. The intent is to ensure that quality, superb service, and communication are executed here, as well. Having the above knowledge offers you faster response and turn-around times, such as same day repairs.

Our company has won multiple safety and industry recognition awards over the years and we are well versed in safety procedures. Our crews are familiar in all aspects of safety procedures and what it takes to effectively manage those, in these high traffic areas.

The project will continue to be led by our Regional Manager Heidi Van Syoc, along with an experienced Account Manager, Cristopher Hernandez, Production Manager, Alfredo Mora, 2 experienced Crew Leaders along with their crews, 2 Irrigation Technicians.

Contact information is listed below:

Chris Angelo
President/CEO
[email protected]
(661)291-2800 ext. 110
26415 Summit Circle
S
anta Clarita, CA 91350
S
teve Seely
Chief Operating Officer
[email protected]
(661)291-2800 ext. 108
26415 Summit Circle
S
anta Clarita, CA 91350

Heidi Van Syoc
Regional Manager
[email protected]
(661) 383-6752
26935 Furnivall Ave.

Canyon Country, CA 91351
Dispatching team: Canyon Country, CA.

Website: www.staygreen.com
Please do not hesitate to contact us at the information above, if you have any questions.

We look forward to our partnership with you at LMD zones T23, T23A, and T23B! Thank you,
Heidi Van Syoc
Heidi Van Syoc

Introduction and Background
Stay Green’s pro-active approach to providing quality landscaping services has been a goal that we aim to achieve year after year. The crews are well organized by their manager who provides direction, communication, training, and assistance on a schedule, as well as, on a as needed basis. The crew is set up to perform the work as productively and efficiently, as possible. The work will be performed in a cyclical manner to allow for organized flow throughout the project. We are always training new staff as part of our bench strength program. Keeping the highest level of managers on our projects is key to our success.

We use top of the line, eco-friendly equipment that is rotated out based on manufacturers’ recommendation. The equipment assists our team in providing our client a great product. Stay Green Inc. is equipped with additional equipment not dedicated to the job but, available in a moment’s notice. Delays in accomplishing work will not be an issue. If a backup is needed, we are equipped to step in and handle the additional need for equipment, laborers, or management. Our enhancement department is equipped to handle work outside of the scope of maintenance. This helps many of our customers resolve issues, outside of the standard scope of work.

All staff are trained to use all equipment and tools assigned to them. Stay Green Inc. lives by best practices that are practiced daily. Managers are especially used to train staff members on maintenance tasks, routine and non-routine.

Other examples of best practices are pruning techniques, training the staff, and safety. Managers evaluate the job sites and walk with the crew leader to make a plan daily.

Stay Green Inc. is family owned and operated. Richard and Charlene Angelo started the company back in 1970. While the company’s headquarters are located in Santa Clarita, we have 12 additional locations in Los Angeles County, Kern County, Ventura County, Orange County, Riverside County and Catalina Island. Stay Green Inc. has grown over 53 years through referrals, professionalism, and quality. Stay Green Inc. is recognized as a leading provider of high -quality landscape services, having achieved a 95% customer retention rate, along with receiving the industry’s most prestigious awards. Stay Green Inc. recently received three “Award of Excellence” awards from the National Association of Landscape Professionals. We remain committed to continued growth, as well as leadership within the industry.

We consistently implement new technologies and techniques to improve our efficiency and effectiveness. And, since we were among the first to investigate and adopt environmentally friendly landscaping practices, we continue to inspire others in our industry to do the same. Utilizing safe chemicals, organic fertilizer, and water conservation programs are just a few of the initiatives that Stay Green has to offer. To elaborate, in order to help areas that are constricted by city regulations to decrease their water consumption, we offer plants and techniques that do not compromise the beauty of the landscape but reduce the requirement of water. Being innovative without sacrificing our service and quality, but allowing it to be enhanced, is top priority for us as a company. Stay Green Inc. specializes in Landscape Maintenance, Plant Health Care, Design, and Tree Services thereby eliminating the need for subcontracting work. Not only does Stay Green Inc. service large commercial businesses, homeowner associations and large health care complexes; we also handle many city and county landscaping accounts. Since we are a full-service landscape company, we have the ability to expect and achieve our high standards out in the field.

SCOPE OF WORK
Per the bid specs, Stay Green, Inc. proposes: 2 full time, 5 man crews, will be broken out based on the below bullet points:
• SGI will complete the necessary work, Monday through Friday. • 2 on-site irrigation techs will also be provided, throughout the week Monday through Friday, as part of the crew. • Full rotation schedule and labor hours are provided in this RFP. • 2 - 5 man crews to focus on weed control, pruning and trimming throughout their rotation section. • 1 of the 5 man crews will work on the above listed items 4 days a week and mow all zones on the 5th day, as a mow crew. • Fertilizer throughout the zones will be applied twice a year, upon signed city proposals. • Crew and irrigation tech will report any issues with the landscaping directly to the Production Manager and the Account Manager, so the City is aware of them.
• Account and Production Manager will b e in charge of the crew in these zones, to assure that all requirements are met for landscape services.

Ground Cover
Irrigation: Repeat run and soak cycles based on the soil type by zone shall be programed to maximize water penetration and minimize runoff. Soil in turf areas shall be allowed sufficient time to dry prior to mowing in order to minimize turf compaction. Regular and routine inspections of all irrigation systems to ensure uniform coverage.

Regularly inspect and adjust, as needed so sidewalks, fences, buildings, etc. are not getting wet. Comply to all government water regulations and restrictions. Irrigation system must be set to ensure uniform moisture needs, as needed. A soil probe/moisture sensor shall be used to re-evaluate moisture needed, as needed.

Turf Maintenance
Mowing: Turf shall be mowed on a scheduled basis to maintain a neat appearance and to promote healthy growth.

Cool season turf shall be cut to at least 2 ½ inches in height during warm seasons and reduced to 2 inches in height during cool seasons. Warm season turf shall be cut to at least 1-½ inches in height year round. Turf shall be cut at a uniform height. Turf shall be cut with sharp blades at all times. Mowing patterns shall be changed weekly to avoid rutting of turf areas. Care shall be exercised during the mowing operation to prevent damage to trees and other obstacles in the lawn areas. No mowing shall be performed in wet conditions.

Edging: All turf edges adjacent to any hardscape and shrub/groundcover areas shall be trimmed as needed, to maintain a neat appearance. A mulch buffer zone of approximately 17 inches in diameter shall be maintained around all trees in turf areas. Care shall be exercised with regard to the use of edgers and weed-eaters to prevent damage to trees, building surfaces, walls, headboard, light fixtures, signage, etc.

Irrigation: Repeat run and soak cycles based on the soil type and slope by zone shall be programed to maximize water penetration and minimize runoff. Soil in turf areas shall be allowed sufficient time to dry prior to mowing in order to minimize turf compaction. Regular and routine inspections of all irrigation systems to ensure uniform coverage. Regularly inspect and adjust, as needed so sidewalks, fences, buildings, etc. are not getting wet. Comply to all government water regulations and restrictions. Irrigation system must be set to ensure uniform moisture needs, as needed. A soil probe/moisture sensor shall be used to re-evaluate moisture needed, as needed. Soil will be dried prior to all mowing.

Weed control: All turf areas will be kept weed free, with no visible weeds.

B. Natural Hedge- The intent is to develop a loose, informal appearing hedge.

C. Formal Hedge- It is the intent of these shrubs to have straight, crisp edges.

Weed Control: Weed Control shall be maintained so that all shrub areas are reasonably weed free and no obvious weeds are left visible. Weeds shall be controlled with suitable pre- and/or post- emergent herbicides, as well as with selective and/or contact herbicides. Hand pulling and/or mechanical removal may also be necessary.

Edging and Trimming: Groundcover adjacent to curbs, paved areas, shrubs, trees, and other miscellaneous objects in groundcover areas shall be edged as needed to maintain a neat, clean, well-defined edge. A 4-inch to 6-inch bare area shall be maintained between ground cover and curb.

Weed Control: Weed Control shall be maintained so that all groundcover areas are reasonably weed free and no obvious weeds are left visible. Weeds shall be controlled with suitable pre- and/or post-emergent herbicides, as well as with selective and/or contact herbicides. Hand pulling and/or mechanical removal may also be necessary.

Shrubs and Hedges
Pruning: Pruning of shrubs shall be performed to attain maximum desired effect or purpose while retaining as much of the natural characteristics or branching as possible. Shrubs shall be pruned as required for safety, removal of broken or diseased branches, general containment or appearance. Pruning at the correct time of year is essential to maximize flowering potential. After flowering, remove any spent blooms or flower stalks. The landscape, building design, as well as the Owner’s preferences dictates the type of pruning to be done. SGI practices are as follow:

A. Natural Shape- The intent is to emphasize the natural form of the shrub. Initially “pinch prune” to keep compact and develop structure. Ultimately remove, as needed old stems to rejuvenate. Avoid shearing, which will eliminate flowering wood and destroy character.

Tree Maintenance
Included Trees: Trees shall be pruned back to clear all roads to achieve safety for all pedestrians and vehicles. Trees less than a height of twelve (12) feet shall be routinely maintained as necessary to maintain and encourage the natural form and shape. Trees over twelve feet shall be monitored by SGI Tree Care Division, for necessary pruning in order to maintain tree health, appearance, and over-all safety. SGI will notify Owner of recommended action, price, and timing of work to be done on a separate “Work Order” form.

Tree Pruning: Pruning shall be done to eliminate diseased or damaged growth; to eliminate weak branch attachment angles; to reduce wind damage by thinning-out the canopy and to encourage a natural growth pattern of each specific variety.

Staking and Guying: While in place, stakes and guys shall be inspected and adjusted, as needed, to prevent girding damage to trunk and limbs. All tree ties and guys shall be loosened to allow tree to flex, allowing for the trunk to strengthen. Staking and guying shall be eliminated as rapidly as trees become self-supporting under normal environmental conditions.

Weed Control: A buffer zone of approximately 17 inches in diameter shall be maintained for trees located in turf areas and are to be kept weed free. Weeds shall be controlled with suitable pre- and/ or post-emergent herbicides, as well as with selective and/or contact herbicides. Hand pulling and/or mechanical removal may also be necessary.

Mulching: For trees located in turf areas, SGI will mulch the tree buffer zone, which will help reduce water consumption, enhance soil nutrition and improve tree vigor.

Fertilization
All zones will be fertilized twice a year, to produce healthy growth and maintain consistent color.

Hardscape Maintenance: All common area hardscape will be cleaned and maintained in accordance with the maintenance schedule. Cracks in curbs and gutters will be sprayed for weed control. All will be clean on landscape debris.

General Maintenance: Landscaped areas and sidewalks will be clean and cleared of all landscape debris, fallen leaves and trash. Drain areas, ditches and swales will be kept free of dirt and debris. Drainage issues will be reported promptly, along with a monthly report detailing conditions, status, concerns and/or issues.

General Irrigation Maintenance: Damage caused by SGI will be repaired at no cost to the City. All irrigation systems will be routinely inspected and maintained – at least once per month – to ensure proper operation. All sprinkler heads, valves, pressure reducers, etc. will be regularly adjusted and cleaned, as necessary. Watering schedule to be routinely evaluated and adjusted, based on seasonality, plant material, location, water restrictions, etc. Preventative maintenance will be performed, as needed.

Rodent and Pesticides
Gopher control that has a detrimental effect on the landscape is not included in this contract. It does not include indoor pests or the control of animals that do not directly affect the landscape such as raccoons, opossums, feral cats,
etc. All applications of pest control will be performed by properly licensed operators in compliance with all applicable codes, laws and regulations.

Pesticides: Procedures for Application of Pesticides: Pest populations shall be monitored by SGI and recommendations for control shall be forwarded to Owner. SGI will perform such work upon approval, by Owner, of a separate “Work Order” form. Pesticides used shall be of the least toxic available which will be consistent with good pest management and practices and results. In the event that a pesticide application is approved, the Owner shall be notified per schedule of all chemical applications. Owner will be notified of any deviations from this schedule.

Pesticides shall be applied at times, which limit the possibility of contamination from climatic and other factors.

Appli
cator shall monitor forecasted weather to limit potential runoff of treated areas and possibly of contamination.

When water is required to increase pesticide efficiency, it shall be applied only in quantities of which area is capable of receiving without runoff. Care shall be taken in transferring and mixing pesticides to prevent contamination outside of the target areas.

Waste Removal
SGI is responsible for the removal of all waste and debris generated by the landscape operations.

General Clean Up
Cleanup in all zones, to remove debris created by landscape operation shall be provided by SGI and maintained in accordance with maintenance schedule. Cracks in curbs and gutters shall be sprayed to control weeds.

Annual Color
SGI shall provide a material proposal, at the request of the City, for planting annual color in designated areas.

Watering shall be accomplished, as required, to promote optimum growth. Care shall be exercised to prevent eroding of soil and excess drainage from containers on the hardscape.

Remove dead or faded blossoms, stems, foliage, and trash to encourage blooming and maintain a neat appearance. Fertilize annual color plants regularly with consideration of plant and soil needs.

SGI, at no additional expense to Owner, shall remove plants due to diseases.

Insurance and Licenses – SGI shall produce and maintain in force with duly licensed insurance carriers for the Term and for a period of twelve (12) months thereafter: (i) Commercial General Liability insurance coverage of at least One Million Dollars ($1,000,000) single limit bodily injury coverage and property damage and at least Two Million Dollars ($2,000,000) for all claims in the aggregate and (ii) Worker’s Compensation insurance coverage adequate to comply with all statutory requirements covering all persons employed by SGI in connection with this Agreement, with such policy including an employer liability endorsement. SGI shall provide Company with certificates of insurance including the Company and its parent companies as additional insured on the Commercial General Liability insurance policy evidencing the foregoing insurance coverage, including any required renewals of such coverage, and provide that such coverage will not be cancelled or the subject of a material adverse amendment without at least thirty (30) days prior written notice to Company. Upon any cancellation and/or material adverse amendment of any insurance policy required hereby, and prior to the effective date thereof, SGI shall deliver replacement insurance to Company. All such insurance policies required to be maintained hereunder shall be primary, occurrence based and shall not require contribution from any coverage maintained by Company and shall not contain, without Company’s prior written consent, any special or non-customary exclusions.

Licenses: Landscape Contractor, Certified Arborist, Pest Control Advisor and Pest Control Operator licenses shall be maintained by SGI’s as required by the state of California. Information is below and Photocopies of licenses will be provided upon request.

Contractor’s license C-27, C-61 License #346620
California Department of Pesticide Regulation License #30475 County of Los Angeles Agricultural Pest Control Registration Certificate #1000122 PCA, QAL, QAC, Arborists, Certified Tree Workers Licenses Maintenance Schedule
Per the bid specs, Stay Green, Inc. proposes: 2 full time, 5 man crews, will be broken out based on the below bullet points:
• SGI will complete the necessary work, Monday through Friday. • 2 on-site irrigation techs will also be provided, throughout the week Monday through Friday, as part of the crew.
• Full rotation schedule and labor hours are provided in this RFP. • 2 - 5 man crews to focus on weed control, pruning and trimming throughout their rotation section. • 1 of the 5 man crews will work on the above listed items 4 days a week and mow all zones on the 5th day, as a mow crew.
• Fertilizer throughout the zones will be applied twice a year, upon signed city proposals. • Crew and irrigation tech will report any issues with the landscaping directly to the Production Manager and the Account Manager, so the City is aware of them.
• Account and Production Manager will be in charge of the crew in these zones, to assure that all requirements are met for landscape services.

Personnel, Equipment and Facili�es
Personnel
2- 5 man crews, will be broken out based on the below bullet points:
• SGI will complete the necessary work, Monday through Friday. • 2 on-site irrigation techs will also be provided, throughout the week Monday through Friday, as part of the crew.
• Full rotation schedule and labor hours are provided in this R F P.

Uniforms and Safety
All employees of SGI shall be U.S. citizens or properly documented resident aliens and each is subject to professional appearance and performance, with at least 1 English speaking member per each crew. Employees will wear a standard work uniform provided by SGI, which will include a safety vest at all times. All safety equipment including, PPE such as: safety glasses, hearing protection, safety vests will be provided by SGI, as required for each job. Safety cones and sign boards (when applicable) shall be used while working. Safety cones shall always be set in the front and at the rear of the SGI vehicles. No standing or riding in the back of truck or trailer.

SG
I shall comply with all Safety, OSHA requirements, local and federal requirements which are not listed within these specifications.

Equipment
Each crew shall have the following equipment:

Proper equipment required to perform pruning tasks including hand pruners, loppers, saws, pole pruners and chainsaws
• C
ommercial Grade Batery Powered Leaf Blowers
• A
ll maintenance supplies for proper equipment opera�on
• G
arden Spading Forks
• S
hovels
• R
akes
• S
coop Shovels (various sizes and shapes)
• C
ommercial Grade Chipper
• S
afety equipment such as head, eye and ear protec�on, work boots. Body protec�on such as chaps should also be used when opera�ng chainsaws
• I
rriga�on controller remotes and transmiters; par�cularly WeatherTrak • A
ll the required tools and equipment to make minor and major irriga�on repairs • Gas
oline powered pressure washer as needed to remove gum, sap and other undesirable items from walkway and medians.
• A
ll traﬃc control signs mechanical and stand alone, barricades, cones, vests all equipment and safety wear shall be Cal-OSHA approved.

EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
1) The last six (6) months of tailgate safety meeting sign-in sheets and topics covered must be made available UPON REQUEST. (Do not send with proposal submission at this time.) 2) In the year of 2021, what was the longest stretch of days worked without an accident in the landscape maintenance division?
_________________________________________________________________________________ 3) Please provide any sustained complaints made to your company within the past four (4) years to Cal-OSHA.
_______
__________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _______
__________________________________________________________________________________ _________________________________________________________________________________________ 4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your Class C-27 California Landscaping Contractor License.
_______
__________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _______
__________________________________________________________________________________ _________________________________________________________________________________________ General (non serious) Violation (Cal-Osha Citation #1479922, issued October 15, 2020) against SGI, for violaion of alleged heat injury and illness reporting requirment, SGI promplty appealed. Matter was resolved, paid and abated August 2022.

While no direct complaint against SGI has been filed with the CSLB, a brief suspension of the C-27 license was administered during the appeal of the Cal-Osha allegations set forth above. The matter was promptly resolved, and the license was reinstated. 286 days
EXHIBIT D: PROACTIVE APPROACH FORM – Zone T23
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California

Please explain what policies or procedures you and your company will provide to ensure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company the best for this service area and how does your company stand out from others?

_____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ *Attach additional pages as necessary.

Stay Green, Inc. is without a doubt the best choice for the landscape maintenance of zone T23. In business for 53 years and worked with the City of Santa Clarita for 36 of those. Stay Green, Inc. has extensive experiance in maintaining City zones, both new and old. Our vast knowledge base is unsurpassed, are invaluable to both the City of Santa Clarita and its residents. Stay Green Inc. has maintained zones in the past and is very familiar with scope of work. This background knowledge and experience cannot be understated, as these areas are high-visibility In addition to the knowledge base of our field staff, our managerial staff has decades of combined knowledge in managing City zones and their many intricacies.

Knowing the high profile of these areas, and the eyes that are on them at all times, means that presentation must always be at the forefront of everything we do. Stay Green Inc. prides itself in providing the highest quality standards, with the most skilled employees in the industry. We constantly train all our employees in OSHA and ANSI safety standards, by holding weekly safety tailgate meetings and a yearly equipment training. Our vehicles are outfitted with the correct markings, lighting, and safety precautions that meet or exceed the City's public works/traffic requirements All of our employees are trained annually in chemical application, and are certified spray technicians. All crew leaders and irrigation techs are supplied with the most current smartphones with the ability to call/text information at any time. In addition, they are all trained in and have the Weathertrak app installed for use at any time. to react fast to any situation. We are well versed and experienced in managing the events thatoften times require quick reaction to close backflows and or adjust timers. We believe that thesequalities best suit Stay Green to provide the best possible service and impeccable maintenanceOur irrigation techs go through annual training in asll aspects of irrigation design, installation, and repair. They are also well versed in all irrigation controller types, management, and are certified Weathertrak operators, with more than 25 years of experience between them. Our strong management staff includes an Account Manager and a Production Manager, that constantly see Our constant presence in the SCV at any given time and our well trained staff gives us the abilitythese areas and keep eyes on potential issues before they become one, in taking a pro-activeapproach.for zone T23.

EXHIBIT D: PROACTIVE APPROACH FORM – Zone T23A
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California

Our irrigation techs go through annual training in asll aspects of irrigation design, installation, and repair. They are also well versed in all irrigation controller types, management, and are certified Weathertrak operators, with more than 25 years of experience between them. Our strong management staff includes an Account Manager and a Production Manager, that constantly see these areas and keep eyes on potential issues before they become one, in taking a pro-activeapproach.Our constant presence in the SCV at any given time and our well trained staff gives us the abilityto react fast to any situation. We are well versed and experienced in managing the events thatoften times require quick reaction to close backflows and or adjust timers. We believe that thesequalities best suit Stay Green to provide the best possible service and impeccable maintenancefor zone T23A.

EXHIBIT D: PROACTIVE APPROACH FORM – Zone T23B
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Please explain what policies or procedures you and your company will provide to ensure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company the best for this service area and how does your company stand out from others? _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ *Attach additional pages as necessary.

EXHIBIT E: DESIGNATION OF SUBCONTRCATORS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California

Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed.

Subcontractor DIR Registration No. Dollar Value of Work Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No. Exp. Date: / / Phone ( )
Subcontractor DIR Registration No. Dollar Value of Work

Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No. Exp. Date: / / Phone ( )
Subcontractor DIR Registration No. Dollar Value of Work

Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No. Exp. Date: / / Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.

N/A
N/A
N/A
City of Fontana / 16489 Orange Way Fontana, CA 92335Brian Clements - (909) 350-6771 / [email protected] Maintenance02/01/2023ActiveEastvale Public Right of Way / 13820 Schleisman Road, Eastvale CA 92880Travis Viseth - (951) 727-3524 / [email protected]$1,182,750Landscape Maintenance07/01/2015ActiveCity of Rancho Palos Verdes / 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275Juan Hernandez - (310) 544-5221 / [email protected]$1,200,000Landscape Maintenance02/2017ActiveLockton Insurance Brokers - Jennifer Ochs - 213-689-2456 $2,118,310
EXHIBIT G1: STAFF – Zone T23
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation specialist, etc.

1. Name______________________________________ Job Title________________________________ License/Certificates _________________________________________________________________

2. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

3. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

4. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

5. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

6. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

7. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

8. Name______________________________________ Job Title________________________________ Cristopher Hernandez
Account Manager
I
Alfredo Mora
Production Manager
Irrigation tech and spray tech
Spray tech, Weathertrak Certification, reclaimed water and CIT Wilson Reyes
Spray tech
Gardener
Flavio Gomez
Gardener
Spray tech
Wilmer Villeda
Gardener
Spray tech
Crew Leader
Irrigation tech and spray tech
Gardener
Crew Leader
Spray tech
Vicente Lopez
Junior Rodriguez
Paco Perez
License/Certificates__________________________________________________________________

9. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

10. Name______________________________________ Job Title_______________________________ License/Certificates_________________________________________________________________

11. Name______________________________________ Job Title_______________________________ License/Certificates__________________________________________________________________

12. Name______________________________________ Job Title_______________________________ License/Certificates__________________________________________________________________

13. Name______________________________________ Job Title_______________________________ License/Certificates__________________________________________________________________

14. Name______________________________________ Job Title_______________________________ License/Certificates__________________________________________________________________

15. Name______________________________________ Job Title_______________________________ License/Certificates__________________________________________________________________ *Attach additional pages as necessary for additional personnel.

Raul Alvarado
Gardener / Mow Crew
Spray tech
Spray tech
Gardener / Mow Crew
Gardener / Mow Crew
Gardener / Mow Crew
Spray tech
Spray tech
Spray tech
Lenny Santiago
Frank Palacios
Sean McCormick
Luis Ponce
Irrigation Manager
Irrigation Tech
CLIA, CIT, CWM, QWEL, Weathertrak, Hydropoint-all
Certified Arborist - WE 13274A and Tree Risk Assessment Qualification (TRAQ) Jose Luis Ramirez
CIT, irrigation tech and spray tech
Arborist
EXHIBIT G1: STAFF – Zone T23A
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation specialist, etc.

1. Name______________________________________ Job Title________________________________ License/Certificates_ ______________

2. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

3. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

4. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

5. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

6. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

7. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

8. Name______________________________________ Job Title________________________________ License/Certificates________________________________________________________________ Cristopher Hernandez
Account Manager
Alfredo Mora
Production Manager
Irrigation tech and spray tech
Irrigation tech and spray tech
Spray tech, Weathertrak, reclaimed water and CIT
____________________________________________________
Paco Perez
Crew Leader
Wilmer Villeda
Gardener
Spray tech
Wilson Reyes
Gardener
Spray tech
Flavio Gomez
Gardener
Spray tech
Vicente Lopez
Gardener
Spray tech
Junior Rodriguez
Spray tech
Crew Leader

9. Name______________________________________ Job Title________________________________

License/Certificates________________________________________________________________

10. Name______________________________________ Job Title________________________________

License/Certificates_______________________________________________________________

11. Name______________________________________ Job Title________________________________

License/Certificates_______________________________________________________________

12. Name______________________________________ Job Title_______________________________

License/Certificates_______________________________________________________________

13. Name______________________________________ Job Title_______________________________

License/Certificates_____________________________________________________________

14. Name______________________________________ Job Title______________________________

License/Certificates______________________________________________________________

15. Name______________________________________ Job Title_______________________________

License/Certificates_______________________________________________________________

*Attach additional pages as necessary for additional personnel.

Gardener / Mow Crew
Lenny Santiago
Spray tech
Rodolfo Cruz
Gardener / Mow Crew
Spray tech
Raul Alvarado
Gardener / Mow Crew
Spray tech
Frank Palacios
Gardener / Mow Crew
Spray tech
Sean McCormick
Certified Arborist - WE 13274A, tree risk assessment qualification (TRAQ) Luis Ponce
Irrigation Manager
CLIA, CIT, CWM, QWEL, Weathertrak, Hydropoint-all
Jose Luis Ramirez
Irrigation Tech
CIT, irrigation tech and spray tech
Arborist
EXHIBIT G1: STAFF – Zone T23B
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation specialist, etc.

1. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

2. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

3. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

4. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

5. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

6. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

7. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________

8. Name______________________________________ Job Title________________________________ License/Certificates________________________________________________________________ Cristopher Hernandez
Account Manager
Alfredo Mora
Production Manager
Irrigation tech and spray tech
Spray tech, weathertrak, reclaimed water and CIT
Paco Perez
Crew Leader
Irrigation tech and spray tech
Wilmer Villeda
Gardener
Spray tech
Wilson Reyes
Gardener
Spray tech
Falvio Gomez
Gardener
Spray tech
Vicente Lopez
Gardener
Spray tech
Sean McCormick
Arborist
Certified Arborist - WE 13274A, tree risk assessment qualification (TRAQ)

9. Name______________________________________ Job Title________________________________ License/Certificates________________________________________________________________

10. Name______________________________________ Job Title________________________________ License/Certificates_______________________________________________________________

11. Name______________________________________ Job Title________________________________ License/Certificates_______________________________________________________________

12. Name______________________________________ Job Title_______________________________ License/Certificates_______________________________________________________________

13. Name______________________________________ Job Title_______________________________ License/Certificates_____________________________________________________________

14. Name______________________________________ Job Title______________________________ License/Certificates______________________________________________________________

15. Name______________________________________ Job Title_______________________________ License/Certificates_______________________________________________________________ *Attach additional pages as necessary for additional personnel.

Luis Ponce
Irrigation Manager
CLIA, CIT, CWM, QWEL, Weathertrak, Hydropoint-all
Jose Luis Ramirez
Irrigation Tech
CIT, irrigation tech and spray tech
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form for each zone Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.

ZONE: T23
Supervisors
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crew #1
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crew #2
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Account Manager
Production Manager
1 2
Crew Leader
Gardener
Gardener
Gardener
40 40
40 40
Crew Leader
Mow Crew - total 5 men
40 15
Total 55
Irrigation Tech
24 Irrigation Assistant
8 Spray Tech
Arborist
5 3
Total 160
Total Labor Hours T23: 247
Total 32
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form for each zone Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.

ZONE: T23A
Supervisors
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crew #1
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crew #2
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Account Manager
Production Manager
1 1.5
Crew Leader
Gardener
Gardener
Gardener
24 24
24 24
Total 96
Gardener
Mow Crew - total 5 men
24 15
Total 39
Irrigation Tech
10 Irrigation Assistant
Spray tech
3 Arborist
2 5
Total Labor Hours T23A: 150
Total 15
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Fill out this form for each zone Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.

ZONE: T23B
Supervisors
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crew #1
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crew #2
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Account Manager
Production Manager
1 1
Crew Leader
8 Gardener
Gardener
Gardener
8 8
8 8
Gardener
Mow Crew - total 5 men
10 Irrigation Tech
Irrigation Assistant
6 2
Spray tech
1 Arborist
1 Total 32
Total 18
Total Labor Hours T23B: 58
Total 8
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Additional equipment requirements for work within proposed Landscape Maintenance District or the ability of Contractor to rent/lease at no additional cost:

Commercial grade lawn mowers with mulching blade attachment, sufficient in size tocover large turf areas
Proper equipment required to perform pruning tasks including hand pruners, loppers, saws, p
ole pruners and chainsaws
Commercial Grade Battery Powered Leaf Blowers
All maintenance supplies for proper equipment operation Garden Spading Forks
Shovels
Rakes
Scoop Shovels (various sizes and shapes)
Commercial Grade Chipper
Safety equipment such as head, eye, and ear protection, work boots. Body protection such as c
haps should also be used when operating chainsaws
Irrigation controller remotes and transmitters; particularly WeatherTrak Irrigation milliamp multimeter
All the required tools and equipment to make minor and major irrigation repairs All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and s
afety wear shall be Cal-OSHA approved
Please initial to verify acknowledgement of equipment requirements: _______________ Initials
HVS

EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman, Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.

Additionally include:

Proof of Contractor’s C-27 License (license number will suffice) WeatherTrak irrigation manager, flow manager and OptiFlow training completion 1 . ___________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________

4. ___________________________________________________________________________________

5. ___________________________________________________________________________________

6. ___________________________________________________________________________________

7. ___________________________________________________________________________________

8. ___________________________________________________________________________________

9. ___________________________________________________________________________________

10. __________________________________________________________________________________ PCA #73173
QAL #98566
Francisco Lopez - Weathertrak (Basic), recycled water, irrigation tech and spray tech Luis Ponce - CLIA, CIT, CWM, QWEL, Weathertrak/hydropoint-all Jesus Rodriguez - QAC
Sean McCormick - Certified Arborist and Tree Risk Assessment Qualification (TRAQ) - WE 13274A Stay Green Inc. - CSLB - C-27, C-61 and D49 / License #346620 Cristopher Hernandez - CIT #246484 Weathertrak (Basic), recycled water, spray tech EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all proposal specifications for Landscape Maintenance for T23, T23A, and T23B. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established specifications throughout the length of the contract.

*Supervisor’s Signature: Date:
*Estimator’s Signature: Date:
*Owner’s Signature: Date:
*All three signatures required
04/05/2024
04/05/2024
04/05/2024

EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTSPROPOSAL # LMD-23-24-28 Landscape Maintenance for T23, T23A, and T23B City of Santa Clarita, California 1. SUMMARY OF CONTRACTUAL REQUIRMENTS a. A contract is required for any service performed on behalf of the City of Santa Clarita (City). b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth. c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City. 2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. If any additional Contract documents are executed, the actual Indemnity language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Purchasing Agent. b. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor’s liability under this agreement. The full coverage and limits afforded under Contractor’s policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required. The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City. c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves the right to require full-certified copies of all Insurance coverage and endorsements. 3. INDEMNIFICATION a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise from or relate to (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) CONSULTANT’s performance of Services under this Agreement, or any part thereof; (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty to defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT’s proportionate percentage of fault (except as otherwise provided in section 2782.8).

b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees.

c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement.

4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement

b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

c. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect

during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.”

e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY.

f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty.

g. Should CONSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.

Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage.

h. The CITY shall be entitled to any coverage in excess of the minimums required herein.

I have read and understand the above requirements and agree to be bound by them for any work performed for the City.

Authorized Signature: ______________________________ Date: ___________________

Printed Name: ____________________________________

04/05/2024
Heidi Van Syoc

2023 Award of Excellence

Addendum No. 1
March 6, 2024

PROPOSAL # LMD-23-24-28

Addendum No. 1

PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California

This addendum must be acknowledged via BidNet and should be included with the proposal response.

The purpose of this addendum is to address the following for this Request for Proposals (RFP):

I. PRE-PROPOSAL MEETING - CLARIFICATION
A non-mandatory, pre-proposal meeting to discuss the required scope of work will be held at 9:00 AM (PT) on March 18, 2024, via Zoom. Please disregard the meeting time listed in page 4 of the RFP package. Meeting details are below.

https://santaclarita.zoom.us/j/81243644439
Meeting ID: 812 4364 4439
Passcode: 530438
One tap mobile:
+16694449171,,81243644439# US
+12532158782,,81243644439# US (Tacoma)

END OF ADDENDUM

This addendum must be acknowledged via BidNet and should be included with the response.

____________________________________ ____________ Contractor’s Representative Date

____________________________________
Company Name

04/05/2024
Stay Green Inc.

Addendum No. 2
March 20, 2024

PROPOSAL # LMD-23-24-28

Addendum No. 2

RFP # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California

This addendum must be acknowledged via BidNet and should be included with the bid response.

There was a non-mandatory, pre-bid meeting on March 18, 2024 beginning at 9:00 AM(PT). The meeting was presented via Zoom.

Attending Staff:
• Fernando Mendoza - Landscape Maintenance Specialist, Special Districts • Michele Arima - Administrative Assistant, Special Districts • Mariela Delgado - Buyer, Administrative Services

Attending Vendors:
• Evelyn Trinidad, Marina Landscaping
• Jose Perez, Arboristas Inc
• Ron McRae, Oakridge Landscaping

The following questions were asked and answered:

Q1) Is the proposal/pricing for the Acacia slope work required to be included with the proposal response?

A1) No, providing a proposal for the Acacia slope work is optional and separate.

The following was reviewed:
• Project scope of work
• Bidding Guidelines

END OF ADDENDUM

This addendum must be acknowledged via BidNet and should be included with the response.

____________________________________ ____________ Contractor’s Representative Date

____________________________________
Company Name
04/05/2024
Stay Green Inc.

Addendum No. 3
March 27, 2024

PROPOSAL # LMD-23-24-28

Addendum No. 3

RFP # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California

This addendum must be acknowledged via BidNet and should be included with the bid response.

I. UPDATES TO SCOPE OF WORK
The following updates have been made to the various sections within the Scope of Work:

UPDATE #1 – SECTION 1. INTRODUCTION, PARAGRAPH THREE:

Replace paragraph 3 with the following:

The RFP shall be all-inclusive for labor hours and equipment, meaning: Contractor shall at his cost provide all the labor and equipment necessary for the provision of grounds, irrigation and landscape maintenance services. Including but not limited to irrigation repairs minor and major, annual color replacement, shrub, tree, and groundcover planting, spreading mulch (approx. 1,000 cubic yards), all fuel modification and weed abatement, litter pick-up, doggie litter removal, trash bag removal and replacement, turf aerification, turf renovation/verti-cutting, turf overseeding, micro-nutrients/soil amendments. All supplies and parts will be paid by the LMD at the Contractor’s price plus a maximum markup of 15%.

UPDATE #2 – SECTION 19.1, SUBSECTION “e”
Replace subsection “e” with the following:

Weed Control: All ground cover and shrub beds are to be kept weed free at all times. Methods for control shall incorporate the following:

Mulch application to 3” layer maximum (approx. 1,000 cubic yards annually) (1) Hand removal
(2) Cultivation
(3) Chemical eradication using non-residual herbicides

UPDATE #3 – SECTION 20.1, SUBSECITON “d”
Replace subsection “d” with the following:

Tree Replacement: All trees permanently damaged as a result of action or inaction by the contractor will be replaced as provided for under Section 5 with the identical species of tree existing previously, unless otherwise notified in writing by Special Districts. The need for and the size of replacement will be determined by Special Districts at the monthly maintenance inspection meeting or upon written notification. Size of the replacement shall be of a like size.

Substitutions will require prior written
approval by Special Districts. Original plans and specifications should be consulted to insure correct identification of species. The City will require the installing contractor to fulfill a warranty period and then the maintenance contractor will be responsible thereafter. If the landscape contractor plants additional trees, it will be considered “extra work cost.”

Addendum No. 3
March 27, 2024

PROPOSAL # LMD-23-24-28

END OF ADDENDUM

This addendum must be acknowledged via BidNet and should be included with the response.

____________________________________ ____________ Contractor’s Representative Date

____________________________________
Company Name
04/05/2024
Stay Green Inc.

General (non serious) Violation (Cal-Osha Citation #1479922, issued October 15, 2020)against SGI, for violaion of alleged heat injury and illness reporting requirment, SGIpromplty appealed. Matter was resolved, paid and abated August 2022.While no direct complaint against SGI has been filed with the CSLB, a brief suspension of the C-27 license was administered during the appeal of the Cal-Osha allegationsset forth above. The matter was promptly resolved, and the license was reinstated. 286 days
Stay Green, Inc. is without a doubt the best choice for the landscape maintenance of zone T23. In business for 53 years and worked with the City of Santa Clarita for 36of those. Stay Green, Inc. has extensive experiance in maintaining City zones, both new and old. Our vast knowledge base is unsurpassed, are invaluable toboth the City of Santa Clarita and its residents. Stay Green Inc. has maintained zones in the past and is very familiar with scope of work. This background knowledge and experience cannot be understated, as these areas are high-visibilityIn addition to the knowledge base of our field staff, our managerial staff has decades of combined knowledge in managing City zones and their many intricacies. Knowing the high profile of these areas, and the eyes that are on them at all times, means that presentation must always be at the forefront of everything we do. StayGreen Inc. prides itself in providing the highest quality standards, with the most skilled employees in the industry. We constantly train all our employees in OSHAand ANSI safety standards, by holding weekly safety tailgate meetings and a yearlyequipment training. Our vehicles are outfitted with the correct markings, lighting, and safety precautions that meet or exceed the City's public works/traffic requirements All of our employees are trained annually in chemical application, and are certifiedspray technicians. All crew leaders and irrigation techs are supplied with the most current smartphones with the ability to call/text information at any time. In addition,they are all trained in and have the Weathertrak app installed for use at any time.

Stay Green, Inc. is without a doubt the best choice for the landscape maintenance of zone T23A. In business for 53 years and worked with the City of Santa Clarita for 36of those. Stay Green, Inc. has extensive experiance in maintaining City zones, both new and old. Our vast knowledge base is unsurpassed, are invaluable toboth the City of Santa Clarita and its residents. Stay Green Inc. has maintained zones in the past and is very familiar with scope of work. This background knowledge and experience cannot be understated, as these areas are high-visibilityIn addition to the knowledge base of our field staff, our managerial staff has decades of combined knowledge in managing City zones and their many intricacies. Knowing the high profile of these areas, and the eyes that are on them at all times, means that presentation must always be at the forefront of everything we do. StayGreen Inc. prides itself in providing the highest quality standards, with the most skilled employees in the industry. We constantly train all our employees in OSHAand ANSI safety standards, by holding weekly safety tailgate meetings and a yearlyequipment training. Our vehicles are outfitted with the correct markings, lighting, and safety precautions that meet or exceed the City's public works/traffic requirements All of our employees are trained annually in chemical application, and are certifiedspray technicians. All crew leaders and irrigation techs are supplied with the most current smartphones with the ability to call/text information at any time. In addition,they are all trained in and have the Weathertrak app installed for use at any time.

Stay Green, Inc. is without a doubt the best choice for the landscape maintenance of zone T23B. In business for 53 years and worked with the City of Santa Clarita for 36of those. Stay Green, Inc. has extensive experiance in maintaining City zones, both new and old. Our vast knowledge base is unsurpassed, are invaluable toboth the City of Santa Clarita and its residents. Stay Green Inc. has maintained zones in the past and is very familiar with scope of work. This background knowledge and experience cannot be understated, as these areas are high-visibilityIn addition to the knowledge base of our field staff, our managerial staff has decades of combined knowledge in managing City zones and their many intricacies. Knowing the high profile of these areas, and the eyes that are on them at all times, means that presentation must always be at the forefront of everything we do. StayGreen Inc. prides itself in providing the highest quality standards, with the most skilled employees in the industry. We constantly train all our employees in OSHAand ANSI safety standards, by holding weekly safety tailgate meetings and a yearlyequipment training. Our vehicles are outfitted with the correct markings, lighting, and ANSI safety standards, by holding weekly safety tailgate meetings and a yearlyAll of our employees are trained annually in chemical application, and are certifiedspray technicians. All crew leaders and irrigation techs are supplied with the most current smartphones with the ability to call/text information at any time. In addition,they are all trained in and have the Weathertrak app installed for use at any time.

N/AN/AN/A

Account ManagerProduction ManagerIrrigation tech and spray techSpray tech, Weathertrak Certification, reclaimed water and Wilson ReyesSpray techGardenerFlavio GomezGardenerSpray techWilmer VilledaGardenerSpray techCrew LeaderIrrigation tech and spray techGardenerSpray techVicente LopezJunior Rodriguez Paco Perez
Raul Alvarado Gardener / Mow CrewSpray techSpray techGardener / Mow CrewGardener / Mow CrewGardener / Mow CrewSpray techSpray techSpray techLenny SantiagoFrank PalaciosSean McCormickLuis PonceIrrigation ManagerIrrigation TechCLIA, CIT, CWM, QWEL, Weathertrak, Hydropoint-allCertified Arborist - WE 13274A and Tree Risk Assessment Qualification (TRAQ) Jose Luis RamirezCIT, irrigation tech and spray techArborist Account ManagerdoProduction ManagerIrrigation tech and spray techIrrigation tech and spray techSpray tech, Weathertrak, reclaimed water and CIT____________________________________________________Paco PerezCrew LeaderWilmer VilledaGardenerSpray techWilson ReyesGardenerSpray techFlavio GomezGardenerSpray techVicente LopezGardenerSpray techJunior RodriguezSpray techrew Gardener / Mow CrewLenny SantiagoSpray techRodolfo CruzGardener / Mow CrewSpray techRaul AlvaradoGardener / Mow CrewSpray techFrank Palacios Gardener / Mow CrewSpray techSean McCormickCertified Arborist - WE 13274A, tree risk assessment qualification (TRAQ) Luis PonceIrrigation ManagerCLIA, CIT, CWM, QWEL, Weathertrak, Hydropoint-allJose Luis Ramirez Irrigation TechCIT, irrigation tech and spray techArborist Account ManageroProduction ManagerIrrigation tech and spray techSpray tech, weathertrak, reclaimed water and CITPaco PerezCrew LeaderIrrigation tech and spray techWilmer VilledaGardenerSpray techWilson ReyesGardenerSpray techFalvio GomezGardenerSpray techVicente LopezGardenerSpray techSean McCormickArboristCertified Arborist - WE 13274A, tree risk assessment qualification (TRAQ) Luis PonceIrrigation ManagerCLIA, CIT, CWM, QWEL, Weathertrak, Hydropoint-allJose Luis RamirezIrrigation TechCIT, irrigation tech and spray tech Account ManagerProduction Manager12Crew LeaderGardenerGardenerGardener40404040Crew LeaderMow Crew - total 5 men4015Total 55 Irrigation Tech 24Irrigation Assistant8Spray TechArborist53 Total 160
Total Labor Hours T23: 247Total 32
Account ManagerProduction Manager11.5Crew LeaderGardenerGardenerGardener24242424Total 96GardenerMow Crew - total 5 men2415Total 39Irrigation Tech10Irrigation AssistantSpray tech 3Arborist25Total Labor Hours T23A: 150Total 15 Account ManagerProduction Manager11Crew Leader8GardenerGardenerGardener8888GardenerMow Crew - total 5 men 10Irrigation TechIrrigation Assistant62Spray tech 1Arborist1 Total 32Total 18Total Labor Hours T23B: 58Total 8
HVS
PCA #73173QAL #98566Francisco Lopez - Weathertrak (Basic), recycled water, irrigation tech and spray techLuis Ponce - CLIA, CIT, CWM, QWEL, athertrak/hydropoint-allJesus Rodriguez - QACSean McCormick - Certified Arborist and Tree Risk Assessment Qualification (TRAQ) - WE 13274A Stay Green Inc. - CSLB - C-27, C-61 and D49 / License #346620Cristopher Hernandez - CIT #246484 04/05/202404/05/202404/05/2024

04/05/2024Heidi Van Syoc

Addendum No. 1
March 6, 2024

PROPOSAL # LMD-23-24-28

Addendum No. 1

PROPOSAL # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California

This addendum must be acknowledged via BidNet and should be included with the proposal response.

The purpose of this addendum is to address the following for this Request for Proposals (RFP):

https://santaclarita.zoom.us/j/81243644439
Meeting ID: 812 4364 4439
Passcode: 530438
One tap mobile:
+16694449171,,81243644439# US
+12532158782,,81243644439# US (Tacoma)

END OF ADDENDUM

This addendum must be acknowledged via BidNet and should be included with the response.

____________________________________ ____________ Contractor’s Representative Date

____________________________________
Company Name

04/05/2024
Stay Green Inc.

Addendum No. 2
March 20, 2024

PROPOSAL # LMD-23-24-28

Addendum No. 2

RFP # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California

This addendum must be acknowledged via BidNet and should be included with the bid response.

There was a non-mandatory, pre-bid meeting on March 18, 2024 beginning at 9:00 AM(PT). The meeting was presented via Zoom.

Attending Vendors:
• Evelyn Trinidad, Marina Landscaping
• Jose Perez, Arboristas Inc
• Ron McRae, Oakridge Landscaping

The following questions were asked and answered:

Q1) Is the proposal/pricing for the Acacia slope work required to be included with the proposal response?

A1) No, providing a proposal for the Acacia slope work is optional and separate.

The following was reviewed:
• Project scope of work
• Bidding Guidelines

END OF ADDENDUM

This addendum must be acknowledged via BidNet and should be included with the response.

____________________________________ ____________ Contractor’s Representative Date

____________________________________
Company Name
04/05/2024
Stay Green Inc.

Addendum No. 3
March 27, 2024

PROPOSAL # LMD-23-24-28

Addendum No. 3

RFP # LMD-23-24-28
Landscape Maintenance for T23, T23A, and T23B
City of Santa Clarita, California

This addendum must be acknowledged via BidNet and should be included with the bid response.

I. UPDATES TO SCOPE OF WORK
The following updates have been made to the various sections within the Scope of Work:

UPDATE #1 – SECTION 1. INTRODUCTION, PARAGRAPH THREE:

Replace paragraph 3 with the following:

UPDATE #2 – SECTION 19.1, SUBSECTION “e”
Replace subsection “e” with the following:

Weed Control: All ground cover and shrub beds are to be kept weed free at all times. Methods for control shall incorporate the following:

Mulch application to 3” layer maximum (approx. 1,000 cubic yards annually) (1) Hand removal
(2) Cultivation
(3) Chemical eradication using non-residual herbicides

UPDATE #3 – SECTION 20.1, SUBSECITON “d”
Replace subsection “d” with the following:

Addendum No. 3
March 27, 2024

PROPOSAL # LMD-23-24-28

END OF ADDENDUM

This addendum must be acknowledged via BidNet and should be included with the response.

____________________________________ ____________ Contractor’s Representative Date

____________________________________
Company Name
04/05/2024
Stay Green Inc.
60905582.5065HVS
60905582.5065HVS
60905582.5065HVS
$16.50$50.00$440.00$1,020.00$.06$30.00$510.00$250.00$82.50$220.00$.18$90.00 $50.00$16.50$510.00$82.50$82.50$1,020.00$.06$220.00$30.00$440.00$.18$90.00 $16.50$82.50$50.00$250.00$510.00$1,020.00$220.00$.06$30.00$440.00$.18$90.00 $451,636.32
$238,600.32
$76,692.96
37,636.36
19,883.36
6,391.08
$766,929.60
Seven hundred, sixty-six thousand, nine hundred twenty-nine and sixty cents.

Santa Clarita City CouncilJune 11, 2024

Santa Clarita City Council
June 11, 2024