“Via E-Mail”
[email protected]
June 11, 2024
Ms. Carla Callahan
City of Santa Clarita
23920 Valencia Blvd.
Santa Clarita, CA 91355
Subject: Proposal for Additional Engineering Services
David March Park
Valencia, CA
Psomas Proposal No. 24-0281R2
Dear Ms. Callahan:
Psomas is submitting the attached proposal for professional services for the subject project. Based on our knowledge of the site and the information provided to us, we have developed the attached Scope of Services and associated fee to meet the project requirements, as we understand them, as described in Exhibit “A” and Schedule “A” respectively (attached).
We look forward to working with you on this important project.
Sincerely,
Jeremy Johnson, PE,
Project Manager
JJ:bh
Enclosures (9)
− Exhibit “A”: Scope of Services
− Schedule “A”: Fee Schedule
− Hourly Rates
− Billing Procedures
− Exhibit “B” Anil Verma Proposal
− Exhibit “C” PCLD Proposal
− Exhibit “D” Ninyo & Moore Proposal
− Exhibit “E” EcoKai Proposal (Optional Task)
− Exhibit “F” Landscape Inspector Proposal
EXHIBIT “A”
SCOPE OF SERVICES
Proposal for Additional Engineering Services
David March Park
Valencia, CA
Psomas Proposal No. 24-0281R2
June 11, 2024
PROJECT DESCRIPTION
The City of Santa Clarita (client) is requesting additional services at the David March Park project located in Santa Clarita, CA. The civil engineering scope is to include construction support through the final close-out of the project, which will be provided by Psomas (consultant), Anil Verma (subconsultant) and PCLD (subconsultant). Anil Verma and PCLD’s proposals are attached as Exhibit “B” and Exhibit “C,” respectively.
Ninyo & Moore (subconsultant) will be providing geotechnical, materials testing and special inspection services. Psomas will be providing field verification surveying services.
Optional services are also provided which include QSP Stormwater Pollution Prevention Plan Monitoring Services, Landscape Inspection Services, and Biological Monitoring.
SCOPE OF WORK
Psomas agrees to furnish and perform the various professional services pertinent to the project specifically outlined as follows:
Construction Meetings and Support
• Attend Pre-Construction Meeting.
• Attend weekly jobsite meetings and job inspection visits. • Respond to RFI’s and review submittals and shop drawings. • Prepare construction bulletins as needed.
• Prepare construction correction notices as needed.
• Assist with reviewing, analyzing, and advising the city on contract change order requests. • Perform final review and contribute to the punch list with the contractor.
Psomas will provide access to Procore construction management software for the duration of the project.
This will be provided at no charge to the City. Please note that Psomas will not manage the input of data into Procore and will not serve as construction manager for the project.
As-Built Plan
Consultant shall prepare as-built drawings upon completion of the project and acquire the contractor’s daily red lined plans from the contractor and their subcontractors. Final Record Drawing will need to be both in electronic files (CAD and PDF) and hard copies. This subtask shall be noted as a separate line item.
Geotechnical, Materials Testing and Special Inspection Services (Ninyo & Moore) Scope of work is outlined in Ninyo & Moore’s proposal, attached, as Exhibit “D.”
EXHIBIT “A”
SCOPE OF SERVICES
Proposal for Additional Engineering Services
David March Park
Valencia, CA
Psomas Proposal No. 24-0281R2
June 11, 2024
Field Verification Surveying
Field verification for staking and/or constructed improvements, as needed, and only as specifically requested by client. This work is to be executed in four (4) or eight (8) hour mobilizations of a two (2) person survey crew, for a total no greater than eighty (80) hours.
Optional Services
QSP Stormwater Pollution Prevention Plan Monitoring (EcoKai) Scope of work is outlined in EcoKai’s proposal, attached, as Exhibit “E.” Landscape Inspection Services (Smith Landscape Management) Scope of work is outlined in Smith Landscape Management’s proposal, attached, as Exhibit “F.” Biological Monitoring (Psomas)
Construction Monitoring – Nesting Birds
In compliance with the Migratory Bird Treaty Act, California Fish and Game Codes, and the Project Specifications, weekly nesting bird surveys will be conducted by a qualified Biologist when construction occurs during the nesting season. Construction is anticipated to begin in July; therefore, the Scope of Work includes up to nine weekly nesting bird surveys (July 1 through August 31, 2024).
Each survey will include a three hundred (300) foot buffer for nesting birds/raptors; however, the survey area will be truncated where development blocks the line of sight from the project activities. If any nesting birds or raptors are found, the locations will be recorded with a GPS unit, or an iPad and a determination will be made on the nesting stage of the bird/raptor. If nesting birds/raptors are found, the Biologist will determine the appropriate protective buffer based on the location of the nest, sensitivity of the species, existing human activity in the surrounding area, and the type of work to be done in the vicinity of the nest.
The protective buffer will be designated as an ESA and the Biologist will flag the limits of avoidance around any active nest(s) with flagging. Construction activities within the protective buffer will be delayed until the young have left the nest, or the nest is determined to no longer be active as determined by a qualified Biologist. An email summary of the results will be provided to the City of Santa Clarita following the completion each survey (i.e., within the same day).
A Daily Monitoring Form will be prepared to document the results of each weekly survey and biological monitoring. The form will include: (1) survey time, temperature, cloud cover, and wind speed at the start and end of the survey; (2) representative photos of the survey area and construction activities that are occurring; (3) a list of wildlife species observed; (4) description and location of active nests found (including the species of shrub or tree that the nest was observed in) and recommended protective buffers; (5) description of how the buffers were flagged; (6) contractor compliance with nesting bird buffers and/or any issues noted; (7) recommendations for follow-up biological monitoring (if additional visits are needed to monitor nest status and/or project activities near nests); and (8) an exhibit showing active nest locations and their protective buffers. The Daily Monitoring Form will be delivered to the City of Santa Clarita via EXHIBIT “A”
SCOPE OF SERVICES
Proposal for Additional Engineering Services
David March Park
Valencia, CA
Psomas Proposal No. 24-0281R2
June 11, 2024
email within 24 hours of completion of each visit. Any special status species observed will be reported to the CNDDB.
Additionally, the Biologist will coordinate with construction contractor to point out active nests and their protective buffers and to discuss upcoming work activities near active nests. The Biologist will talk with the Contractor to identify any vegetation to be removed, when it will be removed, will inspect the vegetation
prior to its disturbance, and will notify the Contractor on whether the vegetation is approved for removal or must be avoided. The Biological Monitor will monitor as needed during work throughout the nesting season. The Biological Monitor will discuss any issues that may arise with the Contractor and will record them in field notes. This Scope of Work includes up to three (3) additional visits for biological monitoring in addition to the nine (9) weekly monitoring visits described above, for a total of twelve (12) visits. If additional visits are needed, a budget augment may be requested.
Upon completion of the biological monitoring effort, Psomas will prepare a Post-Monitoring Report to summarize the pre-construction and weekly nesting bird surveys and biological monitoring activities. The Post-Monitoring Report will include CNDDB forms, representative photos from monitoring, and an appendix with all Nesting Bird/Daily Monitoring Forms. This Scope of Work assumes one draft and one final version of the Post-Monitoring Report will be submitted in PDF format.
Project Management
This task includes project management associated with environmental-related items. Psomas will attend meetings, as needed, to discuss the project. This task may include emails, conference calls, site meetings, and project management and preparation of supporting documentation. This task includes up to twelve (12) hours for the Environmental Project Manager. This time will be billed on a time and materials basis as needed. If more than twelve (12) hours is needed, a budget augment will be requested.
SCHEDULE “A”
FEE SCHEDULE
Proposal for Additional Engineering Services
David March Park
Valencia, CA
Psomas Proposal No. 24-0281R2
June 11, 2024
Client agrees to pay Consultant as compensation for the professional services described in Exhibit “A” in accordance with the below schedule.
Description Budget
Engineering Services
Construction Meetings and Support
• Psomas ( time and materials ) $124,185
• Anil Verma ( time and materials ) $ 64,386
• PCLD ( time and materials ) $ 88,480
As -Built Plans
• Psomas (fixed fee) $ 13,600
• Anil Verma (fixed fee) $ 17,789
• PCLD (fixed fee) $ 10,450
Geotechnical, Materials Testing and Special Inspection Services (Ninyo & Moore) (time and materials) $ 97,600
Field Verification Surveying ( time and materials ) $ 37,500 Engineering Services Subtotal $453,990
Optional Services
QSP Stormwater Pollution Prevention Plan Monitoring (EcoKai) (time and materials) $ 63,450 Landscape Inspection Services (Smith Landscape Management) (time and materials) $ 44,800 Biological Monitoring (Psomas) (time and materials) $ 34,546 Optional Services Subtotal $142,796
TOTAL FEE $596,786
• Services will be performed in accordance with the p rovisions of our current agreement of which Exhibit “A” and Schedule “A” will become part.
• The attached Hourly Rate Schedule is valid through December 31, 2024.
• This proposal is valid for period of 90 days, after which, consultant’s proposed fees will be revaluated.
2024 FEE SCHEDULE
Los Angeles and Valencia California Offi ces
Engineering, Land Use Entitlements, and Surveying
IN-OFFICE SERVICES
Effective from January 1, 2024 - December 31, 2024
Administrative/Project Assistant $ 95 - $ 130
Drafter/Design Drafter $130 - $ 160
Civil Engineering Designer/Engineer $120 - $155
Surveyor/Project Surveyor/GIS Specialist/Photogrammetrist $ 115 - $190 Planners/Assistant Planner/Expeditor/Senior Planner $120 - $200 Project Designer/Professional Engineer/Project Engineer $155 - $185 Sr. Project Engineer/Sr. Project Surveyor/Sr. GIS Specialist $185 - $ 225
Project Management $185 - $ 270
Principal/Director $ 240 - $340
SURVEY HOURLY RATES - FIELD SERVICES
Effective from October 1, 2023 - September 30, 2024
One-Person Survey Party $240
Two-Person Survey Party $360
Three-Person Survey Party $465
Field Supervisor $ 193
Hourly rates for fi eld survey parties include normal usage of fi eld equipment and are fully equipped rates. Per Diem is calculated at current State Department of Transportation rates (or other appropriate Agency rate).
SPECIAL EQUIPMENT AND OTHER COSTS
Effective from October 1, 2023- September 30, 2024
3D Laser Scanner (Static) $ 300 per day
3D Laser Scanner (Mobile Mapping System) $5,000 per day Standard computer and technology costs are incorporated into the hourly rates shown above.
REIMBURSABLES
Mileage at current IRS allowable rate and parking expenses incurred by offi ce employees are charged at cost. Prints, plots, messenger service, subsistence, air travel, and other direct expenses will be charged at cost plus ten percent. The services of outside consultants will be charged at cost plus fi fteen percent.
The above schedule is for straight time. Overtime will be charged at 135 percent of the standard hourly rates.
Sundays and holidays will be charged at 170 percent of the standard hourly rates.
Billing Policies and Procedures
The relationship with our client works best when there is a mutual understanding about fees and payment terms. You are encouraged to discuss with us any questions you may have concerning these policies.
Billing
The value of our services is determined primarily by the time spent on each client matter.
Our time records are kept on a weekly basis and invoices are prepared every four or five weeks, depending on our accounting calendar.
Payments
As there is a time lag between rendering professional services and mailing our bills, all invoices are due upon presentation. Any bills that are not paid within thirty days are classified as “delinquent,” and a late charge of 1-1/2 % per month will be added.
Work Stoppage
Work will be stopped on any job that has invoices outstanding for more than 60 days.
Due to the costs and inefficiencies that results from stopping and restarting a job, an additional “start-up charge” will be assessed.
Retainers
It is our policy to obtain an advance retainer from all new clients and from exiting clients under certain circumstances. Also, it occasionally may be appropriate to require an advance retainer after the commencement of a project or to require an increase in a prior retainer. This depends in part on our client’s payment history and the scope of the work involved.
Reimbursable Expenses
Costs, other than time charges, are based on usage. Therefore, the cost of blueprinting, messenger service, transportation, and other specific job related costs are charges as “reimbursable expenses.” Generally, these are a very small portion of the total cost of a project. If requested, we will provide a computer printout which details these costs. We do not provide any additional backup for these generally nominal expenses.
PSOMAS
Nick Tarditti, CFA
Chief Financial Officer
City of Santa Clarita - David March Park Phase II Improvement Project
Request for Proposal (RFP) CIP-22-23-P4027 Page 1 of 2 ANIL VERMA ASSOCIATES, INC.
PROPOSAL FOR ARCHITECTURAL, STRUCTURAL ENGINEERING, PLUMBING ENGINEERING,
AND ELECTRICAL ENGINEERING DESIGN SERVICES DURING CONSTRUCTION ‘DAVID MARCH PARK PHASE II’ IMPROVEMENTS PROJECT (#CIP-22-23-P4027) City of Santa Clarita, California
April 7, 2024
Client/Agency: City of Santa Clarita
Client/Team: PSOMAS, Inc.
Contact: Jeremy Johnson, PE
Address: 27220 Turnberry Ln, Suite 190
Valencia, California 91355
Phone: (661) 705-4410
E-mail: [email protected]
GENERAL SUMMARY
Project Understanding
The City of Santa Clarita is expanding the existing David March Park to the City to build and create community. A key part of this development is improving the existing park and addition approximately 5 additional acres of open space amenities.
The scope of work related to AVA includes the following:
1. Design of new restroom facilities (Architectural, Electrical, Plumbing, and Structural)
2. Canopy for Community Gathering Area (Architectural, Electrical, Plumbing, and Structural)
3. Covered Trash Enclosures / Receptacles (Architectural, Electrical, Plumbing, and Structural)
4. Electrical engineering design for the entire project
It is our understanding that the work is to include: design and coordination with the City and community groups.
SCHEDULE 1
SCOPE OF SERVICES
TASK 5 CONSTRUCTION SUPPORT Duration: See Schedule
Subtask 5.1.1 Pre-Construction Meeting
AVA’s Project Manager and Project Architect will attend the Pre-Construction Meeting at the City. We will assist Psomas in drafting an agenda for distribution to and comments by the City’s Project Manager. The meeting agenda will be finalized incorporating City comments. Meeting minutes will be prepared documenting decisions and action items agreed upon during the meeting, and will be distributed to the Project Development Team.
OUTPUT: Participation at Pre-Construction Meeting, meeting agenda and meeting minutes.
Subtask 5.1.2 Regular Jobsite Meetings and Job Observation Visits AVA will attend regular jobsite meetings and perform site observations of the construction. A total of four (4) architectural site visits, one (1) structural site visit, and seven (7) MEP site visits are assumed during the construction phase.
OUTPUT: Attend jobsite meetings and provide site observations.
City of Santa Clarita - David March Park Phase II Improvement Project
Request for Proposal (RFP) CIP-22-23-P4027 Page 2 of 2 ANIL VERMA ASSOCIATES, INC.
Subtask 5.1.3 RFI, CO, and CR Review
When requested in writing by the City, we will review and respond to Requests for Information (RFIs), Change Requests (CR), Contractor progress payment requests, or Contract Change Orders (CCO). AVA will review and respond to RFIs, CRs, and COs. A total of twenty (20) architectural RFIs, six (6) structural RFIs, and eighteen (18) MEP RFIs are assumed during the construction phase.
OUTPUT: Review and respond to RFIs, CRs, and COs . Review comments will be provided to the City in PDF and hard copy format.
Subtask 5.1.4 Shop Drawing and Submittal Review
The project team will review shop drawings and submittals for the project, as requested by the City. Shop drawings and submittals will be reviewed for conformance with the project bid documents. A total of ten (10) architectural submittals, three (3) structural submittals, and twelve (12) MEP submittals are assumed during the construction phase.
OUTPUT: Review and respond to Shop Drawings and Submittals. Review comments will be provided to the City in PDF and hard copy format.
Subtask 5.1.7 Final Site Walk and Punch list
AVA will complete a final site walk at substantial completion of construction. The site walk will be performed with the City Project Manager or Construction Inspector. AVA will create a comprehensive list of items n e e d e d to be complete to meet all project permit requirements and design objectives.
OUTPUT: Final site walk and punch list items to be completed.
Subtask 5.2 Record Drawings and Project Closeout
Upon completion of the construction contract, AVA will prepare record drawings by updating the original project "as- advertised” plan sheets showing changes that occurred during construction. Record drawings will be prepared by transferring the updates from red -marked plans received from the City and markups recorded by the project team during construction. The record drawings will be completed in the as -advertised project CADD AutoCAD files. "Record Drawing" cells will be included on each plan sheet and updates will be clouded to provide distinction from the original design.
OUTPUT:
• One (1) 11”x17” set of record drawings for submittal to City. • One set of final record drawings in PDF format.
• One set of record drawing CADD files in AutoCAD 2010 format.
Item
Project Manager (JK)
Sr. Elect. Engineer (RC)
Electrical Designer (GD)
Electrical CADD (HA)
Administrative
Project Manager (JK)
Lead. Architect (SD)
Sr. Architect (LC, EL)
Designer/3D (BL)
Arch. Designer/CADD (JA)
Cost Estimator (JQ)
Project Manager (JK)
Plumbing Designer (ED)
Administrative
Principal
Staff Engineer
CADD
229 195 150 148 110 229 298 200 170 148 248 229 152 110 250 175 165 Task 5 Construction Support - Optional Task
Task 5.1 Construction Meetings and Support
SITE VISITS / PUNCHLIST (5 Arch, 2 Struct, 8 MEP);
RFIs: (20 Arch, 6 Stuct, 18 MEP);
SUBMITTALS: (10 Arch, 3 Struct, 12 MEP) 20 4 128 20 4 96 4 12 32 4 30 354 64,386 $ - $ 64,386$ Task 5.2 As-Built Plans
Assume minor changes. Limited to hours shown. 4 8 28 4 10 18 1 20 4 12 109 17,789 $ - $ 17,789$ Total Hours and Fees 24 4 136 28 0 24 4 106 0 18 4 13 52 0 4 34 12 463 82,175$ - $ 82,175$
INDIRECT
COSTS
Total Cost
City of Santa Clarita, Professional Services For David March Park Phase II, Proposal # CIP-22-23-P4027 AVA
(Electrical Sub)
AVA
(Architectural)
AVA
(Plumbing)
COFFMAN
(Structural)
TASK
TASK TOTAL
TOTAL
HOURS LABOR COST
22-053 DAVID MARCH PARK PH II SCOPE OF SERVICES
DAVI
D MARCH PARK PHASE II
SCOPE OF LANDSCAPE ARCHITECTURAL SERVICES
May 29th, 2024
Project Understanding – Construction Support
Construction administration tasks listed below and defined in the scope and fee table are estimated hourly services based on the expected number of 396 Contractor 'Working Days' with an intensive 36 weeks for landscape specific construction administration.
All construction phase services provided will be billed at the regular office rates not to exceed the lump sum total listed for Task 5.1 and 5.2. Should additional construction administration hourly services be required, they will first be authorized by the Prime Consultant and City project manager.
Proj
ect Understanding
Pacif
ic Coast Land Design (PCLD) understands that the City of Santa Clarita is seeking a Scope and Fee for Preliminary Design and PS&E Services based on the David March Park Phase II Master Plan. PCLD will be engaged as a sub- consultant to the project Prime Civil Engineer, with a major focus on the Preliminary Design, Public Outreach, and Construction Documents tasks.
Based o
n the Park Master Plan, the Preliminary Design process will start with park program confirmation, and in coordination with the PD T PCLD will develop design for park amenities, hardscapes, fences, walls, ball fields & spectator areas, shade structures, picnic areas, recreation courts, planting, and irrigation. 3D modeling will be utilized throughout the design process as a tool in stakeholder and public engagement.
Publ
ic Engagement will include two Open House style meetings with opportunities for public involvement in selection of park component materials and colors and additional City stakeholder meetings. Public Outreach Exhibit materials will include materials boards, precedent images, illustrative plans, renderings, planting palette, shade structure options, and engagement boards.
Foll
owing the approval of the Preliminary Design, PCLD will begin work on the 60%, 90%, 100% and Final PS&E package. The PS&E package includes development and submittal of the Construction Documents, review, revision, and Bid Assistance from PCLD. Most of the work will be focused on Hardscape, Amenities, Planting, Irrigation and Detail drawings in coordination with the PSOMAS team and with an expected final submittal in March 2024. 22-053 DAVID MARCH PARK PH II SCOPE OF SERVICES
Task 1: Preliminary Investigation
1.1 Kickoff Meeting and Field Reconnaissance
Attend kickoff meeting and visit site to assess existing conditions.
1.2 Document Research and Review
Review available reports, maps, data, and applicable previous plans.
1.3 Survey
1.4 Geotechnical & Soils Reports
1.5 Preliminary Design Phase
• Compile a comprehensive site base plan that integrates the site survey, existing utility as-builts, and geotechnical borings
• Review the existing topography, existing park improvements, and existing utilities to understand the site constraints and grading challenges (PCLD to provide opportunities and constraints plan)
• Create a preliminary site plan showing the size and relationship of the baseball field, parking lot, restroom/storage building, pedestrian circulation, and site furnishings. Concepts for the baseball field, restroom and community gathering area will be created and presented to the PDT (PCLD to lead preliminary plan in coordination with PDT)
• Prepare a preliminary grading and drainage plan based on the preliminary site plan showing field, parking lot, and building elevations. A preliminary earthwork study will be provided to assist in costs and decision making (PCLD to assist Prime with grading study)
• Develop preliminary stormwater treatment strategies including size and location of proposed infiltration BMPs (PCLD to assist with stormwater BMP selection and location)
• Develop preliminary sports field lighting location and sizing based on photometrics studies provided by Musco (PCLD to coordinate plans wit h
Mu
sco)
• Develop preliminary planting plans showing the planting patterns, textures, materials, and colors for the project (PCLD to lead)
• Prepare a preliminary estimate of probable construction cost based on th e
pr
ogram established in the preliminary design (PCLD to assist Prime) Task 2: CEQA Activities
2.1 Initial Study, Project Scoping, and Native American Engagement Plan Coordination and Review (PCLD to assist)
2.2 Technical Studies
2.3 Assemble Appropriate CEQA Document Based on the Description, Impacts and Mitigation
Task 3: Project Management
3.1 Monthly PDT Meetings
Attend PDT meetings (PCLD assumes 16)
3.2 Monthly Progress Reports
Progress Reports (PCLD to assist)
3.3 Schedule
Detailed Project Schedule (PCLD to assist Prime)
3.4 Quality Control
22-053 DAVID MARCH PARK PH II SCOPE OF SERVICES
PCLD to provide Quality Control for all outgoing design communication for:
Landscape, Hardscape, Irrigation, Amenities, Sports Fields, and Shade Structures
3.5 Public Engagement
• Public Engagement Strategy City Staff Internal Meeting (PCLD to attend) • Public Meeting #1 - Master Plan Open House (PCLD to lead) • Public Meeting #2 - Preliminary Plan Open House (PCLD to lead) • Optional Additional Approvals Meeting (PCLD to attend, assume one m
eeting)
• Outreach Exhibit production, including materials boards, precedent images, illustrative plans, renderings, planting palette, playground options, shade structure options, and engagement boards (PCLD to lead) Task 4: Construction Documents
4.1 Plans, Specifications, and Estimates (PS&E)
• 60% PS&E Plans
o Hardscape, Signage & Amenities Plan
o Hardscape, Signage & Amenities Details
o Irrigation Plan
o Irrigation Details
o Irrigation Calculations
o Existing Tree Protection Plan
o Planting & Sports Field Plan
o Planting & Sports Field Details
o Outline Specifications (PCLD to provide list to Prime) o Cost Estimate (PCLD to assist Prime)
• 90% PS&E Plans
o Hardscape, Signage & Amenities Plan
o Hardscape, Signage & Amenities Details
o Irrigation Plan
o Irrigation Details
o Irrigation Calculations
o Existing Tree Protection Plan
o Planting & Sports Field Plan
o Planting & Sports Field Details
o Outline Specifications (PCLD to provide list to Prime) o Cost Estimate (PCLD to assist Prime)
• 100% PS&E Plans
o Hardscape, Signage & Amenities Plan
o Hardscape, Signage & Amenities Details
o Irrigation Plan
o Irrigation Details
o Irrigation Calculations
o Existing Tree Protection Plan
o Planting & Sports Field Plan
o Planting & Sports Field Details
o Outline Specifications (PCLD to provide list to Prime) o Cost Estimate (PCLD to assist Prime)
• Final PS&E Plans
o Hardscape, Signage & Amenities Plan
o Hardscape, Signage & Amenities Details
o Irrigation Plan
22-053 DAVID MARCH PARK PH II SCOPE OF SERVICES
o Irrigation Details
o Irrigation Calculations
o Existing Tree Protection Plan
o Planting & Sports Field Plan
o Planting & Sports Field Details
o Outline Specifications (PCLD to provide list to Prime) o Cost Estimate (PCLD to assist Prime)
4.1.1 3D Rendering and Video Animation
o 3D Modeling (PCLD to lead development of 3D model in parallel with the design process)
o 3D Renderings (PCLD to lead production of 3D renderings) o Animated Rendering Video (PCLD to lead production of 3D park flythrough)
4.1.2 Sustainability Certification
a. Sustainability Certification – Preliminary Evaluation b. Sustainability Certification – Documentation & Clarification
4.2 Plan Approvals and Permits
• Plan Check Approvals (PCLD to assist Prime with documentation) • Fuel Mod Plan
4.3 Bid Meetings and Support
• Pre-Bid Meeting (PCLD to attend)
• Respond to Bidders questions (PCLD to assist)
Task 5: Construction Support
5.1 Construction Meetings and Support 18 Months (396 Working Days)
5.1.1 Pre-Construction Meeting (PCLD to attend)
o Attend the pre-construction meeting; and attend weekly scheduled construction site meetings.
5.1.2 Attend weekly jobsite meetings and job inspection visits o Assume 20 in person meetings and 78 weekly OAC call-in meetings
5.1.3 Respond to RFI’s and review submittals and shop drawings o Review and respond to Request for Information (RFI), submittals and shop drawings within 5 working days from the time of notice.
5.1.4 Prepare construction correction notices as needed o Review and respond to construction change notices within 5 working days from the time of notice.
5.1.5 Assist with Change Order Requests
o Review design change order requests and prepare new design plans as needed.
5.1.6 Monthly progress report meetings (see 5.1.2)
o Included in 5.1.2 meetings
5.1.7 Perform final review and punch list (PCLD to assist Prime) o Perform the final inspection by Consultant’s Project Manager and Architect of Record to develop a punch list for the contractor to complete.
5.2 As-Built Plans
22-053 DAVID MARCH PARK PH II SCOPE OF SERVICES
5.2.1 As-Built Plans
o Final Record Drawings
ASSUMPTIONS AND SU PPLEMENTAL SERVICES
Supplemental Services are beyond the scope of the basic Scope of Services, and when requested in writing by the Client, shall entail additional compensation beyond the Compensation stated herein.
Supplemental Services to this Agreement expressly include but are not limited to:
• Additional Meetings or Agency submittals separate from those listed above • Public Agency presentations or hearings in addition to those listed above • Public engagement presentations in addition to those listed above • Survey and Geotechnical exploration
• Architectural Services
• Structural Engineering Services
• Electrical Engineering and other engineering support services • Hazardous material evaluation / removal
• Environmental or Biological Studies
• Private property improvements
*See Costed Scope and Fee Table on the following page for detailed cost breakdown by design task and sub-task.
Respectfully Submitted By
Chris Horton, Senior Associate
California State Landscape Architect Lic #6783
Item
Principal
Sr. Associate
Associate
Designer
190 165 130 110
Task 5 Construction Support - Optional Task 38 378 202 28 646 Task 5.1 Construction Meetings and Support 396 Working Days 36 364 166 0 566 88,480$
5.1.1 Pre-Construction Meeting (PCLD to attend) 4 4 8 1,180$ -$ 1,180$
5.1.2 Attend weekly jobsite meetings and job inspection visits 24 236 70 330 52,600$ -$ 52,600$
5.1.3 Respond to RFI's and review submittals and shop drawings 12 60 48 120 18,420$ -$ 18,420$
5.1.4 Prepare construction correction notices as needed 24 12 36 5,520$ -$ 5,520$
5.1.5 Assist with Change Order requests 32 24 56 8,400$ -$ 8,400$
5.1.6 Monthly Progress report meetings (see 5.1.2) 0 -$ -$ -$
5.1.7 Perform final review and punch list (PCLD to assist Prime) 8 8 16 2,360$ -$ 2,360$ Task 5.2 As-Built Plans 2 14 36 28 80 10,450$
As-Built Plans 2 14 36 28 80 10,450$ -$ 10, 450$ Total Hours and Fees 38 378 202 28 646 98,930$ -$ 98, 930$ Total Cost
City of Santa Clarita, Professional Services For David March Park Phase II, Proposal # CIP-22-23-P4027
STAFFING
PCLD
(Landscape Architect Sub)
LABOR COST
INDIRECT
COSTS
TASK
TASK TOTAL
TOTAL
HOURS
475 Goddard, Suite 200 | Irvine, California 92618 | p. 949.753.7070 | www.ninyoandmoore.com
June 11, 2024
Project No. 212176001
Mr. Jeremy Johnson
Psomas
555 S. Flower Street, Suite 4300
Los Angeles, California 90071
Subject: Revised Proposal for Geotechnical, Materials Testing and Special Inspection Services David March Park Phase II Improvements Project
Santa Clarita, California
Project No. P4027
References: Ninyo & Moore, 2023, Geotechnical Evaluation, David March Park Phase II Improvements Project, 28310 Via Joyce Drive, Santa Clarita, California, dated April 21.
Ninyo & Moore, 2024, Supplemental Recommendations – Auxiliary Parking Lot and Exercise Stairs, David March Park Phase II Improvements Project, 28310 Via Joyce Drive, Santa Clarita, California, dated February 22.
Dear Mr. Johnson:
Ninyo & Moore is pleased to submit this revised proposal for geotechnical, materials testing and special inspection services during construction of the David March Park Phase II Improvements Project located at 28310 Via Joyce Drive in Santa Clarita, California. We have revised this proposal at your request to exclude special inspection and materials testing based on a recently issued City of Santa Clarita Request for Proposal. Based on our review of the project plans and our previous work at the site , we understand that the project will generally consist of a new Restroom building, shade structures, picnic areas, fitness area, play structures, basketball court , masonry retaining wall, three parking lots, three art sculpture foundations, water main pip eline, storm drain pipeline, sewer pipeline, lighting, pole foundations, concrete stairways, concrete headwall structure. The parking lots will be asphalt concrete (AC) over aggregate base. The storm drain pipe will be 8 0 linear feet of 24-inch diameter HDPE pipe.
The lighting includes drilled pier foundations for 6 Muscoe Lighting Poles.
SCOPE OF SERVICES
Based on our conversations with Psomas, our understanding of the proposed construction, and our experience with similar projects, we propose to provide the following scope of services:
• Project coordination, management and technical support including review of the project geotechnical reports, plans and specifications, work scheduling and distribution of test data. • Attendance at pre-construction meetings and as-requested field meetings. • Field Senior Project Engineer/Geologist services for observation of remedial excavation bottoms and foundation excavations. Written supplemental recommendations will be provided as needed.
Ninyo & Moore | David March Park Phase II Improvements Project, Santa Clarita, California | 212176001 | June 11, 2024 2
• Field Technician services to provide observation, sampling and testing during earthwork, building pad preparation , trench backfill, subgrade preparation, aggregate base placement, and AC pavement operations. Field density tests will be performed to evaluate the Contractor’s compaction efforts.
• Preparation of daily reports, test data sheets, and field memoranda to document the items inspected and tested. These will be provided to the City of Santa Clarita representative in lieu of a Final As-Graded Compaction Report.
• Preparation of the Rough Grade Certification Letter at the completion of grading. • Laboratory testing, including proctor density, sieve analysis, sand equivalent, AC Hveem maximum density, AC oil extraction and AC gradation.
ASSUMPTIONS
Based on our project understanding, the following assumptions have been made in the preparation of our scope of services:
• Our services will be coordinated and scheduled on an as-needed basis, as requested by our client’s authorized field representative.
• Temporary power to the onsite storage bin will be provided by others. This is for equipment battery charging purposes only that may use a standard outlet located nearby. • Preparation of a detailed Final As-Graded Compaction Report will not be requested. • Our services are subject to prevailing wage requirements. • Specialty Inspector and materials testing services for concrete, masonry and steel construction will be performed by others.
ESTIMATED FEE
We propose to provide our services on a time -and-materials basis in acco rdance with the attached Schedule of Fees. Our estimated fee for the scope described herein is presented in the attached Table 1.
Ninyo & Moore appreciates the opportunity to provide this proposal and we look forward to working with you.
Respectfully submitted,
NINYO & MOORE
Matthew R. Harrell, PG, CEG, QSD/P
Senior Geologist
Alfredo “Tino” Rodriguez
Principal/Construction Services
MRH/AR/scs
Attachments: Table 1 – Breakdown of Estimated Fee – Geotechnical Services Schedule of Fees
Senior Staff Geologist/Engineer 32 hours @ 150.00 $ /hour 4,800.00 $ Senior Field Technician - Sitework and Building Pad 230 hours @ 108.00 $ /hour 24,840.00$ Senior Field Technician -Trench and Structure Backfill 300 hours @ 108.00 $ /hour 32,400.00$ Field Technician - Subgrade, Aggregate Base and AC 100 hours @ 103.00 $ /hour 10,300.00$ Onsite Temporary Storage Bin 6 mos. @ 240.00 $ /mo 1,440.00 $ Field Vehicle and Equipment 630 hours @ 15.00 $ /hour 9,450.00$ Subtotal 83,230.00$
Proctor Density D 1557, D 698, CT 216, & AASHTO T-180 4 tests @ 220.00$ /test 880.00$ AC Hveem Maximum Density 2 tests @ 225.00$ /test 450.00$ AC Extraction and Gradation 2 tests @ 250.00$ /test 500.00$ R-Value 2 tests @ 375.00$ /test 750.00$
Sand Equivalent, D 2419, CT 217 4 tests @ 125.00$ /test 500.00$ Sieve Analysis, D 422, CT 202 4 tests @ 145.00$ /test 580.00$ Subtotal 3,660.00$
Principal Engineer/Geologist/Environmental Scientist 10 hours @ 195.00 $ /hour 1,950.00 $ Senior Project Engineer/Geologist/Environmental Scientist 40 hours @ 185.00 $ /hour 7,400.00 $ Geotechnical/Environmental/Assistant 17 hours @ 80.00 $ /hour 1,360.00$ Subtotal 10,710.00$
TOTAL ESTIMATED FEE 97,600.00$
Project Coordination, Management and Technical Support
Laboratory Testing
Table 1 – Breakdown of Estimated Fee – Geotechnical Services Field Services
Ninyo & Moore | David March Park Phase II Improvements Project, Santa Clarita, California | 212176001 | CA13 | June 11, 2024 1
Ninyo & Moore | David March Park Phase II Improvements Project, Santa Clarita, California | 212176001 | June 11, 2024 CA13
Schedule of Fees
Hourly Charges for Personnel
Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist ................................................ $ 195 Senior Engineer/Geologist/Environmental Scientist ................................................................................................. $ 190 Senior Project Engineer/Geologist/Environmental Scientist ..................................................................................... $ 185 Project Engineer/Geologist/Environmental Scientist ................................................................................................. $ 175 Senior Staff Engineer/Geologist/Environmental Scientist ......................................................................................... $ 150 Staff Engineer/Geologist/Environmental Scientist..................................................................................................... $ 145 GIS Analyst ................................................................................................................................................................ $ 125 Technical Illustrator/CAD Operator ........................................................................................................................... $ 103 Field Staff
Certified Asbestos/Lead Technician ......................................................................................................................... $ 185 Field Operations Manager ......................................................................................................................................... $ 125 Nondestructive Examination Technician (UT, MT, LP) ............................................................................................. $ 119 Supervisory Technician ............................................................................................................................................ $ 115 Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing) ............................................. $ 109 Senior Technician ..................................................................................................................................................... $ 108 Technician ................................................................................................................................................................. $ 103 Administrative Staff
Information Specialist ................................................................................................................................................ $ 85 Geotechnical/Environmental/Laboratory Assistant ................................................................................................... $ 80 Data Processor .......................................................................................................................................................... $ 75 Other Charges
Concrete Coring Equipment (includes technician) .............................................................................................. $ 190/hr Anchor Load Test Equipment (includes technician) ........................................................................................... $ 190/hr GPR Equipment ................................................................................................................................................... $ 180/hr Inclinometer ......................................................................................................................................................... $ 100/hr Hand Auger Equipment ....................................................................................................................................... $ 80/hr Rebar Locator (Pachometer) ............................................................................................................................... $ 25/hr Vapor Emission Kit .............................................................................................................................................. $ 65/kit Nuclear Density Gauge ....................................................................................................................................... $ 12/hr X-Ray Fluorescence ............................................................................................................................................ $ 70/hr PID/FID ................................................................................................................................................................ $ 25/hr Air Sampling Pump .............................................................................................................................................. $ 10/hr Field Vehicle ........................................................................................................................................................ $ 15/hr Expert Witness Testimony ................................................................................................................................... $ 450/hr Direct Expenses .................................................................................................................................... Cost plus 15 % Special equipment charges will be provided upon request.
Notes
For field and laboratory technicians and special inspectors, overtime rates at 1.5 times the regular rates will be charged for work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the regular rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays.
Field technician and special inspection hours are charged at a 4-hour minimum, and 8-hour minimum for hours exceeding 4 hours. Hours charged will be limited to onsite time only and does not include travel, as long as the storage bin is onsite.
Invoices are payable upon receipt. A service charge of 1.5 percent per month may be charged on accounts not paid within 30 days.
Our rates will be adjusted in conjunction with the increase in the Prevailing Wage Determination during the life of the project, as applicable.
The terms and conditions are included in Ninyo & Moore’s Work Authorization and Agreement form.
Ninyo & Moore | 2021 Laboratory Testing CA13
Schedule of Fees for Laboratory Testing
SOILS CONCRETE
Atterberg Limits, D 4318, CT 204 .............................................................. $ 170 Compression Tests, 6x12 Cylinder, C 39 ................................................... $ 35 California Bearing Ratio (CBR), D 1883 .................................................... $ 550 Concrete Mix Design Review, Job Spec ..................................................... $ 300 Chloride and Sulfate Content, CT 417 & CT 422 ..................................... $ 175 Concrete Mix Design, per Trial Batch, 6 cylinder, ACI ............................... $ 850 Consolidation, D 2435, CT 219 .................................................................. $ 300 Concrete Cores, Compression (excludes sampling), C 42 ....................... $ 120 Consolidation, Hydro-Collapse only, D 2435 ............................................ $ 150 Drying Shrinkage, C 157 .............................................................................. $ 400 Consolidation – Time Rate, D 2435, CT 219 ............................................ $ 200 Flexural Test, C 78 ....................................................................................... $ 85 Direct Shear – Remolded, D 3080............................................................. $ 350 Flexural Test, C 293 ..................................................................................... $ 85 Direct Shear – Undisturbed, D 3080 ......................................................... $ 300 Flexural Test, CT 523 ................................................................................... $ 95 Durability Index, CT 229 ............................................................................. $ 175 Gunite/Shotcrete, Panels, 3 cut cores per panel and test, ACI ................. $ 275 Expansion Index, D 4829, IBC 18-3 .......................................................... $ 190 Lightweight Concrete Fill, Compression, C 495 ......................................... $ 80 Expansion Potential (Method A), D 4546 .................................................. $ 170 Petrographic Analysis, C 856 ...................................................................... $ 2,000 Geofabric Tensile and Elongation Test, D 4632 ....................................... $ 200 Restrained Expansion of Shrinkage Compensation .................................. $ 450 Hydraulic Conductivity, D 5084 .................................................................. $ 350 Splitting Tensile Strength, C 496 ................................................................. $ 100 Hydrometer Analysis, D 422, CT 203 ........................................................ $ 220 3x6 Grout, (CLSM), C 39 ............................................................................. $ 55 Moisture, Ash, & Organic Matter of Peat/Organic Soils ........................... $ 120 2x2x2 Non-Shrink Grout, C 109 .................................................................. $ 55 Moisture Only, D 2216, CT 226 ................................................................. $ 35 Moisture and Density, D 2937.................................................................... $ 45 ASPHALT Permeability, CH, D 2434, CT 220 ............................................................ $ 300 Air Voids, T 269 ............................................................................................ $ 85 pH and Resistivity, CT 643 ......................................................................... $ 175 Asphalt Mix Design, Caltrans (incl. Aggregate Quality) ............................. $ 4,500 Proctor Density D1557, D 698, CT 216, AASHTO T-180 ........................ $ 220 Asphalt Mix Design Review, Job Spec ....................................................... $ 180 Proctor Density with Rock Correction D 1557 .......................................... $ 340 Dust Proportioning, CT LP-4 ........................................................................ $ 85 R-value, D 2844, CT 301 ........................................................................... $ 375 Extraction, % Asphalt, including Gradation, D 2172, CT 382 .................... $ 250 Sand Equivalent, D 2419, CT 217 ............................................................. $ 125 Extraction, % Asphalt without Gradation, D 2172, CT 382 ........................ $ 150 Sieve Analysis, D 6913, CT 202 ................................................................ $ 145 Film Stripping, CT 302 .................................................................................. $ 120 Sieve Analysis, 200 Wash, D 1140, CT 202 ............................................. $ 100 Hveem Stability and Unit Weight D 1560, T 246, CT 366 ......................... $ 225 Specific Gravity, D 854 ............................................................................... $ 125 Marshall Stability, Flow and Unit Weight, T 245 ......................................... $ 240 Thermal Resistivity (ASTM 5334, IEEE 442) ............................................ $ 925 Maximum Theoretical Unit Weight, D 2041, CT 309 .................................. $ 150 Triaxial Shear, C.D, D 4767, T 297 ........................................................... $ 550 Moisture Content, CT 370 ............................................................................ $ 95 Triaxial Shear, C.U., w/pore pressure, D 4767, T 2297 per pt ................ $ 450 Moisture Susceptibility and Tensile Stress Ratio, T 238, CT 371 ............. $ 1,000 Triaxial Shear, C.U., w/o pore pressure, D 4767, T 2297 per pt ....................... $ 350 Slurry Wet Track Abrasion, D 3910 ............................................................. $ 150 Triaxial Shear, U.U., D 2850 ...................................................................... $ 250 Superpave, Asphalt Mix Verification (incl. Aggregate Quality) .................. $ 4,900 Unconfined Compression, D 2166, T 208 ................................................. $ 180 Superpave, Gyratory Unit Wt., T 312 .......................................................... $ 100 Superpave, Hamburg Wheel, 20,000 passes, T 324 ................................. $ 1,000 MASONRY Unit Weight sample or core, D 2726, CT 308 ............................................. $ 100 Brick Absorption, 24-hour submersion, 5-hr boiling, 7-day, C 67 ............ $ 70 Voids in Mineral Aggregate, (VMA) CT LP-2 .............................................. $ 90 Brick Compression Test, C 67 ................................................................... $ 55 Voids filled with Asphalt, (VFA) CT LP-3 .................................................... $ 90 Brick Efflorescence, C 67 ........................................................................... $ 55 Wax Density, D 1188 ................................................................................... $ 140 Brick Modulus of Rupture, C 67 ................................................................. $ 50 Brick Moisture as received, C 67 ............................................................... $ 45 AGGREGATES Brick Saturation Coefficient, C 67 .............................................................. $ 60 Clay Lumps and Friable Particles, C 142.................................................... $ 180 Concrete Block Compression Test, 8x8x16, C 140 ................................. $ 70 Cleanness Value, CT 227 ............................................................................ $ 180 Concrete Block Conformance Package, C 90 .......................................... $ 500 Crushed Particles, CT 205 ........................................................................... $ 175 Concrete Block Linear Shrinkage, C 426 .................................................. $ 200 Durability, Coarse or Fine, CT 229 .............................................................. $ 205 Concrete Block Unit Weight and Absorption, C 140 ................................ $ 70 Fine Aggregate Angularity, ASTM C 1252, T 304, CT 234 ....................... $ 180 Cores, Compression or Shear Bond, CA Code ........................................ $ 70 Flat and Elongated Particle, D 4791............................................................ $ 220 Masonry Grout, 3x3x6 prism compression, C 39 ..................................... $ 45 Lightweight Particles, C 123 ........................................................................ $ 180 Masonry Mortar, 2x4 cylinder compression, C 109 .................................. $ 35 Los Angeles Abrasion, C 131 or C 535 ....................................................... $ 200 Masonry Prism, half size, compression, C 1019 ...................................... $ 120 Material Finer than No. 200 Sieve by Washing, C 117 .............................. $ 90 Masonry Prism, Full size, compression, C 1019 ...................................... $ 200 Organic Impurities, C 40 .............................................................................. $ 90 Potential Alkali Reactivity, Mortar Bar Method, Coarse, C 1260 ............... $ 1,250 REINFORCING AND STRUCTURAL STEEL Potential Alkali Reactivity, Mortar Bar Method, Fine, C 1260 .................... $ 950 Chemical Analysis, A 36, A 615 ................................................................. $ 135 Potential Reactivity of Aggregate (Chemical Method), C 289 ................... $ 475 Fireproofing Density Test, UBC 7-6........................................................... $ 90 Sand Equivalent, T 176, CT 217 ................................................................. $ 125 Hardness Test, Rockwell, A 370................................................................ $ 80 Sieve Analysis, Coarse Aggregate, T 27, C 136 ........................................ $ 120 High Strength Bolt, Nut & Washer Conformance, Sieve Analysis, Fine Aggregate (including wash), T 27, C 136................. $ 145 per assembly, A 325 ............................................................................. $ 150 Sodium Sulfate Soundness, C 88 ............................................................... $ 450 Mechanically Spliced Reinforcing Tensile Test, ACI ................................ $ 175 Specific Gravity and Absorption, Coarse, C 127, CT 206.......................... $ 115 Pre-Stress Strand (7 wire), A 416 .............................................................. $ 170 Specific Gravity and Absorption, Fine, C 128, CT 207 .............................. $ 175 Reinforcing Tensile or Bend up to No. 11, A 615 & A 706 ....................... $ 75 Structural Steel Tensile Test: Up to 200,000 lbs., A 370 ......................... $ 90 ROOFING Welded Reinforcing Tensile Test: Up to No. 11 bars, ACI ....................... $ 80 Roofing Tile Absorption, (set of 5), C 67 ..................................................... $ 250 Roofing Tile Strength Test, (set of 5), C 67 ................................................ $ 250
Special preparation of standard test specimens will be charged at the technician’s hourly rate.
Ninyo & Moore is accredited to perform the AASHTO equivalent of many ASTM test procedures.
211 Culver Blvd Suite N, Playa del Rey, California, 90293 – (424) 241-3524 EcoKai Environmental, Inc.
May 17, 2024
via email
Jeremy Johnson, PE
Sr. Project Manager/Vice President
PSOMAS
27220 Turnberry Lane, Suite 190
Valencia, CA 91355
Subject: Proposal to Provide Professional Services for Risk Level 2 Stormwater Pollution Prevention Plan (SWPPP) Compliance at David March Park, Santa Clarita, California
Mr. Johnson,
EcoKai is pleased to provide our scope and cost for turn-key professional QSP Stormwater Pollution Prevention Plan (SWPPP) monitoring services for the approximately 9.13-acre David March Park Project in Santa Clarita, California. EcoKai understands that the contract period will be from July 2024 through December 2025 (18 months) based on information provided by PSOMAS.
The proposed scope of work includes all QSP responsibilities as required by the State Water Board in the Construction General Permit. These are summarized below. The completion of all weekly BMP site inspections and follow up documentation and reporting; installation and data recording for an on-site rain gauge; updating the SWPPP Erosion Control Plan map with current BMP conditions; development and submittal, as needed, of all applicable Project documents to the City for upload to the State Water Board’s Stormwater Multiple Application and Report Tracking System (SMARTS), including ad-hoc reports, as needed Change of Information (COI) submittals, annual reports, and a final Notice of Termination (NOT) once final stabilization is achieved. Completion and documentation of qualifying rain event monitoring and follow-up reporting, including pre-, post-, and during-storm site inspections, pH and turbidity sampling, and any non-visible water quality sampling and analysis, as needed, per the current General Construction Permit (GCP). [Costs for laboratory analysis for non-visible pollutants due to BMP failure, and/or construction spills resulting in potential contamination have not been included but would be billed at laboratory cost in the unlikely event they were to occur.] All field sampling data will be submitted to the City within 24-hours of the inspection along with all applicable inspection documentation.
Project assumptions are listed below and the Project budget estimate is provided in Attachment 1.
Page 2 May 17, 2024
211 Culver Blvd Suite N, Playa del Rey, California, 90293 – (424) 241-3524 Project Assumptions
1 Period of service will be from July 2024 through December 2025 (18 months). 2 Project work hours are Monday-Friday 7:00 AM – 4:00 PM. 3 Up to four on-site sample locations may require collection of potential run on and/or runoff during a qualifying rain event.
4 A SWPPP file and SWPPP BMP Erosion Control Plan map will be maintained by EcoKai and kept on-site that will be available for immediate inspection by any Water Board or City personnel upon request.
5 In the unlikely event that non-visible pollutant sampling is required, laboratory analysis costs will be billed at EcoKai cost without markup.
6 Additional tasks and/or services not specifically identified above but requested and agreed upon by EcoKai, will be billed per EcoKai’s Standard Fee Schedule (Attachment 2) unless otherwise agreed.
7 EcoKai will submit monthly invoices for services provided. All invoices are due NET 60.
We appreciate the opportunity to submit this proposal. If you have any questions, or if I can of any additional assistance, please call me in the office at (424) 241-3524.
Sincerely,
Jim Burton, PE, QSD/P
President / CEO
EcoKai Environmental, Inc.
Attach – (1) Project Budget Estimate
(2) EcoKai Standard Fee Schedule
Page 3 May 17, 2024
211 Culver Blvd Suite N, Playa del Rey, California, 90293 – (424) 241-3524 Attachment 1
Project Budget Estimate
(Period of Service July 2024 through December 2025; 18 months) Task No. / Description Unit Qty Labor Cost /
Unit Totalsɸ
1 - Weekly QSP Inspections, Weather Tracking,
Erosion Control Plan BMP Map Updates, Rain Gauge
Installation & Monitoring, Field Instrument
Calibration & Maintenance, and Project
Documentation & Reporting
Per Week 78 $525 $40,950
2 - Rain Event Field Sampling‡
Pre-storm Site Visits Each 15 $400 $6,000
Post-storm Site Visits Each 10 $400 $4,000
During Rain Site Visits Each 25 $500 $12,500
TOTAL $63,450
‡ = Laboratory costs for non-visible pollutant sampling, if necessary, per the General Construction Permit, will be billed at cost and have not been included herein.
ɸ = Mileage is included in costs.
Page 4 May 17, 2024
211 Culver Blvd Suite N, Playa del Rey, California, 90293 – (424) 241-3524 Attachment 2
EcoKai Standard Hourly Rates
(Effective 01/01/2024)
Principal Water Resource Engineer $135
Principal Environmental Engineer $135
Sr. Hydrogeologist / Geologist $125
Sr. Regulatory Specialist $125
Sr. Environmental Scientist $125
Sr. Biologist / Botanist $105
Irrigation Specialist $95
GIS Specialist $95
Staff Environmental Scientist $85
Staff / Biologist / Botanist / Monitor $85
Field Technician (Support) $75
Administrative / Project Assistant $55
Hourly rates include direct labor, overhead, fringe benefits, standard computer and technology costs, and fee, if applicable.
Per Diem, if applicable, is billed at allowable IRS rates by project location and State
Expert Witness Testimony is two times normal rate.
Reimbursable
Mileage is charged at IRS allowable rates and incurred parking expenses, if any, are billed at cost.
Client requested, prints, plots, messenger service, air travel, and/or other directly requested items or materials for purchase are charged at cost.
Work with the Contractor and City staff during planning and installation to ensure that best practices are used and quality control is maintained. This includes plan review as well as material selection.
2. Daily Project Logs and Reports detailing work performed by contractors and subcontractors, staff on-site, equipment & material used, as well as other pertinent information.
3. Oversee all aspects of irrigation system installation.
A. Irrigation controller, metering, and backflow installation.
B.
Irrigation pipe placement, protection and installation.
C. Proper assembly and installation of a valve and sprinkler assemblies.
D. Ensure that practices are followed for water conservation and irrigation system longevity.
4. Oversee and manage installation of all plant materials.
A. Topsoil selection and quality control.
B. Plant and tree selection including tagging of materials before delivery. c. Inspection of plant material at time of delivery to ensure quality control. o. Ensure that best practices are followed for long term health of trees and plants Bryan Smith
Smith Landscape Management
27402 Briars Place
Santa Clarita, CA 91354
April 23, 2024
Jeremy Johnson
Psomas
RE: Inspection Services - David March Park Project
Jeremy:
Thank you for the opportunity to provide a quote for inspection services for the David March Park Project. Having recently completed similar projects for the City I am familiar with the work and hours necessary to manage such a project and successfully work with contractors, city staff, and other local agencies. I look forward to helping in any way I can.
My rate for this project would be $73 per hour flat rate for all day services and $146 per hour for night services. A gas charge will also be added for any required travel outside of the Santa Clarita Valley.
Scope of Services
1. E. Manage and inspect installation of decorative hardscape features and special rock work.
s. Provide daily on-site inspection.
A. Normally this would entail 1.5+ hours in the morning beginning at 7 AM and 1.5+ hours in the afternoon.
B. Attend all necessary meetings with Contractors and City Staff. c. Available 24 hours a day for any emergencies.
o. Travel to nursery and material providers to personally tag plant material.
Estimated hours required: Estimated total compensation:
600 hours $44,800 Again, I appreciate the opportunity to provide a quote for my services on this project. As a licensed contractor with over 30 years of experience in the planning & design, installation, and maintenance of landscape/hardscape projects, I can provide you with well-rounded and skilled inspection services that provide the best value for the money.
Sincerely,
Bryan Smith
LMDMonitor
(661) 510-3666