CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, July 9, 2024
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Weste
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
Dr. Rachael Sachar and Avetis "AVO" Aladzhadzhyan Recognition Dan Watson The Signal Retirement Recognition
PRESENTATIONS
2024 Public Opinion Poll Results
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
UNFINISHED BUSINESS
1. CENTRAL PARK BUILDOUT - RIVER OF LIGHTS, PROJECT P4033 - This item considers award of the construction contract for the Central Park River of Lights project. The project would include decorative lighting in the plaza and on the hillside adjacent to the exercise stairs.
RECOMMENDED ACTION:
City Council receive a presentation on the Central Park River of Lights, Project P4033, review the two options presented, and provide direction to staff to proceed with Option One or Option Two.
2. MASTER AGREEMENT AND ASSOCIATED DOCUMENTS FOR THE
TRANSFER OF WILLIAM S. HART REGIONAL PARK - The purpose of this item is to approve assuming ownership and operations of Williams S. Hart Regional Park from the County of Los Angeles.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute the Master Agreement and associated documents, subject to City Attorney approval.
2. Adopt a resolution approving the transfer of William S. Hart Regional Park from the County of Los Angeles to the City of Santa Clarita.
3. Appropriate $174,706 in Fiscal Year 2024-2025 as outlined in Exhibit A from the Library Fund (Fund 309) and General Fund (Fund 100).
4. Appropriate one-time funding in the amount of $220,000 from the General Fund (Fund 100) for expenses related to the transfer of Hart Park to Hart Park Expenditure Account (1008300-516101).
5. Find this action exempt from review under the California Environmental Quality Act (CEQA) pursuant to (Public Resources Code §§ 21000, et seq. “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the “CEQA Guidelines”).
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
3. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the June 25, 2024 Special Meeting.
4. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the June 25, 2024 Regular Meeting.
5. CHECK REGISTER NO. 14 - Check Register No. 14 for Period 05/31/24 through 06/13/24 and 06/20/24. Electronic Funds Transfers for the Period 06/03/24 through 06/14/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 14.
6. VENTURA COUNTY RIGHT-OF-WAY USE AGREEMENT - Approval for a Right-of-Way Use Agreement with the County of Ventura in exchange for two dark fiber strands that may be used to create network redundancy for the City's Fiber Optic Network.
RECOMMENDED ACTION:
City Council:
1. Approve a Right-of-Way Use Agreement with the County of Ventura in exchange for two dedicated dark fiber strands for City use along the Ventura County’s 46-mile regional network.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
7. BACKFLOW PREVENTION DEVICE TESTING AND REPAIRS CONTRACT - Council consideration to award a contract for backflow servicing across Landscape Maintenance District Zones and City-owned facilities.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Backflow Prevention Device Tester to provide testing, maintenance, and repair services for all City-owned backflow prevention devices in the annual amount of $245,372, for a total two-year contract in an amount not to exceed $490,744.
2. Authorize the City Manager or designee to execute up to three annual renewal options, not to exceed the annual contract amount, contingent upon the appropriation of funds in the annual budget for such fiscal years.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
8. CITYWIDE PRINTERS AND COPIERS CONTRACT - Council consideration to award a five-year contract to Kyocera Document Solutions West, LLC, for managed print services.
RECOMMENDED ACTION:
City Council:
1. Approve the use of a cooperative agreement through OMNIA Partners contract #R191102; award a five-year contract to Kyocera Document Solutions West, LLC,
for managed print services in the amount of $730,150; and authorize a contingency of $109,522 for a total contract amount not to exceed $839,672.
2. Authorize the City Manager or designee to execute up to two additional one-year renewal options, not to exceed the annual contract amount, inclusive of contingency, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
9. RESOLUTION DESIGNATING OFFICIALS AUTHORIZED TO FILE
APPLICATIONS TO THE CALIFORNIA GOVERNOR'S OFFICE OF
EMERGENCY SERVICES FOR DISASTER-RELATED FINANCIAL
ASSISTANCE - The resolution authorizes City Council to designate approved agents every three years to execute and file applications to the California Governor's Office of Emergency Services (Cal OES) as required by the Robert T. Stafford Disaster Relief and Emergency Assistance Act.
RECOMMENDED ACTION:
City Council adopt a resolution designating the City Manager, Assistant City Manager, and Intergovernmental Relations Officer as approved agents with the California Governor’s Office of Emergency Services (Cal OES) for disaster related financial assistance and authorize staff to provide Cal OES with a certified copy of the resolution.
10. SECOND READING OF AN ORDINANCE FOR THE TOWN CENTER
SPECIFIC PLAN - Second reading of an ordinance to amend the City of Santa Clarita’s zoning map and zoning designation as it relates to the Town Center Specific Plan.
RECOMMENDED ACTION:
City Council conduct a second reading and adopt an ordinance entitled: “AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING ZONE CHANGE 22-001, AND SPECIFIC PLAN 22-002 (MASTER CASE 22-105) TO AMEND THE CITY OF SANTA CLARITA’S ZONING
MAP AND CHANGE THE ZONING DESIGNATION OF ASSOCIATED
ASSESSOR’S PARCEL NUMBERS FROM REGIONAL COMMERCIAL TO
SPECIFIC PLAN.”
11. 2024 ANIMAL CARE GRANT AWARD RECOMMENDATIONS - City Council consideration to approve the 2024 Animal Care Grant Program funding recommendations by the Grants Committee.
RECOMMENDED ACTION:
City Council:
1. Approve the 2024 Animal Care Grant Committee’s funding recommendations in an amount not to exceed $10,000 per grantee, for a total amount not to exceed $40,000.
2. Direct staff to execute Grant Agreements with the agencies approved for funding.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
12. CORRECTED TAX-SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. SCV-1120, SCV-1130, SCV-1132, AND SCV-1133 - The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. The District has requested the City adopt amended resolutions for four previously approved annexations.
RECOMMENDED ACTION:
City Council:
1. Rescind resolutions Nos. 23-21, 23-22, 23-23, 23-73, 23-74, 23-78, 23-79, 23-80, 23- 81, and 23-82 that approved and accepted the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos.
SCV-1120, SCV-1130, SCV-1132, and SCV-1133.
2. Adopt the Santa Clarita Valley Sanitation District's corrected resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. SCV-1120, SCV-1130, SCV-1132, and SCV-1133.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
13. 2024 DEBRIS MANAGEMENT PLAN FOR DISASTER DEBRIS REMOVAL - This item is to comply with the Disaster Mitigation Act of 2000, by adopting a Debris Management Plan for removal activities as a result of a major, citywide disaster.
RECOMMENDED ACTION:
City Council adopt a resolution for the 2024 Debris Management Plan for Disaster Debris Removal.
14. VALENCIA COMMUNITY CENTER RECONSTRUCTION AND TENANT IMPROVEMENTS - This item considers an award for construction contract for The Valencia Community Center reconstruction and tenant improvements.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Valencia Community Center Reconstruction and Tenant Improvements.
2. Award a construction contract to Deeb Construction Inc., in the amount of $364,153 and authorize a contingency in the amount of $72,831, for a total contract amount not
to exceed $436,984.
3. Approve the use of a “piggyback” contract for the purchase of replacement doors, electrified and mechanical door hardware from Montgomery Hardware Company, through the California Multiple Awards Schedule, (CMAS) contract #4-17-84-0059A in an amount not to exceed $232,822.
4. Find the Valencia Community Center Reconstruction and Tenant Improvements exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
15. OLD ORCHARD PARK PHASE I IMPROVEMENTS, PROJECT P2020 - PLANS AND SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This action will award the construction contract for the phase I improvements to Old Orchard Park. The project will consist of an expanded playground area with features including new play equipment for 2 to 5 year and 5 to 12 year age groups, climbing rock structure, turf slide hill, rubberized surfacing and shade structure. Addition of a multi-sport court, recreation elements, multi-purpose room/restroom building improvements, parking lot expansion and other recreational and landscape upgrades.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for Old Orchard Park Phase I Construction Project P2020.
2. Award a construction contract to Golden Sun Enterprise, Inc., in the amount of $5,917,777 for the base bid, and authorize a contingency in the amount of $1,183,555, for a total contract amount not to exceed $7,101,332.
3. Award a materials testing contract to Kane Construction Services, Inc., in the amount of $318,868, and authorize a contingency in the amount of $31,886, for a total contract amount not to exceed $350,754.
4. Extend the current $300,000 contract and authorize an increased expenditure for construction management support with Pacific Coast Land Design, Inc., in the amount of $181,789, and authorize a contingency in the amount of $18,178, for a total contract amount not to exceed $499,967.
5. Appropriate one-time funds in the amount of $2,531,307 from the Facilities Fund (Fund 723) to the Old Orchard Park Project P2020, expenditure account P2020601- 516101.
6. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
X
16. ACCEPTANCE OF REAL PROPERTY OF 11.4 +/- ACRES IN THE CITY OF SANTA CLARITA, LOS ANGELES COUNTY ASSESSORS PARCEL NO. 2866- 007-079, 2866-007-080 AND A PORTION OF 2866-007-078 - Acquisition of this property will enhance the City's on-going efforts to preserve open space lands in an effort to complete the open space greenbelt surrounding the Santa Clarita Valley.
RECOMMENDED ACTION:
City Council:
1. Accept 11.4 +/- acres of real property for the purpose of public recreation and open space preservation, Assessor's Parcel Numbers 2866-007-079, 2866-007-080 and a portion of 2866-007-078, contingent upon clean title reports and environmental reports.
2. Appropriate $30,000 from the Open Space Preservation District Fund (Fund 358) to the Open Space Preservation District Expenditure Account 3587501-516101 for due diligence, title and escrow.
3. Appropriate ongoing funds in the amount of $4,000 from the Open Space Preservation District Fund (Fund 358) to Open Space Preservation District Expenditure Account 3587501-511101 for on-going maintenance.
4. Authorize the City Manager to sign the agreement, subject to final approval by the City Manager and City Attorney, and to take such further actions as necessary to effectuate the transfer.
5. The project is exempt from review under the California Environmental Quality Act (Article 9) pursuant to Section 15313 (Class 13); Section 15317 (Class 17); and Section 15325 (Class 25).
6. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Andrew Pontious
FUTURE MEETINGS
The next regular meeting of the City Council will be held August 27, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On July 3, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
_____________________________
Mary Cusick
City Clerk
Santa Clarita, California
Agenda Item: 1
CITY OF SANTA CLARITA
AGENDA REPORT
UNFINISHED BUSINESS
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: CENTRAL PARK BUILDOUT - RIVER OF LIGHTS, PROJECT P4033 DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council receive a presentation on the Central Park River of Lights, Project P4033, review the two options presented, and provide direction to staff to proceed with Option One or Option Two.
BACKGROUND
The Central Park Buildout project was recently constructed at the southwest corner of Central Park. The project included the addition of four full-sized multipurpose fields and field lighting, a new parking lot and lighting, a new restroom building, upgrades to the adjacent dog park, a 55- foot wide plaza between the parking lot and multipurpose fields, and exercise stairs. The plaza area and exercise stairs are shown on the attached location map. This project had a ribbon cutting ceremony on October 17, 2023, and supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
On September 26, 2023, preliminary design and associated costs were presented to the City Council to consider decorative lighting embedded in the plaza and installed along the exercise stairs. The programmable lights will be capable of displaying variable colors at varying levels of brightness to create visual effects such as flowing water. The rendering for the River of Lights is shown on the attached Exhibit A.
The City Council provided direction to proceed with consideration to reduce anticipated costs, define hours of operation, and work with the Santa Clarita Valley Water Agency (SCVWA) for educational kiosks.
In response to this direction, staff consulted with two electrical design consultants and two electrical contractors to evaluate the design and identify opportunities to reduce construction costs. Several cost saving ideas were implemented including utilizing existing conduit, 1 Packet Pg. 10
eliminating the transformers, and reducing the number of electrical outlets and up-lighting of the trees within the plaza.
Staff determined the decorative lighting will be turned off by 10:00 p.m. when the lights throughout Central Park are turned off. The decorative lights will be installed to avoid casting light onto the exercise stairs where hours of operation will remain from dawn to dusk.
Staff worked with SCVWA to develop informational kiosks to be installed as part of the project, which will include three double-sided pedestals with information on the history of SCVWA, water supply, groundwater, water quality, conservation, and stormwater. The project will also include four pedestals located around the public art to describe the water cycle. One additional pedestal will include information about the public art.
The California Environmental Quality Act (CEQA) requirements were previously completed for the Central Park River of Lights project. On June 1, 2021, the City of Santa Clarita Planning Commission adopted Resolution P21-14, adopting a Mitigated Negative Declaration and approving Master Case 21-040, consisting of Conditional Use Permit 21-003, Minor Use Permit 21-003, and Oak Tree Permit (Class 2) 21-007 for the construction and operation of the Central Park Buildout project, located at 27150 Bouquet Canyon Road within the City of Santa Clarita.
A Notice of Determination was filed with the Los Angeles County Clerk (File No. 2021-126014) on June 4, 2021.
The initial invitation to bid was prepared and published twice in The Signal newspaper for the River of Lights project, on March 21 and March 28, 2024, and was posted on BidNet. Only one bid, in the amount of $1,488,771, was received on April 23, 2024. To ensure competitive pricing, staff rejected the bid and rebid the project.
The second invitation to bid was prepared and published twice in The Signal newspaper, on May 9 and May 16, 2024, and was posted on BidNet. A total of two bids were submitted to the City and opened by Purchasing on June 4, 2024. Each of the bids included a base bid and four bid alternates. The base bid was for lighting the plaza and replacing the decomposed granite path with concrete and the alternates included installing the following: hillside lighting along the exercise stairs, civic art sculpture “When Cloud Met a Cloud” and associated lighting, educational pedestals, and junction boxes to light adjacent trees.
The basis for award was the total for the base bid and all four bid alternates combined. The results of the total bids, including bid alternates, are shown below:
Company Location Bid Amount
H&S Electric, Inc. Valencia, CA $1,397,200
Solex Construction, Inc. Los Angeles, CA $1,531,786
Based on these bid prices, the total construction cost, including contingency and soft costs, will be $1.7 million.
At the March 26, 2024, City Council meeting, the City Council directed staff to reallocate funds in the amount of $229,279 from the Sheriff’s Station Civic Art project to the Central Park River 1 Packet Pg. 11
of Lights project. To fund the River of Lights project as outlined in Option Two below, an additional appropriation, in the amount of $1,470,000, would be required.
Two options for the City Council's consideration are outlined below.
Option One - Do not approve the River of Lights Project
Under this option, the River of Lights project would not be completed and the existing budget would be used to install the civic art sculpture “When Cloud Met a Cloud” and replace the decomposed granite path installed in anticipation of the River of Lights project with concrete.
Based on our engineer’s estimate, the total construction cost under this option, including contingency and soft costs, is anticipated to be $200,000.
Option Two - Proceed with the River of Lights Project
Under this option, City Council:
1. Approve the plans and specifications for the Central Park River of Lights, Project P4033.
2. Award the construction contract to H&S Electric, Inc., in the amount of $1,397,200 and authorize a contingency in the amount of $209,580, for a total contract amount not to exceed $1,606,780.
3. Extend the current contract and authorize an increased expenditure authority for construction support services, with Visual Terrain, Inc., in the amount of $48,000 and authorize a contingency in the amount of $7,200, for a total additional contract amount not to exceed $55,200.
4. Appropriate one-time funds in the amount of $1,470,000 from the Facilities Fund (Fund 723) to expenditure account P4033723-516101.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
Under this option, staff recommends awarding the construction contract to H&S Electric, Inc., the lowest responsive and responsible bidder. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete.
The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
As part of the effort to enhance the experience of park users, City staff worked with Visual Terrain, Inc. (VT) to develop design concepts and provide mock ups for multiple decorative lighting options for the River of Lights project. After staff evaluation of the concepts, VT was tasked to prepare construction documents to install decorative lighting in the plaza and along the exercise stairs to match the selected concept.
1 Packet Pg. 12
In order to provide appropriate construction management support services throughout the project, ensure the visual aesthetics are met, and provide light programming services, it is recommended that the existing contract with VT be increased by a total of $55,200, including contingency. This increase will allow VT to provide construction management support at regular meetings, review submittals, respond to requests for information, address design issues as the project is constructed, and provide programming services for the lights.
The requested contingency will be used for any unforeseen site conditions, utility conflicts and fees, or additional needs that may occur during the construction process.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, for Option One, funds are available in expenditure account P4033723-516101 (Facilities Fund) in an amount of $229,279 to support the recommended project costs. For Option Two, the budget will be increased by $1,470,000 in expenditure account P4033723-516101 (Facilities Fund) for a total project budget of $1,699,279 to support the recommended contracts and associated project costs.
ATTACHMENTS
Location Map - Central Park River of Lights
Exhibit A - River of Lights Rendering
Bid Proposal for H&S Electric, Inc. (available in the City Clerk's Reading File) Proposal for Visual Terrain, Inc. (available in the City Clerk's Reading File) 1 Packet Pg. 13
1.a
Packet Pg. 14
Attachment: Location Map - Central Park River of Lights (CENTRAL PARK BUILDOUT - RIVER OF LIGHTS - CONSTRUCTION CONTRACT) Exhibit A
River of Lights Rendering
1.b
Packet Pg. 15
Attachment: Exhibit A - River of Lights Rendering (CENTRAL PARK BUILDOUT - RIVER OF LIGHTS -
Agenda Item: 2
CITY OF SANTA CLARITA
AGENDA REPORT
UNFINISHED BUSINESS
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: MASTER AGREEMENT AND ASSOCIATED DOCUMENTS FOR
THE TRANSFER OF WILLIAM S. HART REGIONAL PARK
DEPARTMENT: Neighborhood Services
PRESENTER: Amber Rodriguez
RECOMMENDED ACTION
City Council:
1. Authorize the City Manager or designee to execute the Master Agreement and associated documents, subject to City Attorney approval.
2. Adopt a resolution approving the transfer of William S. Hart Regional Park from the County of Los Angeles to the City of Santa Clarita.
3. Appropriate $174,706 in Fiscal Year 2024-2025 as outlined in Exhibit A from the Library Fund (Fund 309) and General Fund (Fund 100).
4. Appropriate one-time funding in the amount of $220,000 from the General Fund (Fund 100) for expenses related to the transfer of Hart Park to Hart Park Expenditure Account (1008300- 516101).
5. Find this action exempt from review under the California Environmental Quality Act (CEQA) pursuant to (Public Resources Code §§ 21000, et seq. “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the “CEQA Guidelines”).
BACKGROUND
William S. Hart Regional Park is the last remaining Los Angeles County (County) park located within the City of Santa Clarita (City). At the November 23, 2021, City Council meeting, the City Council directed staff to draft a letter to the 5th District Board of County Supervisor, Kathryn Barger, requesting that the City and the County begin formal discussions regarding the transfer of ownership and operation of William S. Hart Regional Park (Hart Park) to the City. 2 Packet Pg. 16
Once it was agreed to in concept by the County, an internal Hart Park City team was formed to develop a feasibility report detailing the resources needed to maintain, operate, and program the park, which was presented to the City Council for review and consideration at the June 13, 2023, City Council meeting. At that meeting, the City Council directed staff to negotiate and finalize the terms of the transfer. Since that time, City staff have finalized the negotiated terms on the attached Master Agreement along with necessary documents to file with Probate Court.
Negotiated Terms
As referenced in the attached Master Agreement, the nine parcels totaling 156 acres would be transferred to the City at no cost, with the exception that the City would pay for relocation costs of County equipment and assets, probate preparation and processing, and preparation of legal documents. Further, the County is requesting the use of Hart Park facilities for five events or meetings on a gratis basis annually, with the exception that the County will bear all costs associated with the events. Additionally, as a condition of the transfer of the Hart Park property from the County to the City, the City has agreed to lease back a portion of Hart Park to the County for the purpose of the temporary operation of a satellite maintenance yard and departmental administrative offices. The lease agreement between the City and County is for five years and can be terminated by the City with 180 days’ notice. As part of the transfer, the City will also take over the former Senior Center, with the condition that the property is to be maintained as a public community and recreational center and for programs for arts and veterans.
Operational Costs
As part of the transition analysis, City staff have considered the financial impact of assuming site operations. To effectively scale into operations, budgetary requests are being recommended in three phases as part of the transition. The timeline provides the opportunity to recommend most staffing and other resource requests through the City’s Fiscal Year (FY) 2024-2025 Midyear Budget and the annual FY 2025-2026 Budget process.
As shown in the table below, Phase 1 of the budgetary requests, includes the recommendation to approve the addition of a Museum Curator and Museum Supervisor for a one-time total of $174,706. The Hart Museum comprises over 6,000 3-dimensional objects requiring ongoing care, including scheduled cleaning and occasional specialized treatment or conservation. With the addition of both positions, staff can ensure the proper transition and security of the collection.
Additionally, staff recommends approving the appropriation of $220,000 to cover expenses related to the transfer of ownership, including, but not limited to, relocation costs of County equipment and assets, filing, probate preparation, processing, and preparation of legal documents.
Phase 2 includes capital improvement project requests, security camera upgrades, and additional staff to assist in the overall operations of the park. Lastly, Phase 3 includes remaining operational needs through the FY 2025-2026 Budget process. Total estimated costs for the first full year of operations is $2.6 million.
2 Packet Pg. 17
Phase 1
(July 2024)
Phase 2
(Jan 2025)
Phase 3
(FY 25/26)
Revenues - $165,890 $380,220
Expenditures 394,706 $1,699,949* $2,577,571
Net (394,706) ($1,534,059) ($2,197,351)
*includes $600,000 for emergent capital projects and security cameras
Next Steps
As part of the transfer process, the Master Agreement must be presented and approved by the City Council prior to County approval. If both parties approve, the County will file with Probate Court for the transfer. The approval process for Probate Court is currently estimated to take four to eight months. Once the probate process is complete, the County would need 60 days to vacate the site physically. This timeline sets the transition date for July 1, 2025.
This action is not subject to CEQA review pursuant to (Public Resources Code §§ 21000, et seq. “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the “CEQA Guidelines”) which exempts from CEQA review projects that substitution of trustee and the transfer of property and continued operation of the Park and Adjacent Property by the City will not result in a direct or reasonably foreseeable indirect physical change in the environment. This agenda item meets the criteria for this exemption because the property is currently improved as a park and will remain so.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The total costs associated with these actions are estimated at $394,706. Upon approval of the recommended actions,$174,706 will be available in Hart Museum Expenditure Account 3098301-500101 through 501113 and Technology Services Expenditure Account 1002200- 511108, and $220,000 in Hart Park Expenditure Account 1008300-516101.
ATTACHMENTS
Resolution Approving Transfer of Hart Park
Exhibit A_William S. Hart Park Museum Personnel
Master Agreement William S. Hart Regional Park
2 Packet Pg. 18
RESOLUTION NO. 24-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, APPROVING A MASTER AGREEMENT WITH THE COUNTY OF LOS
ANGELES TO PROVIDE FOR THE SUBSTITUTION OF THE CITY OF SANTA CLARITA FOR THE COUNTY OF LOS ANGELES AS THE TRUSTEE OF WILLIAM S. HART PARK,
AUTHORIZING THE FILING OF PLEADINGS WITH THE LOS ANGELES COUNTY
SUPERIOR COURT PROBATE DEPARTMENT SEEKING APPROVAL OF SUCH
SUBSTITUTION AND DETERMINING THAT THIS ACTIVITY IS EXEMPT FROM CEQA
WHEREAS, William S. Hart bequeathed to the County of Los Angeles in trust certain real property known as William S. Hart Park (Park) for use as a public park in his 1944 will (Will). The Will included conditions for the Park:
1) that the Park shall be forever used and maintained by the County and its successors- in-interest and estate, exclusively as a public park and pleasure grounds and for exhibition purposes, for the amusement, recreation, health and pleasure of its inhabitants;
2) subject to proper restrictions imposed by the County, the Park shall be open to public use at all times;
3) no charge or fee shall be made for admittance to the Park, with the exception of nominal fees set by the County for overnight camping;
4) the Park shall be named “William S. Hart Park;”
5) a placard shall be maintained at the entrance with the following words: “This Park has been dedicated by WILLIAM S. HART for the benefit of the American Public of every race and creed;”
6) the County shall construct and maintain road and paths for public access, comfort stations, picnic grounds, lighting, irrigation, storm drains, vegetation, and a museum;
7) a security guard shall be maintained in the museum at all times when the museum is open to the public;
8) no business shall be conducted in the Park; and
9) no oil, gas, or mineral extraction shall be conducted in the Park.
In the event that these conditions were not adhered to, the Will provided that the property would revert and go to the State for the same uses and purposes; and
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Attachment: Resolution Approving Transfer of Hart Park (Approval of Master Agreement and Associated Documents for William S. Hart
WHEREAS, the Will also provide for $150,000 in trust to be known as the “William S.
Hart Park Fund” (Park Fund) for use in the operation and maintenance of the Park, and approximately $130,000 remains in such Park Fund; and
WHEREAS, William S. Hart died in 1946 and the County has operated the 156-acre Park since that time. The Park includes open space, historic facilities, a museum, trails, campgrounds, a gift shop and animals; and
WHEREAS, the County of Los Angeles acquired 26 acres of property within the current boundary of to the Park (Adjacent Property) after Hart’s death; and
WHEREAS, the City of Santa Clarita was incorporated in 1987. Upon incorporation, the City comprised 39 square miles, with a population of 110,000 and took over the maintenance and operations of the 8 parks then in existence within the City’s boundaries, with the exception of the William S. Hart Park; and
WHEREAS, the City of Santa Clarita now comprises approximately 73.6 square miles with a population of 228,000 people, and currently owns and operates 38 parks; and
WHEREAS, the County of Los Angeles is desirous of transferring the Park to the City of Santa Clarita, by having the City become the substitute trustee for the Park and the Park Fund, to operate and maintain the Park consistent with the requirements of the Will. The County is also desirous of transferring the Adjacent Property to the City for use in conjunction with the Park, including maintenance and operation of same, subject to a partial leaseback to the County of a portion of the Adjacent Property for a temporary period to accommodate transitioning; and
WHEREAS, the City is desirous of assuming the responsibility for maintenance and operation of the Park as the substitute trustee, as well as the maintenance and operation of the Adjacent Property and is capable and has the resources to undertake these responsibilities; and
WHEREAS, the City and County have negotiated a Master Agreement (attached) that provides for the transition of title and responsibilities from the County to the City for the operation and maintenance of the Park and Adjacent Property, including the real property, museum, museum collection, and animals; and
WHEREAS, the County has represented that the Secretary of State, who monitors and supervises charitable trusts such as the trust governing the Park, does not have any objection to the City assuming the role of trustee for the Park and the Park Fund; and
WHEREAS, the substitution of trustee requires the approval of the Los Angeles County Superior Court Probate Department.
NOW THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:
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Attachment: Resolution Approving Transfer of Hart Park (Approval of Master Agreement and Associated Documents for William S. Hart
SECTION 1. The City Council approves the attached Master Agreement and all associated exhibits and authorizes the City Manager or his designee to undertake all actions contemplated by and/or necessary to effectuate the provisions of the Master Agreement and the transition of the title, maintenance and operation responsibilities for the Park, Park Fund, and Adjacent Property from the County to the City.
SECTION 2. The City Council authorizes the filing of all necessary pleadings with the Los Angeles Superior Court Probate Department in conjunction and cooperation with the County of Los Angeles to effectuate the substitution of the City for the County as the trustee for the Park and the Park Fund and authorizes the City Attorney and/or City Manager or his designee to execute same.
SECTION 3. The City reviewed the environmental impacts of this transaction under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq. “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the “CEQA Guidelines”). The substitution of trustee and the transfer of property and continued operation of the Park and Adjacent Property by the City will not result in a direct or reasonably foreseeable indirect physical change in the environment (14 Cal. Code Regs. § 15060(c)(2))—the property is currently improved as a park and will remain so; (2) the Park and Adjacent Property includes existing facilities that will be operated and maintained by the City (14 Cal. Code Regs. § 15301); (3) the substitution of trustee and the transfer of property and continued operation of the Park and Adjacent Property by the City will preserve the Park, including certain historic structures and open space areas (14 Cal. Code Regs. § 15325); (4) there is no possibility that this transaction will have a significant effect on the environment given the limited physical changes that may result from operation and maintenance activities for existing improvements and facilities (14 Cal.
Code Regs. § 15061(b)(3)).
SECTION 4. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 9th day of July, 2024.
______________________________
MAYOR
ATTEST:
_______________________________
CITY CLERK
DATE:__________________________
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Attachment: Resolution Approving Transfer of Hart Park (Approval of Master Agreement and Associated Documents for William S. Hart
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 24- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 9th day of July, 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
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Attachment: Resolution Approving Transfer of Hart Park (Approval of Master Agreement and Associated Documents for William S. Hart
Exhibit A
Personnel Costs
Hart Park Museum Supervisor
Fund Account
Number
Account
Code
Description One-
Time
Costs
Ongoing
Costs
309 3098301 500101 Salary $71,044 $94,725
309 3098301 501101 Health & Welfare $9,149 $12,199
309 3098301 501102 Life Insurance $132 $176
309 3098301 501103 Long Term Disability $327 $436
309 3098301 501104 Medicare Tax $1,251 $1,666
309 3098301 501105 Workers’ Compensation $1,946 $2,594
309 3098301 501107 PERS ER $6,893 $9,191
309 3098301 501113 Wellness Benefit $400 400
100 1002200 511108 Desktop PC and Software $1,400 -
100 1002200 511108 Phone and Data
Capability
$400 -
Total: $92,942 $121,387
William S. Hart Park Museum
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Attachment: Exhibit A_William S. Hart Park Museum Personnel (Approval of Master Agreement and Associated Documents for William S. Hart
Hart Park Museum Curator
Fund Account
Number
Account
Code
Description One-
Time
Costs
Ongoing
Costs
309 3098301 500101 Salary $61,261 $81,681
309 3098301 501101 Health & Welfare $9,149 $12,199
309 3098301 501102 Life Insurance $114 $152
309 3098301 501103 Long Term Disability $282 $376
309 3098301 501104 Medicare Tax $1,098 $1,462
309 3098301 501105 Workers’ Compensation $1,708 $2,278
309 3098301 501107 PERS ER $5,952 $7,936
309 3098301 501113 Wellness Benefit $400 400
100 1002200 511108 Desktop PC and Software $1,400 -
100 1002200 511108 Phone and Data
Capability
$400 -
Total: $81,764 $106,484
Fiscal Year 2024-2025 Funding: $174,706
Fiscal Year 2025-2026 Funding: $227,871
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Attachment: Exhibit A_William S. Hart Park Museum Personnel (Approval of Master Agreement and Associated Documents for William S. Hart HOA.104597739.1
MASTER AGREEMENT
BETWEEN THE COUNTY OF LOS ANGELES AND
THE CITY OF SANTA CLARITA FOR
TRANSFER OF WILLIAM S. HART REGIONAL PARK
This Master Site Agreement (“Master Agreement”) is made and entered into this ____ day of _____, 2024 by and between the County of Los Angeles (“County”), a body corporate and politic, acting through the Los Angeles Department of Parks and Recreation ("DPR") and Natural History Museum of Los Angeles County ("NHMLAC"), and the City of Santa Clarita, a municipal Corporation (“City”). The City and County are occasionally referred herein as a "Party" and collectively as "Parties."
RECITALS
WHEREAS, County is the owner of certain real property known as the William S. Hart Regional Park (“Park”), generally located at 24151 North Newhall Avenue, Newhall, CA 91321, and identified as County Assessor’s Parcel Numbers 2827-001-902; 2827-001-903; 2827-001- 904; 2827-001-905; 2827-001-906; 2827-001-907; 2827-001-908; 2827-001-912 and 2827-001- 913, legally described in Exhibit A-1 and depicted in Exhibit A-2, both are attached and incorporated hereinafter.
WHEREAS, In 1946, silent film actor and director William S. Hart deeded his ranch and home to the County (portion of the current Park). This bequest included certain real property ("Trust Property"), personal property ("Trust Collection"), and a trust fund ("Trust Fund"). By the terms of the Will of William S. Hart ("Will"), the County holds title in the Trust Property, Trust Collection, and Trust Fund in trust for the benefit of the general public. The Will required. in part: (i) the Trust Property shall always be maintained as a public park; (ii) the Trust Property shall be named "William S. Hart Park"; (iii) no admittance fee shall be charged; (iv) no business activities or mineral extraction shall be allowed on the Trust Property; (v) the Trust Property designated as a part of the museum facilities be maintained in its location and kept in good repair; and (vi) a guard be provided to protect the museum’s Trust Collection (Exhibit D) when being viewed by the public.
WHEREAS, The County subsequently acquired additional park properties in fee title ("Expansion Properties"). The Expansion Properties include the Senior Center parcel(s) located to the West of the Trust Property, and the parcel that includes Heritage Junction to the East of the Trust Property. Collectively the Trust Property and the Expansion Properties combined are referred to as the "Park".
WHEREAS, The Park (collectively approximately 156 acres) are within the geographic boundaries of the City.
WHEREAS, The Natural History (“NHM”) operates the museum facilities at the Park.
NHM is currently responsible for management of the Trust Collection and acquired or created associated items with the Trust Collection but not part of the Trust Collection (“Associated Trust Collection Items”).
WHEREAS, NHM consists of (i) NHMLAC and (ii) Los Angeles County Museum of Natural History Foundation (“Foundation”).
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Attachment: Master Agreement William S. Hart Regional Park (Approval of Master Agreement and Associated Documents for William S. Hart HOA.104597739.1
WHEREAS, The County has granted the Santa Clarita Valley Historical Preservation Society (Licensee) a License No. 10324 to operate Heritage Junction as a museum complex ("License"). County will cancel License No. 10324 upon Park transfer to the City.
WHEREAS, County is currently administrating three (3) contracts associated with the operation of Park as follows: (i) Santa Clarita Area Parks Mowing Contract #79330 with Mariposa Landscapes, Inc.; (ii) Veterans Memorial Park - Park Maintenance Services Contract #79334 with Rich Meier’s Landscaping, Inc. and (iii) North Region Security Services Contract #79341 With Securitas Security Services USA, Inc. County will terminate all three (3) contracts upon Park transfer to the City.
WHEREAS, County has recorded Memorandum of Unrecorded Grant Project Agreement # 2298, Grant Project Agreement No. P112-12-2298 attached as Exhibit B.
WHEREAS, On November 23, 2021, the Santa Clarita City Council voted to ask County to consider transferring ownership of Park to City’s control. On July 12, 2022, the Board of Supervisors approved a motion instructing the Director of DPR to initiate negotiations with the City for the proposed transfer of Park. DPR has prepared a preliminary report on the Park’s maintenance requirements and its costs (Preliminary Report) attached as Exhibit C and incorporated herein. NHM has prepared a Trust Collection and Associated Trust Collection Items inventory with associated care costs, attached as Exhibit D and incorporated herein.
WHEREAS, City desires to acquire the Park for public park and recreational purposes together with all easements and interests appurtenant thereto, all improvements and intangible property owned or held in connection therewith, including without limitation, development rights, governmental approvals and land entitlement subject to Will and County’s standard deed restrictions for the transfer of public parks.
WHEREAS, County desires to convey the Park to the City for public park and recreational purposes together with all easements and interests appurtenant thereto, all improvements and intangible property owned or held in connection therewith, including without limitation, development rights, governmental approvals and land entitlement subject to the Will and County’s standard deed restrictions for the transfer of public parks, including: (1) the City shall operate and maintain the property as a public park in perpetuity; and (2) the property shall be for the benefit and use of all residents of the County of Los Angles and that there shall be no discrimination against, or preference, gratuity, benefit, bonus, or other benefit granted to residents of the City not also equally accorded to the residents of the County.
WHEREAS, County desires to convey the Trust Collection, the Associated Trust Collection Items, and the Trust Fund pursuant to the terms contained therein.
WHEREAS, County has the authority to convey its right, title, and interest in the Park pursuant to Government Code section 25550.5.
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Attachment: Master Agreement William S. Hart Regional Park (Approval of Master Agreement and Associated Documents for William S. Hart HOA.104597739.1
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by City and County, each intending to be legally bound, do hereby subject to the terms, covenants and conditions herein set forth and agree as follows:
1. RECITALS. All of the Recitals set forth above are true and accurate and incorporated herein by reference.
2. CONDITIONS PRECEDENT TO TRANSFER. The transfer of the Park, Trust Fund, Trust Collection, and Associated Trust Collection Items is subject to the following conditions precedent:
2.1 The City Council approval of this Master Agreement and Exhibits thereto;
2.2 The NHMLAC Board of Governors approval to deaccession the Trust Collection and Associated Trust Collection Items;
2.3 The County Board of Supervisors approval of this Master Agreement and Exhibits thereto;
2.4 Completion of any necessary grant assignment and assumption Agreements (Section 3.4 and Exhibit F);
2.5 The City’s adoption of Pledge of Excellence Core documents (Section 4.1);
2.6 The temporary gratis Lease Back (Section 7 and Exhibit G);
2.7 The Funding Agreement (Section 8 and Exhibit H); and
2.8 Probate Court approval of substitution of the City as the new trustee for Trust Property, Trust Collection, and Trust Fund.
3. TRANSFER OF PARK: Pursuant to the terms and conditions of the Property Transfer Agreement (incorporated as Exhibit E), County shall, by Quitclaim Deed, transfer County’s right, title, and interest in the Trust Property and Expansion Properties subject to the following conditions:
3.1 Acceptance of all existing easements;
3.2 The Park shall be for used for park and recreation purposes in perpetuity;
3.3 The Park shall be for the benefit and use of all residents of the County of Los Angles and that there shall be no discrimination against, or preference, gratuity, benefit, bonus, or other benefit granted to residents of the City not also equally accorded to the residents of the County;
3.4 The City assumes and complies with all applicable grant requirements, that run with the land, including but not limited to Memorandum of Unrecorded Grant Project Agreement # 2298, Grant Project Agreement No. P112-12-2298. The City and County shall complete an assignment assumption agreement with the
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Attachment: Master Agreement William S. Hart Regional Park (Approval of Master Agreement and Associated Documents for William S. Hart HOA.104597739.1
appropriate grantor(s), a sample Grant Assignment and Assumption Agreement is incorporated as Exhibit F;
3.5 The City publicly advertise and promote the Park, including operating hours and Park programming and special events, on the City's website and social media to maximize public visibility;
3.6 The City will allow the County to use the Park facilities for up to five (5) events or meetings on a gratis basis annually; with the exception that the County will bear all costs associated with the events; and
3.7 The City operates and maintains the Trust Property in compliance with the Will.
4. TRANSFER OF TRUST COLLECTION AND ASSOCIATED TRUST COLLECTION:
The transfer of possession and ownership of the Trust Collection and Associated Trust Collection Items (Collectively the "Collection ") to the City shall be subject to the following:
4.1 General Museum Standards: The City shall have in place and adhere to the following American Alliance of Museum Pledge of Excellence Core Standards documents (as may be amended pursuant to current American Alliance of Museum standards): (i) Mission Statement; (ii) Strategic Institutional Plan; (iii) Institutional Code of ethics; (iv) Disaster Preparedness and Emergency Response Plan; (v) and Collections Management Policy. (American Alliance of Museums (aam-us.org)).
4.1.1 Commitment to Maintain Standards: The City shall commit and adhere to the American Alliance of Museums Pledge of Excellence Core Standards, or its functional equivalent, if it is no longer the professional museum standard.
4.1.2 Disaster Preparedness and Emergency Response Plan: Because of the high fire risk, the City's Disaster Preparedness and Emergency Response Plan shall specifically cover whether and how high-value Collection objects would be evacuated or protected, if threatened by wildfire.
4.2 Deaccession:
4.2.1The City shall comply with the terms of the Will and obtain any necessary approvals before deaccessioning any of the Collection. If any of the Collections is deaccessioned, the City shall first offer these objects to NHM for re-accessioning, before planning any other disposition.
If this occurs and NHM accepts, the NHM must bear all costs of documenting, packing, and transporting objects.
4.2.2NHM must provide all collection records and documentation NHM has in its possession about the Trust Collection and Associated Trust Collection Items.
4.3 Collection Care:
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Attachment: Master Agreement William S. Hart Regional Park (Approval of Master Agreement and Associated Documents for William S. Hart HOA.104597739.1
4.3.1 Storage and Display Areas. Collection storage and display areas shall reasonably have appropriate environmental controls (temperature and relative humidity), security, lighting, and housing for the level of sensitivity of the Collection object.
4.3.2 Object Handling. The City shall set and follow policies for who can handle the Collection and/or do cleaning or conservation treatments.
Policies shall restrict treatments to professionally trained conservators or those under the supervision of one.
4.3.3 Digital Media. Collection’s digital collections and information files shall be stored securely and in multiple copies to prevent loss, corruption, and unauthorized access.
4.4 Collection Access:
4.4.1 The City shall provide reasonable access for scholars, students, and museum professionals to the Collection, Collection digital files, and other Collection information. In providing access, the City shall not put the Collection at undue risk of loss, including, without limitation, theft or damage.
4.4.2 The City may loan objects from the Collection to NHM, if it does not violate the terms of the Will.
4.4.3 The City shall not charge NHM any fees or costs for the loan, reproduction, or use of the Collection’s physical or digital objects.
4.4.4 NHM to bear all cost and responsibility while under loan in accordance with section 4.3.
4.5 NHM Generated Digital Content, Photos, Derivatives, and Creative Content:
4.5.1 NHM may, at its discretion, retain originals or copies of any media, photos, documents, information files, or other digital materials created by NHMLAC or Foundation related to the Collection. NHMLAC and Foundation shall have the continuing right to use these objects or copies, whether physical or digital, for any purpose, including making additional copies or derivatives.
4.5.2 NHMLAC and Foundation shall transfer Associated Trust Collection Items but shall retain the copyright where it currently holds the copyright. For any NHMLAC and Foundation copyrights associated with the Collection transferred with a copyright, the City shall have a perpetual royalty-free license to use and copy these items for any museum or educational purpose, without seeking additional permission and without a fee, as long as NHMLAC’s or Foundation’s copyright, as applicable, is credited.
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Attachment: Master Agreement William S. Hart Regional Park (Approval of Master Agreement and Associated Documents for William S. Hart HOA.104597739.1
4.6 Educational Program Access to Collection: The City shall allow continued access to the Park for NHM educational programming with local tribal nations upon reasonable request and without fees and costs.
4.7 Financial Security: The City shall obtain adequate financial security to mitigate either the damage or loss of Collection objects and/or the Collection’s storage and display areas.
5. TRUST FUND: County shall transfer the Trust Fund to the City subject to the terms of the Will.
6. TERMINATION OF LICENSES & SERVICE CONTRACTS:
6.1 Upon Park transfer, the County will terminate the License with the Santa Clarita Valley Historical Preservation Society for operation of the "Heritage Junction".
Pursuant to the License, the Licensee has installed various Licensee-owned improvements and structures on the Property. The License requires a ninety (90) day written notice to Licensee to terminate the License.
6.2 County is currently administrating three (3) contracts associated with the operation of Park as follows: (i) Santa Clarita Area Parks Mowing Contract #79330 with Mariposa Landscapes, Inc. (provides Hart Park mowing and edging services); (ii) Veterans Memorial Park - Park Maintenance Services Contract #79334 with Rich Meier’s Landscaping, Inc. (provides Hart Park Campgrounds and Meadows – Fire Protection Services twice a year) and (iii) North Region Security Services Contract #79341 With Securitas Security Services USA, Inc. (provides security services at Hart Park). The County will terminate all three (3) contracts upon Park transfer to the City.
7. LEASE BACK TO COUNTY: City agrees to lease back a portion of the Expansion Property for the County's use as a facility yard on a temporary (5 year) and gratis basis, consistent with the template attached as Exhibit G.
8. FUNDING AGREEMENT: In exchange for the transfers anticipated herein, the City agrees to reimburse the County for certain enumerated expenses and costs as specified further in the Funding Agreement incorporated as Exhibit H.
9. LIST OF ATTACHMENTS:
Exhibit A-1: Legal Description for the Property
Exhibit A-2: Map for the Property
Exhibit B: Grant Project Agreement No. P112-12-2298
Exhibit C: Preliminary Report
Exhibit D: Collection Inventory and Associated Maintenance Costs Exhibit E: Property Transfer Agreement
EXHIBIT F: Grant Assignment and Assumption Agreement
EXHIBIT G: Gratis Lease Back
EXHIBIT H: Funding Agreement
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Attachment: Master Agreement William S. Hart Regional Park (Approval of Master Agreement and Associated Documents for William S. Hart HOA.104597739.1
10. This Agreement contains the entire agreement between the parties hereto, and no addition or modification of any terms or provisions shall be effective unless set forth in writing, signed by both County and City.
/ / /
/ / /
[Signature Page Follows]
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Attachment: Master Agreement William S. Hart Regional Park (Approval of Master Agreement and Associated Documents for William S. Hart HOA.104597739.1
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by their duly authorized officials, as of the day and year first above written.
City of Santa Clarita
a municipal corporation
By: ________________________
Kenneth W. Striplin
City Manager
APPROVED AS TO FORM:
Burke, Williams & Sorenson, LLP
By: __________________________
Joseph M. Montes, City Attorney
Los Angeles Department of Parks
and Recreation
By: ______________________
Norma E. García -González, Director
Parks and Recreation
APPROVED AS TO FORM:
DAWYN R. HARRISON
County Counsel:
By: ______________________
Rory LoAllen,
Senior Deputy County Counsel
Natural History Museum
By: ______________________
Dr. Lori Bettison -Varga, President
and Director
Natural History Museum
APPROVED AS TO FORM:
DAWYN R. HARRISON
County Counsel:
By: ______________________
Casey C. Yourn,
Principal Deputy County Counsel
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Attachment: Master Agreement William S. Hart Regional Park (Approval of Master Agreement and Associated Documents for William S. Hart
CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, June 25, 2024 5:30 PM City Council Chambers
CALL TO ORDER
Mayor Smyth called to order the Special Meeting at 5:30 p.m.
ROLL CALL
All councilmembers were present.
PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
Addressing the Council was Douglas (no last name provided).
CLOSED SESSION
Joseph Montes, City Attorney, indicated that neither matter relates to manufactured housing and announced the need to conduct a Closed Session for the purpose of holding a:
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) - two matters
RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Smyth recessed the meeting to Closed Session 5:30 p.m.
RECONVENE TO OPEN SESSION
Mayor Smyth reconvened the meeting to Open Session at 6:00 p.m.
CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that in closed session the Council unanimously approved the filing of a nuisance abatement action against the property at 27442 Plumwood Avenue and to seek the appointment of a receiver to get the property cleaned up.
ADJOURN
Mayor Smyth adjourned the Special Meeting at 6:00 p.m.
3 Packet Pg. 33
Minutes Acceptance: Minutes of Jun 25, 2024 5:30 PM (Consent Calendar)
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
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Minutes Acceptance: Minutes of Jun 25, 2024 5:30 PM (Consent Calendar)
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, June 25, 2024 6:00 PM City Council Chambers
INVOCATION
Councilmember Gibbs delivered the invocation.
CALL TO ORDER
Mayor Smyth called to order the Joint Regular meeting of the City Council, Board of Library Trustees, and Successor Agency to former Redevelopment Agency at 6:00 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Gibbs led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
PUBLIC PARTICIPATION
Addressing the Council were Michael Swelnis regarding building contractors and inspectors in the community; Shula Levitch, Doree Bocklosh, Cheryl Thatt-Burbank, Taylor Anderson, and Betsy Thatt regarding an anti-Jewish billboard and the future of Jewish life in Santa Clarita; Archie Alindogan, Jennifer Potzin, and Rosemarie Ostic regarding Commuter Bus Service; and James Gajniak regarding support for the Bella Vida Senior Center.
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Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
STAFF COMMENTS
City Manager Ken Striplin addressed the speakers’ comments directing staff to coordinate a meeting with the bus riders; directing staff to research the roofing permit issue; stating that law enforcement continues to monitor issues brought forward by the Jewish community; clarifying that the senior center funding issue is due to Covid funding, commented that staff will reach out to the senior center management, and noted that in the Fiscal Year 2024-25 Annual Operating Budget, the City is increasing funding to the Senior Center to $50,000.
Councilmember Weste inquired of City Attorney Joe Montes if there is anything that the City can say to Clear Channel, the billboard owners, regarding messaging, and Mr. Montes responded that it is a first amendment issue, the City would not be able to control the content of billboards, but the City could certainly make a request.
Councilwoman McLean commented on the serious issues and that it is a sad day when people need to come to Council to speak about their safety. Councilwoman McLean shared that the Council has stated over and over again that racism and violence towards anyone of any religion or any ethnicity will not be tolerated in the City and will never condone anyone feeling unsafe.
She reaffirmed that, as the City Manager had said, they are on it, talking about it, and are monitoring the situation.
Mayor Smyth commented that the Council takes the safety of residents seriously, has zero tolerance for any type of threats, and has communicated that to law enforcement. He mentioned that if anyone feels this issue has gone beyond the billboard ad, to please reach out to any Councilmember, and the concern will be passed along to law enforcement.
Councilmember Weste commented on having four months and two and half weeks before the election and that while law enforcement can arrest people, they cannot get indictments because they cannot get the current district attorney to file. She mentioned that she does not feel safe, and it would be helpful to elect a new district attorney because the most important thing is ensuring public safety.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean commented on the San Fernando Valley Council of Governments Mobility Workshop where speakers spoke about LA28, the 2028 upcoming Olympics, and the opportunities involved. They urged cities to form ad-hoc committees to voice wants and needs.
She commented on possible opportunities, including economic development opportunities and a mobility hub in Santa Clarita. Comments included discussions on transportation demand management, and as part of Connect Southern California fund, they can create fan zones.
Councilwoman McLean suggested the City form an ad-hoc committee and asked for Council support for an item to come before Council at the next regular meeting to explore opportunities with Economic Development and the Economic Development Corporation, including the use of Santa Clarita softball fields versus Oklahoma or Kentucky facilities. Councilwoman McLean also announced that the City hosted a Summer Fire Safety Press Conference at Towsley Canyon that showcased how agencies work together and also showcased the goats that assist in eliminating vegetation and decreasing the threat of wildfires. She also requested a future adjournment for Andrew Pontius who lost his life protecting the community. 4 Packet Pg. 36
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
Councilmember Gibbs showed interest in research funding for LA28 and what would be required of the City; commented on the Elks Lodge annual flag day celebration attended with Councilmember Weste. Lastly, he thanked the residents in support of the Jewish community and confirmed Council would never hesitate to show support for the community.
Mayor Pro Tem Miranda congratulated the recent high school and graduate school graduates on their achievements and commencement ceremonies.
Councilmember Weste reminded residents that it will be a hot summer and to have fun and stay safe. She commented on those attending the 4th of July Parade to set up early, bringing sunscreen, umbrellas, and water. Councilmember Weste provided the adjournment in memory of Barbara "Bobby" Stone and Mike Levison.
Mayor Smyth stated that his thoughts go out to the Levison family and spoke of his support for discussing what a partnership may look like for the Olympics as suggested by Councilwoman McLean.
PUBLIC HEARINGS
ITEM 1
ANNUAL ADJUSTMENT OF FEES AND AMENDMENTS TO THE FEE SCHEDULE For Fiscal Year 2024-25, staff recommends Citywide fees and charges be adjusted in accordance with the time-motion fee study conducted during Fiscal Year 2023-24.
RECOMMENDED ACTION:
City Council:
1. Conduct the public hearing on the proposed fee adjustments.
2. Adopt a resolution establishing a schedule of fees and charges for City services.
Mayor Smyth opened the Public Hearing.
City Clerk Mary Cusick reported that all notices required by law have been provided.
Council waived the staff report.
Addressing the Council in opposition was Glenda (no last name provided) and Diane Zimmerman.
Mayor Smyth closed the public comment portion of the public hearing.
Councilwoman McLean commented that she understood that fees go up and paying more for everything; however, in this case some fees did go down. She indicated that the agenda item explained each fee and that she was surprised to see how many fees were reduced. In response to a public speaker, Councilwoman McLean clarified that this was the public hearing for this item, 4 Packet Pg. 37
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
giving the public an opportunity to comment.
Adopted Resolution Nos. 24-31
RESULT: APPROVED [UNANIMOUS]
AYES: Smyth, Miranda, Gibbs, McLean, Weste
ITEM 2
FISCAL YEAR 2024-25 ANNUAL LEVY OF ASSESSMENTS AND SPECIAL TAXES FOR
SPECIAL DISTRICTS
As required by state law, staff presents for City Council's consideration the Final Engineer's Reports and Annual Reports for the various special districts and requests approval to provide the Los Angeles County Assessor's Office with all necessary data for the assessments and special taxes to appear on the Fiscal Year 2024-25 Property Tax Rolls.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing for the Landscaping and Lighting District; the Drainage Benefit Assessment Areas; the Golden Valley Ranch Open Space Maintenance District; the Tourism Marketing District; and the Vista Canyon Wastewater Standby District.
2. Adopt resolutions approving the Engineer’s Reports for the Fiscal Year 2024-25 annual levy of assessments for the continuation of maintenance for the Landscaping and Lighting District; the Drainage Benefit Assessment Areas; the Golden Valley Ranch Open Space Maintenance District; the Tourism Marketing District; and the Vista Canyon Wastewater Standby District.
3. Adopt a resolution authorizing the establishment of annual special taxes for the Community Facilities District No. 2016-1 (Vista Canyon CFD).
4. Accept and file the annual report for the Community Facilities District No. 2016-1.
Mayor Smyth opened the Public Hearing.
City Clerk Mary Cusick reported that all notices required by law have been provided.
Council waived the staff report
No requests to speak were received.
Mayor Smyth closed the public comment portion of the public hearing.
Adopted Resolution Nos. 24-32, 24-33, 24-34, 24-35, 24-36, 24-37 4 Packet Pg. 38
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
RESULT: APPROVED [UNANIMOUS]
AYES: Smyth, Miranda, Gibbs, McLean, Weste
ITEM 3
FISCAL YEAR 2024-25 ANNUAL LEVY FOR OPEN SPACE PRESERVATION DISTRICT As required by state law, staff presents for City Council’s consideration the Final Engineer’s Report for the Open Space Preservation District and requests approval to provide the Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year 2024- 25 Property Tax Rolls.
RECOMMENDED ACTION:
City Council conduct a public hearing and adopt a resolution approving the Engineer’s Report for the Fiscal Year 2024-25 annual levy of assessments for the Open Space Preservation District.
Mayor Smyth opened the Public Hearing.
City Clerk Mary Cusick reported that all notices required by law have been provided.
Council waived the staff report
No requests to speak were received.
Mayor Smyth closed the public comment portion of the public hearing.
Councilwoman McLean inquired as to whether there was a sunset clause, and Councilmember Weste responded that the sunset is 30 years.
Adopted Resolution Nos. 24-38
RESULT: APPROVED [UNANIMOUS]
AYES: Smyth, Miranda, Gibbs, McLean, Weste
ITEM 4
TOWN CENTER SPECIFIC PLAN (MASTER CASE 22-105)
The Town Center Specific Plan would provide a flexible, long-range vision for a balanced mix of retail, dining, entertainment, hospitality, and commercial and residential uses across a 111-acre specific plan area within the Regional Commercial zone in the community of Valencia.
RECOMMENDED ACTION:
City Council:
1. Receive staff presentation.
2. Open the public hearing to receive testimony from the public.
3. Adopt resolutions approving The Town Center Specific Plan (Master Case 22-105) and 4 Packet Pg. 39
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
certifying the Final Program Environmental Impact Report, including a Statement of Overriding Consideration and Mitigation Monitoring and Reporting Program.
4. Introduce and pass to a second reading an ordinance entitled: “AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING ZONE CHANGE 22-001, AND SPECIFIC PLAN 22-002 (MASTER CASE 22-105) TO AMEND THE CITY OF SANTA CLARITA’S ZONING MAP AND CHANGE THE ZONING DESIGNATION OF ASSOCIATED ASSESSOR’S PARCEL NUMBERS FROM REGIONAL COMMERCIAL TO SPECIFIC PLAN.”
Mayor Smyth opened the Public Hearing.
City Clerk Mary Cusick reported that all notices required by law have been provided.
Senior Planner David Peterson presented the item.
Addressing the Council in support were Nicholas Bartholomew, representing Centennial, and Ash Mahoney.
Addressing the Council in opposition were Joshua Christensen, representing Western States Regional Council of Carpenters; Glenda (no last name provided); Diane Zimmerman; and Jared Redrow.
Mayor Smyth closed the public comment portion of the public hearing.
Mayor Pro Tem Miranda commented on this being an excellent example of public and private cooperation and collaboration; liked that the plan did not set anything in stone and acted as a guideline for development; inquired as to whether the Fire Department had been consulted regarding the seven story building; asked if demolition would be required for the Town Center Drive alignment; and commented on the neoclassical architectural design. Mr. Peterson responded that any fire requirements are applied in the entitlement and building phase; responded that the alignment is only conceptual and is not required, nor will there be a requirement for businesses to be closed or demolition to occur. With regard to the neoclassical style, Mr. Peterson responded that the was chosen because it was a familiar style and consistent with other architectural elements of the plan, but the plan may be amended at the will of Council.
Mayor Pro Tem Miranda also inquired about the canceling of Planning Commission meetings, and Mr. Striplin stated that while regular meetings are scheduled, commissions will only meet if there is business to review and conduct.
Councilwoman McLean inquired about the conceptual plan and its reference to affordable housing. She requested the language be explained, and Mr. Peterson stated the entirety of the plan is contemplated by the underlying zone; the plan area fits into the housing element as a suitable sight area that contemplates 1,800 housing units of which 440 are low-income; in the absence of an inclusionary ordinance, it would be difficult for the plan to have an inclusionary requirement. Mr. Peterson also stated that if at such a time the City did have an ordinance of this nature, then it could apply to the plan area. Lastly, Mr. Peterson stated that staff will work with 4 Packet Pg. 40
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
any applicant to encourage development of some units that are affordable.
Councilmember Gibbs stated that it is difficult to discuss a project without knowing what it will be and inquired as to whether there is a limit to the number of housing units; inquired about a development codes and design review; asked what a parking demand study would accomplish; and asked what is the design benefit. Mr. Peterson responded that the current underlying zone would accommodate over 5,000 units, and 2,200 was the number determined, based on the market analysis and CEQA analysis as a practical, maximum build-out; responded that development would go through a full design review by the City and partnering agencies that allows staff to direct with flexibility for future development and that every project is subject to a traffic analysis, and, through that analysis, it could be possible for a required extension; stated that the City has a parking standard in the Unified Development Code that is being applied; stated that with current state law the City may ask for a demand analysis if necessary; and stated that the design benefit is the encouragement for mixed-use allowing for additional height and square footage. Further, Councilmember Gibbs asked for clarification as to the term, “workforce housing,” as used in the plan, and Mr. Peterson responded that in the plan, “workforce housing” is meant to mean affordable housing and being able to provide employment close to this area and not an affordable housing term officially. Lastly, Councilmember Gibbs inquired, and Mr.
Peterson confirmed that the approval of the Town Center Specific Plan as currently on the agenda would not limit the current or a future Council’s ability to bring it back for review.
Councilmember Gibbs inquired of the applicant’s motivations in terms of the Town Center Specific Plan project kickoff, and Mr. Bartholomew stated that for the purposes of this meeting the City of Santa Clarita is the applicant for the overall Town Center Specific Plan.
Councilmember Weste stated that this is an exciting opportunity to recreate a dynamic place in the middle of the City that severely suffered due to years of Covid shutdowns; mentioned that this is a step in the right direction so that our residents do not need to leave the valley, providing people outdoor spaces to aggregate and enjoy each other; requested a ride share bike interconnection to the City's universities to the mall and trails; requested a pet adoption center at the mall; and commented on liking the neoclassical style being timeless and traditional. Lastly, Councilmember Weste stated that access and roads interconnect with the paseos and accessibility in and out of Town Center remains safe.
Councilmember Weste noted that the City does not tax, but of taxes collected, the entirety of the City’s percentage goes back to the community supporting trails, open spaces, paving streets, public safety, and maintaining parks.
Mayor Smyth commented on receiving good comments from both the public and fellow Councilmembers. He mentioned the importance of flexibility and the being able to pivot as future Councils change and needs and requirements also change.
Councilwoman McLean commented on liking the mix of styles and encouraged a permanent location for a pet store in the mall.
Adopted Resolution Nos. 24-39, 24-40
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Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
RESULT: APPROVED [UNANIMOUS]
AYES: Smyth, Miranda, Gibbs, McLean, Weste
UNFINISHED BUSINESS
ITEM 5
FISCAL YEAR 2024-25 ANNUAL OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM
The proposed Fiscal Year 2024-25 budget was distributed to the City Council on May 30, 2024.
In addition, on June 4, 2024, the Planning Commission made a finding by minute action that the Draft Fiscal Year 2024-25 Capital Improvement Program is consistent with the City of Santa Clarita's General Plan. Further, at the June 11, 2024, City Council meeting, a public hearing was opened and the draft budget was presented.
RECOMMENDED ACTION:
City Council and City Council acting as Successor Agency to the former Redevelopment Agency of the City of Santa Clarita:
1. Adopt resolution adopting the Annual Budget for Fiscal Year 2024-25, making appropriations for the amounts budgeted and establishing policies for the administration of the adopted Annual Budget.
2. Adopt resolution adopting the 2024-25 Capital Improvement Program.
3. Adopt resolution approving and adopting the annual appropriations limit for the Fiscal Year 2024-25.
4. Adopt resolution electing to receive all or a portion of the tax revenues pursuant to the Health and Safety code (Community Development Law).
5. Adopt resolution amending the City's Classification Plan and Salary Schedule, providing for compensation of the employees of the City, and amending the City's Benefit Program.
6. Adopt resolution adopting an amendment to the Conflict of Interest code.
Finance Manager Brittany Houston presented the item.
No requests to speak were received.
Adopted Resolution Nos. 24-41, 24-42, 24-43, 24-44, 24-45, 24-46 RESULT: APPROVED [UNANIMOUS]
AYES: Smyth, Miranda, Gibbs, McLean, Weste
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Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
AYES: Smyth, Miranda, Gibbs, McLean, Weste
ITEM 6
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the June 11, 2024, Special Meeting
ITEM 7
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the June 11, 2024, Regular Meeting
ITEM 8
CHECK REGISTER NO. 13
Check Register No. 13 for Period 05/17/24 through 05/30/24 and 06/06/24. Electronic Funds Transfers for the Period 05/20/24 through 05/31/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 13.
ITEM 9
RENEWAL OF MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT The current five-year Municipal Law Enforcement Services Agreement with Los Angeles County is set to expire on June 30, 2024. This item is to consider renewal of the law enforcement services agreement with Los Angeles County and authorize the City Manager to execute the new five-year agreement.
RECOMMENDED ACTION:
City Council:
1. Approve the renewal of the Municipal Law Enforcement Services Agreement with Los Angeles County for the period of July 1, 2024, to June 30, 2029.
2. Authorize the City Manager to make such budget adjustments that may be necessary to meet the expenses of the law enforcement agreement for the period of July 1, 2024, to June 30, 2029.
3. Authorize the City Manager to execute an agreement with Los Angeles County regarding temporary indemnity and distribution of liability in a form approved by the City Attorney and not to exceed a total term of 12 months.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
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Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
Councilmember Gibbs inquired about authority to tap into the Liability Trust Fund, and Mr.
Striplin responded that there is a committee made up of elected officials and city managers of contract cities, of which he is a board member; the board reviews, makes recommendations, and authorizes settlements under a specified threshold; and the County of Los Angeles pays for events outside the contract cities.
ITEM 10
GENERAL MUNICIPAL ELECTION - NOVEMBER 5, 2024
The City of Santa Clarita will hold its General Municipal Election on November 5, 2024, to elect two members of the City Council for four year terms: one seat in District 1 and one seat in District 3.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution calling and giving notice of the General Municipal Election to be held November 5, 2024, and requesting consolidation with Los Angeles County’s General Election.
2. Adopt a resolution for candidate statement regulations.
3. Authorize the City Manager to reimburse Los Angeles County for costs of services performed.
Addressing the Council was Diane Zimmerman.
ITEM 11
AUTHORIZE RENEWAL OF THE CITY’S GENERAL LIABILITY, PROPERTY LIABILITY AND WORKERS’ COMPENSATION PROGRAMS AND APPROVE EARTHQUAKE
COVERAGE
Council consideration to approve premium payments for the City’s general liability, property liability, workers’ compensation, and earthquake insurance coverage for Fiscal Year 2024-25.
RECOMMENDED ACTION:
City Council:
1. Authorize the renewal of the City’s general liability, property liability and workers’ compensation insurance coverage through the California Joint Powers Insurance Authority at a total premium cost of $2,830,334.
2. Authorize Alliant Insurance Services, Inc., to bind earthquake coverage on behalf of the City of Santa Clarita for Fiscal Year 2024-25 for various City facilities with Arrowhead General Insurance Agency, Inc., for a policy limit of $45 million, for a total premium fee of $600,300.
3. Authorize an ongoing budget appropriation from Self Insurance Fund (Fund 721) to 4 Packet Pg. 44
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
expenditure account 7212306-516101 for $480,234 for ongoing general liability, property liability, and earthquake coverage renewals commencing in Fiscal Year 2024-25.
4. Authorize an ongoing budget appropriation from Vista Canyon Wastewater Standby Fund (Fund 368) to expenditure account 3687413-516101 for $29,185 for ongoing property and earthquake coverage renewals commencing in Fiscal Year 2024-25.
5. Authorize an ongoing budget appropriation from Cooper Street Parking Structure Fund (Fund 369) to expenditure account 3697409-516101 for $22,629 for ongoing property and earthquake coverage renewals commencing in Fiscal Year 2024-25.
6. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
ITEM 12
GRANT AGREEMENT WITH FAMILY PROMISE OF SANTA CLARITA VALLEY FOR
THE RESOURCE CENTER AND INTERIM HOUSING PROJECT ON NEWHALL AVENUE Family Promise is requesting a one-time grant to assist with completing the construction of its new Resource Center and Interim Housing Project in the Newhall community.
RECOMMENDED ACTION:
City Council:
1. Award a one-time grant to Family Promise of Santa Clarita Valley in the amount of $500,000 to complete the construction of its Resource Center and Interim Housing Project.
2. Effective Fiscal Year 2024-25, appropriate $190,762 to expenditure account 1009000- 516101 to provide reimbursement for eligible expenses for the Interim Housing Project; increase transfers into the General Fund (100) of which $115,762 will come from Housing Successor funds (100-600393), and $75,000 will come from Developer Fee funds (100- 600306). Increase transfers out accounts 3939500-710100 (Housing Successor) by $115,762 and 3069500-710100 (Developer Fee) by $75,000.
3. Authorize the City Manager or designee to execute a Grant Agreement with Family Promise and all other required documents, subject to City Attorney approval.
ITEM 13
DAVID MARCH PARK - CIVIC ART
City Council consideration for a contract for the Civic Art Project included with the David March Park expansion.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Jessica Bell in the amount of $108,000 for the civic art piece to be 4 Packet Pg. 45
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
located at David March Park.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
ITEM 14
RANGER PATROL SERVICES IN OPEN SPACE AREAS CONTRACT
This item is for City Council to consider a contract to the Mountains Recreation and Conservation Authority for Ranger Patrol Services in the Open Space Areas.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract with the Mountains Recreation and Conservation Authority for ranger patrol services for the City of Santa Clarita open space areas, in the amount of $325,740, plus a 10 percent contingency in the amount of $32,574, for a total contract amount not to exceed $358,314.
2. Authorize the City Manager or designee to execute up to two additional one-year renewal options beginning in year three, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
Addressing the Council was Sandra Cattell.
Councilwoman McLean inquired about asking the Mountains Recreation and Conservancy Authority for more patrolling for the safety of the people who are utilizing these areas, and Mr.
Striplin responded that he is not sure of their capacity; however, the City can always request more patrolling, which will likely increase cost.
ITEM 15
PRESERVATION OF 41.49 +/- ACRES OF REAL PROPERTY IN LOS ANGELES COUNTY, ASSESSORS PARCELS NO. 2826-019-031
Acquisition of this property will enhance the City's on-going efforts to preserve open space lands in an effort to complete the open space greenbelt surrounding the Santa Clarita Valley.
RECOMMENDED ACTION:
City Council:
1. Approve the purchase of 41.49+/- acres of real property contiguous to City-owned open space property to the west of the City, Assessor's Parcel Number 2826-019-031, at a total 4 Packet Pg. 46
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
cost of $195,250, which includes property purchase price, escrow, title, appraisal fees, due diligence costs, and payment of annual property taxes.
2. Appropriate $195,250 from the Open Space Preservation District Fund (Fund 358) to Open Space Preservation District Expenditure Account 3587501-520104.
3. Appropriate $5,000 as an on-going annual expenditure from Open Space Preservation District Fund (Fund 358) to Open Space Preservation District Expenditure Account 3587501- 518503 ($2,500) and 3587501-511101 ($2,500) for the payment of annual property taxes and on-going maintenance.
4. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.
Addressing the Council was Sandra Cattell.
ITEM 16
SECOND READING OF AN ORDINANCE DETERMINING THE ANNUAL
STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2024-25 Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2024-25.
RECOMMENDED ACTION:
City Council adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2024-25."
Ordinance Adoption No. 24-4
ITEM 17
REAL PROPERTY ACQUISITION OF 9.93 +/- ACRES, LOCATED AT 28700 BOUQUET
CANYON ROAD, AND IDENTIFIED AS PORTIONS OF ASSESSOR PARCEL NUMBERS 2812-008-900 AND 2812-008-901
City Council consideration to approve of acquisition of 9.93 +/- acres of real property located at 28700 Bouquet Canyon Road pursuant to the conditions of approval for Master Case 21-151 (Bouquet Canyon Project Map Revision).
RECOMMENDED ACTION:
City Council:
1. Approve the acquisition of 9.93+/- acres Los Angeles County Assessor’s Parcel Numbers 2812-008-900 and 2812-008-901 at a total cost of $205,000, which includes the property purchase price of $180,000 and $25,000 for due diligence, escrow, appraisal and closing costs.
2. Increase Miscellaneous Revenue Account 431-462101 (Site Improvements Fee Fund) to 4 Packet Pg. 47
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
record $205,000 from the Integral Communities developer as part of the Master Case 21-151, Bouquet Canyon conditions of approval and increase Land Expenditure Account 4319000- 520104 to acquire 9.93+/- acres Los Angeles County Assessor’s Parcel Numbers 2812-008- 900 and 2812-008-901.
3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval, contingent upon the appropriation of funds by the City Council.
ITEM 18
FINAL TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION, AND REJECTION OF IRREVOCABLE OFFER OF DEDICATION FOR TRACT MAP NO. 51644-18 (TESORO
HIGHLANDS)
Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map, accept offers, and reject irrevocable offer dedication, for Tract No. 51644-18. This map is for subdivision purposes and is located within Tesoro del Valle, north of Tesoro del Valle Road.
RECOMMENDED ACTION:
City Council:
1. Approve the Final Tract Map for Tract No. 51644-18.
2. Accept on behalf of the public the offers of dedication and grant of: (1) the easements for sanitary sewers and sanitary sewer ingress and egress purposes; (2) all sanitary sewers and appurtenant structures; (3) the easements for covered storm drain, storm drain appurtenant structures, ingress and egress purposes; (4) the right to restrict or prohibit the erection or construction of any buildings or structures within lots 163 through 166, inclusive, and lots 174 through 195, inclusive; (5) the right to restrict or prohibit any and all allowable uses or construction within those areas designated as open space on this map.
3. Reject the irrevocable offer of dedication and grant in fee simple of all lots 160 through 162, inclusive, for flood control purposes.
4. Authorize the City Manager or designee to rescind the rejection and accept the offer of dedication and grant in fee simple all of lots 160 through 162, inclusive, when construction of the improvements are completed to the satisfaction of the Director of Public Works.
5. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
6. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 51644-18, which indicates all special assessments levied by the City of Santa Clarita are paid.
7. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the Final Tract Map for Tract No. 51644-18, which embodies the approval of said map, the acceptance of the dedications shown thereon, and the rejection of the irrevocable offer of dedication and grant 4 Packet Pg. 48
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
in fee simple shown thereon.
8. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the Final Tract Map for Tract No. 51644-18, which provides for verification that the map is technically correct.
9. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Final Tract Map for Tract No. 51644-18, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval.
ITEM 19
DAVID MARCH PARK, PROJECT P4027 - PLANS, SPECIFICATIONS, AND
CONSTRUCTION CONTRACTS
This item awards a construction contract for the David March Park project. The improvements include updating the existing park, the development of approximately five acres of the southern portion of the park property, and constructing exercise stairs.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the David March Park, Project P4027.
2. Find the David March Park Project’s Mitigated Negative Declaration (MND) Addendum complies with California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulation, Article 11, Sections 15162 and 15164, for changes to the original project.
3. Award the construction contract to Urban Habitat, in the amount of $9,172,460 and authorize a contingency in the amount of $917,246, for a total contract amount not to exceed $10,089,706.
4. Award the professional services contract to Converse Consultants, to provide materials inspection services, in the amount of $250,000 and authorize a contingency in the amount of $25,000, for a total contract amount not to exceed $275,000.
5. Extend the current contract and authorize an increased expenditure authority for construction support services with Psomas, in the amount of $596,786 and authorize a contingency in the amount of $59,679, for a total additional contract amount not to exceed $656,465.
6. Appropriate one-time funds in the amount of $120,000 from the Park Dedication - Quimby Fund (Fund 305) to the David March Park, Project P4027, expenditure account P4027305- 516101 and $570,800 from the Facilities Fund (Fund 723) to the David March Park, Project, Project P4027, expenditure account P4027723-516101.
7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
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Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
Councilmember Gibbs inquired about Bid Alternates 1 and 2, and Shannon Pickett, Assistant City Engineer, responded that Alternate 1 includes exercise stairs and Alternate 2 includes a parking lot adjacent to Plum Canyon Road to support the exercise stairs.
ITEM 20
VISTA CANYON BRIDGE, PROJECT S3037 – PLANS, SPECIFICATIONS,
CONSTRUCTION CONTRACTS, STREET NAME CHANGE, AND DEDICATION FOR
PUBLIC USE AND ROAD PURPOSES
This item awards construction contracts for the Vista Canyon Bridge project, adopts a resolution authorizing a street name change, and approves a Grant of Easement. The improvements include the construction of a bridge and associated road improvements to provide connectivity from Soledad Canyon Road to the Vista Canyon development.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Vista Canyon Bridge, Project S3037.
2. Award the construction contract to Powell Constructors, Inc., in the amount of $27,976,841 and authorize a contingency in the amount of $3,357,221 for a total contract amount not to exceed $31,334,062.
3. Award the professional services contract to MNS Engineers, Inc., to provide construction management, inspection, and quality assurance services, in the amount of $1,626,796 and authorize a contingency in the amount of $162,680, for a total contract amount not to exceed $1,789,476.
4. Award the professional services contract to Compliance Biology, Inc., to provide biological monitoring services, in the amount of $462,110 and authorize a contingency in the amount of $46,210, for a total contract amount not to exceed $508,320.
5. Extend the current contract and authorize an increased expenditure authority for civil engineering support services with Alliance Land Planning & Engineering, Inc., in the amount of $85,000 and authorize a contingency in the amount of $8,500, for a total additional contract amount not to exceed $93,500.
6. Extend the current contract and authorize an increased expenditure authority for water utility support services with Dexter Wilson Engineering, Inc., in the amount of $14,800 and authorize a contingency in the amount of $1,480, for a total additional contract amount not to exceed $16,280.
7. Extend the current contract and authorize an increased expenditure authority for bridge engineering design services with Dokken Engineering, in the amount of $320,000 and authorize a contingency in the amount of $32,000, for a total additional contract amount not to exceed $352,000.
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Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
8. Extend the current contract and authorize an increased expenditure authority for electrical engineering design services with IDS Group, in the amount of $5,000 and authorize a contingency in the amount of $500, for a total additional contract amount not to exceed $5,500.
9. Extend the current contract and authorize an increased expenditure authority for traffic engineering design services with Kimley Horn & Associates, Inc., in the amount of $27,500 and authorize a contingency in the amount of $2,750, for a total additional contract amount not to exceed $30,250.
10. Extend the current contract and authorize an increased expenditure authority for soils engineering design services with R.T. Frankian & Associates, in the amount of $313,067 and authorize a contingency in the amount of $31,307 for a total additional contract amount not to exceed $344,374.
11. Extend the current contract and authorize an increased expenditure authority for landscape design services with Yamasaki Landscape Architecture, in the amount of $15,000 and authorize a contingency in the amount of $1,500 for a total additional contract amount not to exceed $16,500.
12. Adopt a resolution authorizing the street name change of the segment of Lost Canyon Road south of Soledad Canyon Road to Vista Canyon Boulevard.
13. Authorize the City Manager or designee to grant an easement for public use and road purposes across City-owned parcels for the Vista Canyon Bridge.
14. Appropriate funds in the total amount of $14,614,009 to the Vista Canyon Bridge, Project S3037, as identified in Attachment A.
15. Authorize the transfer of project savings in the amount of $2,095,000 to Vista Canyon Bridge, Project S3037, as identified in Attachment A.
16. Decrease Vista Canyon Bridge, Project S3037, expenditure account S3037306-516101 (Developer Fees Fund) by $2,000,000.
17. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
Adopted Resolution No. 24-47
PUBLIC PARTICIPATION II
Addressing the Council were Cindy Russo regarding a month-long celebration for Pride Month; Diane Zimmerman regarding College of the Canyons and Chiquita Canyon Landfill issues; Cindy Josten regarding Pride Month recognition; Glenda (no last name provided) regarding 4 Packet Pg. 51
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
intimidation, month-long celebrations, and commuter bus routes; and Michael Hansel regarding the billboard issue, Pickleball space, noise from trains due to lack of pedestrian crossing, and the upcoming election.
STAFF COMMENTS
Mayor Smyth recognized Deputy City Clerk Amanda Santos for her years of service, and congratulated her on her retirement.
ADJOURNMENT
In memory of Mike Levison and Barbara "Bobby" Stone
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
4 Packet Pg. 52
Minutes Acceptance: Minutes of Jun 25, 2024 6:00 PM (Consent Calendar)
Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: CHECK REGISTER NO. 14
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council approve and ratify for payment the demands presented in Check Register No. 14.
BACKGROUND
Check Register No. 14 for the Period 05/31/24 through 06/13/24 and 06/20/24 in the aggregate amount of $13,323,624.89 inclusive of Electronic Funds Transfers for the Period 06/03/24 through 06/14/24 in the aggregate amount of $1,992,294.78.
FISCAL IMPACT
Adequate funds are available in the budgeted expenditure accounts to support the check register payments.
ATTACHMENTS
Memo - Check Register No. 14
Check Register No. 14 (available in the City Clerk's Reading File) 5 Packet Pg. 53
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Attachment: Memo - Check Register No. 14 (Check Register No. 14)
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Attachment: Memo - Check Register No. 14 (Check Register No. 14)
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Attachment: Memo - Check Register No. 14 (Check Register No. 14)
Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: VENTURA COUNTY RIGHT-OF-WAY USE AGREEMENT
DEPARTMENT: Administrative Services
PRESENTER: Benny Ives
RECOMMENDED ACTION
City Council:
1. Approve a Right-of-Way Use Agreement with the County of Ventura in exchange for two dedicated dark fiber strands for City use along the Ventura County’s 46-mile regional network.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The County of Ventura (County) is requesting a Right-of-Way (ROW) Use Agreement with the City of Santa Clarita (City), which would allow the County to encroach under, on, and along certain segments of City ROW for the purposes of installing, maintaining, and operating the County’s Regional Fiber Optic Network (County Network) infrastructure within City limits.
Unlike qualified Internet Service Providers who hold state telecommunications franchise agreements that grant them rights to municipal ROW, the infrastructure will be owned by the County, thereby requiring a ROW agreement with the City.
This ROW agreement is part of a proposed, approximately 46-mile route (Exhibit A) that will roughly follow Highway 126, starting with an interconnect within the City at Rye Canyon Road and Avenue Stanford (Exhibit B), adjacent to Interstate 5, and will head west all the way to U.S.
Highway 101. The route is part of the County’s Regional Public Fiber Network, which is intended to interconnect all cities in the County to a regional data center in Los Angeles via the aforementioned interconnect point in the City. This route will improve inter-agency communications, public safety, and emergency response, while also leveraging the fiber network to address broadband affordability and access for Ventura County residents and businesses. 6 Packet Pg. 57
Construction of the County Network is anticipated to start in late 2024, contingent upon anticipated grant funding from the state, as well as ROW use agreements with Santa Clarita and other cities. The County is scheduled to authorize its Public Works Director to execute the final ROW agreements with partnering cities at its July 9, 2024, board meeting.
The County is offering to compensate cities that grant ROW access with two strands of dark fiber for non-commercial use along the entire 46-mile route. Two dark fiber strands would benefit the City by enabling network redundancy via alternate pathways to diverse data centers, as well as making the City more attractive in its own pursuit of a Broadband Private Partner to service local businesses, and potential residents, with high-speed Internet in the future. The market value of two dark fiber strands in Ventura County is approximately $50-55 per strand mile, per month, which equates to an estimated annual cost savings of $55,000, should the City opt to light those fibers in the future.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact as a result of this item.
ATTACHMENTS
Exhibit A - County Fiber Network
Exhibit B - City Owned ROW
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EXHIBIT A: County Fiber Network
County Network Route providing Dark Fiber strands
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Attachment: Exhibit A - County Fiber Network (VENTURA COUNTY RIGHT OF WAY) Exhibit B - ROW Path (Blue) within City
6/26/2024, 5:06:31 PM
0 0.09 0.180.04 mi
0 0.15 0.30.07 km
1:4,514
ArcGIS Web AppBuilder
Disclaimer: Every reasonable effort has been made to ensure the accuracy of the presented information. However, the City of Santa Clarita assumes no liability for any errors or omissions.
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Attachment: Exhibit B - City Owned ROW (VENTURA COUNTY RIGHT OF WAY)
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: BACKFLOW PREVENTION DEVICE TESTING AND REPAIRS
CONTRACT
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams
RECOMMENDED ACTION
City Council:
1. Award a two-year contract to Backflow Prevention Device Tester to provide testing, maintenance, and repair services for all City-owned backflow prevention devices in the annual amount of $245,372, for a total two-year contract in an amount not to exceed $490,744.
2. Authorize the City Manager or designee to execute up to three annual renewal options, not to exceed the annual contract amount, contingent upon the appropriation of funds in the annual budget for such fiscal years.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) maintains approximately 850 backflow devices across various Landscape Maintenance District (LMD) Zones and City-owned facilities. These devices protect the potable water supply by preventing the reverse flow of water used for irrigation, aquatics, and fire prevention systems from contaminating the local water supply.
By law, the Santa Clarita Valley Water Agency and Los Angeles County Department of Public Health require annual testing of all backflow devices. The City must submit test reports to the respective water suppliers to demonstrate compliance.
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The current process involves initial certification and annual re-certification of backflow devices, maintenance of a database of all devices and test results, and contracting specialized services to avoid maintaining full-time staff for testing.
On May 28, 2024, the City published bid number LMD-23-24-36 on its e-procurement platform, BidNet. Prospective bidders were required to provide costs for inspecting, calibrating, and certifying 850 backflow devices in a one-year period. Additionally, bidders were asked to submit pricing for 11 different as-needed repair and service scenarios based on the City's historic operational experiences. A total of 749 vendors were notified via BidNet, with 15 expressing interest by downloading the bid specifications. Upon bid close, the City received one bid submission, with the result outlined below:
BID # COMPANY LOCATION BID AMOUNT
1 Backflow Prevention Device Tester Santa Clarita $245,372
Staff performed outreach to several bidders who downloaded the bid documents during the bid process, but did not submit a bid. It was determined that these firms chose not to submit bids due to commitments to other projects that would not afford them the time and effort required by the scope of work outlined by the City.
Following staff’s review of the bid received, including the proposed pricing for the various scenarios listed in the bid, staff recommends awarding a two-year contract to Backflow Prevention Device Tester (BPDT), the City’s incumbent contractor, for a total contract amount of $490,744.
Overall, BPDT’s pricing proposed for the various services requested reflects a 31 percent increase compared to their current contract pricing. This increase is primarily due to the annual inspection fee per backflow device rising from $48 to $60, as well as supplier material price hikes. Notably, these increases, along with other contractual fees for calibrating and certifying backflow devices, have not been raised by BPDT over the past five years.
Finally, it is important to note that while the total recommended contract amount is based on required annual inspection services and predicted maintenance and repair events, the entire amount is not guaranteed compensation for BPDT. Moreover, they will only be authorized to perform repairs upon City approval.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The recommended action requires a total budget of $245,372 from the Landscape Maintenance District fund (Fund 357), Areawide fund (Fund 367), Transit fund (Fund 700), Public Library fund (Fund 309), Recreation Facilities fund (Fund 120), and the General fund (Fund 100) for Fiscal Year (FY) 2024-25. Sufficient funds were appropriated by the City Council during the 7 Packet Pg. 62
FY 2024-25 annual budget process. Funding for future years is contingent upon the appropriation of funds by the City Council during the FY 2025-26 budget adoption process.
ATTACHMENTS
Bid LMD-23-24-36 (available in the City Clerk's Reading File) LMD-23-24-36 - BPDT Response (available in the City Clerk's Reading File) LMD-23-24-36 REVISED EXHIBIT 3 (available in the City Clerk's Reading File) 7 Packet Pg. 63
Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: CITYWIDE PRINTERS AND COPIERS CONTRACT
DEPARTMENT: Administrative Services
PRESENTER: Melody Bartlette
RECOMMENDED ACTION
City Council:
1. Approve the use of a cooperative agreement through OMNIA Partners contract #R191102; award a five-year contract to Kyocera Document Solutions West, LLC, for managed print services in the amount of $730,150; and authorize a contingency of $109,522 for a total contract amount not to exceed $839,672.
2. Authorize the City Manager or designee to execute up to two additional one-year renewal options, not to exceed the annual contract amount, inclusive of contingency, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) has approximately 120 copy machines and network printers for staff use across a total of 21 City facilities, including all branches of the Santa Clarita Public Library. The City’s current contract for the lease and maintenance of this equipment is held by Kyocera Document Solutions West, LLC (Kyocera). The contract expires August 2024.
The City’s Purchasing staff conducted a comprehensive assessment of the current managed print services program, gathering feedback from users and reviewing copier and printer usage reports.
With the results of the assessment, staff reviewed various cooperative agreements for managed print services, including OMNIA Partners contract #R191102 with Kyocera. The OMNIA 8 Packet Pg. 64
Partners contract with Kyocera offers the best value, supported by the most competitive pricing, and highest quality equipment and services to the City. Additionally, Kyocera's proposal includes hardware features and system settings that dramatically reduce waste to align with the City’s commitment to “green” procurement, inclusive of all taxes, support, and maintenance.
Kyocera worked with City staff on multiple occasions to assess the copy and printing needs of various City locations. Their proposal reflects a thorough approach that is streamlined and environmentally conscious, while taking into consideration the City's needs. As part of this lease and maintenance agreement, the City will receive new equipment to replace copiers and printers Citywide that have reached the end of their useful life cycle.
On July 11, 1995, the City Council approved the use of cooperative purchasing, which permits the City to place orders against a competitively awarded, existing public agency contract, such as OMNIA Partners contract #R191102. After careful review of the findings and analysis of the cooperative contracts, staff recommends awarding Kyocera a contract for managed print services in accordance with OMNIA Partners contract #R191102, which was competitively solicited and awarded on June 1, 2020.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds in the amount of $839,672 over a five-year period will be available in expenditure accounts 1002302-516101 (General Fund/Purchasing), 1005121-511105 (General Fund/Tesoro Adobe House), 1205120-511105 (Recreational Facility Fund/Ice & Entertainment), and 3098200-511105 (Public Library Fund/Administration) to support the recommended action, contingent upon the appropriations of funds by the City Council in the annual budget for such fiscal year.
ATTACHMENTS
Kyocera Proposal (available in the City Clerks Reading File) 8 Packet Pg. 65
Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: RESOLUTION DESIGNATING OFFICIALS AUTHORIZED TO FILE
APPLICATIONS TO THE CALIFORNIA GOVERNOR'S OFFICE OF
EMERGENCY SERVICES FOR DISASTER-RELATED FINANCIAL
ASSISTANCE
DEPARTMENT: City Manager's Office
PRESENTER: Roger Willcox
RECOMMENDED ACTION
City Council adopt a resolution designating the City Manager, Assistant City Manager, and Intergovernmental Relations Officer as approved agents with the California Governor’s Office of Emergency Services (Cal OES) for disaster related financial assistance and authorize staff to provide Cal OES with a certified copy of the resolution.
BACKGROUND
This resolution authorizes City Council to designate approved agents every three years to execute and file an application with the California Governor's Office of Emergency Services (Cal OES) as required by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988.
According to Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, it is required that the City Council designate an approved agent every three years to execute and file the application to the Cal OES to obtain certain federal and/or state financial assistance.
The Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 constitutes the statutory authority for most federal disaster response activities, especially as they pertain to the Federal Emergency Management Agency (FEMA) and FEMA programs. This universal resolution is not disaster-specific and will be kept on file by Cal OES for a period of three years.
The City of Santa Clarita agents designated by title include the City Manager, the Assistant City Manager, and the Intergovernmental Relations Officer.
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ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
None by this action.
ATTACHMENTS
Cal OES 130 Authorized Agent Form
9 Packet Pg. 67
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), -
- Flood Mitigation Assistance Program (FMA)
- National Earthquake Hazards Reduction Program (NEHRP) - California Early Earthquake Warning (CEEW)
OES- Rev. 2022 Page 1 of 3
Resolution No. 24 -
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Attachment: Cal OES 130 Authorized Agent Form (DESIGNATING OFFICIALS AUTHORIZED TO FILE APPLICATION TO CAL OES) Please check the appropriate box below
CERTIFICATION
OES- -Rev. 2022 Page 2 of 3
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Attachment: Cal OES 130 Authorized Agent Form (DESIGNATING OFFICIALS AUTHORIZED TO FILE APPLICATION TO CAL OES) PASSED, APPROVED, AND ADOPTED this 9th day of July 2024. ______________________________
MAYOR
ATTEST:
_______________________________
CITY CLERK
DATE:__________________________
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 24- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 9th day of July 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
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Attachment: Cal OES 130 Authorized Agent Form (DESIGNATING OFFICIALS AUTHORIZED TO FILE APPLICATION TO CAL OES)
Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: SECOND READING OF AN ORDINANCE FOR THE TOWN
CENTER SPECIFIC PLAN
DEPARTMENT: Community Development
PRESENTER: David Peterson
RECOMMENDED ACTION
City Council conduct a second reading and adopt an ordinance entitled: “AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING ZONE CHANGE 22-001, AND SPECIFIC PLAN 22-002 (MASTER CASE 22-105) TO AMEND THE CITY OF SANTA CLARITA’S ZONING MAP AND CHANGE THE ZONING DESIGNATION OF ASSOCIATED ASSESSOR’S PARCEL NUMBERS FROM REGIONAL COMMERCIAL TO SPECIFIC PLAN.”
BACKGROUND
The General Plan identifies the Valencia Town Center area (Area) as a “major [center] of the community” and “…a focal point for cultural, civic, educational, and shopping activities serving the entire Santa Clarita Valley.” As such, a specific plan provides the ideal mechanism for providing long-term, managed development that both achieves a balance of commercial and residential land uses and continues to establish the Valencia Town Center area as a premier destination within the community.
The goals of the Town Center Specific Plan (TCSP) are as follows:
• Define a Vision for Development: Create a timeless, long-term vision for development within the Area that is consistent with the City of Santa Clarita’s (City) General Plan and Housing Element.
• Provide a Balance of Land Uses: Create a balanced mix of retail, dining, entertainment, hospitality, commercial, and residential opportunities to further establish the Area as a premier regional destination.
• Create Great Places: Create a distinct sense of place that is unique to the Area via creative 10 Packet Pg. 71
use of urban design, iconic architecture, signature vistas, a vibrant public realm, and gathering spaces.
• Establish a Flexible Framework: Create a flexible framework for future development that is practical, buildable, and fosters the potential for numerous development possibilities.
City Council Action
On May 21, 2024, the Planning Commission adopted resolutions recommending the City Council approve Master Case 22-105 and certify the associated environmental document. Their motion included the addition of six proposed text changes to the TCSP document itself for City Council consideration.
At their regular meeting on June 25, 2024, the City Council, by a unanimous vote, adopted resolutions that approve the project, including the recommended text changes put forward by the Planning Commission, certified the associated Final Program Environmental Impact Report, and pass to second reading an ordinance that would approve the TCSP and amend the City’s zoning map.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
The project was funded entirely by a $500,000 LEAP Grant from the California Department of Housing and Community Development in September 2020. There is no impact to the General Fund. All financial obligations for future development would be the responsibility of project applicants.
ATTACHMENTS
Ordinance
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ORDINANCE NO. 24-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING ZONE CHANGE 22-001, AND SPECIFIC PLAN 22-002 (MASTER CASE 22-105) TO AMEND THE CITY OF SANTA CLARITA’S ZONING MAP AND CHANGE THE ZONING DESIGNATION OF ASSOCIATED ASSESSOR’S
PARCEL NUMBERS FROM REGIONAL COMMERCIAL TO SPECIFIC PLAN
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. FINDINGS OF FACT. The City Council makes the following findings of fact:
A. The City of Santa Clarita (City) included the Town Center Specific Plan (TCSP) (Project) as part of the Santa Clarita 2025 Plan on March 23, 2021.
B. The TCSP is a long-rang planning document that provides a framework for new development within the specific plan area (SPA).
C. The TCSP includes the following entitlements:
1. General Plan Amendment 22-003 to amend the General Plan Land Use Map in order to designate the entirety of the SPA as Specific Plan (SP).
2. Zone Change 22-001 to amend the zoning map in order to designate the entirety of the SPA as SP.
3. Specific Plan 22-002 to create the TCSP document.
D. The SPA includes approximately 111 acres of largely urbanized land and is divided into four distinct subareas. The SPA is approximately one mile east of the Interstate-5 freeway and is generally bounded by Magic Mountain Parkway to the north, Valencia Boulevard to the south and east, and McBean Parkway to the west, creating a roughly triangular project site. The McBean Regional Transit Center is directly adjacent to the southwest corner of the SPA.
E. The four subareas within the SPA include:
• Valencia Town Center: Measuring approximately 68 acres in size, the Valencia Town Center Subarea is the largest subarea within the SPA. The subarea is primarily characterized by the existing Valencia Town Center Mall, The Patios lifestyle center, and the eastern portion of Town Center Drive. The total complex includes approximately one million square feet of retail and commercial space. • Town Center East: Separated from the Valencia Town Center Subarea by Citrus Street, the Town Center East Subarea is approximately 23 acres in size and primarily built out with existing structures and surface parking. The subarea contains approximately 245,000 square feet of public services, office space, personal services, and retail space.
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Attachment: Ordinance (Town Center Specific Plan - 2nd Reading)
Primary uses include the Valencia Branch of the Santa Clarita Public Library, two private office buildings and a small commercial/retail center. Other uses include the former Santa Clarita Station of the Los Angeles County Sheriff’s Department, Los Angeles County Fire Department Station 126, Santa Clarita Superior Court, and government offices for Los Angeles County.
• Town Center Drive: The Town Center Drive Subarea represents a transition from the retail mall and lifestyle uses associated with the Valencia Town Center Subarea into a total of 460,000 square feet of office space, entertainment, dining, personal services, and specialty retail uses that front on Town Center Drive. Prominent land uses include several office buildings measuring between four and six stories in height with ground- floor retail, restaurants, and services, a twelve-theater Regal Cinema, several one and two-story retail/office buildings, and two multi-level shared parking structures. The subarea is primarily built-out and is approximately 16 acres in size. • McBean and Valencia: At approximately four acres, this is the smallest of the subareas but occupies a prominent location on the northwest corner of Valencia Boulevard and McBean Parkway. The majority of the property is vacant, but in 2016 the property was entitled for the construction of a five-story hotel and free-standing restaurant.
F. The City conducted an extensive public outreach program, including meetings with the general public, focus groups with the business and development community, in-person interviews of businesses within the SPA, an online survey and also on the City’s social media platforms.
G. On June 14, 2011, the City Council adopted Resolution No. 11-61, adopting the City’s General Plan, and Resolution No. 11-62 certifying the Final Environmental Impact Report analyzing the General Plan. The City’s General Plan presently designates the SPA as Regional Commercial (CR).
H. The entirety of the SPA has an underlying zoning designation of CR.
I. Zone Change 22-001 will change the zoning designation of APNs 2861-058-036; 2861- 058- 044; 2861-058-059; 2861-058-060; 2861-058-061; 2861-058-062; 2861-058-063; 2861-058- 085; 2861-058-073; 2861-058-081; 2861-058-083; 2861-058-082; 2861-058- 077; 2861-058- 080; 2861-058-079; 2861-058-075; 2861-058-074; 2861-058-078; 2861- 058-076; 2861-058- 072; 2861-058-084; 2861-058-071; 2861-058-064; 2861-058-065; 2861-058-065; 2861-058- 066; 2861-058-045; 2861-058-041; 2861-058-046; 2861-009- 022; 2861-009-041; 2861-009- 040; 2861-009-909; 2861-009-908; 2861-009-902; 2861- 009-901; 2861-009-903; 2861-009- 904; 2861-009-905; 2861-009-906; 2861-009-907; 2861-009-038; 2861-009-032; 2861-009- 042; 2861-062-049; 2861-062-040 from CR to SP.
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Attachment: Ordinance (Town Center Specific Plan - 2nd Reading)
J. The SPA is entirely surrounded by the CR zone with land uses including major retail centers, automobile dealerships, high-density residential developments, professional and medical office buildings, and a fuel sales use. Land uses beyond the immediate boundaries of the SPA include low to moderate density housing, and a private golf course.
K. The goals of the TCSP are as follows:
1. Define a Vision for Development: Create a timeless, long-term vision for development within the SPA that is consistent with the City’s General Plan and Housing Element.
2. Provide a Balance of Land Uses: Create a balanced mix of retail, dining, entertainment, hospitality, commercial, and residential opportunities to further establish the SPA as a premier regional destination.
3. Create Great Places: Create a distinct sense of place that is unique to the SPA via creative use of urban design, iconic architecture, signature vistas, a vibrant public realm, and gathering spaces.
4. Establish a Flexible Framework: Create a flexible framework for future development that is practical, buildable, and fosters the potential for numerous development possibilities.
L. The environmental impacts of the proposed TCSP were reviewed under the CEQA (Public Resources Code §§ 21000, et seq.) and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the CEQA Guidelines). In accordance with CEQA, the City of Santa Clarita is the lead agency and the City Council is the decision-making body for the TCSP.
M. The City determined that a Program Environmental Impact Report (EIR) must be prepared for the Project. The City determined that the following areas must be addressed in the Draft Program EIR (DEIR) for the Project: aesthetics, air quality, cultural resources, energy, geology and soils, greenhouse gas emissions, hazards and hazardous materials, land use and planning, public services, transportation, tribal cultural resources, and utilities and service systems.
N. A Notice of Preparation (NOP) for the Project EIR was circulated to affected agencies, pursuant to CEQA and the CEQA Guidelines, for 30 days, beginning on December 6, 2023, and ending on January 8, 2024.
O. A duly noticed scoping meeting was held at City of Santa Clarita City Hall on December 13, 2023, to obtain information from the public as to issues that should be addressed in the EIR.
P. The City prepared a DEIR, for the TCSP, that addressed all issues raised in comments received on the NOP. The DEIR was circulated for review and comment by affected governmental agencies and the public, in compliance with CEQA. Specifically, the Notice of Availability/Notice of Completion for the DEIR was advertised on March 5, 2024, for a
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Attachment: Ordinance (Town Center Specific Plan - 2nd Reading)
45- day public review period that ended on April 19, 2024, at 5:00 p.m. in accordance with CEQA. The comment period was subsequently extended through April 29, 2024. Staff received written comments throughout the comment period as well as oral testimony at the April 16, 2024, and May 21, 2024 Planning Commission meetings, and at the June 25, 2024, City Council meeting for the TCSP.
Q. The Planning Commission held a duly-noticed public meeting on the Project on April 16, 2024. The Planning Commission opened the public hearing for the Project and received a presentation from staff on the Project setting, requested Entitlements, and Project description. Staff also made a presentation on the Draft EIR, and the Planning Commission received public testimony regarding the Project. The Planning Commission provided staff with recommendations for minor amendments to the text of the TCSP, asked for additional information on the California Green Building Code and continue the public hearing to their regularly scheduled meeting on May 21, 2024.
R. At its duly notice meeting on May 21, 2024, the Planning Commission received a presentation from staff on the follow-up items from the April 16, 2024, meeting, and a summary of responses to comments on the DEIR.
S. The Draft Final EIR (DFEIR) includes the DEIR, comments on the DEIR, and the following: responses to written comments on the DEIR. The DEIR was presented to the Planning Commission on April 16, 2024, and May 21, 2024. On May 15, 2024, a copy of the responses to comments from the Draft Final EIR was made available for public review on the City of Santa Clarita’s website.
T. The Draft Final EIR, including a Statement of Overriding Considerations for the project prepared and circulated in compliance with CEQA.
U. After considering the matter, the Planning Commission by unanimous vote recommended the City Council adopt a Statement of Overriding Considerations for those impacts of the TCSP that cannot be mitigated to less than significant levels, and recommends certification of the DFEIR and the Mitigation Monitoring and Reporting Plan (MMRP), and approve the Master Case 22-105 by Resolutions Nos. P24-009 and P24-010, adopted on May 21, 2024.
V. The City Council held a duly noticed hearing on the TCSP on June 25, 2024, and certified the Final EIR prepared for the TCSP and approved Master Case 22-105 with associated entitlements for the project.
W. A copy of the Town Center Specific Plan is attached as Exhibit “A”.
X. The location of the documents and other materials that constitute the record of proceedings upon which the decision of the City Council is based, for the Master Case 22-105 project file, with the Community Development Department; the record specifically is in the custody of the Director of Community Development.
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SECTION 2. GENERAL FINDINGS FOR MASTER CASE 22-105. Based on the above findings of fact and recitals and the entire administrative record, including, without limitation, the entire TCSP DEIR, oral and written testimony, and other evidence received at the public hearings, reports, and other transmittals from City staff to the City Council, and upon studies and investigations made by the City Council, the City Council finds, as follows:
1. The proposal is consistent with the General Plan;
The TCSP is consistent with the following Goals, Policies and Objectives identified within the General Plan:
Policy LU 1.1.5: Increase infill development and re-use of underutilized sites within, and adjacent to, developed urban areas to achieve maximum benefit from existing infrastructure and minimize loss of open space, through re-designation of vacant sites for higher density and mixed use, where appropriate.
Policy LU 1.2.2: In Valencia, promote business development, job creation, and expansion of regional commercial, civic, cultural, and entertainment uses, to create a vibrant Town Center serving as a community focal point for the entire Santa Clarita Valley.
Policy LU 4.1.1 : Promote expansion and enhancement of the Valencia Town Center to provide a focal point for cultural, civic, educational, and shopping activities serving the entire Santa Clarita Valley.
Policy LU 4.1.3: Direct business creation and expansion for larger companies within and adjacent to existing and planned business centers and major transportation corridors.
Policy LU 4.2.3: Encourage businesses to locate in all appropriate areas of the community to encourage job creation in closer proximity to workforce housing.
Policy C 1.2.1: Develop coordinated plans for land use, circulation, and transit to promote transit-oriented development that concentrates higher density housing, employment, and commercial areas in proximity to transit corridors.
Policy CO 1.5.5: Promote concentration of urban uses within the center of the Santa Clarita Valley through incentives for infill development and rebuilding, in order to limit impacts to open space, habitats, watersheds, hillsides, and other components of the Valley’s natural ecosystems.
2. The proposal is allowed within the applicable underlying zone and complies with all other applicable provisions of this code;
The underlying General Plan Land Use and Zoning designation for the entirety of the SPA is Regional Commercial (CR). The CR zone contemplates the highest intensity of commercial and residential development in the City, with a maximum floor area ratio
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(FAR) of 2.0 and a maximum of 50 residential units per acre, respectively. All future development within the SPA will be consistent with the specifications of the CR zone regarding unit density and FAR. As such, the TCSP is consistent with the General Plan regarding the type and intensity of development contemplated within the SPA.
3. The proposal will not endanger, jeopardize, or otherwise constitute a hazard to the public convenience, health, interest, safety, or general welfare, or be materially detrimental or injurious to the improvements, persons, property, or uses in the vicinity and zone in which the property is located; and
The TCSP provides a long-term vision for development within the SPA and supersedes applicable portions of the SCMC. However, the TCSP will be consistent with specifications of the underlying zone for both commercial floor area and residential density. The TCSP is consistent with the level and development intensity contemplated by the General Plan. No new construction is associated with the approval of the TCSP itself, and any future development projects proposed within the SPA will be subject to both the requirements and standards of the plan itself as well as the SCMC.
4. The proposal is physically suitable for the site. The factors related to the proposal’s physical suitability for the site shall include, but are not limited to, the following:
a. The design, location, shape, size, and operating characteristics are suitable for the proposed use;
The underlying General Plan Land Use and Zoning designation for the entirety of the SPA is Regional Commercial (CR). The CR zone contemplates the highest intensity of commercial and residential development in the City, with a maximum floor area ratio (FAR) of 2.0 and a maximum of 50 residential units per acre, respectively. All future development within the SPA will be consistent with the specifications of the CR zone regarding unit density and FAR. The TCSP is consistent with the General Plan regarding the type and intensity of development contemplated within the SPA.
b. The highways or streets that provide access to the site are of sufficient width and are improved as necessary to carry the kind and quantity of traffic such proposal would generate;
Because the SPA is located within one-half of a mile of the McBean Regional Transit Center, an identified major transit stop, and because the TCSP represents a regulatory document that will create a mix of uses with emphasis on alternative transportation within the urban center of Santa Clarita, the City’s vehicle miles traveled (VMT) ordinance screens out the project from further analysis. Hence, the TCSP will not result in a significant impact to VMT.
Projects that propose new construction will be required to provide a traffic analysis that identifies impacts to level of service (LOS). Mitigation measures will be
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required on a project-by-project basis that may include, but not be limited to, physical improvements to intersections, roadways, and/or adjustments to traffic signal timing.
c. Public protection services (e.g., Fire protection, Sheriff protection, etc.) are readily available; and
Impacts to public services were analyzed as part of the DEIR prepared for the project and determined that they would be less than significant.
d. The provision of utilities (e.g., potable water, schools, solid waste collection and disposal, storm drainage, wastewater collection, treatment, and disposal, etc.) is adequate to serve the site.
Impacts to the provision of utilities were analyzed as part of the DEIR prepared for the project and determined that they would be less than significant.
SECTION 3. ZONE CHANGE FINDINGS FOR MASTER CASE 22-105. The TCSP is adopted as Exhibit “A” and the Zoning Map is amended to show a zone change from CR to SP as set forth in attached as Exhibit “B,”. Based on the above findings of fact and recitals and the entire record including, without limitation, the DEIR, oral and written testimony, and other evidence received at the public hearings, reports, and other transmittals from City staff to the Planning Commission, and upon studies and investigations made by the City Council, the City Council finds, as follows:
A. Principles and Standards for Zone Changes. The Council shall approve a Zone Change only after the applicant substantiates all of the following required findings:
1. That modified conditions warrant a revision in the zoning map as it pertains to the area under consideration;
The proposed zone change would adopt the TCSP and re-designate the underlying zone from CR to SP. The purpose of this re-designation is to provide a specific set of development standards and requirements that fulfill the identified goals of the TCSP in a manner that is more efficient than the current SCMC allows. Examples include the adoption of a streamlined permitting system, and specific design incentives that will incentivize the types of land uses, both residential and commercial, that have been identified as desirable by the City Council and the community. Together, these will serve to achieve the General Plan goals, policies and objectives identified in Section 2, above.
2. That a need for the proposed zone classification exists within such area;
The purpose of this re-designation is to provide a specific set of development standards and requirements that fulfill the identified goals of the TCSP in a manner that is more efficient than the current SCMC allows. Examples include the adoption
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of a streamlined permitting system, and specific design incentives that will incentivize the types of land uses that have been identified as desirable by the City Council and the community. Together, these will serve to achieve the General Plan goals, policies and objectives identified in Section 2, above.
3. That the particular property under consideration is a proper location for said zone classification within such area:
a. That placement of the proposed zone at such location will be in the interest of public health, safety and general welfare, and in conformity with good zoning practice; and
As identified previously, the TCSP is a long-range planning document that provides a vision for future development within the SPA. The TCSP will not only be consistent with the commercial and residential density requirements of the underlying zone, but will also incentivize the types of land uses identified by the City Council and the community as desirable, and fulfills several goals, objectives and policies identified in the Land Use, Circulation and Conservation Elements of the General Plan.
b. That the proposed change is consistent with the adopted General Plan for the area unless a General Plan Amendment is filed concurrently and approve with said zone change.
As identified previously, the TCSP will be consistent with the commercial and residential density requirements of the underlying zone. Further, the permitted use chart included with the TCSP includes commercial and residential use types that are currently contemplated by the underlying zone. The TCSP will result in future development that is consistent with the type, nature, and intensity of development contemplated within the SPA by the General Plan.
SECTION 4. The City Council hereby approves this ordinance to allow for a Zone Change for the Town Center Specific Plan as described herein and shown in Exhibit B.
SECTION 5. This ordinance shall be in full force and effect thirty (30) days from its passage and adoption.
SECTION 6. The City Clerk shall certify to the passage of this ordinance and shall cause the same to be published as required by law.
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PASSED, APPROVED, AND ADOPTED this 9th day of July, 2024.
______________________________
MAYOR
ATTEST:
_______________________________
CITY CLERK
DATE:__________________________
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Ordinance No. 24- was regularly introduced and placed upon its first reading at a regular meeting of the City Council on the 25th day of June 2024. That thereafter, said Ordinance was duly passed and adopted at a regular meeting of the City Council on the 9th day of July, 2024, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
AND I FURTHER CERTIFY that the foregoing is the original of Ordinance No. 24- and was published in The Signal newspaper in accordance with State Law (G.C. 40806).
CITY CLERK
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EXHIBIT A
Town Center Specific Plan
Incorporated by Reference
Document can be found at
https://santaclarita.gov/planning/specific-plans/
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EXHIBIT B: ZONING DESIGNATION
Specific Plan (SP)
Zoning
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Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: 2024 ANIMAL CARE GRANT AWARD RECOMMENDATIONS
DEPARTMENT: Community Development
PRESENTER: Tracy Sullivan
RECOMMENDED ACTION
City Council:
1. Approve the 2024 Animal Care Grant Committee’s funding recommendations in an amount not to exceed $10,000 per grantee, for a total amount not to exceed $40,000.
2. Direct staff to execute Grant Agreements with the agencies approved for funding.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
In 2022, the City of Santa Clarita (City) commissioned a professional consulting firm, Citygate and Associates LLC (Consultant), to conduct a comprehensive evaluation of animal care and control services being provided to City residents. The study was initiated to assess the adequacy of services provided under the existing contract with the Los Angeles County Department of Animal Care and Control (DACC) and to identify opportunities to enhance those services.
At the Regular City Council Meeting on May 9, 2023, the City Council received a presentation on the Consultant's findings and directed staff to implement a series of service enhancements, including the creation of a grant program to support local non-profit organizations caring for vulnerable animals within the community.
At the Regular City Council Meeting on July 11, 2023, the City Council approved the framework of the City's first Animal Care Non-Profit Grant Program (Program) and allocated an annual budget of $50,000. To receive funding through the Program, organizations must be a locally serving non-profit that supports animals residing within, or rescued from, City limits. 11 Packet Pg. 84
2024 Grant Cycle
The 2024 Grant cycle commenced in January 2024 with a focus on increasing adoptions at the Castaic Animal Care Center and expanding citywide spay and neuter services. The available funding was divided into two categories: Spay and Neuter Grants and General Support Grants.
Interested non-profit organizations were required to complete an online application, including submission of 501(c)(3) certification documentation. The application period was open from January 25 to March 11, 2024. Outreach efforts included a press release and various social media posts throughout the application period. City staff also conducted direct outreach to eligible non- profit organizations and held a public information session on January 30.
The City received four grant applications, all under the General Support category, with no applications for the Spay and Neuter Grants. In response, the City issued a Request for Proposals (RFP) to solicit organizations that perform spay and neuter services, specifically focusing on trap-neuter-release methods for stabilizing community cat populations. The RFP was posted on BidNet on April 22, 2024. Four organizations downloaded the RFP; however, no proposals were submitted.
A Grants Committee (Committee), comprised of Councilmember Jason Gibbs, Councilmember Laurene Weste, and three staff members from the City Manager’s Office and Administrative Services Department, reviewed and rated the four General Support Grant applications.
Following a thorough review process, the Committee recommends awarding grants to all of the applicants. Initially, the Program intended to provide General Support Grants not exceeding $3,500 per non-profit organization; however, the Committee recommends that the City Council consider awarding $10,000 to each applicant due to community need and available funding. The recommended organizations and programs are listed in the table below.
Non-profit Organization Proposed Program
The Brittany Foundation Rescue Only Training Program: Rescuing dogs from the Castaic Animal Care Center that need expert training so they are given the best possible chance of finding a forever home.
Furever Purr Rescue Foster and Hospice Care for Seniors and Special Needs Community Cats: Providing ongoing care, medication, housing, and necessities from unadoptable cats requiring specialized attention.
Golden Years Dog Sanctuary Rescuing Senior Dogs for the Castaic Animal Care Center:
Saving the lives of dogs that Castaic Animal Care Center does not have the capacity to care for.
Outta the Cage Operation Gampr Scampr: Saving livestock guardian dogs from the Castaic Animal Care Center and transporting them to a training partner in rural communities.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
Upon approval, adequate funds are available in expenditure account 1003203-517101 (Animal Care – Grants) to support the recommended action.
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Agenda Item: 12
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: CORRECTED TAX-SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. SCV-1120, SCV-1130, SCV-1132, AND SCV-1133
DEPARTMENT: Public Works
PRESENTER: Amalia Marreh
RECOMMENDED ACTION
City Council:
1. Rescind resolutions Nos. 23-21, 23-22, 23-23, 23-73, 23-74, 23-78, 23-79, 23-80, 23-81, and 23-82 that approved and accepted the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. SCV-1120, SCV-1130, SCV- 1132, and SCV-1133.
2. Adopt the Santa Clarita Valley Sanitation District's corrected resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. SCV-1120, SCV-1130, SCV-1132, and SCV- 1133.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Santa Clarita Valley Sanitation District (District), provides wastewater treatment services within the District’s service area. To provide wastewater treatment service to properties located outside the District’s service area, the boundary must be expanded through the annexation process. As part of this process, a tax-sharing resolution to provide the required funding to the District is adopted by the public agency responsible for providing services to the subject property.
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The City of Santa Clarita (City) adopted tax-sharing resolutions for District Annexation Nos.
SCV-1120, SCV-1130, SCV-1132, and SCV-1133 in 2023, available in the City Clerk’s Reading File. The District recently requested the City authorize corrected tax-sharing resolutions, addressing clerical or boundary adjustments of those annexations. In order to authorize the revisions, the City’s resolutions must be repealed and adopt the corrected resolutions.
Tax-Sharing Resolution Nos. 23-21, 23-22, and 23-23 for Annexation Number SCV-1120 were adopted by City Council on April 11, 2023. The original resolutions submitted by the District mis-identified the tax-rate area of a portion of the defined area. The corrected resolution correctly identifies the tax-rate areas of the locations within the annexation area.
Tax-Sharing Resolution Nos. 23-73 and 23-74 for Annexation number SCV-1130 were adopted by City Council on October 24, 2023. The original resolutions submitted by the District inadvertently omitted Antelope Valley Resource Conservation District on page one of the resolutions. The corrected resolutions for this annexation include Antelope Valley Resource Conservation District.
Tax-Sharing Resolution Nos. 23-78 and 23-79 for Annexation number SCV-1132 were adopted by City Council on October 24, 2023. The original resolutions submitted by the District inadvertently omitted Santa Clarita Valley Water Agency on page one of the resolutions.
Tax-Sharing Resolution Nos. 23-80, 23-81, and 23-82 for Annexation Number SCV-1133, were adopted by City Council on October 24, 2023. The original resolutions included one single family home. In conjunction with the revisions listed above, the District opted to take the opportunity to amend this annexation area to include neighboring parcels/tax rate areas as part of the resolution revisions.
Local agencies receiving an apportionment of the property tax from the annexing area, including cities and utility districts, must determine the percentage of tax revenues to be exchanged between the affected agencies. Listed below are the corrected annual tax increment percentages attributable to the land area involved in the corresponding annexations and to be transferred to the District:
0.9656948% for Annexation No. 1120 for Tax Rate Areas 10289 and 00973
0.9413917% for Annexation No. 1130 for Tax-Rate Area 00547
0.9606285% for Annexation No. 1132 for Tax-Rate Area 15862
0.9646325% for Annexation No. 1133 for Tax-Rate Area 00218
0.9648104% for Annexation No. 1133 for Tax-Rate Area 12618
0.9656948% for Annexation No. 1133 for Tax-Rate Area 15402
0.9656948% for Annexation No. 1133 for Tax-Rate Area 15410
0.9646325% for Annexation No. 1133 for Tax-Rate Area 16353
For this total, the City of Santa Clarita is contributing the following percentage of its revenues from the annual tax increment for this annexation area:
For the City of Santa Clarita:
Annexation No. 1120: .0994249% for Tax-Rate Area 10289 12 Packet Pg. 88
Annexation No. 1120: .0994249% for Tax-Rate Area 00973 Annexation No. 1130: .0971147% for Tax-Rate Area 00547 Annexation No. 1132: .1046700% for Tax-Rate Area 15862 Annexation No. 1133: .0994249% for Tax-Rate Area 00218 Annexation No. 1133: .0993924% for Tax-Rate Area 12618 Annexation No. 1133: .0992480% for Tax-Rate Area 15402 Annexation No. 1133: .0992480% for Tax-Rate Area 15410 Annexation No. 1133: .0994249% for Tax-Rate Area 16353
There is a separate tax-sharing resolution for Santa Clarita Library for each annexation. The following is the percentage of revenues from the annual tax increment for each annexation area:
For the Santa Clarita Library:
Annexation No. 1120: .0370382% for Tax-Rate Area 10289 Annexation No. 1120: .0370382% for Tax-Rate Area 00973 Annexation No. 1130: .0398770% for Tax-Rate Area 00547 Annexation No. 1132: .0395631% for Tax-Rate Area 15862 Annexation No. 1133: .0369443% for Tax-Rate Area 00218 Annexation No. 1133: .0369479% for Tax-Rate Area 12618 Annexation No. 1133: .0369723% for Tax-Rate Area 15402 Annexation No. 1133: .0369723% for Tax-Rate Area 15410 Annexation No. 1133: .0369443% for Tax-Rate Area 16353
There is a separate tax-sharing resolution for Santa Clarita Street Lighting Maintenance District No. 2 for two of the annexation areas. The following is the percentage of revenues from the annual tax increment for the area:
For Santa Clarita Street Lighting Maintenance District:
Annexation No. 1120: .0358363% for Tax-Rate Area 10289 Annexation No. 1120: .0358363% for Tax-Rate Area 00973 Annexation No. 1133: .0357597% for Tax-Rate Area 00218 Annexation No. 1133: .0357608% for Tax-Rate Area 12618 Annexation No. 1133: .0357726% for Tax-Rate Area 15402 Annexation No. 1133: .0357726% for Tax-Rate Area 15410 Annexation No. 1133: .0357597% for Tax-Rate Area 16353
The annexations consist of the following (see attached resolutions with corresponding maps):
Annexation No. 1120 - One proposed mixed-use commercial development, identified by APNs 2834-021-134, 2834-022-067, and 2834-001-007, and is located north of 12th Street and west of Alderbrook Avenue.
Annexation No. 1130 - One proposed shopping center, identified by APN 2844-016-009, and is located southwest of the intersection of Soledad Canyon Road and Lost Canyon Road.
Annexation No. 1132 - 348 proposed apartments and 150 proposed condominiums, identified by APN 2840-004-009, located on Lost Canyon Road, south of Humphrey’s Parkway. 12 Packet Pg. 89
Annexation No. 1133 - One existing private school, seven existing single-family homes, and four proposed single-family homes located on Placeritos Boulevard and Placerita Canyon Road, east of Aden Avenue and West of Oakcreek Avenue, identified by APNs 2833-006- 022, 2833-006-023, 2833-006-052, 2833-006-053, 2833-006-058, 2834-032-010, 2833-006- 044, 2833-006-044, 2833-006-047, 2833-006-045, 2833-006-037, 2833-006-042, 2833-002- 058.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Tax-sharing resolutions direct a small portion of property tax revenue to the service-providing agency. The associated revenue does not impact the City’s budget.
ATTACHMENTS
Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1120 Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1130 Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1132 Sanitation District Resolution and Map for City of Santa Clarita - Annex. No. 1133 Sanitation District Resolution and Map for Santa Clarita Library - Annex. No. 1120 Sanitation District Resolution and Map for Santa Clarita Library - Annex. No. 1130 Sanitation District Resolution and Map for Santa Clarita Library - Annex. No. 1132 Sanitation District Resolution and Map for Santa Clarita Library - Annex. No. 1133 Sanitation District Resolution and Map for Street Light Maint. District - Annex. No. 1120 Sanitation District Resolution and Map for Street Light Maint. District - Annex. No. 1133 Resolution No. 23-21 (available in the City Clerk's Reading File) Resolution No. 23-22 (available in the City Clerk's Reading File) Resolution No. 23-23 (available in the City Clerk's Reading File) Resolution No. 23-73 (available in the City Clerk's Reading File) Resolution No. 23-74 (available in the City Clerk's Reading File) Resolution No. 23-78 (available in the City Clerk's Reading File) Resolution No. 23-79 (available in the City Clerk's Reading File) Resolution No. 23-80 (available in the City Clerk's Reading File) Resolution No. 23-81 (available in the City Clerk's Reading File) Resolution No. 23-82 (available in the City Clerk's Reading File) 12 Packet Pg. 90
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Agenda Item: 13
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: 2024 DEBRIS MANAGEMENT PLAN FOR DISASTER DEBRIS
REMOVAL
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council adopt a resolution for the 2024 Debris Management Plan for Disaster Debris Removal.
BACKGROUND
On September 14, 2021, the City Council adopted the 2021 Hazard Mitigation Plan (HMP). Per the Disaster Mitigation Act of 2000 (Public Law 106-390), all state, county, and local agencies must have an HMP. This plan must be adopted by the governing body for the agency to be eligible to receive pre- and post-disaster federal funding.
The City of Santa Clarita's (City) local HMP identifies local hazards and reflects the City's commitment to reduce risks from natural and artificial hazards. In the HMP, debris removal is listed as a key support requirement for the cleanup of brick, glass, wood, steel, or concrete building elements, office and home contents, and other materials. Developing a strong debris management strategy is essential in post-disaster recovery. Debris removal is listed specifically in the sections of extreme wind storms, landslides, mudslides, and earthquakes.
The City drafted the Debris Management Plan (DMP) with initial guidance from the California Governor's Office of Emergency Services to use as a resource for debris removal activities due to a significant, citywide disaster. The DMP will be an additional tool alongside the HMP and Emergency Operation Plan. The plan provides the foundation for a long-term strategy to reduce impacts to the City and its residents during and after a disaster. The DMP includes considerations of temporary debris storage and reduction sites, such as selection of sites located throughout the City, preparation, operations, and regulatory requirements. The DMP also prescribes debris removal methods, allowing roads to be safely accessed by law enforcement and emergency vehicles. In addition, debris monitoring and reduction methods include recycling as an essential 13 Packet Pg. 180
part of the plan to reduce waste going to landfills.
The DMP and the debris removal activities are based on the scenarios of the following potential disasters:
• Wildfire
• Earthquake
• Flood
• Hazardous Materials
• Landslide/Mudslide/Subsidence
• Severe Weather
• Terrorist Event
For example, in the event of an earthquake when the Emergency Operations Center is activated, some of the initial activities would include:
• Debris Management Task Force meets
• Disaster debris contractor and waste haulers contacted • Type, amount, and location of debris estimated
• Debris in the right-of-way in areas that hinder emergency services moved • Debris moved to temporary debris storage sites, once priority is given to necessary access points and key routes
• Debris monitored, sorted, and weighed to provide necessary documentation for federal reimbursement
In addition, providing efficiency in disaster debris removal, adopting this formal plan also supports eligibility for pre- and post-disaster federal funding for debris removal activities.
Compiling the plan encompassed a comprehensive process that included a collaborative effort and review among City staff, disaster contractors, and waste haulers. The plan will be reviewed every five years for necessary updates and revisions.
ALTERNATIVE ACTION
Other direction as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact.
ATTACHMENTS
Resolution
2024 Debris Management Plan (available in the City Clerk's Reading File)
13 Packet Pg. 181
RESOLUTION NO. 24-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE 2024 DEBRIS MANAGEMENT PLAN FOR DISASTER
DEBRIS REMOVAL
WHEREAS, the City Council adopted the 2021 Hazard Mitigation Plan, in accordance with the Disaster Mitigation Act of 2000; and
WHEREAS, the City of Santa Clarita’s Local Hazard Mitigation Plan identifies local hazards and reflects the City’s commitment to reduce risks from natural and man-made hazards; and
WHEREAS, in the Hazard Mitigation Plan, debris removal is listed as a key support requirement; and
WHEREAS, the City of Santa Clarita did not formerly have a Debris Management Plan for disaster debris removal; and
WHEREAS, the Federal Emergency Management Agency (FEMA) encourages State and local governments to be proactive in establishing an approach for debris operations immediately following a disaster through the development of a Debris Management Plan; and
WHEREAS, according to FEMA, communities with a proper plan in place are better prepared to restore public services and ensure the public health and safety in the aftermath of a disaster and are better positioned to receive the full level of assistance available to them from FEMA; and
WHEREAS, a Debris Management Plan is necessary to provide direction during a citywide disaster; and
WHEREAS, this Debris Management Plan is an additional resource to the Emergency Operation Plan and Hazard Mitigation Plan; and
WHEREAS, this Debris Management Plan was drafted with initial guidance from the California Governor’s Office of Emergency Services, disaster contractor feedback and review by City staff and waste hauler partners.
NOW THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:
SECTION 1. City Council adopts the 2024 Debris Management Plan.
SECTION 2. Authorize the City Manager or designee to execute all related and necessary documents, subject to City Attorney approval.
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Attachment: Resolution (2024 DEBRIS MANAGEMENT PLAN)
SECTION 3. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 9th day of July, 2024.
______________________________
MAYOR
ATTEST:
_______________________________
CITY CLERK
DATE:__________________________
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 24- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 9th day of July 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
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Attachment: Resolution (2024 DEBRIS MANAGEMENT PLAN)
Agenda Item: 14
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: VALENCIA COMMUNITY CENTER RECONSTRUCTION AND
TENANT IMPROVEMENTS
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Valencia Community Center Reconstruction and Tenant Improvements.
2. Award a construction contract to Deeb Construction Inc., in the amount of $364,153 and authorize a contingency in the amount of $72,831, for a total contract amount not to exceed $436,984.
3. Approve the use of a “piggyback” contract for the purchase of replacement doors, electrified and mechanical door hardware from Montgomery Hardware Company, through the California Multiple Awards Schedule, (CMAS) contract #4-17-84-0059A in an amount not to exceed $232,822.
4. Find the Valencia Community Center Reconstruction and Tenant Improvements exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
x
BACKGROUND
In 2023, the City of Santa Clarita (City) acquired the former Young Men's Christian Association (YMCA) building on McBean Parkway to establish a new community center in the Valencia 14 Packet Pg. 184
area. The 12,000-square-foot facility, which sat vacant for approximately three years, boasts designated office spaces, childcare services, and group exercise activities. An indoor pool at the center of the building is designed to accommodate learn-to-swim and water exercise programs.
Before the building was acquired, City staff evaluated the condition of the building, the pool, and associated equipment. The evaluation determined that upon assuming ownership of the building, extensive repairs, remediation, and tenant improvements would be necessary to bring this building into a usable condition. This finding was supported by evidence of leaks throughout the building and the disrepair of the various amenities.
Staff worked closely with a local environmental consultant to provide a remediation plan and a contractor to perform the remediation work of the identified areas. Simultaneously, recreation staff identified the intended uses of the various spaces in the building. With this information in hand, the City's architect provided comprehensive construction documents for the reconstruction and tenant improvements necessary to support the site's intended use.
Once remediation was complete, an Invitation for Bid for reconstruction and tenant improvements was published and circulated via the City’s e-procurement system BidNet on May 14 and May 21, 2024. The City transmitted the solicitation to 1,662 vendors on BidNet, of which 79 vendors downloaded materials. Four bids were submitted and opened on June 20, 2024. The results of the bids are shown below.
Company Location Bid Amount
Deeb Construction Inc. Claremont, CA $364,153
Ravand Construction Inc. Studio City, CA $466,880
Eagle One Construction LLC Las Vegas, NV $493,873
Zuma Construction Group Inc. Thousand Oaks, CA $753,411
Upon reviewing the bids, staff determined Deeb Construction Inc. (Deeb Construction) to be the lowest bidder. Staff recommends awarding the contract to Deeb Construction. The contractor possesses a valid state contractor's license and is in good standing with the Contractors State Licensing Board. Furthermore, the bid from Deeb Construction was reviewed for accuracy and conformance to the contract documents and was complete.
On July 11, 1995, the City Council approved "piggyback" purchasing. This process allows the City to place orders against a competitively awarded public agency contract. The CMAS contract with Montgomery Hardware Company was competitively solicited through a statewide bid process, was awarded in May 2022, and is valid through April 2027. Through the piggyback approach, the City can use the CMAS procurement process to purchase the replacement doors and electrified and mechanical door hardware.
x
ALTERNATIVE ACTION
Other actions as determined by the City Council.
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FISCAL IMPACT
Adequate funds in the amount of $669,806 are available in expenditure account P1018723- 516101 (Facilities Fund/Valencia Community Center) to support the recommended contract and related administrative and miscellaneous costs for this project.
ATTACHMENTS
Exhibit A Aerial
Arch Bid Set 240418 (available in the City Clerk's Reading File) MHC GSA Quote 447996 (available in the City Clerk's Reading File) Deeb Construction Bid (available in the City Clerk's Reading File) 14 Packet Pg. 186
Valencia Community Center
Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community
Points
Override 1
Parcel Outlines
Parks
City Park
County Park
State Park
City of Santa Clarita Boundary
Street Centerlines
Freeway
Entrance Ramp
Exit Ramp
State Route
Primary
Secondary
Minor
Alleyway
Railroad
Unpaved
Santa Clara River
12/5/2023, 10:37:10 AM
0 0.2 0.40.1 mi
0 0.35 0.70.175 km
1:9,028
Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions.
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Attachment: Exhibit A Aerial (Valencia Community Center Reconstruction and Tenant Improvements Contract)
Agenda Item: 15
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: OLD ORCHARD PARK PHASE I IMPROVEMENTS, PROJECT P2020 - PLANS AND SPECIFICATIONS, AND CONSTRUCTION
CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for Old Orchard Park Phase I Construction Project P2020.
2. Award a construction contract to Golden Sun Enterprise, Inc., in the amount of $5,917,777 for the base bid, and authorize a contingency in the amount of $1,183,555, for a total contract amount not to exceed $7,101,332.
3. Award a materials testing contract to Kane Construction Services, Inc., in the amount of $318,868, and authorize a contingency in the amount of $31,886, for a total contract amount not to exceed $350,754.
4. Extend the current $300,000 contract and authorize an increased expenditure for construction management support with Pacific Coast Land Design, Inc., in the amount of $181,789, and authorize a contingency in the amount of $18,178, for a total contract amount not to exceed $499,967.
5. Appropriate one-time funds in the amount of $2,531,307 from the Facilities Fund (Fund 723) to the Old Orchard Park Project P2020, expenditure account P2020601-516101.
6. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
X
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BACKGROUND
Old Orchard Park was constructed in 1968 and is currently one of the oldest parks in the City of Santa Clarita (City). Many of the original improvements, including the irrigation system, play areas, and restrooms are obsolete and no longer meet current park standards, or have deteriorated to the point of disrepair. To address these deficiencies, the landscape architectural firm of Pacific Coast Land Design Inc. (PCLD), was selected in 2014 to lead a community engagement process and develop a master plan for the park. The planning process consisted of an extensive outreach effort that included an online survey and three community meetings. The redevelopment plan was subsequently reviewed by the Parks, Recreation, and Community Services Commission with a recommendation for approval by the City Council. The Old Orchard Park Master Plan (Master Plan) was approved on July 14, 2015.
Following approval of the Master Plan, the Old Orchard Park Design Project (Project P1006) was awarded to PCLD on October 27, 2015, following a competitive request for proposal process. This project created a park design based on the Master Plan. The design focused on re- orienting the parking lot, improving pedestrian access and safety, replacing the irrigation system, and enhancements to the overall character and appearance of the park. The design drew from the Lyons Avenue Corridor Plan, and the success of the street improvements on Main Street in Old Town Newhall, to create a sense of place and better pedestrian connectivity.
On January 24, 2023, the City Council awarded a contract to PCLD for Old Orchard Park Design Project (Project P2020), to update the existing P1006 plans, specifications and estimates, and provide phasing plans for design, construction, and ongoing operations during installation of each phase of construction.
The design was completed and divided into two phases for construction. The Phase I improvements will update and expand the playground area with features including new play equipment for 2 to 5 year old and 5 to 12 year old age groups, climbing rock structure, turf slide hill, rubberized surfacing and shade structure, additional recreation amenities, and addition of a multi-sport court. Phase 1 will also improve the existing multi-purpose room and restrooms, expand the parking lot, and enhance the landscape. Phase II improvements, on the western portion of the park, will be constructed at a later date. Improvements will include upgrades to ball field amenities, additional lighting and enhanced landscape in the western portion of the park, which has been identified as a location for a future underground stormwater infiltration system.
An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on May 9 and May 16, 2024. The City transmitted the solicitation to 2,627 vendors on BidNet, of which 70 vendors downloaded materials. Four bids were submitted and opened on June 10, 2024. The results of the bids are shown below.
Company Location Bid Amount
Golden Sun Enterprise, Inc. Van Nuys, CA $5,917,777
R.C. Becker and Son, Inc. Santa Clarita, CA $6,200,361
Urban Habitat La Quinta, CA $7,393,413
Los Angeles Engineering, Inc. Covina, CA $8,335,000
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Staff recommends the project be awarded to Golden Sun Enterprise, Inc. (Golden Sun), the lowest responsive bidder based on the base bid amount only and outlined in the specifications.
The contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.
Materials Testing
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified firms to provide material testing services, labor compliance services, qualified Storm Water Pollution Prevention Plan practitioner services, and project file and documentation software for the Old Orchard Park Phase I Project. The RFP was published and circulated via the City’s e- procurement system, BidNet, on May 20, 2024. The City transmitted the solicitation to 2,582 vendors on BidNet, of which 28 vendors downloaded the RFP. Two companies provided proposals for consideration.
These proposals were reviewed and evaluated based on each company’s ability to meet the specific needs of the City. All proposals were reviewed and evaluated by staff based on the evaluation criteria set forth in the RFP.
The evaluation team scored the responses based significantly on the responsiveness to the RFP and thoroughness of proposal, consultant qualifications and overall project team experience, proposed methodology and ability to meet the scope of work, project understanding, and references. The results outlined below:
Rank Company Location Score
1 Kane Construction Services Inc. North Hollywood, CA 93.7 2 Monterroso Inc. Palmdale, CA 60.3
In reviewing proposals, the evaluation team awarded the highest score to Kane Construction Services Inc. (Kane Construction). The evaluation team determined that Kane Construction’s proposal demonstrated an in-depth understanding of the project needs, provided a detailed scope of work, and illustrated their understanding of the needs for the project.
Staff has completed a due-diligence review of Kane Construction’s professional references and determined its work history meets the City’s standards and performance expectations. Based on the above, staff recommends awarding the contract to Kane Construction.
Construction Support Services
The City Council awarded a design contract, for a total amount not to exceed $300,000 to PCLD 15 Packet Pg. 190
at the January 24, 2023, meeting. Pacific Coast Land Design developed the original Project P1006 and was determined to be the most knowledgeable, efficient, and fiscally responsible option to provide an update to the design of Old Orchard Park. Based on this information, a sole source procurement was processed and approved by the City's Purchasing Agent for PCLD to provide the landscape architectural services to update the plans and ensure their compatibility as identified in the Project P2020 scope of work.
In order to provide appropriate construction management support throughout the construction period, it is recommended that the existing contract amount with PCLD be increased by a total amount not to exceed $199,967, and the contract term be extended through the end of construction. This increase will allow PCLD to provide construction support during the project, review submittals, respond to requests for information, and address design issues as the project is being constructed.
The construction contract amount covers the base bid. The contingency will cover unanticipated project costs due to unforeseen conditions and changes in the scope of work, requested by the City. The remaining project budget will provide for public art components, construction support costs for labor compliance services, staff oversight, construction engineering, inspection, and project management.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, budget will be increased by $2,531,307 in expenditure account P2020601-516101 (Facitlies Fund) for a total construction budget of $7,952,053 to support the recommended contracts and associated project costs.
ATTACHMENTS
PCLD Proposal
Location Map
Site Plans
GSE Proposal (available in the City Clerk's Reading File) KCSI Proposal (available in the City Clerks Reading File) 15 Packet Pg. 191
June 20, 2024
"P:\Pacific Coast Land Design, Inc\PROJECTS - Documents\22-055 OLD ORCHARD PARK\DOCS\Legal\CONTRACTS\_03_Add Services – 03 CA\2024-06-20_AddServ-03_OldOrchardPark CA.docx"
CITY OF SANTA CLARITA- PARKS PLANNING &
OPEN SPACE
23920 Valencia Blvd.
Santa Clarita, CA 91355
Attn: Katie Knybel, Project Manager
e-mail: [email protected]
Project: Old Orchard Park
Renovation
PCLD Project No: 22-055
SUBJECT: Authorization for Additional Services 03 - Task 7: Construction Phase Support
This is a request for additional service fees in the amount of $181,788.20 for Construction Phase Services to be provided by the PCLD and subconsultant team as directed by the City of Santa Clarita during the course of construction. Construction phase tasks as defined in the attached scope and fee table are estimated hourly services based on the expected number of 170 Contractor 'Working Days'; which PCLD understands to include 45 days of contractor procurement and pre-construction work as well as a more intensive 125 working day construction period.
All construction phase services provided will be billed at the regular office rates not to exceed the lump sum total listed for Task 7. Should additional construction phase hourly services be required, they will first be authorized by the City project manager.
See the table (Exhibit ‘A’) attached listing proposed hours and fees, totaling $181,788.20 to complete the requested services. Please consider and approve the tasks and fees, when required and directed to proceed, to facilitate the requested work.
Agreed to and accepted by:
PACIFIC COAST LAND DESIGN, INC.
By:
Name: Mike Zielsdorf
Title: Principal
Date: 6/20/2024
Agreed to and accepted by:
CITY OF SANTA CLARITA-
PARKS PLANNING & OPEN SPACE
By:
Name:
Title:
Date:
THIS LETTER CONSTITUTES AUTHORIZATION UNDER THE EXISTING CONTRACT. ALL SERVICES PERFORMED UNDER THIS AUTHORIZATION SHALL BE IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF SUCH CONTRACT.
15.a
Packet Pg. 192
Attachment: PCLD Proposal (Old Orchard Park Phase I Improvement Construction) Date: June 20, 2024 OLD ORCHARD PARK DESIGN
EXHIBIT 'A'
Sub-Consultants (*Include 10% Administration & Management Mark-up)
PCLD TOTAL
Tetra Tech
(Civil/Survey)
Barbara
Ricketts
(Arch / MEP)
RGSE
(Structural)
ANE
(Electrical)
R.T. Frankian
(Geotech)
Mailman Enviro
(Asbestos) TOTAL
TASK ID DESCRIPTION Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Task 1 Preliminary Investigation
19,760$ 18,643.90 $ 3,080.00 $ 2,336.40 $ 1,386.00 $ -$ - $ 45,206.30$ Task 2 Project Management
27,460$ 9,136.60 $ 2,970.00 $ 3,115.20 $ 1,980.00 $ -$ - $ 44,661.80$ Task 3 Design
70,800$ 75,119.00 $ 23,749.00 $ 11,387.20 $ 2,706.00 $ -$ - $ 183,761.20$ Task 4 Bid Phase Support
1,630$ 1,584.00 $ 781.00 $ -$ - $ - $ - $ 3,995.00$ Task 5 Additional Services-01
10,660$ -$ - $ - $ 2,200.00$ -$ - $ 12,860.00$ Task 6 Additional Services-02
-$ - $ 1,600.00$ -$ 1,250.00$ 2,650.00$ 750.00 $ 6,250.00 $ Task 7 Additional Services-03
Construction Management Support (170 Working Days from NTP)
7.1 Prepare Materials and Attend Pre-Construction Meeting 1,630$ 1,931.60 $ 1,562.00 $ 1,038.40 $ 396.00 $ -$ - $ 6,558.00$
7.2 Attend weekly construction site meetings (Assume 25 meetings) 26,210$ 10,824.00 $ 14,487.00 $ 3,115.20 $ 2,288.00 $ -$ - $ 56,924.20$
7.3 Review and respond to (RFI) or (CR) 7,580$ 14,740.00$ 2,541.00 $ 3,115.20 $ 2,464.00 $ -$ - $ 30,440.20$
7.4 Review and Respond to Submittals 10,200$ 14,740.00 $ 2,860.00 $ 2,076.80 $ 660.00 $ -$ - $ 30,536.80$
7.5 Review Design Changes and Prepare New Plans As Needed 4,820$ 6,248.00 $ 1,496.00 $ -$ - $ - $ - $ 12,564.00$
7.6 Track Changes 1,510$ 1,133.00 $ 352.00 $ -$ - $ - $ - $ 2,995.00$
7.7 Review Change Orders 2,360$ -$ 704.00$ -$ - $ - $ - $ 3,064.00$
7.8 Cost Estimate for Change Order Analysis 1,180$ -$ 352.00$ -$ - $ - $ - $ 1,532.00$
7.9 Site Inspection Punch List 4,440$ 4,230.60 $ 2,480.50 $ -$ 1,188.00$ -$ - $ 12,339.10$
7.10 Prepare Record Drawings 6,900$ 6,842.00 $ 3,173.50 $ 1,038.40 $ 1,320.00 $ -$ - $ 19,273.90$
7.11 Hazardous Materials Abatement Site Review (Existing Building) 1,700$ -$ 2,816.00$ -$ - $ 1,045.00$ 5,561.00 $ 68,530$ 60,689.20 $ 32,824.00 $ 10,384.00 $ 8,316.00 $ -$ 1,045.00$ 181,788.20$ 198,840$ 165,172.70 $ 65,004.00 $ 27,222.80 $ 17,838.00 $ 2,650.00$ 1,795.00 $ 478,522.50$ Reimbursable Expenses
Public Meeting Materials - Foam core, color printing, scanning, pens and commenting materials 1,200.00$
Plan Production - Printing and Binding of Final Plans and Binding of Additional Copies if Requested by the City 1,000.00$
2,200.00$
GRAND TOTAL (TASKS 1-7) 480,722.50$
PCLD Services
Task 1 Subtotal
Task 2 Subtotal
TOTAL
Task 5- Additional Services Subtotal
Task 3 Subtotal
Task 4 Subtotal
Task 6- Additional Services Subtotal
Task 7 Subtotal
15.a
Packet Pg. 193
Attachment: PCLD Proposal (Old Orchard Park Phase I Improvement Construction) ArcGIS Web AppBuilder
Bureau of Land Management, Esri, HERE, Garmin,
INCREMENT P, NGA, USGS
Parcel Outlines
Parks
City Park
Street Centerlines
Primary
Minor
6/24/2024, 9:59:20 AM
0 0.04 0.090.02 mi
0 0.07 0.140.04 km
1:2,257
Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions.
15.b
Packet Pg. 194
Attachment: Location Map (Old Orchard Park Phase I Improvement Construction) TEM
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105 812 5 3 .09 2S IG N
2608
1249.322
SSM
25"X46"
84”
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SL-138
72" STRAIGHT
SLIDE
DIFFICULTVERTICAL
CLIMB
EASY SLOPED
CLIMB
EASY SLOPED
CLIMB
MODERATE
TIEREDCLIMB
MODERATE
TIEREDCLIMB
TN-102-64CREW NET
4'-1"
DF
OFFICE
CLASSROOM
STORAGE
CA Plumbing Code
Table 422.1
Min. Plumbing Facilities
Table A
Occ. Load FactorA3 Occupancy758 s.f. / 30 =
25 occ. load / 2 =
12 men & 13 women.
Men: 1 WC, 1 urinal, 1 sinkWomen: 2 WC, 1 sink
FAU
WH ELECTPANEL
MOP
CLASSROOM
STORAGE
ELECT/MECH
UTILITYCHASE
COVEREDGARAGE
gas
meter
watermeter
WOMEN'S air
soap
FD
MEN'S
FD
air
soap
DF
CLASSROOMEXTENSION
758 s.f. interior
758 s.f. / 7 =
108 occupant load
MAIN
ENTRANCE
PR
3'0"X8'-0"
PR
3'0"X6'-8"
PROPOSED FLOOR PLAN
1-12-16
AC
electricvault
Diaper changing
Diaper changing
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OLD ORCHARD ELEMENTARY SCHOOL
0 20 40 60 FT
OVERALL SITE PLAN
SCALE: 1" = 30'-0"
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PROPERTY LINE
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PHASE I LIMIT OF WORK
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N'LY LINE OF A STORM DRAIN
EASEMENT OF THE LOS ANGELES
COUNTY FLOOD CONTROL DISTRICT
TR. NO. 25997, M.B. 761-81/88
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STORAGE
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MEN'S
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a ir
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C A P lu m b in g C o d e
T a b le 4 2 2 .1
M in . P lu m b in g F a cilitie s
T a b le A
O cc. L o a d F a cto rA 3 O ccu p a n cy7 5 8 s.f. / 3 0 =2 5 o cc. lo a d / 2 = 1 2 m e n & 1 3 w o m e n .M e n : 1 W C , 1 u rin a l, 1 sin kW o m e n : 2 W C , 1 sin k g a sm e te r
w a te rm e te r
a ir
s o a p
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W H E L E C TP A N E L
M O P
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STORAGE
ELECT/MECH
UTILITYCHASE
COVEREDGARAGE
g a sm e te r
w a te rm e te r
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s o a p
F D
MEN'S
F D
a ir
s o a p
D F
CLASSROOMEXTENSION
7 5 8 s.f. in te rio r
7 5 8 s.f. / 7 =
1 0 8 o ccu p a n t lo a d
M A IN
E N T R A N C E
P R
3 '0 " X 8 '- 0 "
P R
3 '0 " X 6 '- 8 "
P R O P O S E D F L O O R P L A N
1 -1 2 -1 6
E X I S T I N G F L O O R P L A N
1 2 -2 8 -1 5
A C
e le c tr icv a u lt
e le c tr icv a u lt
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D ia p e r ch a n g in g
KEY MAP
PHASE II PHASE I
SITE FEATURES
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
PHASED CONSTRUCTION
NEW PLAYGROUND EQUIPMENT
POURED-IN-PLACE RUBBERIZED PLAY SURFACE
SHADE SAILS
EV CHARGING STALLS
GAME TABLES
CONCRETE WALKWAYS
MULTI-SPORT COURT
BASKETBALL COURT WITH PICKLEBALL COURT STRIPING (WITH SLEEVES FOR NET)
SHADED GROUP PICNIC AREA
11. 12.
13. 14.
15. 16.
17. 18.
19. 20.
RENOVATED COMMUNITY BUILDING
BBQ AND PICNIC AREA
EXISTING SCHOOL FENCING
BENCH
RENOVATED BASEBALL DIAMOND
BLEACHERS
TRASH RECEPTACLES
PASSIVE FIELD LIGHTING
NEW PASEO LIGHTING
FUTURE STORMWATER STORAGE AREA
21. 22.
23. 24.
25. 26.
27. 28.
CONCRETE PINGPONG TABLE
CONCRETE CORNHOLE BOARDS
REPAVED AND STRIPED PARKING LOT
BIKE RACK
DRINKING FOUNTAIN
ARTIFICIAL TURF SLIDE HILL
TRASH ENCLOSURE
FITNESS EQUIPMENT
C l i e n t: P r o j e c t:
CITY OF SANTA CLARITA OLD ORCHARD PARK RENOVATION
25023 Avenida Rotella, Santa Clarita, CA
SANTA CLARITA, CA 93434
P l a n T i t l e:
ILLUSTRATIVE SITE DESIGN
Page No.
LP-0123920 Valencia Blvd.
Santa Clarita, CA 91355
15.c
Packet Pg. 195
Attachment: Site Plans (Old Orchard Park Phase I Improvement Construction) SDM
TEM
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N'LY LINE OF A STORM DRAIN
EASEMENT OF THE LOS ANGELES
COUNTY FLOOD CONTROL DISTRICT
TR. NO. 25997, M.B. 761-81/88
W'LY LINE OF A 6' SANITARY
SEWER EASEMENT OF THE COUNTY
OF LOS ANGELES PER TR. NO.
25997, M.B. 761-81/88
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OLD ORCHARD ELEMENTARY SCHOOL
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PROPERTY LINE
PHASE II LIMIT OF WORK
EXISTING SITE CONDITIONS TO REMAIN DURING PHASE 1
TEM
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TS
TS
TB
105 812 5 3 .09 2S IG N
2608
1249.322
SSM
25"X46"
84”
72”
SL-138
72" STRAIGHT
SLIDE
DIFFICULTVERTICAL
CLIMB
EASY SLOPED
CLIMB
EASY SLOPED
CLIMB
MODERATE
TIEREDCLIMB
MODERATE
TIEREDCLIMB
TN-102-64CREW NET
4'-1"
DF
OFFICE
CLASSROOM
STORAGE
CA Plumbing Code
Table 422.1
Min. Plumbing Facilities
Table A
Occ. Load FactorA3 Occupancy758 s.f. / 30 =
25 occ. load / 2 =
12 men & 13 women.
Men: 1 WC, 1 urinal, 1 sinkWomen: 2 WC, 1 sink
FAU
WH ELECTPANEL
MOP
CLASSROOM
STORAGE
ELECT/MECH
UTILITYCHASE
COVEREDGARAGE
gas
meter
watermeter
WOMEN'S air
soap
FD
MEN'S
FD
air
soap
DF
CLASSROOMEXTENSION
758 s.f. interior
758 s.f. / 7 =
108 occupant load
MAIN
ENTRANCE
PR
3'0"X8'-0"
PR
3'0"X6'-8"
PROPOSED FLOOR PLAN
1-12-16
AC
electricvault
Diaper changing
Diaper changing
EB
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EB
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S
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1249.322
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AVE
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LYONS AVENUE
OLD ORCHARD I RECREATION
FACILITY
OLD ORCHARD ELEMENTARY SCHOOL
0 20 40 60 FT
PHASE 1 SITE PLAN
SCALE: 1" = 30'-0"
FIRE LANE
FIRE LANE
PHASE II
PHASE I
PROPERTY LINE
PHASE II LIMIT OF WORK
PHASE I LIMIT OF WORK
1 2
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7 8
9 13
10 11
12 20
3 7
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M O P
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STORAGE
ELECT/MECH
MEN'S
WOMEN'S
UTILITYCHASE
a ir
s o a p
F D
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OUTDOORSTORAGE
C A P lu m b in g C o d e
T a b le 4 2 2 .1
M in . P lu m b in g F a cilitie s
T a b le A
O cc. L o a d F a cto rA 3 O ccu p a n cy7 5 8 s.f. / 3 0 =2 5 o cc. lo a d / 2 = 1 2 m e n & 1 3 w o m e n .M e n : 1 W C , 1 u rin a l, 1 sin kW o m e n : 2 W C , 1 sin k g a sm e te r
w a te rm e te r
a ir
s o a p
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W H E L E C TP A N E L
M O P
CLASSROOM
STORAGE
ELECT/MECH
UTILITYCHASE
COVEREDGARAGE
g a sm e te r
w a te rm e te r
WOMEN'S a ir
s o a p
F D
MEN'S
F D
a ir
s o a p
D F
CLASSROOMEXTENSION
7 5 8 s.f. in te rio r
7 5 8 s.f. / 7 =
1 0 8 o ccu p a n t lo a d
M A IN
E N T R A N C E
P R
3 '0 " X 8 '- 0 "
P R
3 '0 " X 6 '- 8 "
P R O P O S E D F L O O R P L A N
1 -1 2 -1 6
E X I S T I N G F L O O R P L A N
1 2 -2 8 -1 5
A C
e le c tr icv a u lt
e le c tr icv a u lt
D ia p e r ch a n g in g
D ia p e r ch a n g in g
N'LY LINE OF A STORM DRAIN
EASEMENT OF THE LOS ANGELES
COUNTY FLOOD CONTROL DISTRICT
TR. NO. 25997, M.B. 761-81/88
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H
YD
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E96E07
E20
E97
4 '-1 "
A C
F A U
W H
D F
E L E C TP A N E L
M O P
OFFICE
CLASSROOM
STORAGE
ELECT/MECH
MEN'S
WOMEN'S
UTILITYCHASE
a ir
s o a p
F D
F D
OUTDOORSTORAGE
C A P lu m b in g C o d e
T a b le 4 2 2 .1
M in . P lu m b in g F a cilitie s
T a b le A
O cc. L o a d F a cto rA 3 O ccu p a n cy7 5 8 s.f. / 3 0 =2 5 o cc. lo a d / 2 = 1 2 m e n & 1 3 w o m e n .M e n : 1 W C , 1 u rin a l, 1 sin kW o m e n : 2 W C , 1 sin k g a sm e te r
w a te rm e te r
a ir
s o a p
F A U
W H E L E C TP A N E L
M O P
CLASSROOM
STORAGE
ELECT/MECH
UTILITYCHASE
COVEREDGARAGE
g a sm e te r
w a te rm e te r
WOMEN'S a ir
s o a p
F D
MEN'S
F D
a ir
s o a p
D F
CLASSROOMEXTENSION
7 5 8 s.f. in te rio r
7 5 8 s.f. / 7 =
1 0 8 o ccu p a n t lo a d
M A IN
E N T R A N C E
P R
3 '0 " X 8 '- 0 "
P R
3 '0 " X 6 '- 8 "
P R O P O S E D F L O O R P L A N
1 -1 2 -1 6
E X I S T I N G F L O O R P L A N
1 2 -2 8 -1 5
A C
e le c tr icv a u lt
e le c tr icv a u lt
D ia p e r ch a n g in g
D ia p e r ch a n g in g
KEY MAP
PHASE II PHASE I
PHASE I PARK RENOVATIONS
1. 2.
3. 4.
5. 6.
7. 8.
PHASED CONSTRUCTION
NEW PLAYGROUND EQUIPMENT
POURED-IN-PLACE RUBBERIZED PLAY SURFACE
SHADE SAILS
EV CHARGING STALLS
GAME TABLES
CONCRETE WALKWAYS
MULTI-SPORT COURT
9. 10.
11. 12.
13. 14.
15. 16.
SHADED GROUP PICNIC AREA
RENOVATED COMMUNITY BUILDING
BBQ AND PICNIC AREA
EXISTING SCHOOL FENCING
BASKETBALL COURT WITH PICKLEBALL COURT STRIPING (WITH
SLEEVES FOR NET)
BENCH
TRASH RECEPTACLES
NEW PASEO LIGHTING
17. 18.
19. 20.
21. 22.
23. CONCRETE PINGPONG TABLE
CONCRETE CORNHOLE BOARDS
REPAVED AND STRIPED PARKING LOT
BIKE RACK
ARTIFICIAL TURF SLIDE HILL
TRASH ENCLOSURE
FITNESS EQUIPMENT
C l i e n t: P r o j e c t:
CITY OF SANTA CLARITA OLD ORCHARD PARK RENOVATION
25023 Avenida Rotella, Santa Clarita, CA
SANTA CLARITA, CA 93434
P l a n T i t l e:
ILLUSTRATIVE SITE DESIGN -
PHASE I
Page No.
LP-0223920 Valencia Blvd.
Santa Clarita, CA 91355
15.c
Packet Pg. 196
Attachment: Site Plans (Old Orchard Park Phase I Improvement Construction) TEM
FH
TS
TS
TB
1058
1253.092
SIGN
2608
1249.322
SSM
25"X46"
84”
72”
SL-138
72" STRAIGHT
SLIDE
DIFFICULTVERTICAL
CLIMB
EASY SLOPED
CLIMB
EASY SLOPED
CLIMB
MODERATE
TIEREDCLIMB
MODERATE
TIEREDCLIMB
TN-102-64CREW NET
4'-1"
DF
OFFICE
CLASSROOM
CA Plumbing Code
Table 422.1
Min. Plumbing Facilities
Table A
Occ. Load FactorA3 Occupancy758 s.f. / 30 =
25 occ. load / 2 =
12 men & 13 women.
Men: 1 WC, 1 urinal, 1 sinkWomen: 2 WC, 1 sink
FAU
WH ELECTPANEL
MOP
CLASSROOM
STORAGE
ELECT/MECH
UTILITYCHASE
COVEREDGARAGE
gas
m eter
waterm eter
WOMEN'S air
soap
FD
MEN'S
FD
air
soap
DF
CLASSROOMEXTENSION
758 s.f. interior
758 s.f. / 7 =
108 occupant load
MAIN
ENTRANCE
PR
3'0"X8'-0"
PR
3'0"X6'-8"
PROPOSED FLOOR PLAN
1-12-16
AC
electricvault
Diaper changing
Diaper changing
EB
EB
EB
EB
EB
SSS
S
2608
1249.322
SSM
(SD)
(SD)
(SD)
(SD)
(FO)
(FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (W)
(W)
(G)
(SD)
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PEACHLAND
AVE
AVE ROTELLA
LYONS AVENUE
OLD ORCHARD I RECREATION FACILITY
PHASE II
OLD ORCHARD
ELEMENTARY SCHOOL
0 20 40 60 FT
PHASE I
SCALE: 1" = 20'-0"
H3
H7
H11
H9
S2
S3
S4
A1
A2
A9
A11
E1
E2
H8
H16
A13 A13
A13
A13A13
A13
A13
A13
A13
A13
A13
A13
A13
A1
A1
A1
A1
A1
A2
A9
A9
A17
A17
A2
A16
H12
A21
H1
H1
H1
H1
A23
S1
H15
H17
H2
H1
A2 H12
H1
H9
A13
H13
A24
A24
A24
H18
H3
H12
H12
H12
H10
8'-0"
8'-0"
6'-0"
6'-0"
H19
A1
A23
4'-0"
R 19'-1 7/8"
R 6'-0"
R 5'-2 1/4"
R 6'-0"
TW +36"
TW TO MATCH
ADJ (E) WALL
H20
H5
H5
H5
4'-0"
4'-0"
4'-0"
4'-0"
EXPANSION JOINT, TYP.
SCORE LINE/ CONTROL
JOINT, TYP.
4'-0"
TYP.
4'-0"
4'-0"
TYP.
4'-0"
4'-0"TYP.
8'-0"
TYP.
8'-0"TYP.
A16
R 12'-0"
TW +36" TW +/-41"
TW +/-22"
TW +/-19"
TW +/-30"
H12
H2
H11
A26
H1
H1
H1
H1
H1
H1H1
H22
PHASE II LIMIT OF WORK
PHASE I LIMIT OF WORK
4'-0"clr.
typ. 3'-10"
clr.
typ.
8'-0"
D
D
D
D
D
D
D
D
D
D
D
D
R
R
R
R
R
R
R
R
R
R
R
R
4 '-1 "
A C
F A U
W H
D F
E L E C TP A N E L
M O P
OFFICE
CLASSROOM
STORAGE
ELECT/MECH
MEN'S
WOMEN'S
UTILITYCHASE
a ir
s o a p
F D
F D
OUTDOORSTORAGE
C A P lu m b in g C o d e
T a b le 4 2 2 .1
M in . P lu m b in g F a cilitie s
T a b le A
O cc. L o a d F a cto rA 3 O ccu p a n cy7 5 8 s.f. / 3 0 =2 5 o cc. lo a d / 2 = 1 2 m e n & 1 3 w o m e n .M e n : 1 W C , 1 u rin a l, 1 sin kW o m e n : 2 W C , 1 sin k g a sm e te r
w a te rm e te r
a ir
s o a p
F A U
W H E L E C TP A N E L
M O P
CLASSROOM
STORAGE
ELECT/MECH
UTILITYCHASE
COVEREDGARAGE
g a sm e te r
w a te rm e te r
WOMEN'S a ir
s o a p
F D
MEN'S
F D
a ir
s o a p
D F
CLASSROOMEXTENSION
7 5 8 s.f. in te rio r
7 5 8 s.f. / 7 =
1 0 8 o ccu p a n t lo a d
M A IN
E N T R A N C E
P R
3 '0 " X 8 '- 0 "
P R
3 '0 " X 6 '- 8 "
P R O P O S E D F L O O R P L A N
1 -1 2 -1 6
E X I S T I N G F L O O R P L A N
1 2 -2 8 -1 5
A C
e le c tr icv a u lt
e le c tr icv a u lt
D ia p e r ch a n g in g
D ia p e r ch a n g in g
N'LY LINE OF A STORM DRAIN
EASEMENT OF THE LOS ANGELES
COUNTY FLOOD CONTROL DISTRICT
TR. NO. 25997, M.B. 761-81/88
(1247)
(1248)
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(1249)(1245)
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(1248)
(1249)
(1252)
H
YD
S
SSS S
S
E01
E02
E08
E10
E11
E12
E13
E16 E21
E24
E26
E29
E32
E34
E35
E36
E39
E43
E47
E48
E49
E52
E53
E54
E55
E56
E57
E58
E79
E83
E95
E96E07
E20
E97
E01
E02
E08
E10
E11
E12
E13
E16 E21
E24
E26
E29
E32
E34
E35
E36
E39
E43
E47
E48
E49
E52
E53
E54
E55
E56
E57
E58
E79
E83
E95
E96E07
E20
E97
E01
E02
E08
E10
E11
E12
E13
E16 E21
E24
E26
E29
E32
E34
E35
E36
E39
E43
E47
E48
E49
E52
E53
E54
E55
E56
E57
E58
E79
E83
E95
E96E07
E20
E97
4 '-1 "
A C
F A U
W H
D F
E L E C TP A N E L
M O P
OFFICE
CLASSROOM
STORAGE
ELECT/MECH
MEN'S
WOMEN'S
UTILITYCHASE
a ir
s o a p
F D
F D
OUTDOORSTORAGE
C A P lu m b in g C o d e
T a b le 4 2 2 .1
M in . P lu m b in g F a cilitie s
T a b le A
O cc. L o a d F a cto rA 3 O ccu p a n cy7 5 8 s.f. / 3 0 =2 5 o cc. lo a d / 2 = 1 2 m e n & 1 3 w o m e n .M e n : 1 W C , 1 u rin a l, 1 sin kW o m e n : 2 W C , 1 sin k g a sm e te r
w a te rm e te r
a ir
s o a p
F A U
W H E L E C TP A N E L
M O P
CLASSROOM
STORAGE
ELECT/MECH
UTILITYCHASE
COVEREDGARAGE
g a sm e te r
w a te rm e te r
WOMEN'S a ir
s o a p
F D
MEN'S
F D
a ir
s o a p
D F
CLASSROOMEXTENSION
7 5 8 s.f. in te rio r
7 5 8 s.f. / 7 =
1 0 8 o ccu p a n t lo a d
M A IN
E N T R A N C E
P R
3 '0 " X 8 '- 0 "
P R
3 '0 " X 6 '- 8 "
P R O P O S E D F L O O R P L A N
1 -1 2 -1 6
E X I S T I N G F L O O R P L A N
1 2 -2 8 -1 5
A C
e le c tr icv a u lt
e le c tr icv a u lt
D ia p e r ch a n g in g
D ia p e r ch a n g in g
KEY MAP
PHASE II PHASE I
HARDSCAPE LEGEND (THIS SHEET)
ID# DESCRIPTION
H1 CONCRETE PAVING
H2 CONCRETE PAVING VEHICULAR
H3 ENHANCED PAVING
H5 PLAY SURFACING
H7 WOOD BRIDGE
H8 EXISTING BASKETBALL COURT TO REMAIN
H9 LANDSCAPE BOULDERS (TYP.)
H10 24" W PILASTER, MAX. 42" HT.
H11 LOW WALL
H12 CONCRETE HEADER (TYP.)
H13 EXISTING WALKS
H14 EXISTING WALL
H15 PARKING LOT, PER CIVIL PLANS
H16 SEAT WALL
H17 CURB & GUTTER, PER CIVIL PLANS
H18 STONE VENEER WALL
H19 STAIRS
H20 MULTI-SPORT COURT
H22 EXISTING SCHOOL FENCE
AMENITIES LEGEND (THIS SHEET)
ID# DESCRIPTION
A1 BENCH
A2 TRASH RECEPTACLES
A9 ACCESSIBLE PICNIC TABLE
A11 TRASH ENCLOSURE
A13 NEW POLE LIGHT
A16 DOG WASTE BAGS
A17 BBQ GRILL
A21 BIKE RACK
A23 LANDSCAPE LOGS (TYP.)
A24 LODGEPOLE FENCE
A26 BIG BELLY RECYCLE RECEPTACLE
SIGNAGE LEGEND (THIS SHEET)
ID# DESCRIPTION
S1 PARK RULES SIGNAGE (BY CITY)
S2 PARK MONUMENT SIGNAGE (EXISTING TO REMAIN)
S3 PLAYGROUND DESIGNATION (2-5 YEAR OLD PLAY)
S4 PLAYGROUND DESIGNATION (5-12 YEAR OLD PLAY)
EXERCISE EQUIPMENT LEGEND (THIS SHEET)
ID# DESCRIPTION
E1 ACCESSIBLE CHEST PRESS
E2 STAIR CLIMBER
CONSTRUCTION NOTES
1. SEE SHEET LC-0.01 FOR DETAILED CONSTRUCTION SCHEDULES AND NOTES. ______ABBREVIATIONS______
ADJ = ADJACENT
(E) = EXISTING
PA = PLANTING AREA
TW = TOP OF WALL
TYP. = TYPICAL
R = RADIUS
SH = SHEET
C l i e n t: P r o j e c t:
CITY OF SANTA CLARITA OLD ORCHARD PARK RENOVATION
25023 Avenida Rotella, Santa Clarita, CA
SANTA CLARITA, CA 93434
P l a n T i t l e:
PHASE I ENLARGEMENT
Page No.
LP-0323920 Valencia Blvd.
Santa Clarita, CA 91355
15.c
Packet Pg. 197
Attachment: Site Plans (Old Orchard Park Phase I Improvement Construction) C l i e n t: P r o j e c t:
CITY OF SANTA CLARITA OLD ORCHARD PARK RENOVATION
25023 Avenida Rotella, Santa Clarita, CA
SANTA CLARITA, CA 93434
P l a n T i t l e:
PARK RENDERINGS
Page No.
LP-0423920 Valencia Blvd.
Santa Clarita, CA 91355
AERIAL VIEW OF PHASE I SOUTH ENTRY, LOOKING NORTH TOWARDS THE NEW SHADED PLAYGROUND
LOOKING EAST AT THE MULTI-SPORT COURT WITH THE BASKETBALL COURT IN THE BACKGROUND LOOKING WEST FROM THE PARKING LOT TOWARDS THE GROUP PICNIC AREA AND CONCRETE GAMES
15.c
Packet Pg. 198
Attachment: Site Plans (Old Orchard Park Phase I Improvement Construction) C l i e n t: P r o j e c t:
CITY OF SANTA CLARITA OLD ORCHARD PARK RENOVATION
25023 Avenida Rotella, Santa Clarita, CA
SANTA CLARITA, CA 93434
P l a n T i t l e:
PARK RENDERINGS
Page No.
LP-0523920 Valencia Blvd.
Santa Clarita, CA 91355
NEW SHADED PLAYGROUND WITH CUSTOM ROCK CLIMBER, LOOKING NORTH RECREATION TURF AREA, LOOKING WEST TOWARDS THE NEW SHADED PLAYGROUND WITH ARTIFICIAL TURF
SLIDE HILL AND PICNIC AREAS
WALKWAY BETWEEN THE ARTIFICIAL TURF SLIDE HILL AND THE CUSTOM ROCK CLIMBER, LOOKING NORTH NEW SHADED PLAYGROUND, LOOKING SOUTH FROM COMMUNITY BUILDING
15.c
Packet Pg. 199
Attachment: Site Plans (Old Orchard Park Phase I Improvement Construction)
Agenda Item: 16
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: ACCEPTANCE OF REAL PROPERTY OF 11.4 +/- ACRES IN THE
CITY OF SANTA CLARITA, LOS ANGELES COUNTY ASSESSORS
PARCEL NO. 2866-007-079, 2866-007-080 AND A PORTION OF
2866-007-078
DEPARTMENT: Neighborhood Services
PRESENTER: Jerrid McKenna
RECOMMENDED ACTION
City Council:
1. Accept 11.4 +/- acres of real property for the purpose of public recreation and open space preservation, Assessor's Parcel Numbers 2866-007-079, 2866-007-080 and a portion of 2866-007-078, contingent upon clean title reports and environmental reports.
2. Appropriate $30,000 from the Open Space Preservation District Fund (Fund 358) to the Open Space Preservation District Expenditure Account 3587501-516101 for due diligence, title and escrow.
3. Appropriate ongoing funds in the amount of $4,000 from the Open Space Preservation District Fund (Fund 358) to Open Space Preservation District Expenditure Account 3587501- 511101 for on-going maintenance.
4. Authorize the City Manager to sign the agreement, subject to final approval by the City Manager and City Attorney, and to take such further actions as necessary to effectuate the transfer.
5. The project is exempt from review under the California Environmental Quality Act (Article 9) pursuant to Section 15313 (Class 13); Section 15317 (Class 17); and Section 15325 (Class 25).
6. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.
16 Packet Pg. 200
BACKGROUND
The subject properties are situated west of Interstate 5 and north of Magic Mountain Parkway, adjacent to the City of Santa Clarita (City) existing open spaces, Round Mountain, and the Iron Horse Trailhead.
Newhall Land and Farming Company (NLF), a California limited partnership, is a developer within the City and owns the properties. Newhall Land and Farming Company contacted the City to express interest in donating the parcels as contiguous open space property to the City. The donation of NLF properties expands the greenbelt on the northwest edge of the City’s Open Space and creates the opportunity for essential future expansion of the trail system.
The project is exempt from the California Environmental Quality Act under Article 19, Section 15313 (Class 13); Section 15317 (Class 17); and Section 15325 (Class 25). A Class 13 exemption consists of the acquisition of lands for fish and wildlife conservation purposes. A Class 17 exemption consists of the acceptance of easements or fee interests to maintain the area's open space character. A Class 25 exemption consists of transferring ownership of interests in land to preserve open space, habitat, or historical resources.
Staff recommends approving the donation of the open space property, contingent on receiving clean title and environmental reports, to continue the ongoing Open Space Preservation District efforts.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The total costs associated with the property acquisition are estimated at $34,000. Upon City Council approval of the Recommended Action, funds will be available in Open Space Expenditure Accounts 3587501-516101 and 3587501-511101 (OSPD fund).
ATTACHMENTS
NLF Site Map
16 Packet Pg. 201
Magic Mountain Parkway
Site Map
2866-007-080 (A), 2866-007-079 (B), 2866-007-078 (C)
16.a
Packet Pg. 202
Attachment: NLF Site Map (ACCEPTANCE OF REAL PROPERTY OF 11.4 +/- ACRES IN THE CITY OF